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HomeMy WebLinkAbout05-16-13 Pasco PFD Meeting Agenda PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships May 16, 2013 4:00 p.m. Pasco City Hall - Conference Room #1 A GENDA 1. Call to order and roll call 2. Approval of minutes: * Regular Meeting January 31, 2013 3. Claims Approval: * 1st Quarter 2013: $90,038.66 4. Financial Report: 1 st Quarter: ■ Operating Statement ■ Net Assets Statement 5. Old Business: • Status Report: Regional PFD /Aquatics Center Proposal • Agreement for Administrative Services 6. New Business: 7. Other Business: 8. Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD January 31, 2013 MINUTES Call To Order: The meeting was called to order at 4:05p.m., by PFD President Mark Morrissette, in Conference Room #1 at Pasco City Hall. Roll Call: Board Members Present: Spence Jilek, Mark Morrissette, John Merk (via teleconference), and Leonard Dietrich (via teleconference). Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager and Lee Kerr, City Attorney. Approval of Minutes: • It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the minutes of the October 31, 2012 Regular Meeting. It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the minutes of the November 13, 2012 Recessed Meeting. Claims Approval: Mr. Crutchfield presented fourth quarter Claims History, and Expenditure Activity per the Account History. Following discussion, it was motioned by Dr. Jilek seconded by Mr. Dietrich and carried to approve payment of fourth quarter claims in the total amount of $122,675.42. President Morrissette called a one - minute recess at 4:08pm in order to telephone conference -in Mr. Merk. President Morrissette reconvened the meeting at 4:09pm Financial Report: Mr. Crutchfield presented the fourth quarter Operating Statement reflecting preliminary pre - closing Total Sources of Funds $333,333 and preliminary pre - closing Total Uses of Funds $352,044. The fourth quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $43,318. Following discussion, the Financial Report was accepted as presented. PUBLIC FACILITIES DISTRICT BOARD Minutes — January 31, 2013 Page - 1 Old Business: • Status Report re: Regional PFD Mr. Strebel reported at the last Regional Public Facilities District meeting, a resolution had been presented and accepted by the committee to move forward with the proposed Aquatics Center and place on the ballot for voter consideration. Discussion was heard regarding placement on the August 2013 ballot or the November 2013 ballot. Decision under consideration by RPFD at this time. • Aquatics Center Feasibility Study Concept Plan and Operational Analysis Mr. Crutchfield reported Pasco City Council had given approval of the land purchase for the proposed Aquatics Center. Mr. Crutchfield also explained the potential for the RPFD to contract with the Pasco PFD for operation of the aquatics center, if approved by the voters. New Business: • Interlocal Agreement between City of Pasco and Pasco Public Facilities District Mr. Crutchfield recommended increasing the current Administrative fee from $600.00 per month to $1,000.00 per month due to the increased administrative actives. Following discussion it was motioned by Dr. Jilek seconded by Mr. Dietrich and carried to approve the Interlocal Agreement between City of Pasco and the Pasco Public Facilities District for Administrative Services as presented. Other Business Mr. Crutchfield provided a copy of the Pasco Public Facilities District 2013 Operating Budget. Adjournment: There being no other business, President Morrissette adjourned the meeting at 4:40 p.m. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Minutes — January 31, 2013 Page - 2 N w O O O O Ln Ln O r H H O O O O O �D U 00 00 Ln Ln N m H rl O O O O O w ro 00 N N m M H T m M Ot O O o 0 m H Ln Ln H -1 00 tD r r r H 0 O 00 m ro r r H H lD to 0 w Ln Ln \o O O 00 O W 0.l V) to Ur N N 0 0\ M M H N M m O P, yr to tir yr V)- U U U -H o 0 0 -H 0 0 0 w H m m H � H H U LD LD �D m yr ur ar H m 0 0 N r O LY H 0 0 0 0 Ln In H 0 H r H d� H O O O 00 lfl � •Ui F00 00 Ln Ln QNQHQrH o 0 0 00 m .A H y w aoo NN MM cn ic�mcnmm rn o 0 orn r a' Q H Ln Ln H H 0 0 W to W H W 0) r H O O O H Ln (� U r r H H w w H O H H m Ln O O O tD ID f� t? 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H H H r U U W p+ W H H w H H x 3 z w 0 0 w m H z a H In LD E- ro U .0 N H z o w Q H U) a 4-1 41 41 04 U) W QW U 7 \\ CL H W H F W 00 U P4 UUi 0 x j74a 15r U H W O w u z a z H r m m d Ln w a Ln `° `D w `D o m m m m ] m <r c CL H H H H H 44 O w 04 9 U [� 0 0 0 0 0 w a w m H H o d' U m O 0 W H 3 I Ln Ln m Ln Ln Ln Ln Ln z m Si H H H H r{ W O w ko -;v m "I m lzp m m co L7 �t Ln m Ln H Ln N Ln :I, " 1� Ln r r m r H r O O O r- 41 w Ln Ln Ln m Ln o Ln m m m Ln F C o O m o m 0 m O o o m H H H H H rl ri ri W C U ?i m W m P, m FC m 9 9 9 m h h h 1 D rD Lx C*, FC F m � m � 9 9 > .C) 6 PASCO PUBLIC FACILITIES DISTRICT BALANCE SHEET As Of March 31, 2013 ASSETS Cash $ 80,779 Sales Tax Receivable 28,061 TOTAL ASSETS 108,840 LIABILITIES Accounts Payable 51,960 TOTAL LIABILITIES 51,960 TOTAL NET ASSETS $ 56,880 \ \nu \FinanceW FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE Year to Date Ending March 31, 2013 REVENUES Sales Tax Transfers In - City of Pasco Interest Income Total Revenues EXPENDITURES Legal Services Professional Services Advertising /Publications Insurance Kennewick PFD Administrative Services Total Expenditures Net Change in Fund Balances Beginning Fund Balance, January 1 Ending Fund Balance Annual 2013 2013 Budget Actual $ 325,000 $ 83,573 20,000 20,000 95 28 $ 345,095 $ 103,601 $ 1,000 $ 112 20,000 750 1,000 2,800 2,604 325,000 83,573 17,200 3,000 367,000 90,039 (21,905) 13,562 68,338 43,318 $ 46,433 $ 56,880 \ \nu \FinanceWA FINANCE MANAGER \PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx