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HomeMy WebLinkAbout03.28.13 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) March 28, 2013 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., March 28, 2013. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Clark, Garcia, Quintanilla, Kuffel Absent: n/a STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Scott Moore, Security Specialist /HQS Inspector Lisa Richwine, Administrative Assistant /Recording Secretary VISITORS Said Ali Mohamed Ahmed M. Farah 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Ms. Quintanilla seconded the motion and it passed unanimously, 4 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of January 31, 2013, and the checks listings for January 2013 — Bank of the West General Operating Account numbered 49503 -49706 totaling $274,344, and the checks listings for February 2013 -- Bank of the West General Operating Account checks numbered 49707 -49896 totaling $261,243, and Bank of the West Security Deposit Fund checks numbered 1195 -1197 totaling $590 as well as approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $31,966.23 and, of that amount, $31,966.23 will be turned over for collection plus the collection processing fees. 5. STAFF REPORTS (a) Executive (Mr. Anderson) • There will be ramifications from the new continuing resolution (CR) for the Section 8 program. The CR includes funding for only 94% of renewal vouchers in use. At this time, using the HAP funding obligated from April, HACPFC can sustain 271 of our 318 voucher allotment using our full Section Board of Commissioners Meeting Minutes March 28, 2013 Page 2 of 4 8 budget allocation. Administrative fees will be funded at 69% of our eligibility ($66.40 per voucher). We may need to look at staff reductions — lay -offs, reduction of hours, furlough days — these are several options under consideration right now. Our advocacy groups in Washington, DC (NAHRO, PHADA) are pushing to deregulate the Section 8 program in an effort to combat these budgetary issues. • The CR also affects Public Housing in that we will receive approximately 82% of our allocated funding. Capital Fund will be funded at only 50% of the typical annual accrual amount. Mr. Sanders has done a great job managing the Capital Fund program in years past so most of the big ticket repairs and maintenance are already complete and because of this, it could be up to two years before we feel the effects of this reduction in our Capital Fund department. Perhaps in years these budgetary issues will be resolved. • Laurie Tufford, a member of the Kennewick Housing Authority's (KHA) Board of Commissioners, approached a staff member at a community services meeting and asked if there were any areas in which our agencies could partner. When the staff member told me this, I called Ms. Tufford and explained that a Memorandum of Understanding for an Interjurisdictional Agreement between the housing authorities would be beneficial to Section 8 clients from both agencies as it would allow them to seek housing throughout the Tri- Cities. It also allows for ports within our jurisdictions without the cumbersome regulations involved in the normal port process. Ms. Richwine and I are currently working on that document to submit to KHA's Acting Executive Director. This agreement will not be entered into quickly. Although HUD encourages agencies like ours (adjoining jurisdictions) to develop such agreements, HUD must approve the negotiated document and resolutions from each agency's board will also be required. • Met with staff from Northwest Justice Project. No pressing concerns were discussed. • I will be attending the Association of Washington Housing Authorities meeting in Seattle in a couple of weeks. • The PHA Plan will be submitted to HUD after Board approval. At the request of the Franklin County Commissioners, I met with them on March 20 to discuss the Certification of Consistency with the Consolidated Plan that we are required to have our governing entities sign off on before submittal to HUD. (b) Finance (Ms. Jones) • The audit is over and all documentation was submitted online. • We will need to change utility allowances for the 3 & 4 bedroom Farmworker (RD) units to reflect actual consumption. Also, the RD budget must be submitted by April 1, but no board resolution is required. • Fraud reports will be submitted to HUD OIG in April and each month as applicable. F:\Executive\ Main\WPDATA\MINUTES\2013\032813.doex Board of Commissioners Meeting Minutes March 28, 2013 Page 3 of 4 • Will submit the budget for board approval at the April meeting. • Subsidy has been returned to an RD unit that had lost funding some years ago and now all 24 units have tenant subsidy. • Have been conducting re- benchmarking for net restricted assets for the Section 8 program. HUD will be holding our extra money now — not us. (c) Maintenance and Capital Fund (Mr. Sanders) — absent (d) Housing Programs (Ms. Salinas) — absent (e) Security (Mr. Moore) • Keeping up with Comply/Vacate and Pay/Vacate Notices. • 2 evictions due to drug activity — 1 Public Housing unit and 1 Locals unit. • Attended a Community Emergency Preparedness Seminar yesterday morning. • Also had a meeting with the tenants residing at 828 N. 22nd (Alderwood Development) to address parking /safety issues yesterday afternoon. (f) Community Service (Ms. Richwine) • Ms. Richwine told the board that at a recent meeting of a community service board, HACPFC staff received compliments for being helpful to our mutual clients. 6. NEW BUSINESS (a) Resolution #12/13 -903 Approving PHA Certifications of Compliance with PHA Plans and Related Regulations Mr. Kuffel moved to adopt the motion as presented. Mr. Garcia seconded it. The motion passed unanimously, 4 ayes, 0 nays. 7. OTHER BUSINESS - none 8. EXECUTIVE SESSION No Executive Session was held. Mr. Anderson stated that he is fine with his contract as it is written, he would just like to ask the board to extend it for 2 years, with the option to open up it up at the end of the first year to discuss salary. Due to the fiscal cuts being handed down by Congress, he does not think it's appropriate to consider a salary increase at this time. Mr. Kuffel asked that the contract be amended to reflect Mr. Anderson's requests and for copies of the amended contract and an employee evaluation form be sent to each commissioner for consideration and discussion at a future board meeting before Mr. Anderson's contract expires in July 2013. F:\Executive\Main\WPDATA\MINUTES\2013\032813.docx Board of Commissioners Meeting Minutes March 28, 2013 Page 4 of 4 9. ADJOURNMENT The meeting was adjourned at 4:42 p.m. The Board of Commissioners will next meet in regular session on April 25, 2013, 4:00 p.m. i Dori Clark F derson, PHM Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: L sa chwine, CMH Recording Secretary F:\Executivc\Main\WPDATA\MINUTES\2013\032813.docx