HomeMy WebLinkAboutHomeland Security Grant Agreement Washington State Military Department
HOMELAND SECURITY GRANT AGREEMENT FACE SHEET
1. Sub-grantee Name and Address: 2. Grant Agreement Amount 3. Grant Agreement Number:
Franklin County Emergency Management(EM)
502 W. Boeing Street $152,736.00 El 3-153
Pasco,WA 99301-7116
4. Sub-grantee Contact,phone number,email address: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Sean Davis,509-545-3546
sdavisaco.franklin.wa.us 9/1/2012 8/31/2014
7. Department Program Manager,phone: 8. Data Universal Numbering 9. UBI#(state revenue):
Blessing Guillermo,253-512-7463 System(DUNS): 601491-678
blessing.guillermo(amil.wa.gov 13-416-1517
10. Funding Authority:
Washington State Military Department(the'Department")and the U.S.Department of Homeland Security(DHS)
11. Federal Funding Source 12. Department Funding Code(PI): 13. Catalog of Federal Domestic 14. TIN:
Agreement#: 723SL Assistance (CFDA)#&Title:
EMW-2012-SS-00115-S01 97.067-HSGP 91-1719850
15. Service Districts: 16. Service Area by County(ies): 17. Women/Minority-Owned,State
(BY LEGISLATIVE DISTRICT): 16 Franklin County Certified?: X N/A ❑ NO
(BY CONGRESSIONAL DISTRICT): 4 ty ❑ YES,OMWBE#
18. Agreement Classification 19. Contract Type(check all that apply):
❑ Personal Services ❑ Client Services X Public/Local Gov't ❑ Contract X Grant X Agreement 1
❑ Collaborative Research ❑ A/E ❑ Other ❑ Intergovernmental (RCW 39.34) ❑ Interagency
20. Sub-Grantee Selection Process: 21. Sub-Grantee Type(check all that apply)
X 'To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ NE RCW ❑ N/A X Public Organization/Jurisdiction X Non-Profit
❑ Filed w/OFM? ❑ Advertised? ❑YES ONO ❑ VENDOR X SUBRECIPIENT ❑OTHER
22. PURPOSE:
The FY 2012 Homeland Security Grant Program(HSGP)funding plays an important role in the implementation of
Presidential Policy Directive-8(PPD-8)by supporting the development and sustainment of core capabilities to
fulfill the National Preparedness Goal(NPG).HSGP funding shall be used for costs related to the planning,
organization,equipment,training,and exercise needs that prevent,protect against,mitigate,respond to,and
recover from acts of terrorism and other catastrophic events.The HSGP consists of the State Homeland Security
Program(SHSP),the Urban Areas Security Initiative(UASI),and Operation Stonegarden(OPSG).
IN WITNESS WHEREOF, the Department and Sub-Grantee acknowledge and accept the terms of this Grant Agreement, including all
referenced Exhibits and Attachments which are hereby incorporated in and made a part hereof, and have executed this Grant Agreement
as of the date and year written below. This Grant Agreement Face Sheet; Special Terms&Conditions(Exhibit A); General Terms and
Conditions(Exhibit B);Approved Projects(Exhibit C);Milestone Timeline(Exhibit D);Budget(Exhibit E);and all other documents,exhibits
and attachments expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and
govern the rights and obligations of the parties to this Grant Agreement. No other understandings, oral or otherwise, regarding the
subject matter of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto.
In the event of an inconsistency in this Grant Agreement, unless otherwise provided herein,the inconsistency shall be resolved by giving
precedence in the following order.
1. Applicable Federal and State Statutes and Regulations
2. Approved Projects
3. Special Terms and Conditions
4. General Terms and Conditions,and,
5. Other provisions of the grant agreement incorporated by reference.
WHEREAS,the parties hereto have executed this Grant Agreement on the day and year last specified below.
FO' HE DEP• : T: FO' +'
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Signature • Date Signature Date
Dan Swisher, Chief Financial Officer Matt Watkins,Chairman
Washington State Military Department Franklin County Emergency Management Board
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM(if applicable):
Brian E. Buchholz, (Signature on file) 7/25/2011 ((
Assistant Attorney General t
Applicant's Legal Review Date
Form 10/27/10 wjg
DHS-FEMA-HSGP-FFY 12 Page 1 of 26 Franklin County EM.E13-153
Exhibit A
SPECIAL TERMS AND CONDITIONS
ARTICLE I -- KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this
Grant Agreement. Any substitution of key personnel by either party shall be made by written
notification to the current key personnel.
SUB-GRANTEE MILITARY DEPARTMENT
Name Sean Davis Name Blessing Guillermo
Title Director Title Grants Manager
E-Mail sdavis(c co.franklin.wa.us E-Mail blessing.quillermo(a�mil.wa.gov
Phone 509-545-3546 Phone 253-512-7463
Name Name Gary Stumph
Title Title Grants Coordinator
E-Mail E-Mail gary.stumphiamil.wa.gov
Phone Phone 253-512-7483
Name Name
Title Title
E-Mail E-Mail
Phone Phone
ARTICLE II --ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Sub-grantee shall comply with all applicable state and federal laws, regulations and
program guidance. A non-exclusive list of laws, regulations and guidance commonly applicable
to DHS/FEMA grants are listed here for reference only, and include, but are not limited to, the
following:
1. Administrative Requirements: 44 CFR Part 13, Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Governments; Office of
Management and Budget (OMB) Circular A-102, Grants and Cooperative Agreements with
State and Local Governments; 2 CFR Part 215, Uniform Administrative Requirements for
Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-
Profit Organizations (formerly OMB Circular A-110).
2. Cost Principles: 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal
Governments (formerly OMB Circular A-87); 2 CFR Part 220, Cost Principles for
Educational Institutions (formerly OMB Circular A-21); 2 CFR Part 230, Cost Principles for
Non-Profit Organizations (formerly OMB Circular A-122); and OMB Circular A-133, Audits
of States, Local Governments and Non-Profit Organizations.
3. Grant funds will not replace (supplant) funds that have been budgeted for the same
purpose through non-Federal sources. The Sub-grantee, upon written request by the
Department, DHS or FEMA, shall demonstrate through supporting records and
documentation that a reduction in non-Federal resources occurred for reasons other than
the receipt or expected receipt of Federal funds.
4. Duplication of Benefits: There may not be a duplication of any Federal assistance by
governmental entities per 2 CFR Part 225, Appendix A, Basic Guidelines, Section C.3 (c),
which states: "Any cost allocable to a particular Federal award or cost objective under the
principles provided for in 2 CFR Part 225 may not be charged to other Federal awards to
overcome fund deficiencies, to avoid restrictions imposed by law or terms of the Federal
awards, or for other reasons." However, this prohibition would not preclude governmental
units from shifting costs that are allowable under two or more awards in accordance with
existing program agreements. Non-governmental entities are also subject to this prohibition
per 2 CFR Parts 220 and 230 and 48 CFR Part 31.2.
DHS-FEMA-HSGP-FFY 12 Page 2 of 26 Franklin County EM, E13-153
5. The Sub-grantee shall comply with all applicable federal laws, regulations and guidance
referenced in the Fiscal Year (FY) 2012 Homeland Security Grant Program (HSGP)
Funding Opportunity Announcement (FOA) which can be found at
http://www.fema.qov/qrants and is hereby incorporated in and made a part of this
Agreement.
6. The Sub-grantee shall comply with the Federal Funding Accountability and Transparency
Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended
by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and
return to the Department Attachment#1 attached to and made a part of this Agreement.
ARTICLE III —REIMBURSEMENT/INVOICING PROCEDURES
1. The Sub-grantee acknowledges that since this Grant Agreement involves federal funding,
the period of performance described herein will likely begin prior to the availability of
appropriated federal funds. The Sub-grantee agrees that it will not hold the Department,
the State of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Grant
Agreement prior to distribution of appropriated federal funds.
2. This is a fixed price, reimbursement Grant Agreement. Within the total Grant Agreement
amount, travel, sub-contracts, salaries and wages, benefits, printing, equipment, and other
goods and services or other budget categories will be reimbursed on an actual cost basis
unless otherwise provided in this Grant Agreement. Any travel or subsistence
reimbursement allowed under the Grant Agreement shall be paid in accordance with rates
set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, but shall
not exceed federal maximum rates set forth at http://www.gsa.gov without prior written
approval by Department key personnel.
3. Receipts and/or backup documentation for any approved budget line items including travel
related expenses that are authorized under this Grant Agreement must be maintained by
the Sub-grantee and be made available upon request by the Department, and local, state,
or federal auditors.
4. The Sub-grantee will submit reimbursement requests to the Department by submitting an
State Form A-19 Invoice form and a completed reimbursement spreadsheet (in the format
provided by the Department) detailing the expenditures for which reimbursement is sought.
Reimbursement requests shall be submitted to the Department's key personnel and must
be submitted no more frequently than monthly; and it is required that invoices be submitted
at least bi-annually.
5. All work under this Agreement must end on or before the Agreement End Date, and the
final reimbursement request must be submitted to the Department within 30 days after the
Agreement End Date. The maximum amount of all reimbursement requests permitted to
be submitted under this Grant Agreement, including the final reimbursement request, is
limited to and shall not exceed the total Grant Agreement Amount.
6. No equipment or supply costs will be reimbursed until the related equipment/supplies have
been received by the Sub-grantee and invoiced by the vendor.
7. Requests for reimbursement of equipment purchases must include a copy of the vendor's
invoice and packing slip or a statement signed and dated by the Sub-grantee's
authorized representative that states "all items invoiced have been received in good
working order, are operational, and have been inventoried according to contract and local
procurement requirements".
8. Failure to timely submit complete reports and reimbursement requests as required by this
Agreement (including but not limited to those reports in the Milestone Timeline) will prohibit
the Sub-grantee from being reimbursed until such complete reports and reimbursement
requests are submitted and the Department has had reasonable time to conduct its review.
DHS-FEMA-HSGP-FFY 12 Page 3 of 26 Franklin County EM, E13-153
9. Final reimbursement requests will not be approved for payment if Sub-grantee is not
current with all reporting requirements contained in this Agreement.
ARTICLE IV—REPORTING REQUIREMENTS
1. The Sub-grantee shall submit bi-annual progress reports as indicated in the Milestone
Timeline.
2. The Sub-grantee shall submit a final report describing completed activities under this Grant
Agreement no later than 30 days of Agreement End Date.
ARTICLE V— EQUIPMENT MANAGEMENT
All equipment purchased under this Grant Agreement, by the Sub-grantee or a contractor, will
be recorded and maintained in the Sub-grantee's equipment inventory system.
1. Upon successful completion of the terms of this Grant Agreement, all equipment purchased
through this Grant Agreement will be owned by the Sub-grantee, or a recognized sub-
recipient for which a contract, sub-Grant Agreement, or other means of legal transfer of
ownership is in place.
2. The Sub-grantee, or a recognized sub-grantee/sub-contractor, shall be responsible for any
and all operational and maintenance expenses and for the safe operation of their
equipment including all questions of liability. The Sub-grantee shall develop appropriate
maintenance schedules and procedures to ensure the equipment is well maintained and
kept in good operating condition.
3. The Sub-grantee shall maintain equipment records that include: a description of the
property; the manufacturer's serial number, model number, or other identification number;
the source of the equipment, including the Catalogue of Federal Domestic Assistance
(CFDA) number; who holds title; the acquisition date; the cost of the equipment and the
percentage of Federal participation in the cost; the location, use and condition of the
equipment at the date the information was reported; and disposition data including the date
of disposal and sale price of the property.
4. Records for equipment shall be retained by the Sub-grantee for a period of six years from
the date of the disposition, replacement or transfer. If any litigation, claim; or audit is
started before the expiration of the six year period, the records shall be retained by the
Sub-grantee until all litigation, claims, or audit findings involving the records have been
resolved.
5. The Sub-grantee shall take a physical inventory of the equipment and reconcile the results
with the property records at least once every two years. Any differences between
quantities determined by the physical inspection and those shown in the records shall be
investigated by the Sub-grantee to determine the cause of the difference. The Sub-grantee
shall, in connection with the inventory, verify the existence, current utilization, and
continued need for the equipment.
6. The Sub-grantee shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and theft of the property. Any loss, damage or theft shall be investigated
and a report generated and sent to the Department.
7. If the Sub-grantee is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return.
8. When original or replacement equipment is no longer needed for the original project or
program or for other activities currently or previously supported by a Federal agency,
disposition of the equipment will be made as follows:
a. Items of equipment with a current per-unit fair market value of less than $5,000 may be
retained, sold or otherwise disposed of by the Sub-grantee with no further obligation to
the awarding agency.
b. Items of equipment with a current per-unit fair market value of more than $5,000 may
be retained or sold and the Sub-grantee shall compensate the Federal-sponsoring
agency for its share.
DHS-FEMA-HSGP-FFY 12 Page 4 of 26
Franklin County EM, E13-153
9. As recipient of federal funds the Sub-grantee must pass on equipment management
requirements that meet or exceed the requirements outlined above for all sub-contractors,
consultants, and sub-grantees who receive pass-through funding from this Grant
Agreement.
ARTICLE VI —ENVIRONMENTAL AND HISTORICAL PRESERVATION
1. The Sub-grantee shall ensure full compliance with FEMA's Environmental and Historic
Preservation (EHP) Program. http://www.fema.gov/environmental-planning-and-
historic-preservation-program
2. The Sub-grantee agrees that to receive any federal preparedness funding, all EHP
compliance requirements outlined in applicable guidance must be met. The Sub-grantee is
advised that any project or expenditure with the potential to impact natural or biological
resources or historic properties, including but not limited to, communication towers, physical
security enhancements, new construction, renovation, or modification to buildings or
structures, cannot be initiated until FEMA has completed the required EHP review. If
potential impact is identified, EHP review is required prior to project implementation.
Projects implemented prior to receiving EHP approval from FEMA risk de-obligation of
funds.
ARTICLE VII —PROCUREMENT
The Sub-grantee shall comply with all procurement requirements of 44 CFR Part 13.36,
Procurement. All sole source contracts expected to exceed $100,000 must be submitted to the
Department for review and approval prior to the Sub-grantee's award and execution of a
contract. This requirement must be passed on to all of the Sub-grantee's sub-contractors, at
which point the Sub-grantee will be responsible for reviewing and approving their sub-
contractor's sole source justifications.
Per the 44 CFR Part 13.36, the Sub-grantee's contracts must contain the following provisions:
1. Administrative, contractual, or legal remedies in instances where contractors violate or
breach contract terms, and provide for such sanctions and penalties as may be
appropriate. (Contracts more than $100,000)
2. Termination for cause and for convenience by the Sub-grantee including the manner by
which it will be effected and the basis for settlement. (All contracts in excess of$10,000)
3. Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967,
and as supplemented in Department of Labor regulations (41 CFR Chapter 60). (All
construction contracts awarded in excess of$10,000)
4. Compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in
Department of Labor regulations (29 CFR Part 3). (All contracts and sub-grants for
construction or repair)
5. Compliance with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by
Department of Labor regulations (29 CFR part 5). (Construction contracts in excess of
$2,000 awarded when required by Federal grant program legislation)
6. Compliance with Sections 103 and 107 of the Contract Work Hours and Safety Standards
Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR
Part 5). (Construction contracts in excess of $2,000, and in excess of $2,500 for other
contracts which involve the employment of mechanics or laborers)
7. Notice of requirements and regulations pertaining to reporting.
8. Notice of awarding agency requirements and regulations pertaining to patent rights with
respect to any discovery or invention which arises or is developed in the course of or under
such contract.
9. Requirements and regulations pertaining to copyrights and rights in data.
DHS-FEMA-HSGP-FFY 12 Page 5 of 26 Franklin County EM, E13-153
10. Access by the Department, the Sub-grantee, the Federal grantor agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that
specific contract for the purpose of making audit, examination, excerpts, and transcriptions.
11. Retention of all required records for six years after the Sub-grantee makes final payments
and all other pending matters are closed.
12. Compliance with all applicable standards, orders, or requirements issued under section 306
of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C.
1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR
part 15). (Contracts, subcontracts, and sub-grants of amounts in excess of$100,000)
13. All recipients of financial assistance will comply with the requirements of the Federal
regulations at 45 CFR Part 46, which requires that recipients comply with applicable
provisions/law for the protection of human subjects for purposes of research.
14. All recipients of financial assistance will comply with the requirements of Executive Order
13166, Improving Access to Services for Persons with Limited English Proficiency.
15. If, during the past three years, the recipient has been accused of discrimination on the
grounds of race, color, national origin (including limited English proficiency), sex, age,
disability, religion, or familial status, the recipient must provide a list of all such
proceedings, pending or completed, including outcome and copies of settlement
agreements to the Department for forwarding to the DHS awarding office and the DHS
Office of Civil Rights and Civil Liberties. In the event any court or administrative agency
makes a finding of discrimination on grounds of race, color, national origin (including limited
English proficiency), sex, age, disability, religion, or familial status against the recipient, or
the recipient settles a case or matter alleging such discrimination, recipients must forward a
copy of the complaint and findings to the DHS Component and/or awarding office. The
United States has the right to seek judicial enforcement of these obligations.
16. Sub-grantee must obtain prior approval prior to using the DHS seal(s), logos, crests or
reproductions of flags or likenesses of DHS agency officials, including use of the United
States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast
Guard officials.
17. All recipients of financial assistance will comply with the requirements that project activities
carried on outside the United States are coordinated as necessary with appropriate
government authorities and that appropriate licenses, permits, or approvals are obtained.
ARTICLE VIII —SUB-GRANTEE MONITORING
1. The Department will monitor the activities of the Sub-grantee from award to closeout. The
goal of the Department's monitoring activities will be to ensure that agencies receiving
federal pass-through funds are in compliance with this Agreement, federal and state audit
requirements, federal grant guidance, and applicable federal and state financial regulations,
as well as OMB Circular A-133, Audits of States, Local Governments and Non-Profit
Organizations.
2. Monitoring activities may include, but are not limited to:
a. review of performance reports;
b. monitor and document the completion of Grant Agreement deliverables;
c. documentation of phone calls, meetings, e-mails and correspondence;
d. review of reimbursement requests and supporting documentation to ensure
allowability and consistency with Grant Agreement budget and federal requirements;
e. observation and documentation of Grant Agreement related activities, such as
exercises, training, funded events and equipment demonstrations;
f. on-site visits to review equipment records and inventories, to verify source
documentation for reimbursement requests and performance reports, and to verify
completion of deliverables.
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3. As a sub-recipient of federal funds, the Sub-grantee is required to meet or exceed the
monitoring activities, as outlined above, for all sub-contractors, consultants, and sub-
recipients who receive pass-through funding from this Agreement.
ARTICLE IX—GRANT AGREEMENT MODIFICATION REQUESTS
A Sub-grantee may request a modification to the Grant Agreement in writing to the Department
key personnel. Modifications may be requested for Grant Agreement end date, budget or scope
change.
ARTICLE X—NIMS COMPLIANCE
1. The Sub-grantee agrees that in order to receive Federal Fiscal Year 2012 (FFY12) federal
preparedness funding, the National Incident Management System (NIMS) compliance
requirements for 2012 must be met.
2. In accordance with Homeland Security Presidential Directive (HSPD)-5, Management of
Domestic Incidents, the adoption of the National Incident Management System (NIMS) is a
requirement to receive Federal preparedness assistance, through grants, contracts, and
other activities. The NIMS provides a consistent nationwide template to enable all levels of
government, Tribal nations, nongovernmental organizations including voluntary
organizations, and private sector partners to work together to prevent, protect against,
respond to, recover from, and mitigate the effects of incidents, regardless of cause, size,
location, or complexity.
3. All local government and Tribal nations sub-grantees should update their respective NIMS
Compliance Assistance Support Tool (NIMSCAST) assessments and, if necessary, submit
a Corrective Action Plan via NIMSCAST for FFY12. Corrective Action Plans are only
required if a jurisdiction fails to meet one of the NIMS implementation activities.
Comprehensive information concerning NIMS implementation for States, Tribal nations,
local governments, nongovernmental organizations, and the private sector is available
through the National Integration Center (NIC) at FEMA's NIMS Resource Center at
http://www.fema.dov/nims.
4. Local governments and tribal nations should continue to implement NIMS training guidance
(course curricula and instructor qualifications) contained in the NIMS Training Plan,
released in September 2011 and any successor guidance released by FEMA. [Note:
Coursework and training developed and/or delivered by National Wildfire Coordinating
Group (NWCG) meet the course and instructor requirements of the NIMS Training Plan].
NIMS training guidance is available on FEMA's NIMS Resource Center at
http://www.fema.gov/emergencv/nims/NIMSTrainingCourses.shtm.
ARTICLE XI —HSGP SPECIFIC REQUIREMENTS
The Washington State Military Department receives grant funding each year from the U.S.
Department of Homeland Security (DHS) / Federal Emergency Management Agency (FEMA)
through the Homeland Security Grant Program (HSGP). The FY 2012 HSGP funding plays an
important role in the implementation of Presidential Policy Directive — 8 (PPD-8) by supporting
the development and sustainment of core capabilities to fulfill the National Preparedness Goal
(NPG). HSGP funding shall be used for costs related to the planning, organization, equipment,
training, and exercise needs that prevent, protect against, mitigate, respond to, and recover
from acts of terrorism and other catastrophic events.
1. The FFY 2012 HSGP grant stipulates the following:
a. Up to 5 percent may be used for management and administrative purposes
associated with the HSGP award.
b. At least 25 percent of the combined HSGP funds allocated under SHSP and UASI
are dedicated towards law enforcement terrorism prevention activities (LETPA)
linked to one or more capabilities within the NPG. The LETPA allocation can be
from SHSP, UASI or both.
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c. Personnel expenses may not exceed 50 percent of the HSGP award.
d. Although no longer funded as discrete grant programs, all activities and costs
allowed under the FY 2010 Buffer Zone Protection Program (BZPP), FY 2010
Interoperable Emergency Communications Grant Program (IECGP), FY 2011
Citizen Corps Program (CCP), FY 2011 Driver's License Security Grant Program
(DLSGP), and FY 2011 Metropolitan Medical Response System (MMRS) are
allowable activities and costs.
2. Use of HSGP funds must be consistent with and supportive of implementation of the State
Homeland Security Strategy.
3. SHSP-funded projects must address the identified planning, organization, equipment,
training, and exercise needs to prevent, protect against, respond to, and recover from acts
of terrorism and other catastrophic events.
In addition, SHSP projects are to support the implementation of the National Preparedness
Guidelines, the National Incident Management System, the National Response Framework,
and the National Strategy for Information Sharing, the National Infrastructure Protection
Plan, and the State Preparedness Report.
4. UASI-funded projects must address the unique planning, organization, equipment, training,
and exercise needs of high-threat, high-density Urban Areas, and assists them in building
an enhanced and sustainable capacity to prevent, protect against, respond to, and recover
from acts of terrorism,
5. OPSG-funded projects must enhance cooperation and coordination among locals, tribal,
territorial, state, and federal law enforcement agencies in a joint mission to secure the
United States' borders along routes of ingress from international borders to include travel
corridors in States bordering Mexico and Canada, as well as States and territories with
international water borders.
6. The Sub-grantee shall use HSGP funds to perform tasks as described in the Projects of the
Sub-grantee's application for funding, as approved by the Department.
7. Exercises should be managed and executed in accordance with the Homeland Security
Exercise and Evaluation Program (HSEEP). Upon completion of the exercise, an After
Action Report and an Improvement Plan must be prepared and submitted.
https://hseep.dhs.gov/pages/1001 HSEEP7.aspx
8. Equipment must be in compliance with the FEMA Authorized Equipment List (AEL), as
detailed at: http://www.rkb.us/.
9. Sub-grantees will provide report and/or assist with completion of reports required by the
grant.
10. The Sub-grantee or a Subcontractor shall submit all proposed equipment purchases to the
Committee on Homeland Security, Subcommittee on Equipment to ensure that the
requested equipment is on the Authorized Equipment List, is aligned with the statewide
equipment purchasing strategy, and meets all statewide interoperability and standardization
requirements. No reimbursement for equipment costs will occur until the appropriate
approvals have been obtained.
11.Equipment purchased with funds from OHS grant programs, when possible, should be
marked with "Purchased with funds provided by the U.S. Department of Homeland
Security"whenever possible.
12. The Sub-grantee will comply with
a. All applicable state and federal statutes, regulations and executive orders relating to
nondiscrimination, including but not limited to: (a) Title VI of the Civil Rights Act of
1964 (PL 88-352, 42 U.S.C. 2000d) which prohibits discrimination on the basis of
race, color or national origin; (b) Civil Right Act of 1968 (42 U.S.C. 3601), which
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•
prohibits recipients from discriminating in the sale, rental, financing, and advertising
of dwellings, or in the provision of services in connection therewith, on the basis of
race, color, national origin, religion, disability, familial status, and sex, (c) Title IX of
the Education Amendments of 1972, as amended (20 U.S.0 §§1681 et seq.),
which prohibits discrimination on the basis of sex; (d) Section 504 of the
Rehabilitation Act of 1973 (PL 93-112), as amended (29 U.S.0 §794), which
prohibits discrimination on the basis of disability; (e) the Age Discrimination Act of
1975, as amended (42 U.S.0 §§6101 et seq.), which prohibits discrimination on the
basis of age; (f) Fly America Act of 1974 which states preference for U.S. Flag Air
Carriers, (g) Drug-Free Workplace Act of 1988 which requires the Sub-grantee to
notify the Department if an employee of the recipient is convicted of violating a
criminal drug statute, (h) Trafficking Victims Protection Act of 2000, (i) Animal
Welfare Act of 1966, (j) Clean Air Act of 1970, (k) Clean Water Act of 1977, (I)
National Flood Insurance Act of 1968, (m) Flood Disaster Protection Act of 1973, (n)
Coastal Wetlands Planning, (o) Protection, and Restoration Act of 1990, (p) USA
Patriot Act of 2001,and (q) the Fair Housing Amendments Act of 1988 (42 U.S.C.
§§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
financing of housing. However, the requirements of Section 202 of Executive Order
11246, as amended, do not apply to a government contractor or subcontractor that
is a religious corporation, association, educational institution or society, with respect
to the employment of individuals of a particular religion to perform work connected
with the carrying on by such corporation, association, educational institution or
society of its activities.
b. If applicable, environmental standards prescribed pursuant to the following: (a)
protection and enhancement of environmental quality pursuant to Executive Order
(EO) 11514, as amended; (b) administration of the Clean Air Act and the Federal
Water Pollution Control Act with respect to Federal contracts, grants, or loans
pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990, as
amended; (d) floodplains management pursuant to EO 11988, as amended; (e) the
Coastal Zone Management Act of 1972 (P.L. 92-583), 16 U.S.C. §§1451 et seq., as
amended; (f) Air Quality & Emission Limitations pursuant to 42 U.S.C. §§7401 et
seq.; (g)the Safe Drinking Water Act of 1974 (PL 93-523), as amended; and, (h)the
Endangered Species Act of 1973 (PL 93-205), as amended.
13. Per the 2 CFR Part 215, Sub-grantees are subject to applicable regulations governing
patents and inventions, including government-wide regulations issued by the Department of
Commerce at 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and
Small Business Firms Under Government Grants, Contracts and Cooperative Agreements."
The Sub-Grantee may copyright any work that is subject to copyright and was developed,
or for which ownership was purchased, under an award. DHS/FEMA reserves a royalty-
free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for
Federal purposes, and to authorize others to do so.
The Federal Government has the right to: obtain, reproduce, publish or otherwise use the
data first produced under an award and authorize others to receive, reproduce, publish, or
otherwise use such data for Federal purposes.
All recipients of financial assistance will comply with requirements to acknowledge Federal
funding when issuing statements, press releases, requests for proposals, bid invitations,
and other documents describing projects or programs funded in whole or in part with
Federal funds.
DHS-FEMA-HSGP-FFY 12 Page 9 of 26 Franklin County EM, E13-153
Exhibit B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Grant Agreement, the following terms will have the meaning set
forth below:
a. "Department" means the Washington State Military Department, as a state agency,
any division, section, office, unit or other entity of the Department, or any of the
officers or other officials lawfully representing that Department.
b. "Sub-grantee" means the government or other eligible legal entity to which a sub-
grant is awarded and which is accountable to the Grantee for the use of the funds
provided under this Grant Agreement, and includes all employees of the Sub-grantee
and any sub-contractor retained by the Sub-grantee as permitted under the terms of
this Grant Agreement. The term "Sub-grantee" and "Contractor" may be used
interchangeably in this Agreement.
c. "Sub-grantee Agent" means the official representative and alternate designated or
appointed by the Sub-grantee in writing and authorized to make decisions on behalf
of the Sub-grantee.
d. "Grantee" means the government to which a grant is awarded and which is
accountable for the use of the funds provided. The Grantee is an entire legal entity
even if only a particular component of the entity is designated in the grant award
document. For the purpose of this Grant Agreement, the state of Washington is the
Grantee. The Grantee and the Department are one and the same.
e. "Monitoring Activities" means all administrative, financial, or other review activities
that are conducted to ensure compliance with all state and federal laws, rules,
authorities and policies.
f. "Investment Justification" means grant application investment justification
submitted by the Sub-grantee describing the project for which federal funding is
sought and provided under this Grant Agreement. Such grant application investment
justification is hereby incorporated into this Grant Agreement by reference.
g. "PL" is defined and used herein to mean the Public Law.
h. "CFR"—is defined and used herein to mean the Code of Federal Regulations.
i. "OMB"—is defined and used herein to mean the Office of Management and Budget.
j. "WAC"—is defined and used herein to mean the Washington Administrative Code.
k. "RCW"—is defined and used herein to mean the Revised Code of Washington.
A.2 SINGLE AUDIT ACT REQUIREMENTS (INCLUDING ALL AMENDMENTS)
Non-federal entities as subrecipients that expend $500,000 or more in one fiscal year of
federal funds from all sources, direct and indirect, are required to have a single or a
program-specific audit conducted in accordance with the Office of Management and
Budget (OMB) Circular A-133-Audits of States, Local Governments, and Non-Profit
Organizations (amended June 27, 2003, effective for fiscal years ending after December
31, 2003, and further amended June 26, 2007). Non-federal entities that spend less
than $500,000 a year in federal awards are exempt from federal audit requirements for
that year, except as noted in Circular No. A-133. As defined in Circular A-133, the term
"non-federal entity" means a State, local government, or non-profit organization, and the
term "State" includes Indian tribes. Circular A-133 is available on the OMB Home Page
at http://www.omb.gov.
Sub-grantee required to have an audit must ensure the audit is performed in accordance
with Generally Accepted Government Auditing Standards (GAGAS) as found in the
Government Auditing Standards (the Revised Yellow Book) developed by the
Comptroller General and the OMB Compliance Supplement. The Sub-grantee-grantee
DHS-FEMA-HSGP-FFY 12 Page 10 of 26 Franklin County EM, E13-153
has the responsibility of notifying its auditor and requesting an audit in compliance with
Circular A-133, to include the Washington State Auditor's Office, a federal auditor, or a
public accountant performing work using GAGAS, as appropriate. Costs of the audit
may be an allowable grant expenditure as authorized by Circular A-133.
The Sub-grantee shall maintain auditable records and accounts so as to facilitate the
audit requirement and shall ensure that any sub-contractors also maintain auditable
records.
The Sub-grantee is responsible for any audit exceptions incurred by its own organization
or that of its sub-contractors. Responses to any unresolved management findings and
disallowed or questioned costs shall be included with the audit report. The Sub-grantee
must respond to Department requests for information or corrective action concerning
audit issues or findings within 30 days of the date of request. The Department reserves
the right to recover from the Sub-grantee all disallowed costs resulting from the audit.
Once the single audit has been completed, the Sub-grantee must send a full copy of the
audit to the Department and a letter stating there were no findings, or if there were
findings, the letter should provide a list of the findings. The Sub-grantee must send the
audit and the letter no later than nine (9) months after the end of the Sub-grantee's fiscal
year(s)to:
Accounting Manager
Washington Military Department
Finance Division, Building#1 TA-20
Camp Murray, WA 98430-5032
In addition to sending a copy of the audit, the Sub-grantee must include a corrective
action plan for any audit findings and a copy of the management letter if one was
received.
If Sub-grantee claims it is exempt from the audit requirements of Circular A-133, Sub-
grantee must send a letter identifying this Grant Agreement and explaining the criteria
for exemption no later than nine (9) months after the end of the Sub-grantee fiscal
year(s)to:
Accounting Manager
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
The Department retains the sole discretion to determine whether a valid claim for an
exemption from the audit requirements of this provision has been established.
The Sub-grantee shall include the above audit requirements in any sub-contracts.
Conducting a single or program-specific audit in compliance with Circular A-133 is a
material requirement of this Grant Agreement. In the absence of a valid claim of
exemption from the audit requirements of Circular A-133, the Sub-grantees failure to
comply with said audit requirements may result in one or more of the following actions in
the Department's sole discretion: a percentage of federal awards being withheld until the
audit is completed in accordance with Circular A-133; the withholding or disallowing of
overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.3 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or
services to be provided under this Agreement. Sub-grantee shall not invoice the
Department in advance of delivery and invoicing of such goods or services.
DHS-FEMA-HSGP-FFY 12 Page 11 of 26 Franklin County EM, E13-153
A.4 AMENDMENTS AND MODIFICATIONS
The Sub-grantee or the Department may request, in writing, an amendment or
modification of this Grant Agreement. However, such amendment or modification shall
not be binding, take effect or be incorporated herein until made in writing and signed by
the authorized representatives of the Department and the Sub-grantee. No other
understandings or agreements, written or oral, shall be binding on the parties.
A.5 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42
U.S.C. 12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED
TO AS THE "ADA" 28 CFR Part 35.
The Sub-grantee must comply with the ADA, which provides comprehensive civil rights
protection to individuals with disabilities in the areas of employment, public
accommodations, state and local government services, and telecommunication.
A.6 ASSURANCES
Department and Sub-grantee agree that all activity pursuant to this Grant Agreement will
be in accordance with all the applicable current federal, state and local laws, rules and
regulations.
A.7 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Grant Agreement, the Sub-grantee certifies that the
Sub-grantee is not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participating in this Grant Agreement by any
federal department or agency.
If requested by the Department, the Sub-grantee shall complete and sign a Certification
Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any
such form completed by the Sub-grantee for this Grant Agreement shall be incorporated
into this Grant Agreement by reference.
Further, the Sub-grantee agrees to comply with all applicable federal regulations
concerning the federal debarment and suspension system, including 2 CFR Part 180.
The Sub-grantee certifies that it will ensure that potential sub-contractors or sub-
recipients or any of their principals are not debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include
procurement contracts for goods or services awarded under a non-procurement
transaction (e.g. grant or cooperative agreement) that are expected to equal or exceed
$25,000, and sub-awards to sub-recipients for any amount. With respect to covered
transactions, the Sub-grantee may comply with this provision by obtaining a certification
statement from the potential sub-contractor or sub-recipient or by checking the Excluded
Parties List System (EPLS) maintained by the federal General Services Administration
(GSA). The Sub-grantee also agrees not to enter into any arrangements or contracts
with any party on the Washington State Department of Labor and Industries' "Debarred
Contractor List."
A.8 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Sub-
grantee or its designees or agents; no member of the governing body of the jurisdiction
in which the project is undertaken or located; and no other official of such the Sub-
grantee who exercises any functions or responsibilities with respect to the project during
his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect,
in any contract, subcontract, or the proceeds thereof, for work to be performed in
connection with the project assisted under this Grant Agreement. The Sub-grantee shall
incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision
prohibiting such interest pursuant to this provision.
DHS-FEMA-HSGP-FFY 12 Page 12 of 26 Franklin County EM, E13-153
•
A.9 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Sub-grantee and all its contractors shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and
local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation
includes, but is not limited to: nondiscrimination laws and/or policies, Energy Policy and
Conservation Act (PL 94-163, as amended), the Americans with Disabilities Act (ADA),
the Robert T. Stafford Disaster Relief and Emergency Assistance Act, (PL 93-288, as
amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees
(48 CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on
Public Works (RCW 39.12), State Environmental Policy Act (RCW 43.21C), Shoreline
Management Act of 1971 (RCW 90.58), State Building Code (RCW 19.27), Energy
Related Building Standards (RCW 19.27A), Provisions in Buildings for Aged and
Handicapped Persons (RCW 70.92), and safety and health regulations.
In the event of the Sub-grantee's or its contractor's noncompliance or refusal to comply
with any applicable law, regulation, executive order, OMB Circular or policy, the
Department may rescind, cancel, or terminate the Grant Agreement in whole or in part in
its sole discretion. The Sub-grantee is responsible for all costs or liability arising from its
failure to comply with applicable law, regulation, executive order, OMB Circular or policy.
A.10 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any
purpose not directly connected with the administration of the Department's or the Sub-
grantee's responsibilities with respect to services provided under this Grant Agreement
is prohibited except by prior written consent of the Department. However, the parties
acknowledge that the Department, and state and local agencies as defined in RCW
42.56.010, are subject to RCW 42.56, the state Public Records Act.
A.11 DISPUTES
The Department and Sub-grantee shall make every effort to resolve disputes arising out
of or relating to this Grant Agreement through discussion and negotiation. Should
discussion and negotiation fail to resolve a dispute arising under this Agreement, the
parties shall select a dispute resolution team to resolve the dispute. The team shall
consist of a representative appointed by each party and a third representative mutually
agreed upon by both parties. The team shall attempt, by majority vote, to resolve the
dispute.
Both parties agree that this dispute resolution process shall precede any action in a
judicial or quasi-judicial tribunal. Nothing in this section shall preclude the parties from
mutually agreeing to a different dispute resolution method in lieu of the procedure
outlined above.
A.12 LEGAL RELATIONS
It is understood and agreed that this Grant Agreement is solely for the benefit of the
parties to the Grant Agreement and gives no right to any other party. No joint venture or
partnership is formed as a result of this Grant Agreement.
To the extent allowed by law, the Sub-grantee, its successors or assigns, will protect,
save and hold harmless the Department, the State of Washington, and the United States
Government and their authorized agents and employees, from all claims, actions, costs,
damages or expenses of any nature whatsoever by reason of the acts or omissions of
the Sub-grantee, its sub-contractors, assigns, agents, contractors, consultants,
licensees, invitees, employees or any person whomsoever arising out of or in connection
with any acts or activities authorized by this Grant Agreement.
To the extent allowed by law, the Sub-grantee further agrees to defend the Department
and the State of Washington and their authorized agents and employees in any litigation;
including payment of any costs or attorneys' fees for any claims or action commenced
DHS-FEMA-HSGP-FFY 12 Page 13 of 26 Franklin County EM, E13-153
thereon arising out of or in connection with acts or activities authorized by this Grant
Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be
caused by the sole negligence of the Department; provided, that if the claims or
damages are caused by or result from the concurrent negligence of(1) the Department,
and (2) the Sub-grantee, its agents, or employees, this indemnity provision shall be valid
and enforceable only to the extent of the negligence of the Sub-grantee, or Sub-
grantee's agents or employees.
Insofar as the funding source, the Department of Homeland Security (DHS)/Federal
Emergency Management Agency (FEMA), is an agency of the federal government, the
following shall apply:
44 CFR 206.9 Non-liability. The federal government shall not be liable for any claim
based upon the exercise or performance of, or the failure to exercise or perform a
discretionary function or duty on the part of a federal agency or an employee of the
federal government in carrying out the provisions of the Stafford Act.
A.13 LIMITATION OF AUTHORITY—Authorized Signature
The signatories to this Agreement represent that they have the authority to bind their
respective organizations to this Agreement. Only the Department's Authorized
Signature representative and the Authorized Signature representative of the Sub-
grantee or Alternate for the Sub-grantee, formally designated in writing, shall have the
express, implied, or apparent authority to alter, amend, modify, or waive any clause or
condition of this Grant Agreement. Any alteration, amendment, modification, or waiver
of any clause or condition of this Grant Agreement is not effective or binding unless
made in writing and signed by both parties Authorized Signature representatives.
Further, only the Authorized Signature representative or Alternate for the Sub-grantee
shall have signature authority to sign reimbursement requests, time extension requests,
amendment and modification requests, requests for changes to projects or work plans,
and other requests, certifications and documents authorized by or required under this
Agreement.
A.14 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or
limited in any way after the effective date of this Agreement and prior to normal
completion or end date, the Department may unilaterally reduce the scope of work and
budget or unilaterally terminate all or part of the Agreement as a "Termination for Cause"
without providing the Sub-grantee an opportunity to cure. Alternatively, the parties may
renegotiate the terms of this Agreement under "Amendments and Modifications" to
comply with new funding limitations and conditions, although the Department has no
obligation to do so.
A.15 NONASSIGNABILITY
Neither this Grant Agreement, nor any claim arising under this Grant Agreement, shall
be transferred or assigned by the Sub-grantee.
A.16 NONDISCRIMINATION
The Sub-grantee shall comply with all applicable federal and state non-discrimination
laws, regulations, and policies. No person shall, on the grounds of age, race, creed,
color, sex, sexual orientation, religion, national origin, marital status, honorably
discharged veteran or military status, or disability (physical, mental, or sensory) be
denied the benefits of, or otherwise be subjected to discrimination under any project,
program, or activity, funded, in whole or in part, under this Grant Agreement.
A.17 NOTICES
The Sub-grantee shall comply with all public notices or notices to individuals required by
applicable local, state and federal laws and shall maintain a record of this compliance.
DHS-FEMA-HSGP-FFY 12 Page 14 of 26 Franklin County EM, E13-153
•
A.18 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/
HEALTH ACT(OSHANVISHA)
The Sub-grantee represents and warrants that its work place does now or will meet all
applicable federal and state safety and health regulations that are in effect during the
Sub-grantee's performance under this Grant Agreement. To the extent allowed by law,
the Sub-grantee further agrees to indemnify and hold harmless the Department and its
employees and agents from all liability, damages and costs of any nature, including but
not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Sub-grantee to so comply.
A.19 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or
constructed with funds under this Grant Agreement, and by this grant of funds does not
and will not acquire any ownership interest or title to such property of the Sub-grantee.
The Sub-grantee shall assume all liabilities arising from the ownership and operation of
the project and agrees to hold the Department and the state of Washington and the
United States government harmless from any and all causes of action arising from the
ownership and operation of the project.
A.20 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or
to further the election or defeat of any candidate for public office or influence the
approval or defeat of any ballot issue.
A.21 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Grant Agreement shall not be used in payment of
any bonus or commission for the purpose of obtaining approval of the application for
such assistance or any other approval or concurrence under this Grant Agreement
provided, however, that reasonable fees or bona fide technical consultant, managerial,
or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.22 PUBLICITY
The Sub-grantee agrees to submit to the Department prior to issuance all advertising
and publicity matters relating to this Grant Agreement wherein the Department's name is
mentioned or language used from which the connection of the Department's name may,
in the Department's judgment, be inferred or implied. The Sub-grantee agrees not to
publish or use such advertising and publicity matters without the prior written consent of
the Department. The Sub-grantee may copyright original work it develops in the course
of or under this Grant Agreement; however, pursuant to 44 CFR 13.34, FEMA reserves
a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise
use, and to authorize others to use the work for government purposes.
Publication resulting from work performed under this Grant Agreement shall include an
acknowledgement of FEMA's financial support, by CFDA number, and a statement that
the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
A.23 RECAPTURE PROVISION
In the event the Sub-grantee fails to expend funds under this Agreement in accordance
with applicable federal, state, and local laws and/or the provisions of the Grant
Agreement, the Department reserves the right to recapture funds in an amount
equivalent to the extent of noncompliance. Such right of recapture shall exist for the life
of the project following Grant Agreement termination. Repayment by the Sub-grantee of
funds under this recapture provision shall occur within 30 days of demand.
In the event the Department is required to institute legal proceedings to enforce the
recapture provision, the Department shall be entitled to its costs thereof, including
attorney fees.
DHS-FEMA-HSGP-FFY 12 Page 15 of 26 Franklin County EM, E13-153
A.24 RECORDS
a. The Sub-grantee agrees to maintain all books, records, documents, receipts,
invoices and all other electronic or written records necessary to sufficiently and
properly reflect the Sub-grantee's contracts, grant administration, and payments,
including all direct and indirect charges, and expenditures in the performance of this
Grant Agreement (the"records").
b. The Sub-grantee's records related to this Grant Agreement and the projects funded
may be inspected and audited by the Department or its designee, by the Office of the
State Auditor, DHS, FEMA or their designees, by the Comptroller General of the
United States or its designees, or by other state or federal officials authorized by law,
for the purposes of determining compliance by the Sub-grantee with the terms of this
Grant Agreement and to determine the appropriate level of funding to be paid under
the Grant Agreement.
c. The records shall be made available by the Sub-grantee for such inspection and
audit, together with suitable space for such purpose, at any and all times during the
Sub-grantee's normal working day.
d. The Sub-grantee shall retain and allow access to all records related to this Grant
Agreement and the funded project(s) for a period of at least six (6) years following
final payment and closure of the grant under this Grant Agreement.
A.25 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Sub-grantee with the project/statement of
work/work plan (project) by providing grant funds pursuant to this Grant Agreement, the
project itself remains the sole responsibility of the Sub-grantee. The Department
undertakes no responsibility to the Sub-grantee, or to any third party, other than as is
expressly set out in this Grant Agreement.
The responsibility for the design, development, construction, implementation, operation
and maintenance of the project, as these phrases are applicable to this project, is solely
that of the Sub-grantee, as is responsibility for any claim or suit of any nature by any
third party related in any way to the project.
Prior to the start of any construction activity, the Sub-grantee shall ensure that all
applicable Federal, State, and local permits and clearances are obtained, including but
not limited to FEMA compliance with the National Environmental Policy Act, the National
Historic Preservation Act, the Endangered Species Act, and all other environmental laws
and executive orders.
The Sub-grantee shall defend, at its own cost, any and all claims or suits at law or in
equity, which may be brought against the Sub-grantee in connection with the project.
The Sub-grantee shall not look to the Department, or to any state or federal agency, or
to any of their employees or agents, for any performance, assistance, or any payment or
indemnity, including but not limited to cost of defense and/or attorneys' fees, in
connection with any claim or lawsuit brought by any third party related to any design,
development, construction, implementation, operation and/or maintenance of a project.
A.26 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Sub-grantee hereby certifies that to the best of its
knowledge and belief: (1) no federally appropriated funds have been paid or will be paid
by or on behalf of the Sub-grantee to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan, or cooperative agreement; (2) that if any funds other than federal
appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an
DHS-FEMA-HSGP-FFY 12 Page 16 of 26 Franklin County EM, E13-153
officer or employee of Congress, or an employee of a Member of Congress in
connection with this Grant Agreement, grant, loan, or cooperative agreement, the Sub-
grantee will complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions; (3) and that, as applicable, the Sub-
grantee will require that the language of this certification be included in the award
documents for all subawards at all tiers (including sub-contracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all sub-recipients
shall certify and disclose accordingly. This certification is a material representation of
fact upon which reliance was placed when this transaction was made or entered into,
and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Grant
Agreement or its application to any person or circumstances invalid, this invalidity does
not affect other provisions, terms or conditions of the Grant Agreement, which can be
given effect without the invalid provision. To this end, the terms and conditions of this
Grant Agreement are declared severable.
A.28 SUB-CONTRACTING
The Sub-grantee shall use a competitive procurement process in the award of any
contracts with contractors or sub-contractors that are entered into under the original
contract award. The procurement process followed shall be in accordance with 44 CFR
Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments, or with OMB Circular A-110, Uniform Administrative
Requirements for Grants and Other Agreements with Institutions of Higher Education,
Hospitals, and Other Nonprofit Organizations, as applicable to the Sub-grantee.
All sub-contracting agreements entered into pursuant to this Grant Agreement shall
incorporate this Grant Agreement by reference.
A.29 SUB-GRANTEE NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this
Grant Agreement. The Sub-grantee, and/or employees or agents performing under this
Grant Agreement are not employees or agents of the Department in any manner
whatsoever. The Sub-grantee will not be presented as nor claim to be an officer or
employee of the Department or of the State of Washington by reason of this Grant
Agreement, nor will the Sub-grantee make any claim, demand, or application to or for
any right or privilege applicable to an officer or employee of the Department or of the
State of Washington by reason of this Grant Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment insurance benefits, social security
benefits, retirement membership or credit, or privilege or benefit which would accrue to a
civil service employee under Chapter 41.06 RCW.
It is understood that if the Sub-grantee is another state department, state agency, state
university, state college, state community college, state board, or state commission, that
the officers and employees are employed by the state of Washington in their own right
and not by reason of this Grant Agreement.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Grant Agreement, the Sub-grantee shall be
responsible for, pay and maintain in current status all taxes, unemployment
contributions, fees, licenses, assessments, permit charges and expenses of any other
kind for the Sub-grantee or its staff required by statute or regulation that are applicable
to Grant Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Grant Agreement, the Sub-grantee may terminate
this Grant Agreement by providing written notice of such termination to the Department s
DHS-FEMA-HSGP-FFY 12 Page 17 of 26 Franklin County EM, E13-153
Key Personnel identified in the Grant Agreement, specifying the effective date thereof, at
least thirty (30) days prior to such date.
Except as otherwise provided in this Grant Agreement, the Department, in its sole
discretion and in the best interests of the State of Washington, may terminate this Grant
Agreement in whole or in part by providing ten (10) calendar days written notice,
beginning on the second day after mailing to the Sub-grantee. Upon notice of
termination for convenience, the Department reserves the right to suspend all or part of
the Grant Agreement, withhold further payments, or prohibit the Sub-grantee from
incurring additional obligations of funds. In the event of termination, the Sub-grantee
shall be liable for all damages as authorized by law. The rights and remedies of the
Department provided for in this section shall not be exclusive and are in addition to any
other rights and remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Sub-grantee has failed
to fulfill in a timely and proper manner its obligations under this Grant Agreement, is in
an unsound financial condition so as to endanger performance hereunder, is in violation
of any laws or regulations that render the Sub-grantee unable to perform any aspect of
the Grant Agreement, or has violated any of the covenants, agreements or stipulations
of this Grant Agreement, the Department has the right to immediately suspend or
terminate this Grant Agreement in whole or in part.
The Department may notify the Sub-grantee in writing of the need to take corrective
action and provide a period of time in which to cure. The Department is not required to
allow the Sub-grantee an opportunity to cure if it is not feasible as determined solely
within the Department's discretion. Any time allowed for cure shall not diminish or
eliminate the Sub-grantee liability for damages or otherwise affect any other remedies
available to the Department. If the Department allows the Sub-grantee an opportunity to
cure, the Department shall notify the Sub-grantee in writing of the need to take corrective
action. If the corrective action is not taken within ten (10) calendar days or as otherwise
specified by the Department, or if such corrective action is deemed by the Department to
be insufficient, the Grant Agreement may be terminated in whole or in part.
The Department reserves the right to suspend all or part of the Grant Agreement,
withhold further payments, or prohibit the Sub-grantee from incurring additional
obligations of funds during investigation of the alleged compliance breach, pending
corrective action by the Sub-grantee, if allowed, or pending a decision by the
Department to terminate the Grant Agreement in whole or in part.
In the event of termination, the Sub-grantee shall be liable for all damages as authorized
by law, including but not limited to, any cost difference between the original Grant
Agreement and the replacement or cover Grant Agreement and all administrative costs
directly related to the replacement Grant Agreement, e.g., cost of administering the
competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be
exclusive and are in addition to any other rights and remedies provided by law.
If it is determined that the Sub-grantee: (1) was not in default or material breach, or (2)
failure to perform was outside of the Sub-grantee's control, fault or negligence, the
termination shall be deemed to be a "Termination for Convenience".
A.33 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Grant
Agreement, the Sub-grantee shall follow any procedures specified in the termination
notice. Upon termination of this Grant Agreement and in addition to any other rights
provided in this Grant Agreement, the Department may require the Sub-grantee to
deliver to the Department any property specifically produced or acquired for the
performance of such part of this Grant Agreement as has been terminated.
DHS-FEMA-HSGP-FFY 12 Page 18 of 26 Franklin County EM, E13-153
•
If the termination is for convenience, the Department shall pay to the Sub-grantee
agreed upon price, if separately stated, for properly authorized and completed work and
services rendered or goods delivered to and accepted by the Department prior to the
effective date of Grant Agreement termination, and the amount agreed upon by the Sub-
grantee and the Department for (i) completed work and services and/or equipment or
supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department,
(iii) other work, services and/or equipment or supplies which are accepted by the
Department, and (iv) the protection and preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the
"Disputes" clause of this Grant Agreement. If the termination is for cause, the
Department shall determine the extent of the liability of the Department. The
Department shall have no other obligation to the Sub-grantee for termination. The
Department may withhold from any amounts due the Sub-grantee such sum as the
Department determines to be necessary to protect the Department against potential loss
or liability.
The rights and remedies of the Department provided in this Grant Agreement shall not
be exclusive and are in addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the
Department in writing, the Sub-grantee shall:
a. Stop work under the Grant Agreement on the date, and to the extent specified, in
the notice;
b. Place no further orders or sub-contracts for materials, services, supplies,
equipment and/or facilities in relation to this Grant Agreement except as may be
necessary for completion of such portion of the work under the Grant Agreement
as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed
by the Department, all of the rights, title, and interest of the Sub-grantee under
the orders and sub-contracts so terminated, in which case the Department has
the right, at its discretion, to settle or pay any or all claims arising out of the
termination of such orders and sub-contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of
orders and sub-contracts, with the approval or ratification of the Department to
the extent the Department may require, which approval or ratification shall be
final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to
the extent directed by the Department any property which, if the Grant
Agreement had been completed, would have been required to be furnished to the
Department;
f. Complete performance of such part of the work as shall not have been
terminated by the Department in compliance with all contractual requirements;
and
g. Take such action as may be necessary, or as the Department may require, for
the protection and preservation of the property related to this Grant Agreement
which is in the possession of the Sub-grantee and in which the Department has
or may acquire an interest.
A.34 TRAVEL AND SUBSISTENCE REIMBURSEMENT
Unless the Grant Agreement specifically provides for different rates, any travel or
subsistence reimbursement allowed under the Agreement shall be paid in accordance
with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or
amended. The Sub-grantee may be required to provide to the Department copies of
receipts for any travel related expenses other than meals and mileage (example:
parking)that are authorized under this Agreement.
DHS-FEMA-HSGP-FFY 12 Page 19 of 26 Franklin County EM, E13-153
A.35 UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES (MWBE)
The Sub-grantee is encouraged to utilize business firms that are certified as minority-
owned and/or women-owned in carrying out the purposes of this Grant Agreement. The
Sub-grantee may set utilization standards, based upon local conditions or may utilize the
state of Washington MWBE goals, as identified in WAC 326-30-041.
A.36 WAIVERS
No conditions or provisions of this Grant Agreement can be waived unless approved in
advance by the Department in writing. The Department's failure to insist upon strict
performance of any provision of the Grant Agreement or to exercise any right based
upon a breach thereof, or the acceptance of any performance during such breach, shall
not constitute a waiver of any right under this Grant Agreement.
A.37 VENUE
This Grant Agreement shall be construed and enforced in accordance with, and the
validity and performance shall be governed by the laws of the state of Washington.
Venue of any suit between the parties arising out of this Grant Agreement shall be the
Superior Court of Thurston County, Washington. The Sub-grantee, by execution of this
Grant Agreement acknowledges the jurisdiction of the courts of the State of Washington.
DHS-FEMA-HSGP-FFY 12 Page 20 of 26 Franklin County EM, E13-153
•
Exhibit C
2012 Homeland Security Grant(HSGP)
STATE HOMELAND SECURITY PROGRAM (SHSP)
APPROVED PROJECTS
Agency: Franklin County Emergency Management
The Washington State Military Department Emergency Management Division's (EMD) Homeland Security Section is
responsible for programs designed to prepare and improve the State's ability to prepare for, prevent, protect against,
respond to and recover from terrorist attacks and other major disasters. Through the U.S. Department of Homeland
Security (DHS), Federal Emergency Management Agency (FEMA), the FFY 2012 Homeland Security Grant Program
(HSGP) is providing funds to enhance the capability of state and local units of government to make measurable progress
towards the achievement of the National Preparedness Guidelines by addressing the unique exercise, training, planning,
organization, equipment, and administration needs of citizen preparedness and of emergency responders.
Washington State is subdivided into nine (9) Homeland Security Regions. Within each of the nine regions a Regional
Homeland Security Coordinating Office (RHSCO) has been identified. Franklin County is the Region 8, RHSCO. Through
its application, Franklin County(herein known as the Sub-Grantee)has been approved for the following projects:
PROJECT#1 Franklin County—Fire/Law Special Operations
Project Description Enhance Law/Fire Special Operations Capabilities in Franklin County
PROJECT#2 Franklin County—Interoperable Communications
Project Description Upgrade/enhance Franklin Co's interoperable communications capability at Dispatch and at the
Responder levels
PROJECT#3 Regional—EM Planning and Operations
Project Description Emergency plans maintenance, EOC management and emergency response coordination,
Regional Coordination
PROJECT#4 Benton County—Interoperable Communications
Project Description Upgrade/enhance Benton Co's interoperable communications capability at Dispatch and at the
Responder levels
PROJECT#5 Benton County—Enhance Special Operations Capabilities
This Training, Planning and Equipment Project will allow for the Fire/Law Special Operations
Project Description Teams to attend proficiency training and replenish team member positions,equipment and
supplies. It will allow for the purchase of PPE and response equipment to enhance the teams
capabilities
PROJECT#6 Klickitat County—Radio System
Project Description Build out mountain top radio system
PROJECT#7 Yakima Valley—Exercise&Training Program for Public Safety Responders
Project Description Exercise&Training Program for Public Safety Responders
PROJECT#8 Yakima Valley—Enhance Special Operations Capabilities
Project Description Enhance Special Operations Capabilities Active Shooter,SWAT and HazMat
PROJECT#9 Yakima Valley—Interoperable Communications, Public Info&Warning Enhancement
Project Description Single Public Safety Data System Implementation and Enhancement
DHS-FEMA-HSGP-FFY 12 Page 21 of 26 Franklin County EM, E13-153
Exhibit D
MILESTONE TIMELINE
FFY12 Homeland Security Grant Program (HSGP)
State Homeland Security Program (SHSP)
MILESTONE TASK
September 1, 2012 Start of Grant Agreement performance period
July 15, 2013 Reports due: Progress Report, Grant Funded Typed
Resource Report
January 15, 2014 Reports due: Progress Report, Grant Funded Typed
Resource Report
July 15, 2014 Reports due: Progress Report, Grant Funded Typed
Resource Report
August 31, 2014 Agreement End Date. All work ceases. Grant
performance period ends
NLT: September 30, 2014 Final Report, Grant Funded Typed Resource Report, final
request for reimbursement
DHS-FEMA-HSGP-FFY 12 Page 22 of 26 Franklin County EM, E13-153
Exhibit E
Budget Sheet
FFY12 Homeland Security Grant Program (HSGP)
State Homeland Security Program (SHSP)
Franklin County Emergency Management
FUNDING
SOURCE/
SOLUTION AREAS CATEGORIES ALLOCATION THRESHOLD
PLANNING Salaries&Benefits $0.00 723SL
Pass Through-Personnel $84,520.00
Subtotal $84,520.00
EQUIPMENT Equipment $30,214.00 723SL
Indirect $0.00
Other(Equipment Pass Thru) $103,545.00
Subtotal $133,759.00
TRAINING Salaries&Benefits 723SL
Pass Through-Personnel $17,688.00
Subtotal $17,688.00
EXERCISE Salaries&Benefits $0.00 723SL
Pass Through-Personnel $5,000.00
Pass Through-Non-personnel $2,500.00
Subtotal $7,500.00
MANAGEMENT&ADMINISTRATION
Salaries&Benefits $2,000.00 723SL
Goods&Services $10,000.00
Travel/Per Diem $814.00
Subtotal $12,814.00
TOTAL ALLOCATION AMOUNT: $152,736.00
Less Equipment Pass Through(direct contract with $103,545.00
MD)
TOTAL AGREEMENT AMOUNT $152,736.00
Law Enforcement Terrorism Prevention Activities $34,500.00
13%
Personnel Expenses. 064,#&00
43%
Cumulative changes to Solution Areas in excess of 10%of the contract award will not be reimbursed without prior written
authorization from the Department.
To manage HSGP caps(5%M&A and 50%Personnel expenses)reimbursement requests for Management&Administration
and Personnel expenses above the current allocation will not be reimbursed without approved amendment.
DHS-FEMA-HSGP-FFY 12 Page 23 of 26 Franklin County EM, E13-153
- ATTACHMENT#1
ADDITIONAL AGREEMENT PROVISIONS AND WORKSHEET
For Compliance With The
Federal Funding Accountability and Transparency Act of 2006 (P.L. 109-282) (FFATA)
The Federal Funding Accountability and Transparency Act (FFATA) was signed on September
26, 2006. The FFATA legislation requires information on federal awards (federal financial
assistance and expenditures) be made available to the public via a single, searchable website.
Federal awards include grants, subgrants, loans, awards, cooperative agreements and other forms
of financial assistance as well as contracts, subcontracts, purchase orders, task orders, and
delivery orders. The legislation does not require inclusion of individual transactions below
$25,000 or credit card transactions before October 1, 2008. However, if an award is initially
below this amount yet later increased, the act is triggered. Due to this variability in compliance
Subrecipients are required by the Military Department to be familiar with the FFATA
requirements and complete this Worksheet for each contract for the State's submission in to the
FFATA portal.
ADDITIONAL PROVISIONS
A. This contract (subaward) is supported by federal funds, requiring compliance with the Federal
Funding Accountability and Transparency Act (FFATA or the Transparency Act) and Office of
Management and Budget Guidance (OMB). Public Law 109-282 as amended by section 6202(a)
of Public Law 110-252 (see 31 U.S.C. 6101 note). By entering into this contract, contractor
agrees to provide all applicable reporting information to the Washington Military Department
(WMD) required by FFATA and OMB Guidance.
B. The FFATA requires the OMB to establish a publicly available online database
(USASpending.gov) containing information about entities that are awarded Federal grants, loans,
and contracts. As required by FFATA and OMB Guidance, certain information on the first-tier
subawards related to Federal contracts and grants, and the executive compensation of awardees,
must be made publicly available.
C. For new Federal grants beginning October 1, 2010, if the initial subaward is equal to or
greater than $25,000, reporting of the subaward and executive compensation information is
required. If the initial subaward is below $25,000 but subsequent grant modifications result in a
total subaward equal to or over $25,000, the subaward will be subject to the reporting
requirements as of the date the subaward exceeds $25,000. If the initial subaward equals or
exceeds $25,000 but funding is subsequently de-obligated such that the total award amount falls
below $25,000, the subaward continues to be subject to the reporting requirements of the
Transparency Act and OMB Guidance.
D. As a Federal grant subawardee under this contract, your organization is required by FFATA,
OMB Guidance and this contract to provide the WMD, as the prime grant awardee, all
information required for FFATA compliant reporting by WMD. This includes all applicable
subawardee entity information required by FFATA and OMB Guidance, subawardee DUNS
number, and relevant executive compensation data, as applicable.
1. Data about your organization will be provided to USASpending.gov by the WMD or by
the Federal Contractor Registry (CCR). CCR is a government wide registration system
for organizations that do business with the Federal Government. CCR stores information
about awardees including financial account information for payment purposes and a link
to D&B for maintaining current DUNS information, www.ccr.gov. WMD encourages
DHS-FEMA-HSGP-FFY 12 Page 24 of 26 Franklin County EM, E13-153
CCR registration and annual renewal by your organization to minimize unnecessary data
entry and re-entry required by both WMD and your organization. It will also reduce the
potential of inconsistent or inaccurate data entry.
2. Your organization must have a Data Universal Numbering System (DUNS) number
obtained from the firm Dun and Bradstreet (D&B) (www.dnb.com). A DUNS number
provides a method to verify data about your organization. D&B is responsible for
maintaining unique identifiers and organizational linkages on behalf of the Federal
Government for organizations receiving Federal assistance.
E. The WMD, as the prime awardee, is required by FFATA to report names and total
compensation of the five (5) most highly compensated officers of your organization (as the
subawardee) if:
1. Your organization (the subawardee), in the preceding fiscal year, received 80 percent or
more of its annual gross revenues from Federal awards and $25,000,000 or more in
annual gross revenues from Federal awards; and
2. The public does not have access to this information about the compensation of the senior
executives of your organization through periodic reports filed under section 13(a) or
15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d) or
section 6104 of the Internal Revenue Code of 1986.
"Total compensation" for purposes of this requirement generally means the cash and non-cash
value earned by the executive during the past fiscal year and includes salary and bonus; awards
of stock, stock options and stock appreciation rights; and other compensation such as severance
and termination payments, and value of life insurance paid on behalf of the employee, and as
otherwise provided by FFATA and applicable OMB guidance.
F. If(1) in the preceding fiscal year your organization received 80 percent or more of its annual
gross revenues from Federal awards and $25,000,000 or more in annual gross revenues from
Federal awards, and (2) the public does not have access to this information about the
compensation of the senior executives of your organization through periodic reports filed under
section 13(a) or 15(d) of the Securities and Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)
or section 6104 of the Internal Revenue Code of 1986, insert the names and total compensation
for the five most highly compensated officers of your organization in the table below.
DHS-FEMA-HSGP-FFY 12 Page 25 of 26 Franklin County EM, E13-153
WORKSHEET
Subrecipient Agency: F k Y1n-y 4 e 6 xk t/1 f* } ,4,tv07
Grant and Year: -7-0 t2_ Agreement Number:
Completed by S 'Ztl Tai tf- jC�j 'S"35Zfto
Name Title Telephone
Date Completed:
YES NO
STOP, no further analysis
Is your grant agreement less than$25,000? needed, GO to Step 6 } GO to Step 2
STEP 2
In your preceding fiscal year, did your YES I NO STOP, no further
organization receive 80%or more of its annual vo, GO to STEP 3 f-- , analysis needed, GO
gross revenues from federal funding? to Step 6
=STEP`3
In your preceding fiscal year,did your YES i NO STOP, no further
organization receive$25,000,000 or more in GO to STEP 4 analysis needed, GO
federal funding? to Step 6
. STEP4_
Does the public have access to information about YES NO
the total compensation*of senior executives in STOP, no further analysis GO to STEP 5
your organization? " ' needed, GO to step 6
STEPI°5
Executive#1 Name:
Total Compensation amount: $
Name:
Executive#2 Total Compensation amount: $
Name:
Executive#3 Total Compensation amount: $
Name:
Executive#4 Total Compensation amount: $
Name:
Executive#5 ----
Total Compensation amount:$
'STEP 6 '
If your organization does not meet these criteria, specifically identify below each criteria that is not met for your
organization: For Example: Our organization received less than$25,000."
t2/i G sS 714"r►/ )
Signature: •"&tet-r—, Date: a f--C?S— '(3
*Total compensation refers to:
• Salary and bonuses
• Awards of stock,stock options,and stock appreciation rights
• Other compensation including, but not limited to, severance and termination payments
• Life insurance value paid on behalf of the employee
Additional Resources:
htto://www.whitehouse.eov/ombiopen
http://www.hrsa.bov/orants/ffata.html
htto://www.QP0.qovfidsys/DkcYFR-2010-09-14/pdf/2010-22705.pdf
htto://www.orants.00v/
01-1S-FEMA-1-1SGP-FFY 12 Page 26 of 26 Franklin County EM, E13-153