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HomeMy WebLinkAbout2012.10.31 Meeting PacketPasco Public Facilities District Building Regional Facilities through Community Partnerships October 31, 2012 4:00 p.m. Pasco City Hall - Conference Room #1 1. Call to order and roll call 2. Approval of minutes: • Regular Meeting July 18, 2012 • Special Meeting August 28, 2012 3. Claims Approval: * 3rd Quarter 2012: $91,053.94 4. Financial Report: * 3rd Quarter: • Operating Statement • Net Assets Statement 5. Old Business: • Status Report: Regional PFD • Aquatics Center Site Selection 6. New Business: * 2013 Budget 7. Other Business: 8. Adjournment AGENDA (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD July 18, 2012 MINUTES Call To Order: The meeting was called to order at 4:OOp.m., by PFD Vice President Leonard Dietrich, in Conference Room #1 at Pasco City Hall. Roll Call: Board Members Present: Leonard Dietrich, Spence Jilek, Mark Morrissette, John Merk, and Bob Tippett (via teleconference). Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager and Lee Kerr, City Attorney. Guests: Randy Willis, Tri City Court Club, and Michelle Dopler, Tri City Herald Approval of Minutes: It was motioned by Mr. Merk, seconded by Dr. Jilek, and carried to approve the minutes of the April 18, 2012 meeting. Claims Approval: Mr. Crutchfield presented second quarter Claims History, and Expenditure Activity per the Account History. Following discussion, it was motioned by Dr. Jilek seconded by Mr. Merk and carried to approve payment of second quarter claims in the total amount of $164,128.10. Financial Report: Mr. Crutchfield presented the second quarter Operating Statement reflecting actual Total Sources of Funds $177,223 and actual Total Uses of Funds $164,129. The second quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $100,938. Following discussion, the Financial Report was approved as presented. Old Business: • Status report on TRAC discussion with Franklin County Vice President Dietrich called for an Executive Session at 4:1 Opm to discuss a pending real estate transaction. Executive Session to last approximately 25- minutes; also in attendance Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel Deputy City Manager and Lee Kerr, PFD Attorney. PUBLIC FACILITIES DISTRICT BOARD Minutes—July 18, 2012 Page - 1 4:35 pm Vice President Dietrich extended Executive Session an additional 10- minutes. 4:45 pm Vice President Dietrich reconvened the meeting. • Status report on Regional PFD Mr. Strebel shared a brief update regarding the Regional Public Facilities District, noting that the RPFD Board has voted to designate the aquatic facility at TRAC as the number one priority for consideration at the upcoming election in November 2013. Discussions with Franklin County for the transfer of TRAC are continuing. New Business: • Email Mr. Strebel explained City of Pasco email accounts have been created for PFD Board members and provided an explanatory handout. Other Business None to report. Adjournment: There being no other business, Vice President Dietrich adjourned the meeting at 4:59 p.m. Bob Tippett, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Minutes—July 18, 2012 Page - 2 PUBLIC FACILITIES DISTRICT BOARD SPECIAL MEETING August 28, 2012 MINUTES Call To Order: The Special Meeting was called to order at 4:OOp.m., by PFD President Bob Tippett, in Conference Room #1 at Pasco City Hall. City Roll Call: Board Members Present: Bob Tippett, Spence Jilek, Mark Morrissette, John Merk (via teleconference), and Leonard Dietrich (via teleconference). Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager and Lee Kerr, PFD Attorney. Special Meeting: President Tippett called for an Executive Session at 4:OOpm to discuss value of potential real estate acquisitions. Executive Session to last approximately 30- minutes; also in attendance Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel Deputy City Manager and Lee Kerr, PFD Attorney. 4:30pm Public Notice given by Lee Kerr, PFD Attorney - the Executive Session extended an additional 30- minutes. 5:OOpm Public Notice given by Lee Kerr, PFD Attorney - the Executive Session extended an additional 10- minutes. 5:1 Opm Public Notice given by Lee Kerr, PFD Attorney - the Executive Session extended an additional 5- minutes. 5:15pm Executive Session ended and the Special Meeting was re- opened to the public. President Tippett with general consensus of the Board, directed staff to prepare a position statement reflecting the County's decision regarding TRAC and the intent of the PFD to pursue acquisition of a site for a regional aquatic center along the I -182 corridor. Mr. Crutchfield agreed to prepare a draft position statement for Board review and comment. Adjournment: There being no other business, President Tippett adjourned the meeting at 5:25 p.m. Bob Tippett, President Debra L. Clark, PFD Secretary N 0000 m m 0 0 0 mm r O M H i 00000 p N 0 0 0 0 mw m m m mm m O N 0 0 0 0 0 0 0 O . . . . .. . . . .. . . . . . . . . . . . ro NMoo CC O'i 'i mm mCCrr omf1 m N rl Nt Mm CC mION 00 mwrmm NrONN m R O H m m m m IO IO tp'i r a a C O r m m .i m. 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FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2012\2012 Qtrly Pasco Public Facility District PASCO PUBLIC FACILITIES DISTRICT 2013 Operating Budget 2013 Operating Budget Revenues: Beginning Fund Balance $ 68,338 Sales Tax 325,000 Transfers In - City of Pasco (Interlocal Agreement) 20,000 Interest Income 95 Total Sources of Funds $ 413,433 Expenditures Legal Services $ 19000 Professional Services 305000 Advertising/Publications 11000 Insurance 2,800 Kennewick PFD 325,000 Administrative Services 71200 Total Expenditures 3673000 Ending Fund Balance 465433 Total Uses of Funds $ 413,433