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HomeMy WebLinkAbout2013.04.15 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 15, 2013 CALL TO ORDER: The meeting was called to order at 7:00 p.m.by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez,Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief; Bob Gear, Fire Chief and Mike Pawlak, City Engineer. The meeting was opened with the Pledge of Allegiance. Mayor Watkins asked for a moment of silence for the citizens of Boston. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated April 1, 2013. (b) Bills and Communications: To approve General Claims in the amount of$1,766,027.67 ($295,553.82 in the form of Electronic Fund Transfer Nos. 14509, 14510, 14564, 14595, 14596, 14597, 14644 and 14645; and $1,470,473.85 in the form of Wire Transfer Nos. 1309, 1310 and 1311; and Claim Warrants numbered 192377 through 192626). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court(non-criminal, criminal, and parking) accounts receivable in the total amount of$168,167.39 and, of that amount, authorize $107,861.33 be turned over for collection. (c) Appointment to Planning Commission: To appoint Tim Hoekstra to fill Position No. 1 (expiration date of 2/2/16) on the Planning Commission. (d) Appointments to Code Enforcement Board: To reappoint Daniel Gottschalk to Position No. 1 and Dwayne Speer to Position No. 2 (both with the expiration date of 1/1/15) to the Code Enforcement Board. (e) Waiver of Sewer Utility Service Requirement(5213 W. Court Street) (MF #USW2013-006): To approve the Sewer Utility Service Waiver at 5213 West Court Street and, further, authorize the City Manager to sign the Waiver Agreement. (f) Water Follies Agreement: To approve a three-year agreement with the Tri-Cities Water Follies Association for the Water Follies event and, further, authorize the City Manager to sign the agreement. 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 15, 2013 (g) City Hall Cooling Tower Replacement: To approve a public works contract for the purchase and installation of a Carrier Aqua Snap chiller for City Hall from Apollo Sheet Metal Inc., not to exceed $204,669.00 plus sales tax and, further, authorize the City Manager to sign the agreement. (h) Professional Services Agreement—CES—Construction Management: To approve the Professional Services Agreement with CES authorizing Construction Management Services for Phase I and II of the Industrial Reuse Project in the amount of $420,700 and, further, authorize the City Manager to sign the agreement. (i) Professional Services Agreement: To approve the Professional Services Agreement with CH2MHi11, authorizing bidding and construction services with respect to the Northwest Commons Lift Station, not to exceed $13,269 and, further, authorize the City Manager to sign the agreement. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Mac Miller, Boise Idaho, addressed Council concerning a rock in Volunteer Park. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison reported on meetings he and members of the Energy Communities Alliance attended in Washington D.C. Ms. Francik reported that she, Mayor Watkins and Mr. Martinez attended the Tri-Cities Regional Public Facilities District meeting and the board agreed on a conceptual site plan. Mr. Hoffmann reported on the local Benton, Franklin &Walla Walla Counties Good Roads and Transportation Association meeting. Mayor Watkins reported on the Tri-Cities Regional Public Facilities District meeting and the Ben-Franklin Transit Board meeting. Mr. Hoffmann commented on the General Fund Operating Statement through March 2013. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Street Vacation (MF#VAC2013-001) Portion of Washington Street(Port of Pasco/Morales). Council and staff discussed the details of the proposed vacation. MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. MOTION: Ms. Francik moved to deny the Washington Street vacation. Mr. Garrison seconded. Motion carried by the following Roll Call vote: Yes—Larsen, Watkins, Francik, Garrison. No—Martinez, Yenney, Hoffmann. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 15, 2013 Street Vacation (MF#VAC2013-002) Portion of North Idaho Avenue north of Oregon Avenue (H.D. Fowler). MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. Mr. Otis Short,representing HD Fowler Co., 1320 N. Oregon Ave., inquired about the timeline of the vacation. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. Council and staff discussed the details of the proposed vacation. Ordinance No.4101, an Ordinance vacating a portion of North Idaho Avenue. MOTION: Ms. Francik moved to adopt Ordinance No. 4101, vacating a portion of North Idaho Street and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Street Vacation (MF#VAC2011-008) Portions of East Lewis Place, from Heritage Blvd to SR 12. Mr. Yenney declared he had property in that area,but has no prior knowledge of this issue. MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. Ms. Erma Mendoza, 2904 E. Lewis Pl., inquired about where her property boundaries would be after the vacation. Council and staff discussed the details of the proposed vacation. MOTION: Ms. Francik moved to continue the public hearing to May 6, for staff to confirm property boundaries with residents. Mr. Martinez seconded. Motion carried unanimously. NEW BUSINESS: Commercial Avenue/US-12/Lewis Street Water Line Project No. C7-WT-2R-13-04: Council and staff discussed the proposed project. MOTION: Ms. Francik moved to award the low bid for the Commercial Avenue/US- 12/Lewis Street Water Line Project to Sharpe&Preszler Construction Company, Inc., in the amount of$234,053.96, including applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. Heritage Industrial Center Primary Lead Track, Phase 2 and Big Pasco Industrial Center Hub Development,Phase 5b: Council and staff discussed the proposed project. MOTION: Ms. Francik moved to award the low bid for the Heritage Industrial Center Primary Lead Track, Phase 2, Schedule A and Alternate A2, and Big Pasco Industrial Center Hub Development, Phase 5b Project, Schedule B and Alternates B1, B2 and B3, to Premier Excavation, Inc., in the amount of$2,913,716.40, including applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 15, 2013 MISCELLANEOUS DISCUSSION: Council and staff discussed the increase in employee medical claim costs. Mayor Watkins reminded Council of the Volunteer Banquet at 6:00 p.m. Thursday at the Senior Center. EXECUTIVE SESSION: -- Council adjourned to Executive Session at 7:57 p.m. for approximately 30 minutes to discuss litigation or potential litigation and collective bargaining strategy and proposals with the City Manager and the City Attorney. Mayor Watkins called the meeting back to order at 8:27 p.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:27 p.m. APPROVED: ATTEST: ((- (19 Matt Watkins, Mayor Debra L. Clark, City Clerk PASSED and APPROVED this 6th day of May, 2013. 4