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HomeMy WebLinkAbout12.17.12 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. December 17,2012 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 3,2012. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $1,648,185.86 ($148,912.26 in the form of Electronic Fund Transfer Nos. 12663, 12729, 12765, 12784, 12840 and 12879; and $1,499,273.60 in the form of Wire Transfer Nos. 1267, 1270 and 1271, and Claim Warrants numbered 190627 through 190860). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$159,280.59 and, of that amount, authorize $80,275.98 be turned over for collection. *(c) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel the December 24,2012 Workshop Meeting. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through November 2012. (c) 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) Annexation: Commercial/Kahlotus(MF#ANX12-003). 1. Agenda Report from Dave McDonald, City Planner dated December 3, 2012. 2. Vicinity Map. 3. Proposed Annexation Ordinance. 4. Proposed Zoning Ordinance. 5. Planning Commission Report and Minutes dated 11/15/12. CONDUCT A PUBLIC HEARING Regular Meeting 2 December 17,2012 Ordinance No. , an Ordinance relating to annexation and annexing certain real property to the City of Pasco. MOTION: I move to adopt Ordinance No. , annexing certain real property to the City of Pasco and, further,to authorize publication by summary only. -AND- Ordinance No. , an Ordinance of the City of Pasco, Washington, assigning zoning to certain real property within the City of Pasco. MOTION: I move to adopt Ordinance No. establishing I-1 Zoning for the Commercial/Kahlotus Annexation area as recommended by the Planning Commission and, further,to authorize publication by summary only. (b) Annexation: Water Intake Property(MF#ANX12-006). 1. Agenda Report from Dave McDonald, City Planner dated December 3, 2012. 2. Vicinity Map. 3. Proposed Annexation Ordinance. 4. Proposed Zoning Ordinance. 5. Planning Commission Report and Minutes dated 10/18/12. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance relating to annexation and annexing certain real property to the City of Pasco. MOTION: I move to adopt Ordinance No. , annexing certain real property to the City of Pasco and, further,to authorize publication by summary only. -AND- Ordinance No. , an Ordinance of the City of Pasco, Washington, assigning zoning to certain real property within the City of Pasco. MOTION: I move to adopt Ordinance No. , establishing R-T Zoning for the Water Intake Annexation area as recommended by the Planning Commission and, further, to authorize publication by summary only. (c) 2012 Budget Supplement. 1. Agenda Report from Dunyele Mason,Finance Manager dated December 6, 2012. 2. Proposed Ordinance Amending the 2012 Operating Budget. 3. Proposed Ordinance Amending the 2012 Capital Improvements Projects Budget. 4. Proposed Resolution Authorizing Interfund Loans. 5. Memo from Financial Services Manager to City Manager. 6. Exhibit 1,2012 Budget Supplement Worksheet. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance amending the 2012 Annual Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: I move to adopt Ordinance No. , amending the 2012 Operating Budget by providing a Revenue Supplement of$10,023,459 and an Expenditure Supplement thereto in the amount of$16,096,166 and, further,to authorize publication by summary only. -AND- Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2012. MOTION: I move to adopt Ordinance No. , amending the 2012 Capital Improvements Budget by providing an Expenditure Supplement thereto in the amount of $4,379,768 and, further,to authorize publication by summary only. -AND- Resolution No. , a Resolution authorizing Interfund Loans from the General Fund to other funds. MOTION: I move to approve Resolution No. , authorizing temporary Interfund loans from the General Fund to the Economic Development Fund, the LID Debt Service Fund, the Community Development Grant Fund,Ambulance Fund and the General Construction Fund for a total amount of$2,190,000. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (a) Ordinance No. , an Ordinance Amending Title 12 of the Pasco Municipal Code, regarding Sidewalk Repair and Maintenance. 1. Agenda Report from Stan Strebel, Deputy City Manager dated December 3,2012. 2. Proposed Ordinance. MOTION: I move to adopt Ordinance No. , amending Title 12 of the Pasco Municipal Code regarding Sidewalk Repair and Maintenance and, further, to authorize publication by summary only. Regular Meeting 3 December 17,2012 (b) Ordinance No. , an Ordinance of the City of Pasco, Washington amending the Definitions of"Family or Household Member"in Chapter 9.06 of the Pasco Municipal Code. 1. Agenda Report from Stan Strebel, Deputy City Manager dated November 30, 2012. 2. RCW 26.50.010(2). 3. Proposed Ordinance. MOTION: I move to adopt Ordinance No. , amending the definition of family or household members in Chapter 9.06 of the Pasco Municipal Code to be consistent with state law and, further,to authorize publication by summary only. (c) Resolution No. , a Resolution of the City of Pasco, Washington, amending Resolution No. 3267 regarding Public Records Requests. 1. Agenda Report from Stan Strebel, Deputy City Manager dated December 3, 2012. 2. Washington Administrative Code 44-14-07003. 3. 2012 Copy Study. 4. Proposed Resolution. MOTION: I move to approve Resolution No. , amending Resolution No. 3267 regarding Public Records Requests. 9. UNFINISHED BUSINESS: (a) 2013 Annual Operating and Capital Projects Budgets: 1. Agenda Report from Dunyele Mason,Finance Manager dated December 12,2012. 2. Proposed 2013 Annual Operating Budget Ordinance. 3. Proposed 2013 Capital Projects Budget Ordinance. SECOND READING OF THE ORDINANCES Ordinance No. 4081, an Ordinance adopting the City of Pasco Operating Budget for the Year 2013. MOTION: I move to adopt Ordinance No. 4081, adopting the 2013 Annual Operating Budget and, further,to authorize publication by summary only. -AND- Ordinance No. 4082, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2013. MOTION: I move to adopt Ordinance No. 4082, adopting the 2013 Capital Projects Budget and further,to authorize publication by summary only. 10. NEW BUSINESS: (a) Ambulance Service Contract with Fire District No.3: 1. Agenda Report from Gary Crutchfield, City Manager dated December 14,2012. 2. Addendum to Interlocal Cooperation Agreement. MOTION: I move to approve the Addendum to the Interlocal Cooperation Agreement and, further, authorize the Mayor to sign the Agreement. *(b) Financial Software Replacement Project: 1. Agenda Report from Dunyele Mason,Finance Manager dated December 12,2012. 2. Financial System Procurement Memorandum. 3. Proposed Agreement (Council packets only; copy available for public review in the Finance Manager's office, the Pasco Library or on the City's webpage at www.pasco- wa. og v/citycouncilreports). MOTION: I move to approve the Agreement with New World Systems authorizing professional services and acquisition of software licenses for financial, payroll, human resources and utility billing software systems not to exceed $596,000 and, further, authorize the City Manager to sign the Agreement. *(c) Boat Basin Marina Interim Agreement: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated December 11, 2012. 2. Proposed Interim Agreement. MOTION: I move to approve the Interim Agreement with Columbia Marine Center and, further, authorize the City Manager to sign the Agreement. Regular Meeting 4 December 17,2012 *(d) Purchase and Sale Agreement: 5 Acres on East Broadway Street: 1. Agenda Report from Gary Crutchfield, City Manager dated December 14,2012. 2. Vicinity Map. 3. Site Location Map. 4. Proposed Purchase and Sale Agreement. MOTION: I move to ratify the Purchase and Sale Agreement dated December 12, 2012 with Conn and Lois Higley for five acres on East Broadway Street. *(e) Bargaining Unit Contract with IAFF,Local 1433: 1. Agenda Report from Lynne Jackson,Human Resources Manager dated December 13, 2012. 2. Proposed Collective Bargaining Agreement. 3. Memorandum of Agreement-"D" Shift. (Attachments are in Council packets only; copy available for public review in the Human Resources office, the Pasco Library or on the City's webpage at www.pasco- wa.gov/citycouncilreports.) MOTION: I move to approve the Collective Bargaining Agreement with the IAFF, Local 1433 and, further, authorize the Mayor to sign the Agreement. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) Litigation (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 4:00 p.m., Monday, December 17, Ben-Franklin Transit Office — Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY,Rep.; SAUL MARTINEZ,Alt.) 2. 6:30 p.m., Monday, December 17, City Hall Conference Room #9 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 3. 7:30 a.m., Thursday, December 20, 7130 W. Grandridge Blvd — Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 4:00 p.m., Thursday, December 20, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 5. 12:00 p.m.,Wednesday, January 2, 2601 N. Capitol Avenue—Franklin County Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.;AL YENNEY,Alt.) 6. 5:30 p.m., Thursday, January 3, P&R Classroom — Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER SAUL MARTINEZ,Rep.; MIKE GARRISON,Alt.) * * * * * City Hall will be closed on Monday and Tuesday,December 24 and 25 and Monday and Tuesday, December 31 and January 1 The first City Council meeting of the New Year will be held Monday,January 7, 2013—7:00 p.m.