Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAbout2012.10.31 Meeting PacketPasco Public Facilities District
Building Regional Facilities through Community Partnerships
October 31, 2012
4:00 p.m.
Pasco City Hall - Conference Room #1
1. Call to order and roll call
2. Approval of minutes:
• Regular Meeting July 18, 2012
• Special Meeting August 28, 2012
3. Claims Approval:
* 3rd Quarter 2012: $91,053.94
4. Financial Report:
* 3rd Quarter:
• Operating Statement
• Net Assets Statement
5. Old Business:
• Status Report: Regional PFD
• Aquatics Center Site Selection
6. New Business:
* 2013 Budget
7. Other Business:
8. Adjournment
AGENDA
(* indicates documents mailed with agenda)
PUBLIC FACILITIES DISTRICT BOARD
July 18, 2012
MINUTES
Call To Order:
The meeting was called to order at 4:OOp.m., by PFD Vice President Leonard Dietrich, in
Conference Room #1 at Pasco City Hall.
Roll Call:
Board Members Present: Leonard Dietrich, Spence Jilek, Mark Morrissette, John Merk, and
Bob Tippett (via teleconference).
Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy
City Manager and Lee Kerr, City Attorney.
Guests: Randy Willis, Tri City Court Club, and Michelle Dopler, Tri City Herald
Approval of Minutes:
It was motioned by Mr. Merk, seconded by Dr. Jilek, and carried to approve the minutes
of the April 18, 2012 meeting.
Claims Approval:
Mr. Crutchfield presented second quarter Claims History, and Expenditure Activity per the
Account History. Following discussion, it was motioned by Dr. Jilek seconded by Mr. Merk
and carried to approve payment of second quarter claims in the total amount of $164,128.10.
Financial Report:
Mr. Crutchfield presented the second quarter Operating Statement reflecting actual Total
Sources of Funds $177,223 and actual Total Uses of Funds $164,129. The second quarter
Net Assets Statement was also presented reflecting an actual Net Asset balance of $100,938.
Following discussion, the Financial Report was approved as presented.
Old Business:
• Status report on TRAC discussion with Franklin County
Vice President Dietrich called for an Executive Session at 4:1 Opm to discuss a pending real
estate transaction. Executive Session to last approximately 25- minutes; also in attendance
Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel Deputy City Manager and
Lee Kerr, PFD Attorney.
PUBLIC FACILITIES DISTRICT BOARD
Minutes—July 18, 2012
Page - 1
4:35 pm Vice President Dietrich extended Executive Session an additional 10- minutes.
4:45 pm Vice President Dietrich reconvened the meeting.
• Status report on Regional PFD
Mr. Strebel shared a brief update regarding the Regional Public Facilities District, noting that
the RPFD Board has voted to designate the aquatic facility at TRAC as the number one
priority for consideration at the upcoming election in November 2013. Discussions with
Franklin County for the transfer of TRAC are continuing.
New Business:
• Email
Mr. Strebel explained City of Pasco email accounts have been created for PFD Board
members and provided an explanatory handout.
Other Business
None to report.
Adjournment:
There being no other business, Vice President Dietrich adjourned the meeting at 4:59 p.m.
Bob Tippett, President
Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes—July 18, 2012
Page - 2
PUBLIC FACILITIES DISTRICT BOARD
SPECIAL MEETING
August 28, 2012 MINUTES
Call To Order:
The Special Meeting
was called to order
at 4:OOp.m.,
by PFD
President Bob Tippett, in
Conference Room #1
at Pasco City Hall.
City
Roll Call:
Board Members Present: Bob Tippett, Spence Jilek, Mark Morrissette, John Merk (via
teleconference), and Leonard Dietrich (via teleconference).
Also
Present:
Gary Crutchfield,
PFD Chief Administrative Officer, Stan Strebel, Deputy
City
Manager
and Lee Kerr, PFD
Attorney.
Special Meeting:
President Tippett called for an Executive Session at 4:OOpm to discuss value of potential real
estate acquisitions. Executive Session to last approximately 30- minutes; also in attendance
Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel Deputy City Manager and
Lee Kerr, PFD Attorney.
4:30pm Public Notice given by Lee Kerr, PFD Attorney - the Executive Session extended an
additional 30- minutes.
5:OOpm Public Notice given by Lee Kerr, PFD Attorney - the Executive Session extended an
additional 10- minutes.
5:1 Opm Public Notice given by Lee Kerr, PFD Attorney - the Executive Session extended an
additional 5- minutes.
5:15pm Executive Session ended and the Special Meeting was re- opened to the public.
President Tippett with general consensus of the Board, directed staff to prepare a position
statement reflecting the County's decision regarding TRAC and the intent of the PFD to
pursue acquisition of a site for a regional aquatic center along the I -182 corridor.
Mr. Crutchfield agreed to prepare a draft position statement for Board review and comment.
Adjournment:
There being no other business, President Tippett adjourned the meeting at 5:25 p.m.
Bob Tippett, President Debra L. Clark, PFD Secretary
N
0000
m m
0 0
0
mm
r O M H i
00000
p
N
0 0 0
0
mw
m m
m
mm
m O N 0
0
0 0 0 0 0
O
. . .
.
..
. .
.
..
. . . .
.
. . . . .
.
ro
NMoo
CC
O'i
'i
mm
mCCrr
omf1 m
N
rl
Nt Mm
CC
mION
00
mwrmm
NrONN
m
R
O H m
m
m
m
IO
IO
tp'i r a
a
C O r m m
.i
m.
NNNN
bl0
NN
Olrrmm
mCCmm
IIl
[�
r -1NNNN
N
Q
m
L
N
N
N
U
N
N
m
N
L
000
00
f+I VI IOC
0000
b
N
'r1
000
mm
NNrN
0000
Ol
ti
Q
O
W
Omltl
C;
C
OONm
m1(1 N
r1
N
❑
I(1 N
r
mm
O Ol m
r
N N r
N
N
HNm
I(1 m IOr
IO IO m
O
N
r 0 0
m
H
N
F
Nmmm
m
U
O
N
Q
❑
H H H
z
❑❑❑
O
N
E
E
mmm
mx
m
www
z
m
HHH
j
1
❑
113
OI
HHH
mmm
a
o
m
aaa
mmm
H
Cx
rr
a
UUU
�mimm
0
wm
ma
Q Q Q
aaa
O
>E
F
ummi
u,
uu�
ui
uWWw U000i
C
C m H
C
C
C
C u U u
C H H N
O
ro H
0
ro
o
ro Q
0
row
O HHH
N
00000
H
au
H
u
N
y
ro at
C
ro
C
w
C
0
C
0 m m
C
ro 0 0 0 C
m
mm
m
Fmro
mm
Nano
[u p:
CU
M
m
mxmro
FAY' gmO
C
tn\
mro
.133
H
'tiN
H
-N U U U
-+CFA
C
rp m
W N
r"
m
C
m
C F
rn
C
m
C HHH
rn
a u u u m
w
vo
❑CV
aaac
CC
CHC
CC
0333
C.7C
C
a
maao
rnro
mUv
my
H
w a a
C
N
C
N H
C
N
C
v
C
N E'Ep E C
mw
mF
W
mw
mXXX
W
m4r2
O.4H
0
YY'' Y'
U
N \
y U
Nw
M
F H
N o
NN
N
N N N
0NO
❑'n
HH
H
HHH
w
HHH
a
c9\
O
m o
m
H m c
D
H H H
r
N
o ff
H
H O O
p
o 0 0
W
o
xm
mm
m
m
rmm
C7
rmm
O
oo
w
O
N
oao
a
o00
x
u
u
w
vHi a�i
v
>
iH]
m n
z
O
oa
H
rU
u
W
w
mm
F
>
m
mm
a
Q
z
w
�
F
h
C OC
m
O
m
❑w
O
q
W m0 X
u
w
E
m
u
m
to
N
roxx
> w
H
W
>
N
H
z
o o wl o
❑
(,�
❑
u
w
a
❑
H
C m m
a
Z
3
.]
E
00
Q
U
rt
m
2
H
Q
w
u a
u
m
c7
2
0
Q
u
x
Q
z
H
w
a
u
w
yk
O 'i
N
N
m
m I'1 m m
m
N N Ifl
O
N
N N
N
O
m m m
U
m
a
Q
a
O
o
o
O
o
w
a
v
H
m
H
o
a
q
.0
'i
rl
C
l0
N
N
w
H
3
a
m
a
c
m
in
w
o
a
a
m
a
C
a
u
C
r
r
r
r
r
mm
r
L N
N
N
1I1
N
m
C C
1(I
F
ik
C�
m
m
m
m
m
oo
m
a
m
m
m
1+1
m
m m
m
O
b
O N
0
H
H
H
H
H
o o
H
w
C
U
m
WW
m
m
W
m
m
W a a
m
W W W
a
w
Q F
m
nn
m
m
h
m
m
7F4<
m
h h h
PASCO PUBLIC FACILITIES DISTRICT
BALANCESHEET
As Of September 30, 2012
ASSETS
Cash
Sales Tax Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
TOTAL NET ASSETS
74,716
25,814
100,530
$ 100,530
\ \S0L02 \FinanceW FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2012\2012 Qtrly Pasco Public Facility District
PASCO PUBLIC FACILITIES DISTRICT
STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE
Year to Date Ending September 30, 2012
REVENUES
Sales Tax
Transfers In - City of Pasco
Interest Income
Total Revenues
EXPENDITURES
Legal Services
Professional Services
Advertising/Publications
Insurance
Kennewick PFD
Administrative Services
Total Expenditures
Net Change in Fund Balances
Beginning Fund Balance, January 1
Ending Fund Balance
Annual
2012 2012
Budget Actual
$ 325,000 $ 2473784
20,000 20,000
95 84
$ 345,095 $ 267,868
$ 1,000
30,000
1,000
2,800
325,000
7,200
$ 2,390
$ 26,345
$ 61
2,603
218,457
5,325
367,000 2555181
(21,905) 123687
86,803 87,843
$ 649898 $ 100,530
\ \SOL02 \Finance\. FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2012\2012 Qtrly Pasco Public Facility District
PASCO PUBLIC FACILITIES DISTRICT
2013 Operating Budget
2013
Operating
Budget
Revenues:
Beginning Fund Balance $ 68,338
Sales Tax 325,000
Transfers In - City of Pasco (Interlocal Agreement) 20,000
Interest Income 95
Total Sources of Funds $ 413,433
Expenditures
Legal Services
$ 19000
Professional Services
305000
Advertising/Publications
11000
Insurance
2,800
Kennewick PFD
325,000
Administrative Services
71200
Total Expenditures 3673000
Ending Fund Balance 465433
Total Uses of Funds $ 413,433