HomeMy WebLinkAbout03.28.13 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
March 28, 2013 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m., March 28, 2013.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Garcia, Quintanilla, Kuffel
Absent: n/a
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Scott Moore, Security Specialist /HQS Inspector
Lisa Richwine, Administrative Assistant /Recording Secretary
VISITORS Said Ali Mohamed
Ahmed M. Farah
3. APPROVAL OF AGENDA:
Mr. Garcia made a motion to approve the agenda as presented. Ms. Quintanilla seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of January 31, 2013, and the checks listings for January 2013 — Bank of the West
General Operating Account numbered 49503 -49706 totaling $274,344, and the checks
listings for February 2013 -- Bank of the West General Operating Account checks numbered
49707 -49896 totaling $261,243, and Bank of the West Security Deposit Fund checks
numbered 1195 -1197 totaling $590 as well as approval of bad debt write offs for rent, utility
billing, and miscellaneous in the amount of $31,966.23 and, of that amount, $31,966.23 will
be turned over for collection plus the collection processing fees.
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
• There will be ramifications from the new continuing resolution (CR) for the
Section 8 program. The CR includes funding for only 94% of renewal
vouchers in use. At this time, using the HAP funding obligated from April,
HACPFC can sustain 271 of our 318 voucher allotment using our full Section
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March 28, 2013
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8 budget allocation. Administrative fees will be funded at 69% of our
eligibility ($66.40 per voucher). We may need to look at staff reductions —
lay -offs, reduction of hours, furlough days — these are several options under
consideration right now. Our advocacy groups in Washington, DC (NAHRO,
PHADA) are pushing to deregulate the Section 8 program in an effort to
combat these budgetary issues.
• The CR also affects Public Housing in that we will receive approximately
82% of our allocated funding. Capital Fund will be funded at only 50% of
the typical annual accrual amount. Mr. Sanders has done a great job
managing the Capital Fund program in years past so most of the big ticket
repairs and maintenance are already complete and because of this, it could be
up to two years before we feel the effects of this reduction in our Capital
Fund department. Perhaps in years these budgetary issues will be resolved.
• Laurie Tufford, a member of the Kennewick Housing Authority's (KHA)
Board of Commissioners, approached a staff member at a community
services meeting and asked if there were any areas in which our agencies
could partner. When the staff member told me this, I called Ms. Tufford and
explained that a Memorandum of Understanding for an Interjurisdictional
Agreement between the housing authorities would be beneficial to Section 8
clients from both agencies as it would allow them to seek housing throughout
the Tri- Cities. It also allows for ports within our jurisdictions without the
cumbersome regulations involved in the normal port process. Ms. Richwine
and I are currently working on that document to submit to KHA's Acting
Executive Director. This agreement will not be entered into quickly.
Although HUD encourages agencies like ours (adjoining jurisdictions) to
develop such agreements, HUD must approve the negotiated document and
resolutions from each agency's board will also be required.
• Met with staff from Northwest Justice Project. No pressing concerns were
discussed.
• I will be attending the Association of Washington Housing Authorities
meeting in Seattle in a couple of weeks.
• The PHA Plan will be submitted to HUD after Board approval. At the
request of the Franklin County Commissioners, I met with them on March 20
to discuss the Certification of Consistency with the Consolidated Plan that we
are required to have our governing entities sign off on before submittal to
HUD.
(b) Finance (Ms. Jones)
• The audit is over and all documentation was submitted online.
• We will need to change utility allowances for the 3 & 4 bedroom Farmworker
(RD) units to reflect actual consumption. Also, the RD budget must be
submitted by April 1, but no board resolution is required.
• Fraud reports will be submitted to HUD OIG in April and each month as
applicable.
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Board of Commissioners Meeting Minutes
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• Will submit the budget for board approval at the April meeting.
• Subsidy has been returned to an RD unit that had lost funding some years ago
and now all 24 units have tenant subsidy.
• Have been conducting re- benchmarking for net restricted assets for the
Section 8 program. HUD will be holding our extra money now — not us.
(c) Maintenance and Capital Fund (Mr. Sanders) — absent
(d) Housing Programs (Ms. Salinas) — absent
(e) Security (Mr. Moore)
• Keeping up with Comply/Vacate and Pay/Vacate Notices.
• 2 evictions due to drug activity — 1 Public Housing unit and 1 Locals unit.
• Attended a Community Emergency Preparedness Seminar yesterday morning.
• Also had a meeting with the tenants residing at 828 N. 22nd (Alderwood
Development) to address parking /safety issues yesterday afternoon.
(f) Community Service (Ms. Richwine)
• Ms. Richwine told the board that at a recent meeting of a community service
board, HACPFC staff received compliments for being helpful to our mutual
clients.
6. NEW BUSINESS
(a) Resolution #12/13 -903 Approving PHA Certifications of Compliance with PHA
Plans and Related Regulations
Mr. Kuffel moved to adopt the motion as presented. Mr. Garcia seconded it. The
motion passed unanimously, 4 ayes, 0 nays.
7. OTHER BUSINESS - none
8. EXECUTIVE SESSION
No Executive Session was held.
Mr. Anderson stated that he is fine with his contract as it is written, he would just like to ask
the board to extend it for 2 years, with the option to open up it up at the end of the
first year to discuss salary. Due to the fiscal cuts being handed down by Congress, he does
not think it's appropriate to consider a salary increase at this time.
Mr. Kuffel asked that the contract be amended to reflect Mr. Anderson's requests and for
copies of the amended contract and an employee evaluation form be sent to each
commissioner for consideration and discussion at a future board meeting before Mr.
Anderson's contract expires in July 2013.
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Board of Commissioners Meeting Minutes
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9. ADJOURNMENT
The meeting was adjourned at 4:42 p.m.
The Board of Commissioners will next meet in regular session on April 25, 2013, 4:00 p.m.
i
Dori Clark F derson, PHM
Chair, Board of Commissioners Secretary, Board of Commissioners
Minutes Prepared by:
L sa chwine, CMH
Recording Secretary
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