HomeMy WebLinkAbout11.29.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
November 29, 2012
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m., November 29, 2012,
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Garcia, Quintanilla, Kuffel
Absent: none
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance /Capital Fund
Scott Moore, Security Specialist /HQS Inspector
Lisa Richwine, Administrative Assistant /Recording Secretary
VISITORS
Les Domingos — Former Commissioner
Marley Hochendoner - Northwest Fair Housing Alliance
Karla Carlisle - Northwest Justice Project
Jeanie Tolcacher — HACPFC Attorney
3. APPROVAL OF AGENDA:
Ms. Quintanilla made a motion to approve the agenda as presented. Mr. Garcia seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
September 20, 2012, and the checks listings for the month September 2012 — Bank of the West
General Operating Account checks numbered 48775 -48953 totaling $214,844 and Bank of the West
Petty Cash checks numbered 1701 -1704 totaling $578; and the checks listings for the month of
October 2012 - Bank of the West General Operating Account checks numbered 48954 -49151
totaling $320,735, Bank of the West Petty Cash checks numbered 1705 -1790 totaling $999, and bad
debt write offs for rent, utility billing, and miscellaneous in the amount of $10,712.10. Of that
amount, $10,712.10 will be turned over for collection.
Board of Commissioners Meeting Minutes
November 29, 2012
Page 2 of 4
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
✓ HACPFC was awarded approximately $51,000 from Franklin County's 2060
grant funds. This money will be used to paint our Local units.
✓ HTF awarded us the $1.4 million for the 4th & Pearl project. Beacon
Development is putting together the application for the allocation of tax
credits - due in January. We should know the outcome by March.
✓ The results of the Social Security referendum are in and the majority of staff
members voted to stay in the Social Security system.
✓ Participated in a Leadership Tri- Cities poverty panel.
✓ Was re- elected as Treasurer to the Association of Washington Housing
Authorities (AWHA) at the November meeting.
✓ Participated on the Steering Committee for disposition of 2163 homeless
grants for the Benton/Franklin Department of Human Services.
✓ Informed the board of Scott Moore's outstanding investigative and
observational skills in locating the culprits in a case of vandalism at 1543 N.
3rd Avenue that resulted in $5,000 damage.
✓ Along with Ms. Jones, we're looking at possible ramifications of
sequestration. Right now we believe we will experience a further reduction
of 8% funding for Section 8 — the result of which will be providing assistance
to fewer families.
✓ Staff has worked diligently to bring our HUD reporting scores back up to
High Performer status for the Public Housing and Section 8 programs.
(b) Finance (Ms. Jones)
✓ HUD 2516 report has been submitted.
✓ Working on the Public Housing Operating Fund for CY 2013.
✓ Updated Fair Market Rents (FMR).
✓ Unaudited 2012 financial statement is complete.
✓ SAO Audit will begin December 17. This audit will include 3 years of
accountability and the single audit. SAO has had many people leave lately
and we're hoping the single audit is done by March 2013.
✓ Requested utility allowances for Section 8.
✓ The reamortization of the Rural Development loan will be complete with the
signing of the resolution before the Board today.
(c) Maintenance and Capital Fund (Mr. Sanders)
✓ Painting at the scattered sites was completed on October 10.
✓ CB Netwerks was awarded the bid for the new server.
✓ The patio door project for the 800 block of N. 1St is on hold until additional
supplies arrive. We hope to start on that again next week.
✓ Plan to have repairs and seal coating done to the parking lot at the Riverside
(Administrative) Building.
✓ We've gone out for bid for new maintenance vehicles — several of our trucks
have approximately 20 years of use.
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Board of Commissioners Meeting Minutes
November 29, 2012
Page 3 of 4
✓ Upcoming RD projects include replacing toilets and all exterior lighting.
✓ The Cullum House renovation was complete on October 18 — upgrades
included roofing, flooring and painting.
✓ The translation/interpretation RFP went out on October 18 with a response
date of November 13. Three proposals were received and Northwest
Interpreters of Vancouver was awarded the bid. The contract has been signed
and is on the way back to us via U.S. Mail.
(d) Housing Programs (Ms. Salinas) — Ms. Salinas was not present at today's meeting.
(e) Security (Mr. Moore)
✓ In addition to keeping up with Comply or Vacate and Pay or Vacate notices,
assisted Pasco Police Department (PPD) with 2 burglary investigations in
Sprucewood Square. One burglary involved 3 juveniles and each was
charged. In the second burglary, 4 juveniles were involved and the case was
turned over to PPD — awaiting word on whether or not the Prosecuting
Attorney will file charges.
Filed a tenant fraud report with PPD and currently awaiting word from the
Prosecutor to see if charges will be filed.
(f) Community Service (Ms. Richwine)
✓ Participated as a board member and officer of the Franklin County /Burbank
Public Health & Safety Network.
✓ Toured 4 Boys & Girls Club sites throughout Benton and Franklin counties.
6. OLD BUSINESS - No old business.
7. NEW BUSINESS
(a) Resolution #12/13 -900 Honoring C. Lester Domingos
Mr. Kuffel made the motion to adopt the resolution and went on to offer a detailed
account of Mr. Domingos's tenure on HACPFC's Board of Commissioners. After
that, Ms. Quintanilla made a motion to adopt the resolution as presented and the
motion passed unanimously, 4 ayes, 0 nays.
(b) Resolution #12/13 -901 Authorizing Signatory Authority for Executive Director to
Execute a Reamortization Request with the Department of Agriculture for the
Highland Park Homes Loan #56 -011- 058414824 01 -8
Mr. Garcia moved to adopt the resolution and Mr. Kuffel seconded it. The motion
passed unanimously, 4 ayes, 0 nays.
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Board of Commissioners Meeting Minutes
November 29, 2012
Page 4 of 4
8. OTHER BUSINESS
(a) Tenant Council President's Report - none
(b) Visitor Agenda
Karla Carlisle — Northwest Justice Project
Ms. Carlisle stated that she asked to be on the agenda to discuss where HACPFC
is in the process of finding a translation/interpretation service provider. She was
gratified to learn that a provider had been chosen and the contract will soon be
implemented. Ms. Hochendoner, a colleague of Ms. Carlisle's, offered the assistance
of the Northwest Fair Housing Alliance regarding translation efforts.
9. EXECUTIVE SESSION -- No Executive Session was held.
10. ADJOURNMENT
Due to the Christmas and New Year's holidays, December's board meeting has been canceled.
The meeting was adjourned at 4:38 p.m.
The Board of Commissioners will next meet in regular session on January 31, 2013, 4:00 p.m.
Dori Clark
Chair, Board of Commissioners
Minutes Prepared by:
Li ichwine, CMH
Recording Secretary
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F. J. rson, PHM
Secretahry4 Board of Commissioners