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HomeMy WebLinkAbout09.20.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) September 20, 2012 4:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., September 20, 2012. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Clark, Garcia, Quintanilla Absent: Kuffel Mr. Garcia made a motion to excuse Mr. Kuffel from the meeting due to work responsibilities. Ms. Quintanilla seconded the motion and it passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Adella Salinas, Director of Housing Services Scott Moore, Security Specialist /HQS Inspector VISITORS Karla Carlisle, Northwest Justice Project 3. APPROVAL OF AGENDA: Ms. Quintanilla made a motion to approve the agenda as presented. Mr. Garcia seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of August 30, 2012, and the checks listings — Bank of the West General Operating Account checks numbered 48573 -48874 totaling $269,303, and Bank of the West Security Deposit Fund checks numbered 1192 -1193 totaling $114, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of $1,313.50. Of that amount, $1,313.50 will be turned over for collection. 5. NEW BUSINESS (a) Resolution #12/13 -899 Adopting Revised Public Housing Lease Mr. Garcia initiated discussion of the resolution before a motion was made. He expressed concern that the exhibits referenced in the lease were not included in the Board of Commissioners Meeting Minutes September 20, 2012 Page 2 of 2 Board packet and stated he would not vote for passage of the resolution because the exhibits were not included. Further, Mr. Garcia had questions about lease sections regarding HACPFC's late payment policy, pet policy, tenant's responsibility for maintenance charges and the community service requirement, among others. Staff responded to all of the concerns presented by Mr. Garcia. Ms. Quintanilla asked about the specific terms of the agreement with the agency that provides collections services for HACPFC. CFO Kathy Jones was not present for this board meeting but Mr. Anderson stated he would consult with her next week about the terms of the agreement and forward his findings to Ms. Quintanilla. Mr. Garcia made a motion to table the vote on the adoption of the revised Public Housing lease until next week. No second to the motion was heard. Ms. Quintanilla made a motion to adopt the revised Public Housing lease as presented by staff. Ms. Clark seconded the motion and it passed with a vote of 2 ayes, 1 nay. 6. OTHER BUSINESS Ms. Quintanilla stated that she's spoken to Chris at the Boys & Girls Club Teen Center (The Club) about assisting with its evening meal service. She would like board members to help serve at The Club's Thanksgiving dinner on November 16 (criminal background checks are necessary for all volunteers). She has volunteered to seek food donations for the event. 7. EXECUTIVE SESSION No Executive Session was held. 8. ADJOURNMENT The meeting was adjourned at 4:30 p.m. The Board of Commissioners will next meet in regular session on October 25, 2012, 4:00 p.m. Dori Clark Chair, Board of Commissioners Minutes Prepared by: i lchwine, CMH Recording Secretary F: \Executiv &Main \W PDATA \MINUTES\2012 \092012. doex 4i ".- F. J Berson, PHM Sec ary, Board of Commissioners