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HomeMy WebLinkAbout05-20-13 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. May 20,2013 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated May 6,2013. 2. Minutes of the Special Pasco City Council Meeting dated May 13,2013. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $1,106,229.20 ($56,872.99 in the form of Electronic Fund Transfer Nos. 15001, 15019, 15020 and 15029; and $1,049,356.21 in the form of Wire Transfer Nos. 1319 through 1321; and Claim Warrants numbered 192868 through 193109). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$147,018.23 and, of that amount, authorize $98,241.70 be turned over for collection. (c) Appointment to Parks and Recreation Advisory Council: (NO WRITTEN MATERIAL ON AGENDA) To appoint Jennifer Martinez to Position No. 1 (expiration date 2/2/14) to the Parks and Recreation Advisory Council. (d) Appointments to Historic Preservation Commission: (NO WRITTEN MATERIAL ON AGENDA) To appoint Malin Bergstrom to Position No. 1 (expiration date 8/1/14) and reappoint Devi Tate to Position No. 5 (expiration date 8/1/16)to the Historic Preservation Commission. (e) Franklin County Affordable Housing Interlocal Agreement(MF#AGRMT2013-003): 1. Agenda Report from Rick White, Community&Economic Development Director dated May 9,2013. 2. May 1,2013 letter from Benton Franklin Counties Department of Human Services. 3. Draft First Amendment to the Interlocal Cooperation Agreement. 4. Underline and Strikeout Summary of the Proposed Revisions. 5. Proposed Resolution. To approve the First Amendment to the Interlocal Cooperation Agreement and Bylaws with Franklin County, Connell, Mesa and Kahlotus for the purpose of administering HB 2060 generated surcharge funds for housing programs and, further, authorize the Mayor to sign the Amendment. (f) Professional Services Agreement for Water Resources Plan: 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated May 7,2013. 2. Professional Services Agreement Summary. To approve the Professional Services Agreement with Murray Smith and Associates for Water Resources Plan in the amount of $81,465 and, further, authorize the City Manager to sign the agreement. (g) Traffic Signal Controller Replacement Plan: 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated May 8,2013. 2. Amendment No. 1 to Professional Services Agreement. To approve Amendment No. 1 to the Professional Services Agreement with Kittelson & Associates, Inc., for the Traffic Signal Controller Replacement Plan, not to exceed $30,000 and, further, authorize the City Manager to sign the agreement. Regular Meeting 2 May 20,2013 (h) Amendment to Interlocal Agreement with Port of Walla Walla for Wastewater Treatment and Disposal Services: 1. Agenda Report from Stan Strebel, Deputy City Manager dated May 6,2013. 2. Proposed Amendment. To approve Amendment No. 1 to the Interlocal Agreement with the Port of Walla Walla for Wastewater Treatment and Disposal Services and, further, to authorize the Mayor to sign the Agreement. (i) Encroachment Agreement for Franklin County Jail: 1. Agenda Report from Stan Strebel, Deputy City Manager dated May 8,2013. 2. Proposed Agreement. To approve the Encroachment Agreement with Franklin County and, further, authorize the City Manager to sign the document. *(j) Dedication Deed: Deed for a Portion of Road 52 (MF#DEED2013-004): 1. Agenda Report from Dave McDonald, City Planner dated May 15,2013. 2. Vicinity Map. 3. Right-of-Way Dedication Deed from Lance and Janell Dever. To accept the dedication deed from Lance and Janell Dever for a portion of Road 52. (k) Resolution No. 3471, a Resolution of the City of Pasco accepting the Planning Commission Action Plan for resolving issues involving automobile repair operations and directing the Commission to prepare the necessary code amendments. 1. Agenda Report from Rick White, Community&Economic Development Director dated May 6,2013. 2. Proposed Resolution. To approve Resolution No. 3471, accepting the Planning Commission Action Plan for resolving conflicts between violations of the Pasco Municipal Code and automobile repair businesses. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Finance Manager: General Fund Operating Statement through April 2013. (c) 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (None) 9. UNFINISHED BUSINESS: (None) Regular Meeting 3 May 20,2013 10. NEW BUSINESS: *(a) 2012 Overlays, Project No. C5-ST-3R-12-02 and 4" Avenue Corridor (Court Street to I- 182),Project No. C2-10-06-STR: 1. Agenda Report from Mike Pawlak, City Engineer dated May 13,2013. 2. Vicinity Map—2012 Overlays. 3. Vicinity Map—4th Avenue Corridor. 4. Bid Summary. (RC) MOTION: I move to award the low bid for the 2012 Overlays and 4t"Avenue Corridor (Court Street to I-182) Projects to Granite Construction, Inc., in the amount of $1,682,602.96 and, further, authorize the Mayor to sign the contract documents. *(b) "A" Street/1"Avenue Railroad Crossing: 1. Agenda Report from Mike Pawlak, City Engineer dated May 13, 2013. 2. Vicinity Map. 3. Bid Summary. *(RC) MOTION: I move to award the low bid for the "A" Street / 1St Avenue Railroad Crossing Project, Base Bid, to Ray Poland and Sons, Inc., in the amount of $48,023.00 and, further, authorize the Mayor to sign the contract documents. *(c) Maple Drive Sewer Extension: 1. Agenda Report from Mike Pawlak, City Engineer dated May 13,2013. 2. Vicinity Map. 3. Bid Summary. (RC) MOTION: I move to award the low bid for the Maple Drive Sewer Extension Project to Sharpe & Preszler Construction Company, Inc., in the amount of$76,100.91, including applicable sales tax and,further, authorize the Mayor to sign the contract documents. *(d) Professional Services Agreement HDR—Construction Management: 1. Agenda Report from Mike Pawlak, City Engineer dated May 16,2013. 2. Vicinity Map. 3. Professional Services Agreement Summary Sheet. MOTION: I move to approve the Professional Services Agreement with HDR, authorizing Construction Engineering Services with respect to the Heritage Industrial Center Primary Lead Track, Phase 2 —Big Pasco Industrial Center Hub Development, Phase 5b Project, not to exceed $109,179 and, further, authorize the City Manager to sign the agreement. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 4:00 p.m., Monday, May 20, Ben-Franklin Transit Office — Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY,Rep.; SAUL MARTINEZ,Alt.) 2. 6:00 p.m., Monday, May 20, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 3. 4:00 p.m., Thursday, May 23, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCIL,MEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 5:30 p.m., Thursday, May 23, 710 W. Court Street — Benton-Franklin Community Action Connections Meeting. (COUNCILMEMBER AL YENNEY,Rep.;REBECCA FRANCIK,Alt.)