HomeMy WebLinkAbout01-31-13 Pasco PFD Meeting Agenda & DocumentsPasco Public Facilities District
Building Regional Facilities through Community Partnerships
January 31, 2013
4:00 p.m.
Pasco City Hall - Conference Room #1
AGENDA
1. Call to order and roll call
2. Approval of minutes:
• Regular Meeting October 31, 2012
• Recessed Meeting November 13, 2012
3. Claims Approval:
* 4th Quarter 2012: $122,675.42
4. Financial Report:
* 4th Quarter:
• Operating Statement
■ Net Assets Statement
5. Old Business:
• Status Report: Regional PFD
• Aquatics Center Site Selection
6. New Business:
* Agreement for Administrative Services
7. Other Business:
8. Adjournment
(* indicates documents mailed with agenda)
PUBLIC FACILITIES DISTRICT BOARD
October 31, 2012
MINUTES
Call To Order:
The meeting was called to order at 4:00p.m., by President Tippett, in Conference Room #1 at
Pasco City Hall.
Roll Call:
Board Members Present: Bob Tippett, Leonard Dietrich, Spence Jilek, Mark Morrissette,
and John Merk.
Also Present: Gary Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy
City Manager and Lee Kerr, Attorney.
Guests: Randy Willis, Tri City Court Club, and Paul Whitemarsh
Approval of Minutes:
It was motioned by Mr. Morrissette, seconded by Mr. Merk, and carried to approve the
minutes of the July 18, 2012 regular meeting and August 28, 2012 special meeting.
Claims Approval:
Mr. Crutchfield presented third quarter Claims History, and Expenditure Activity per the
Account History. Following discussion, it was motioned by Mr. Morrissette seconded by
Mr. Merk and carried to approve payment of third quarter claims in the total amount of
$915053.94.
Financial Report:
Mr. Crutchfield presented the third quarter Operating Statement reflecting actual Total
Sources of Funds $413,433 and actual Total Uses of Funds $413,433. The third quarter Net
Assets Statement was also presented reflecting an actual Net Asset balance of $100,530.
Following discussion, the Financial Report was approved as presented.
Old Business:
• Status report: Regional PFD
Mr. Strebel provided a brief update.
PUBLIC FACILITIES DISTRICT BOARD
Minutes — October 31, 2012
Page - 1
• Aquatics Center Site Selection
President Tippet called for Executive Session at 4:12pm to discuss Aquatics Center Site
Selection. Executive Session to last approximately 20- minutes; also in attendance Gary
Crutchfield, PFD Chief Administrative Officer, Stan Strebel, Deputy City Manager and Lee
Kerr, Attorney
4:30pm President Tippett reconvened the meeting.
New Business:
• 2013 Budget
Mr. Crutchfield presented the proposed 2013 Operating Budget.
Mr.
Morrissette
recommended removing
$10,000 from the Professional Services line
item
and adding
$10,000 to Administrative
Services.
It was motioned by Mr. Morrissette, seconded by Mr. Merk, and carried to approve the
2013 Operating Budget as recommended reflecting Total Sources of funds $413,433 and
Total Expenditures $367,000.
Other Business
President Tippet presented his Letter of Resignation effective October 31, 2012 at 5:00pm.
It was motioned by Dr. Jilek, seconded by Mr. Merk, and carried to elect Mr. Morrissette
as President of the Pasco Public Facilities District Board.
Meeting continued to November 13, 2012 at 4:00pm.
Adjournment:
It
was motioned
by President
Tippett, seconded by
Mr. Merk, and carried to adjourn at
4:55pm;
meeting
is continued to
November 13, 2012 at
4:00pm.
Mark Morrissette, President Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes — October 31, 2012
Page - 2
PUBLIC FACILITIES DISTRICT BOARD
November 13, 2012
MINUTES
Call To Order:
The recessed October 31, 2012 meeting was called to order at 4:04p.m., by President
Morrissette, in Conference Room #1 at Pasco City Hall.
Roll Call:
Board Members Present: Leonard Dietrich, Spence Jilek, Mark Morrissette, and John Merk.
Also Present: Gary Crutchfield, PFD Chief Administrative Officer and Stan Strebel, Deputy
City Manager.
President Morrissette called for an Executive Session at 4:05p.m., to discuss real estate
acquisition. Executive Session to last approximately 20- minutes; also in attendance Gary
Crutchfield, PFD Chief Administrative Officer and Stan Strebel, Deputy City Manager
4:25p.m., President Morrissette reconvened the meeting.
Board members discussed the role of the PFD in a potential aquatics center project if located
in Pasco.
Other Business:
President Morrissette requested clarification regarding filling the board vacancy due to the
resignation of Mr. Tippett.
Mr. Crutchfield provided clarification including the requirement for Council action.
Adjournment:
It was motioned by Mr. Merk, seconded by Mr. Jilek, and carried to adjourn at 4:45p.m.
Mark Morrissette, President Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes — November 13, 2012
Page - 1
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PASCO PUBLIC FACILITIES DISTRICT
STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE
Year to Date Ending December 31, 2012
(Preliminary - Pre - Closing)
REVENUES
Sales Tax
Transfers In - City of Pasco
Interest Income
Total Revenues
EXPENDITURES
Legal Services
Professional Services
Advertising/Publications
Insurance
Kennewick PFD
Administrative Services
Total Expenditures
Net Change in Fund Balances
Beginning Fund Balance, January 1
Ending Fund Balance
Annual
2012 2012
Budget Actual
$ 325,000 $ 313,219
205000 20,000
95 114
$ 345,095 $ 3335333
$ 1,000
$ 25615
305000
269345
1,000
61
2,800
27604
3253000
313,219
7,200
7,200
3675000
3525044
(21,905)
(185711)
86,803
62,029
$ 43,318
$ 645898
\ \SOL02 \Finance\A FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2012\2012 Qtrly Pasco Public
Facility District.xlsx Dec 31 B4 Accrual
PASCO PUBLIC FACILITIES DISTRICT
BALANCE SHEET
As Of December 31, 2012
(Preliminary - Pre - Closing)
ASSETS
Cash $ 73,480
Sales Tax Receivable -
TOTAL ASSETS 73,480
LIABILITIES
Accounts Payable 30162
TOTAL LIABILITIES 30,162
TOTAL NET ASSETS $ 43,318
\ \SOL02 \Finance\A FINANCE MANAGER \PASCO PUBLIC FACIL DISTR - DM\2012\2012 Qtrly Pasco Public
Facility District.xlsx Dec 31 B4 Accrual
WHEN RECORDED RETURN TO:
City of Pasco, Washington
525 North 3rd
Pasco WA 99301
INTERLOCAL AGREEMENT
Between
CITY OF PASCO, WASHINGTON
and
THE PASCO PUBLIC FACILITIES DISTRICT
for
ADMINISTRATIVE SERVICES
THIS AGREEMENT, is made and entered into this day of ?(1F}3
2013 between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as
"City and the Pasco Public Facilities District, a Municipal Corporation, hereinafter referred to
as "District" and agrees to the following terms:
WHEREAS, the District was created pursuant to Chapter 3 5.5 7 of the Revised Code of
Washington for the purposes of acquiring, constructing, operating and financing one or more
regional centers through cooperative and joint ventures with one or more qualifying public
facilities district; and
WHEREAS, the District possesses, by law, all of the usual powers of a corporation for
public purposes, as well as all other powers that may now or hereafter be specifically conferred
by statute, including but not limited to the authority to hire employees, staff, and services, as well
as to enter into contracts and agreements; and
WHEREAS, the District desires to contract with the City of Pasco for the purpose of
securing those services necessary for fulfillment of the District's functions.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
SECTION I
PURPOSE
The purpose of this Interlocal Agreement
is to create
a cooperative basis upon which the
Board may utilize the
personnel, services, and
resources
of the City to fulfill its statutory
function and to provide
the basis of compensation
to the City
for such services.
SECTION II
SERVICES PROVIDED BY THE CITY
The City shall provide, at the request of the District, the following services:
(1) The City Clerk shall serve as the ex officio secretary of the Board for the purpose
of acceptance of claims, statutory notice of public meetings, repository of official records of the
District; keep and maintain minutes of District Board meetings (including tape- recorded records)
and provide for the public inspection and copying of such records in accordance with the policies
and such of the City.
(2) The City Attorney shall serve as attorney for the District.
(3) The City Manager, or his designee, shall serve as the Chief Administrative Officer
for the District.
(4) Other City officers, employees or agents providing specific or specialized services
as may be necessary to the Board for the fulfillment of its purposes.
(5) The City shall provide meeting space for the conduct of all District meetings.
SECTION III
PAYMENT FOR SERVICES
The City shall
charge to the District
and the District shall pay to
the City the amount of
$600 -1,000
per month
to supply such services together with all ancillary
costs of materials, fees,
taxes or assessment incident to the provision
of such services.
City Attorney services rendered for the District shall be charged in addition to the above
monthly charge and billed separately.
SECTION IV
INTERLOCAL COOPERATIVE ACT PROVISION
The District shall be solely responsible for all costs, materials, supplies and services
necessary for its performance under the terms of this Agreement. All property and materials
secured by the District in the performance of this Agreement shall remain the sole property of
the District. All funding incident to the fulfillment of this Interlocal Agreement, shall be borne
by the party necessary for the fulfillment of their responsibilities under the terms of this
Agreement. No special budgets or funds are anticipated, nor shall be created incident to this
Interlocal Agreement. It is not the intention that a separate legal entity be established to conduct
the cooperative undertakings, nor is the acquisition, holding, or disposition of any real or
personal property anticipated under the specific terns of this Agreement. The City Manager of
the City of Pasco, Washington, shall be designated as the Administrator of this Interlocal
Cooperative Agreement.
Interlocal Agreement City of Pasco / Pasco Public Facilities District for Administrative Services
Page 2
SECTION V
TERM OF AGREEMENT
The initial term of this Agreement shall commence on the 151 day of January, 20032013,
and terminate on the 3151 day of December 20032013. This Agreement shall be automatically
renewed for a successive one (1) year term, unless either party gives a ninety (90) days advanced
written notice of its intent not to renew.
SECTION VI
ENTIRE AGREEMENT
This Agreement contains all
the terms and conditions agreed upon by
the parties. All
items incorporated by reference are
attached. No other understandings,
verbal
or otherwise, in
regards to the subject
matter of this
Agreement, shall be deemed to exist.
Any
modifications to
this Agreement shall be in writing and signed by both parties to be effective.
SECTION VII
APPLICABLE LAW
This Agreement is governed, construed and enforced in accordance with the substantive
laws of the State of Washington. Should any dispute arise concerning the enforcement, breach,
or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, and
the prevailing party shall be entitled to its reasonable attorney fees and costs as additional
judgment.
SECTION VIII
AUTHORITY FOR EXECUTION
Each of the parties warrants and represents that its representatives, whose signatures are
below, possess all required authority to sign this Agreement and such powers have not, as of the
date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the parties have executed this Agreement by the duly
authorized officers on the day and year first written above.
CITY OF PASCO, WASHINGTON PASCO PUBLIC FACILITIES DISTRICT
^zliehpel I . Gnn-ig Matt Watkins
Mayor
abe TippeffMark Morrissette
Chairman of the Board
Interlocal Agreement City of Pasco / Pasco Public Facilities District for Administrative Services
Page 3
STATE OF WASHINGTON )
ss.
County of Franklin
On this day personally appeared before me Michael L. n.,rrisa Matt Watkins, Mayor for
the City of Pasco, Washington, to be known to be the individual described in and who executed
the within and foregoing instrument, and acknowledged that he signed the same as his free and
voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my
hand and official seal this
day of
?8A32013.
of Washington
NOTARY PUBLIC in
and for the State
Residing at:
My Commission Expires:
STATE OF WASHINGTON)
ss.
County of Franklin
On this day personally appeared before me Rabe TippetlMark Morrissette, Chairman
of the Pasco Public Facilities District Board, to be known to be the individual described in and
who executed the within and foregoing instrument, and acknowledged that he signed the same as
his free and voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 240-32013.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Interlocal Agreement City of Pasco / Pasco Public Facilities District for Administrative Services
Page 4