HomeMy WebLinkAbout05-16-13 Pasco PFD Meeting Agenda PacketPasco Public Facilities District
Building Regional Facilities through Community Partnerships
May 16, 2013
4:00 p.m.
Pasco City Hall - Conference Room #1
A GENDA
1. Call to order and roll call
2. Approval of minutes:
* Regular Meeting January 31, 2013
3. Claims Approval:
* 1st Quarter 2013: $90,038.66
4. Financial Report:
1 st Quarter:
■ Operating Statement
■ Net Assets Statement
5. Old Business:
• Status Report: Regional PFD /Aquatics Center Proposal
• Agreement for Administrative Services
6. New Business:
7. Other Business:
8. Adjournment
(* indicates documents mailed with agenda)
PUBLIC FACILITIES DISTRICT BOARD
January 31, 2013
MINUTES
Call To Order:
The meeting was called to order at 4:05p.m., by PFD President Mark Morrissette, in
Conference Room #1 at Pasco City Hall.
Roll Call:
Board Members Present: Spence Jilek, Mark Morrissette, John Merk (via teleconference),
and Leonard Dietrich (via teleconference).
Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy
City Manager and Lee Kerr, City Attorney.
Approval of Minutes:
• It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the
minutes of the October 31, 2012 Regular Meeting.
It was motioned by Mr. Dietrich, seconded by Dr. Jilek, and carried to approve the
minutes of the November 13, 2012 Recessed Meeting.
Claims Approval:
Mr. Crutchfield presented fourth quarter Claims History, and Expenditure Activity per the
Account History. Following discussion, it was motioned by Dr. Jilek seconded by Mr.
Dietrich and carried to approve payment of fourth quarter claims in the total amount of
$122,675.42.
President Morrissette called a one - minute recess at 4:08pm in order to telephone conference -in
Mr. Merk.
President Morrissette reconvened the meeting at 4:09pm
Financial Report:
Mr. Crutchfield presented the fourth quarter Operating Statement reflecting preliminary pre -
closing Total Sources of Funds $333,333 and preliminary pre - closing Total Uses of Funds
$352,044. The fourth quarter Net Assets Statement was also presented reflecting an actual
Net Asset balance of $43,318. Following discussion, the Financial Report was accepted as
presented.
PUBLIC FACILITIES DISTRICT BOARD
Minutes — January 31, 2013
Page - 1
Old Business:
• Status Report re: Regional PFD
Mr. Strebel reported at the last Regional Public Facilities District meeting, a resolution
had been presented and accepted by the committee to move forward with the proposed
Aquatics Center and place on the ballot for voter consideration. Discussion was heard
regarding placement on the August 2013 ballot or the November 2013 ballot. Decision
under consideration by RPFD at this time.
• Aquatics Center Feasibility Study Concept Plan and Operational Analysis
Mr. Crutchfield reported Pasco City Council had given approval of the land purchase for
the proposed Aquatics Center. Mr. Crutchfield also explained the potential for the RPFD
to contract with the Pasco PFD for operation of the aquatics center, if approved by the
voters.
New Business:
• Interlocal Agreement between City of Pasco and Pasco Public Facilities District
Mr. Crutchfield recommended increasing the current Administrative fee from $600.00
per month to $1,000.00 per month due to the increased administrative actives.
Following discussion it was motioned by Dr. Jilek seconded by Mr. Dietrich and carried
to approve the Interlocal Agreement between City of Pasco and the Pasco Public
Facilities District for Administrative Services as presented.
Other Business
Mr. Crutchfield provided a copy of the Pasco Public Facilities District 2013 Operating
Budget.
Adjournment:
There being no other business, President Morrissette adjourned the meeting at 4:40 p.m.
Mark Morrissette, President
Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes — January 31, 2013
Page - 2
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PASCO PUBLIC FACILITIES DISTRICT
BALANCE SHEET
As Of March 31, 2013
ASSETS
Cash $ 80,779
Sales Tax Receivable 28,061
TOTAL ASSETS 108,840
LIABILITIES
Accounts Payable 51,960
TOTAL LIABILITIES 51,960
TOTAL NET ASSETS $ 56,880
\ \nu \FinanceW FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx
PASCO PUBLIC FACILITIES DISTRICT
STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE
Year to Date Ending March 31, 2013
REVENUES
Sales Tax
Transfers In - City of Pasco
Interest Income
Total Revenues
EXPENDITURES
Legal Services
Professional Services
Advertising /Publications
Insurance
Kennewick PFD
Administrative Services
Total Expenditures
Net Change in Fund Balances
Beginning Fund Balance, January 1
Ending Fund Balance
Annual
2013 2013
Budget Actual
$ 325,000 $ 83,573
20,000 20,000
95 28
$ 345,095 $ 103,601
$ 1,000
$ 112
20,000
750
1,000
2,800
2,604
325,000
83,573
17,200
3,000
367,000 90,039
(21,905) 13,562
68,338 43,318
$ 46,433 $ 56,880
\ \nu \FinanceWA FINANCE MANAGER \PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx