HomeMy WebLinkAbout2012.10.15 Council Meeting PacketAGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. October 15, 2012
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated October 1, 2012.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
To approve General Claims in the amount of $1,611,170.31 ($288,811.81 in the form of
Electronic Fund Transfer Nos. 11741, 11755, 11782, 11792, 11862, 11872, 11896, 11898,
11906, 11931 and 11944; and $1,322,358.50 in the form of Wire Transfer Nos. 1252 and
1253, and Claim Warrants numbered 189758 through 189991).
2. To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts
receivable in the total amount of $195,689.24 and, of that amount, authorize $134,603.81 be
turned over for collection.
(c) Grant of Easement:
1. Agenda Report from Gary Crutchfield, City Manager dated October 3, 2012.
2. Vicinity Map.
3. Proposed Easement.
To approve the grant of easement to Daniel Voss and Linda Edmiston and, further, to authorize
the City Manager to sign the document.
(d) Second Amendment to Institutional Controls Agreement for Pasco Landfill Site:
1. Agenda Report from Gary Crutchfield, City Manager dated October 3, 2012.
2. Vicinity Map.
3. Proposed Amendment.
To approve the Second Amendment to the Pasco Landfill Institutional Controls Agreement and,
further, to authorize the City Manager to sign the document.
*(e) Final Plat (MF #FP2012 -006) First Place, Phase 4 (Craig Angelo):
I. Agenda Report from Dave McDonald, City Planner dated October 10, 2012.
2. Overview Map.
3. Vicinity Map.
4. Final Plat (Council packets only; copy available for public review in the Planning office, the
Pasco Library or on the city's webpage at www.i)asco-wa.gov/citycouncilreport
approve the final plat for First Place, Phase 4.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
Regular Meeting 2 October 15, 2012
6. REPORTS FROM COMMITTEES AND /OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through September 2012.
(c)
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING
THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(a) Senior Advisory/Parks & Recreation Advisory Council:
1. Agenda Report from Stan Strebel, Deputy City Manager dated October 2, 2012.
2. Memo from Rick Terway dated September 17, 2012.
3. Proposed Ordinance.
4. Proposed Resolution.
Ordinance No. , an Ordinance of the City of Pasco, Washington providing for
reorganization of the Park and Recreation Advisory Board.
MOTION: I move to adopt Ordinance No. , providing for reorganization of the Park and
Recreation Advisory Board and, further, authorize publication by summary only.
-AND -
Resolution No. , a Resolution confirming Mayoral appointments to the Park and
Recreation Advisory Board.
MOTION: I move to approve Resolution No. _, providing for appointments to the Park and
Recreation Advisory Board.
*(b) Resolution No. , a Resolution of the City of Pasco, Washington, waiving competitive
bidding requirements for the repair of Senior Center HVAC System on the basis of an emergency
and providing for purchase from the single source of supply.
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
October 8, 2012.
2. Proposed Resolution.
3. Quote.
(RC) MOTION: I move to approve Resolution No. _, waiving competitive bidding requirements
for repair of the HVAC system at the Senior Center and approving the contract with Apollo Sheet
Metal Inc., not to exceed $36,649.00 plus sales tax and, further, authorizing the City Manager to
sign the agreement.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(None)
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
i U�t�11J t7►1u• I stCY M
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File #...:.
Q Quasi - Judicial Matter
Regular Meeting 3 October 15, 2012
REMINDERS:
6:00 p.m., Monday, October 15, City Hall Conference Room #1 — LEOFF Disability Board Meeting.
(MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
2. 5:30 p.m., Wednesday, October 17 — Benton, Franklin & Walla Walla Counties Good Roads &
Transportation Association Meeting. ( COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA
FRANCIK, Alt.)
3. 6:30 p.m., Wednesday, October 17, Richland Library, Gallery Room — WCIA Training "Public Records
Disclosure and Social Media for Elected Officials." (COUNCILMEMBERS REBECCA FRANCIK,
MIKE GARRISON and AL YENNEY)
4. 7:00 p.m., Wednesday, October 17, Mark Twain Elementary School, 1801 Road 40 North - Annexation
Area #2 Neighborhood Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER BOB
HOFFMANN)
5. 3:30 p.m., Thursday, October 18, FCEM Office — Franklin County Emergency Management Board
Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.)
6. 7:30 a.m., Friday, October 19, Richland City Council Chambers — Hanford Communities Governing
Board Meeting. ( COUNCILMEMBER MIKE GARRISON, Rep.; AL YENNEY, Alt.)
7. 11:30 a.m., Friday, October 19, El Chapala Restaurant, Kennewick — Benton - Franklin Council of
Governments Board Meeting. ( COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 1, 2012
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul
Martinez, Matt Watkins and Al Yenney. Excused: Mike Garrison.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public
Works Director; Mike Pawlak, City Engineer; Jim Raymond, Police Captain and Bob
Gear, Fire Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated September 4, 2012.
(b) Bills and Communications:
To approve General Claims in the amount of $1,887,492.83 ($99,021.89 in the form of
Electronic Fund Transfer Nos. 11405, 11406, 11442, 11455, 11470 and 11501; and
$1,788,470.94 in the form of Wire Transfer Nos. 1244 and 1245 and Claim Warrants
numbered 189368 through 189563).
To approve General Claims in the amount of $1,415,015.11 ($126,660.06 in the form of
Electronic Fund Transfer Nos. 11552 and 11587; and $1,288,355.05 in the form of Wire
Transfer Nos. 1242, 1243 and 1246 through 1249 and Claim Warrants numbered 189564
through 189757).
To approve Payroll Claims in the amount of $2,116,016.90, Voucher Nos. 44771 through
44904 and 80190 through 80199; and EFT Deposit Nos. 30054400 through 30054978.
To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non - criminal, criminal and parking)
accounts receivable in the total amount of $265,790.34 and, of that amount, authorize
$179,468.85 be turned over for collection.
(c) Lodging Tax Advisory Committee Appointments:
To confirm the Mayor's appointment of the following individuals to the 2012 Lodging
Tax Advisory Committee: Hotel Representatives: Monica Hammerberg, Red Lion and
Allison White, Sleep Inn; User Representatives: Colin Hastings, Pasco Chamber of
Commerce and Amy Kuchler, Downtown Pasco Development Authority; and City
Councilmember Mike Garrison.
(d) Reappointment to Regional Public Facilities District Board of Directors:
To reappoint Rebecca Francik to the Board of Directors of the Tri- Cities Regional
Public Facilities District, term to expire October 1, 2015.
(e) Resolution No. 3428, a Resolution authorizing the sale of personal property
surplus to city needs.
To approve Resolution No. 3428, authorizing the sale of personal property, a 2000
Chevrolet Van 3500, surplus to city needs.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 1, 2012
(f) Resolution No. 3429, a Resolution accepting work performed by Northeast
Electric, LLC, under contract for the Argent Road /Saraceno Way/Varney Lane
Traffic Improvements, Project No. C1- 11- 03 -STR.
To approve Resolution No. 3429, accepting the work performed by Northeast Electric,
LLC, under contract for the Argent Road/Saraceno Way/Vamey Lane Traffic
Improvements Project.
(g) Resolution No. 3430, a Resolution accepting a notice of intent (ten percent
petition) to commence annexation proceedings, providing a determination on the
territory to be annexed and whether simultaneous zoning and the assumption of
bonded indebtedness will be required.
To approve Resolution No. 3430, accepting a petition for annexation of the West Court
Street Water Intake Property and providing a determination on the boundary, zoning and
indebtedness.
(h) Resolution No. 3431, a Resolution of the City of Pasco, Washington,
authorizing commencement of condemnation litigation for the construction of the
Lewis Street Overpass.
To approve Resolution No. 3431, authorizing commencement of condemnation litigation
for the construction of the Lewis Street Overpass. Removed from Consent Agenda and
moved to Item 8(g).
MOTION: Ms. Francik moved to approve the Consent Agenda as amended. Mr.
Martinez seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Amy Kuchler, Executive Director of Downtown Pasco Development Authority, showed
before and after photos of Lowe's work at Peanuts Park.
Mayor Watkins presented a "Certificate of Appreciation" to Carlos Barrington and
Deanna Summerhill from Lowe's Home Improvement of Pasco for renovation of Peanuts
Park.
Mayor Watkins presented Certificates of Appreciation for September 2012 "Yard of the
Month" to:
Miguel Lopez, 1808 N. 10th Avenue
Richard and Barbara Ding, 4212 W. Henry Street
John and Linda Goulet, 5511 Wrigley Drive
Timothy and Betsy Kasnick, 10104 Willow Way
Mayor Watkins presented a Certificate of Appreciation for September 2012 "Business
Appearance of the Month" to:
Pizza Hut, 1921 W. Court Street
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Mac Miller, Boise Idaho, addressed Council concerning a rock in Volunteer Park.
REPORTS FROM COMMITTEES AND /OR OFFICERS:
Mr. Yenney reported on the Benton Franklin Community Action Connection meeting.
Mr. Larsen attended the Emergency Medical Services Board meeting and the Ribbon
Cutting Ceremony at the new 2nd Harvest Distribution Center.
Mr. Hoffmann reported on the Ribbon Cutting Ceremony at the new 2nd Harvest
Distribution Center and the Franklin County Mosquito Control District Board meeting.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 1, 2012
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Ordinance No. 4074, an Ordinance of the City of Pasco, Washington amending
Chapter 5.25 and Chapter 3.07 of the Pasco Municipal Code, regarding Street and
Intersection Closures.
Council and staff discussed the details of the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4074, amending Chapter 5.25
and Chapter 3.07 of the Pasco Municipal Code, regarding street and intersection closures
and, further, to authorize publication by summary only. Mr. Yenney seconded. Motion
carried unanimously.
Ordinance No. 4075, an Ordinance of the City of Pasco, Washington, amending the
Zoning Classification of Lots 1 and 2 of Binding Site Plan 2011 -05, located at 3521
W. Court Street from CR (Regional Commercial District) to C -1 (Retail Business
District).
Mr. Kerr explained the details of the Quasi - Judicial process.
Mr. Larsen disclosed he had conversations with residents in the area of the proposed
zoning amendment. He recused himself from this item and the next item, Resolution
3432, and left the Council Chambers.
Ms. Francik disclosed that a citizen contacted her about the rezone, but she declined
to discuss the issue. There was no objection to her participation in this matter.
Mr. Martinez disclosed that a citizen shared his opinion of this issue. He did not
discuss the item further. There was no objection to his participation in this matter.
Council and staff discussed the proposed zoning amendment
MOTION: Ms. Francik moved to adopt Ordinance No. 4075, rezoning the property
located at 3521 W. Court Street from CR to C -1 and, further, to authorize publication by
summary only. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote.
Resolution No. 3432, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for the location of Donation -Based
Thrift Shop at 3521 W. Court Street.
Council and staff discussed the proposed special permit.
Ms. Carolyn Walker, 1705 Rd 36, expressed concerns about the site plan. Mayor
Watkins responded that Council could not consider additional information.
MOTION: Ms. Francik moved to approve Resolution No. 3432, approving a Special
Permit for the location of a donation -based thrift shop at 3521 W. Court Street as
recommended by the Planning Commission. Mr. Martinez seconded. Motion carried by
unanimous Roll Call vote.
Mr. Larsen returned to the Council Chambers.
Resolution No. 3433, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for the location of a cellular
antenna tower at 9335 Sandifur Parkway.
Mr. White explained the details of the proposed special permit.
MOTION: Ms. Francik moved to approve Resolution No. 3433, approving a Special
Permit for the location of a cellular antenna tower at 9335 Sandifur Parkway as
recommended by the Planning Commission. Mr. Martinez seconded. Motion carried 5 -1.
No — Larsen.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 1, 2012
Resolution No. 3434, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for a church at 605 North 5th
Avenue.
Mr. White explained the details of the proposed special permit.
MOTION: Ms. Francik moved to approve Resolution No. 3434, approving a Special
Permit for the location of a church at 605 North 5th Avenue as recommended by the
Planning Commission. Mr. Martinez seconded. Motion carried unanimously.
Resolution No. 3435, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for the location of an elementary
school.
Council and staff discussed the details of the proposed special permit.
MOTION: Ms. Francik moved to approve Resolution No. 3435, approving a Special
Permit for an elementary school at the intersection of Spokane Street and North
California Avenue as recommended by the Planning Commission. Mr. Yenney seconded.
Motion carried unanimously.
Resolution No. 3431, a Resolution of the City of Pasco, Washington, authorizing
commencement of condemnation litigation for the construction of the Lewis Street
Overpass.
MOTION: Ms. Francik moved approve Resolution No. 3431, authorizing
commencement of condemnation litigation for the construction of the Lewis Street
Overpass. Mr. Martinez seconded. Motion carried 5 -1. No — Larsen.
NEW BUSINESS:
Linda Loviisa Well Construction, Project No. C7- WX- IR- 12 -02:
Council and staff discussed the details of the project.
Ms. Francik recused herself from this item due to family members potentially being
involved with the project.
MOTION: Ms. Francik moved to award the low bid for Linda Loviisa Well
Construction, Project No. C7- WX- 1R -12 -02 to Carpenter Drilling in the amount of
$113,541.30 including sales tax and, further, authorize the Mayor to sign the contract
documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote.
MISCELLANEOUS DISCUSSION:
Mayor Watkins announced there will be a gathering for Mr. John Trumbo, retiring Tri-
City Herald reporter, Friday Oct 5`h from 2 -4 p.m. at the Herald offices.
Mayor Watkins also noted he appreciates Council's diligence in the handling of Quasi -
Judicial matters.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:24 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 15 `h day of October, 2012.
CITY OF PASCO
Council Meeting of: October 15, 2012
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
services rendered or the labor performed as described herein and that the claim is a just, due and unpaid
obligation against the city and that we are authorized to authenticate and certify to said claim.
Gary Crutchfield, City Manager
unyele Mason, Fine e 5 rvices Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do
hereby certify on this 15th day of October, 2012 that the merchandise or services hereinafter specined have been received
Check Numbers and
189758 - 189991
In The Amount Of:
$1,322,358.50
Electronic Funds Transfers:
1252-1253
In The Amount Of: $
288,811.81
Electronic Funds Transfers:
11741, 11755, 11782,
(Journal Entries)
11792, 11862, 11872
Combined total of
$1,611,170.31
11896,11898,11906
11931,11944
Couhcilmember
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND:
Legislative
Judicial
Executive
Police
Fire
Administration & Community Services
Community Development
Engineering
Non - Departmental
Library
TOTAL GENERAL FUND:
STREET
ARTERIAL STREET
STREET OVERLAY
C. D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI MODAL FACILITY
RIVERSHORE TRAIL & MARINA MAIN
SPECIAL ASSESSMNT LODGING
LITTER CONTROL
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
PARKS
ECONOMIC DEVEL.& INFRASTRUCT
STADIUM /CONVENTION CENTER
GENERAL CAP PROJ CONSTRUCTION
WATER /SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL- REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAL/DENTAL INSURANCE
CENTRALSTORES
PAYROLL CLEARING
LID CONSTRUCTION
GENERAL L -T DEBT ACCT GROUP
PUBLIC FACILITIES DIST
TRI CITY ANIMAL CONTROL
SENIOR CENTER ASSOCIATION
GRAND TOTAL ALL FUNDS:
21,914.16
3,551.56
15,904.96
28,127.45
74,926.15
455.32
375.60
9,543.38
93,719.28
248,837.86
14,316.90
0.00
122,996.73
4,342.56
148.50
1,292.70
23,644.91
3,404.95
587.40
47,491.56
2,425.59
1,034.44
72.00
17,742.45
0.00
0.00
29,327.17
29.52
124.80
$ 1,611,170.31
AGENDA REPORT
FOR: City Council � DATE: October 10, 2012
TO: Gary Crutchft anger REGULAR: October 15, 2012
t
Rick Terway, .Atdmi tive & Co Ity Services Director
FROM: Dunyele Masod, Financial Services Manager DV-/-
SUBJECT: BAD DEBT WRITE -OFF'S /COLLECTION.
I. REFERENCE (S):
Write -off and collection lists are on file in the Finance Department.
It. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts; and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $195,689.24 and, of that amount,
authorize $134,603.81 be turned over for collection.
lll. HISTORY AND FACTS BRIEF:
I. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -offs are under
$10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for
collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un- collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY — These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
Amount
Direct
Referred to
Total
Write -offs
Collection
Write -offs
Utility Billing
$
.00
.00
.00
Ambulance
$
60,961.43
14,573.37
75,534.80
Court A/R
$
.00
118,149.00
118,149.00
Code Enforcement
$
124.00
1,312.00
1,436.00
Cemetery
$
.00
541.44
541.44
General
$
.00
28.00
28.00
Miscellaneous
$
.00
.00
.00
TOTAL:
$
61,085.43
134,603.81
195,689.24
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
FOR:
FROM:
SUBJECT:
I.
II.
AGENDA REPORT
City Council
Gary Crutch fie Manager
Grant of Easement
REFERENCE(S):
1. Vicinity Map
2. Proposed Easement
October 3, 2012
Workshop Mtg.: 10/8/12
Regular Mtg.: 10/15/12
ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/8: Discussion
10/15: MOTION: I move to approve the grant of easement to Daniel Voss and Linda
Edmiston and, further to authorize the City Manager to sign the
document.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) Daniel Voss and Linda Edmiston have used an access, north of and adjacent to the
city's farm circle, for several years. They recently paved the access and, due to
the requirements of the lender on their property, are seeking to formalize their
access to avoid any further conflicts in use or title to the property.
B) The city's grant of a 30 -foot easement for ingress and egress will allow it to be a
good neighbor. The easement presents no conflict with the city's use of its
property and in fact, improves the city's access to that portion of its property.
V. DISCUSSION:
A) Staff recommends approval of the easement.
C 1
Vicinity Map
Voss Easement
_�e f
If` •
•
I
•
Vicinity Map
WHEN RECORDED RETURN TO:
Daniel R. Voss
1280 Voss Road
Pasco, WA 99301
EASEMENT OF INGRESS AND EGRESS
FOR VALUABLE CONSIDERATION RECEIVED, the City of Pasco, Washington, a
Municipal Corporation, hereinafter "Grantor ", grants to and conveys to Daniel R. Voss and
Linda L. Edmiston, husband and wife, and Voss Farms Limited Partnership, their heirs,
successors, assigns, and invitees, hereinafter "Grantees ", a non - exclusive surface easement of
ingress and egress over the following described real property situate in Franklin County,
Washington:
The Northerly 30 feet of the Easterly 90 feet of the NE 1/4 of Section 2,
Township 9, Range 30 EWM, in Franklin County, Washington.
The Grantee shall be responsible for any and all costs, damages, and expenses arising
from the use, operation and maintenance of this easement for ingress and egress; and shall
defend, indemnify, and hold the Grantor harmless from and against any costs, claims, losses,
damages, expenses, judgments, and causes of action the Grantor may incur arising out of, or in
connection with Grantee's negligence acts or omissions in the use or maintenance of the
premises.
Such easement shall run with the Grantee's benefitted land but shall not be assigned or
conveyed to or for the benefit of any other property. In the event any claim or dispute arises as a
result of this agreement, the parties shall meet in a good faith attempt to resolve such dispute,
and in the event such dispute or claim cannot be resolved by agreement of the parties, such
dispute shall be resolved by binding arbitration pursuant to RCW 7.04A; with venue for such
arbitration being in Pasco, Washington; and the prevailing party awarded its reasonable attorney
fees as a cost of arbitration.
IN WITNESS WHEREOF, the parties have executed this Easement of Ingress and
Egress by and through their authorized representatives this day of October, 2012.
CITY OF PASCO, WASHINGTON
Gary Crutchfield, City Manager
STATE OF WASHINGTON )
ss.
County of Franklin
On this day of , 2012, before me personally appeared Gary
Crutchfield, City Manager for the City of Pasco, described in and who executed the foregoing
instrument, and acknowledged that he signed the same as his free and voluntary act and deed for
the uses and purposes therein mentioned.
GIVEN under my hand and official seal the day and year first written above.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Voss Farms Limited - Easement of Ingress and Egress - Page 2
FOR: City
FROM: Gary
SUBJECT: Seco.
I. REFERENCE(S):
1. Vicinity Map.
2. Proposed Amendment
AGENDA REPORT
Manager
October 3, 2012
Workshop Mtg.: 10/8/12
Regular Mtg.: 10/15/12
Institutional Controls Agreement for Pasco Landfill Site
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/8: Discussion
10/15: MOTION: I move to approve the Second Amendment to the Pasco Landfill
Institutional Controls Agreement and, further, to authorize the City
Manager to sign the document.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) As a result of land and groundwater contamination resulting from activities at the
Pasco Landfill Site, the Department of Ecology issued an initial enforcement
order in 1994, with subsequent orders in 2000, binding the "potentially liable
parties" (PLPs) to undertake certain remedial and monitoring activities.
B) Pasco, together with Franklin County and the City of Kennewick became parties
to the Institutional Controls Agreement (ICA) designed to implement the required
action under the Department of Ecology (DOE) order. Essentially, Pasco's
responsibilities under the ICA include land use controls and the extension of
public water systems to allow for the replacement of wells relying on
groundwater, plus monitoring to assure that contaminated groundwater is not used
for human consumption.
C) Many of the PLPs now intend to enter into a new agreed order with DOE which
will require new feasibility work while continuing all activities necessary to
maintain interim remedial actions at the landfill site. As the new order will
supersede previous DOE orders, it is the intent of the parties to enter into a
Second Amendment to the original ICA, thus reflecting the new DOE order.
D) Pasco's obligations under the Second Amendment are identical to the existing
(prior) agreement. The Engineering Division confirms that, since the original
agreement in 2000, all of the wells in the contaminated "plume" area have been
identified and inventoried and each is on a parcel of land which is adjacent to a
street which contains a city waterline, therefore the city has no additional liability
for new waterline extensions.
V. DISCUSSION:
A) Staff recommends approval of the Second Amendment.
3(d)
Exhibit A -1 -Pasco Landfill NPL Site
..
1 '
I
1 -1
kill,
. I
�� Groundwater Plume - approximate limits
•
- ! City of Pasco Groundwater Protection Area
® Franklin county Groundwater Protection Area .�
• Q Pasco Sanitary L andfill Property Boundary
3
— Roadways io sr
l ST
NOTE:
Site encompasses both the landfill property as well as the off -site groundwater plume area
y2 ANCHOR Feet
1[,,o 1,000 2,000
OEA �` �"
77111rJYy
1
a
Z
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/
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Exhibit A -1
Pasco Landfill NPL Site
SECOND AMENDMENT
TO
INSTITUTIONAL CONTROLS AGREEMENT
THIS SECOND AMENDMENT ("Amendment ") to the Institutional Controls Agreement
Among the Landfill Group, Philip Entities, the IWAG, the City of Pasco, the City of Kennewick,
and Franklin County dated December 2000, and as first amended March 2001 (the "ICP
Agreement "), is made and entered into by and between the individual members of the Industrial
Waste Area Generator Group III ( "IWAG Group III "), an association of individual members
operating in the State of Washington, the individual members of the Landfill Group (the "LFG "),
an association of individual members operating in the State of Washington, the Cities of Pasco
and Kennewick, Washington municipal corporations, and Franklin County (the "County "), a
political subdivision of the State of Washington. The Cities of Pasco and Kennewick and
Franklin County shall be referred to in this Amendment as the "Municipalities." The members
of IWAG Group III and the LFG, as of the Effective Date, are listed in Exhibit A to this
Amendment. The individual members of IWAG Group III, the LFG, the Cities of Pasco and
Kennewick, and the County are sometimes referred to in this Amendment individually as "Party"
and collectively as the "Parties."
RECITALS
A. The Washington Department of Ecology ( "Ecology ") has identified many of the Parties
as potentially liable persons ( "PLPs ") under Washington's Model Toxics Control Act
( "MTCA "), chapter 70.105D RCW, for the investigation and cleanup of environmental
contamination at what is known as the Pasco Landfill Site (the "Site ").
B. Many of the Parties intend to enter into an Agreed Order with Ecology (the "Order ") that
shall require the signatories to, among other things, (1) perform a Site -wide Focused Feasibility
Study and (2) continue all activities necessary to maintain existing interim remedial actions at the
Site. Upon the entry of the Order by Ecology, it will supersede and replace Agreed Order Nos.
DE OOTCPER -1324 and DE OOTCPER -1326.
C. On December 31, 2003, the U.S. Bankruptcy Court for the Southern District of Texas,
entered a Settlement Agreement and Consent Decree in the matter In re: Philip Services
Corporation, et al., Case No. 03- 37718 -H2 -11 (Bankr. S.D. Tex.), under which the Philip
Entities listed on Exhibit B of the ICP Agreement (as well as Philip Services Corporation and
other affiliated entities) resolved all liability for the Site. As a consequence, the Philip Entities
are no longer a party to the ICP Agreement and their signature is not required to amend the ICP
Agreement.
D. Under the ICP Agreement, the Parties agreed, among other things, that the County and
Pasco would implement the Institutional Controls Program ( "ICP ") at their own expense. Pasco
additionally agreed contingently to extend at its own expense its municipal drinking water
system to serve residences whose wells are within the Site's Groundwater Protection Area.
SECOND AMENDMENT TO INSTITUTIONAL CONTROLS AGREEMENT
692976.1/016691.00001
2023 002 ia201701
E. The Parties intend that this Amendment recognize: (1) that the County's and Pasco's
obligations to implement the ICP under the ICP Agreement remain in full force and effect, and
(2) the County's and Pasco's additional obligations to implement additional, applicable ICP
activities required under Subtask F of Task I of the Scope of Work ("SOW") attached to the
Order as Exhibit B.
NOW, THEREFORE, the Parties agree that the ICP Agreement is amended as follows:
AMENDMENT
Section L(d) of the ICP Agreement is amended as follows:
(d) "Ecology Orders" means, collectively, Agreed Order No. DE 9240 issued by
Ecology on , 2012, and Enforcement Order No. DE 9406 issued by Ecology on
, which supersedes and replaces Agreed Order No. DE OOTCPER -1324, Agreed
Order No. DE OOTCPER -1326, and Enforcement Order DE OOTCPER -1325.
2. Section 2.(a) of the ICP Agreement is amended as follows:
(a) Pasco and the County shall, at their own expense, and to the satisfaction of
Ecology, continue to implement the ICP and the additional, applicable ICP activities required
under Subtask F of Task l of the Scope of Work attached to Ecology Order No. DE 9240, as
required under the Ecology Orders. In addition, Pasco shall, at its own election or if the PLPs at
the Site are ordered by Ecology, extend the municipal drinking water system at its own expense
(or through grants or the LID Process) to serve the residences whose wells are within the
Groundwater Protection Area.
THE CITY OF PASCO, WASHINGTON
Date signed: 2012 The City of Pasco, Washington
M
Its:
SECOND AMENDMENT TO INSTITUTIONAL CONTROLS AGREEMENT
692976.1/016691.00001
2023 002 ta201701
EXHIBIT B
Subtask F: Institutional Controls
Major Elements:
Institutional Controls shall be implemented in accordance with WAC 173 - 340 - 440(1). Institutional
Controls are intended to prohibit activities that may interfere with the integrity of existing and
future remedial actions and limit activities that may result in exposure of humans to hazardous
substances from the Pasco Sanitary Landfill Site. Institutional Controls shall apply to the area
shown on Exhibit A to this Order. Any restrictive covenants shall contain all elements
of WAC 173 - 340 - 440(9).
Ground water restrictions in the form of zoning and /or building overlays have been
implemented by PLPs, the City of Pasco and Franklin County, respectively, through an
agreement between these jurisdictions and the other PLPs. These ground water restrictions
shall continue to apply within the area shown on Exhibit A of the Agreed Order and shall provide
for appropriate access and enforcement provisions. Ecology retains the right to review and
approve any legislative action taken by the City of Pasco and /or Franklin County to institute the
required ground water restrictions. The AO PLPs retain ultimate overall responsibility for
implementation of institutional controls at this site.
In accordance with WAC 173 - 340 - 840(5), the AO PLPs shall submit sampling data according to
Ecology Environmental Information Data Submittal Guide. Data shall be formatted for entry into
Ecology's Environmental Information Management (EIM) database.
Key Institutional Control elements for the Pasco Sanitary Landfill Site include:
• Site Access Controls, including fencing, signage and restrictive covenants
• Ground Water Restrictions in the form of zoning and /or building overlays
• Annual Update of Beneficial Use Survey within the Ground Water Protection Area
• The potential for groundwater monitoring data to require expanding the Ground Water
Protection Area
Deliverables: Updated Institutional Controls Plan
Applicable additions to Quarterly and Annual Reports under Subtask E
Subtask G: Monthly AO PLP Project Status Reports
Progress reports shall be completed on a monthly basis or on an alternative frequency approved
by Ecology. They shall contain:
1. A list of on -site activities that has taken place during the period;
2. A detailed description of any deviations from required tasks not otherwise documented in
project plans;
3. Descriptions of all deviations from the schedule, and planned deviations in the upcoming
month;
4. Work in progress; and
5. A list of deliverables for the upcoming month.
AGENDA REPORT
FOR: City Council ` / October 10, 2012
�
TO: Gary Crutchfield, City Manager r�pv N Regular Mtg.: 10/15/12
Rick White,
Community & Economic Development Director Y
FROM: David I. McDonald, City Planner Y
SUBJECT: FINAL PLAT (MF# FP 2012 -006) First Place, Phase 4 (Craig Angelo)
I. REFERENCE(S):
I. Overview Map
2. Vicinity Map
3. Final Plat (Council packets only; copy available for public review in the Planning
office, the Pasco Library or on the city's webpage at http://www.nasco-
wa. gov /citycouncilreports).
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/15: MOTION: I move to approve the final plat for First Place, Phase 4.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. City Council previously approved a preliminary plat for the First Place subdivision.
The developer is now seeking final plat approval for Phase 4.
B. First Place subdivision is a single - family residential development located west of
Road 44 and north of the FCID irrigation canal.
V. DISCUSSION:
A. Prior to approval of a final plat, the developer is to either install all infrastructure or
post a bond or other instrument that secures the financing for the infrastructure
improvements. In this case, the developer has completed the infrastructure
improvements.
B. The final plat shows and contains information on primary control points, tract
boundaries, dimensions, bearings, lot numbers and other necessary engineering
data. In addition, the plat contains the required descriptions, dedication and
acknowledgment, and approval sections.
3(e)
GENERAL FUND OPERATING STATEMENT
THROUGH SEPTEMBER 2012
TOTAL EXPEND & END FUND BAL 33,877,144 42,314,656
AVAILABLE CASH BALANCE 7,960,125
PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS
' $1,650,000 early pay -off 2002 LTGO
These statements are intended for Management use only.
75%
33,091,699 36,371,124
9,323,180
K!'
YTD
2012
% OF
YTD
TOTAL
% OF
2012
ORIGINAL
ANNUAL
2011
2011
TOTAL
ACTUAL
BUDGET
BUDGET
ACTUAL
BUDGET
ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY
3,528,690
6,200,000
56.9%
3,427,632
6,000,000
57.1%
SALES
6,870,330
8,265,000
83.1%
6,644,670
8,225,000
80.8%
UTILITY
6,082,579
7,751,660
78.5%
5,889,901
7,560,000
77.9%
OTHER
821,495
1,035,000
79.4%
819,303
1,015,000
80.7%
LICENSES & PERMITS
1,345,098
1,093,700
123.0%
1,365,776
1,052,650
129.7%
INTERGOV'T REVENUE
1,544,238
1,679,700
91.9%
1,554,788
1,632,200
95.3%
CHARGES FOR SERVICES
3,044,449
4,531,330
67.2%
2,621,059
3,007,750
87.1%
FINES & FORFEITS
609,217
977,200
62.3%
681,380
971,600
70.1%
MISC. REVENUE
572,422
672,245
85.2%
597,892
634,200
94.3%
OTHER FINANCING SOURCES
122,108
138,000
88.5%
75,000
100,000
75.0%
TOTAL REVENUES
24,540,626
32,343,835
75.9%
23,677,400
30,198,400
78.4%
BEGINNING FUND BALANCE
9,336,518
6,762,489
9,414,299
6,000,118
TOTAL SOURCES
33,877,144
39,106,324
86.6%
33,091,699
36,198,518
91.4%
EXPENDITURES:
CITY COUNCIL
84,088
118,807
70.8%
78,083
118,040
66.1%
MUNICIPAL COURT
970,930
1,335,634
72.7%
905,780
1,275,150
71.0%
CITY MANAGER
709,374
951,034
74.6%
663,708
915,410
72.5%
POLICE
8,024,913
11,449,715
70.1%
8,042,026
11,284,368
71.3%
FIRE
3,165,022
4,164,541
76.0%
3,039,922
4,193,418
72.5%
ADMIN & COMMUNITY SVCS
4,747,411
6,456,743
73.5%
4,437,032
5,595,700
79.3%
COMMUNITY DEVELOPMENT
860,150
1,208,878
71.2%
744,751
1,101,400
67.6%
ENGINEERING
948,042
1,514,469
62.6%
943,864
1,193,280
79.1%
MISC. NON-DEPARTMENT
5,050,487'
7,203,966
70.1%
6,671,364
3,545,360
188.2%
LIBRARY
859,711
1,148,380
74.9%
986,810
1,148,880
85.9%
TOTAL EXPENDITURES
25,420,128
35,552,167
71.5%
26,513,340
30,371,006
87.3%
ENDING FUND BALANCE
8,457,016
6,762,489
6,578,359
6,000,000
TOTAL EXPEND & END FUND BAL 33,877,144 42,314,656
AVAILABLE CASH BALANCE 7,960,125
PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS
' $1,650,000 early pay -off 2002 LTGO
These statements are intended for Management use only.
75%
33,091,699 36,371,124
9,323,180
K!'
FOR: City Council
TO: Gary Crutchfiegt�2
FROM: Stan Strebel, De `puty
AGENDA REPORT
Manage
SUBJECT: Senior Advisory /Parks & Recreation Advisory Council
I. REFERENCE(S):
Memo from Rick Terway dated September 17, 2012
Proposed Ordinance
Proposed Resolution
October 2, 2012
Workshop Mtg.: 10/8/12
Regular Mtg.: 10/15/12
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/8: DISCUSSION
10/15: MOTION: I move to adopt Ordinance No. , providing for reorganization of
the Park and Recreation Advisory Board and, further, authorize
publication by summary only.
10/15: MOTION: I move to approve Resolution No. , providing for appointments
to the Park and Recreation Advisory Board.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) Over the last several years, it has become increasingly difficult to find citizens who
are willing to serve on the Senior Services Advisory Committee. With five voting
members (four appointed by the Mayor, one ex- officio as President of the Senior
Citizens Association) authorized, there are currently only two active members at this
time. Extensive efforts to recruit interested citizens have been unsuccessful.
B) The Parks and Recreation Advisory Board consists of seven voting members and has
been active for several years. Because senior programs are administered within the
City's Recreation Services Division, it would seem reasonable to include the Senior
Advisory function within the Parks and Recreation Advisory Board. (As mentioned
in Rick Terway's memo, this is currently the committee arrangement in both
Richland and Kennewick.)
C) At the September meeting of the Park and Recreation Advisory Board, which
included active members of the Senior Advisory Committee, as well as City Council
liaison members Martinez and Larsen, the concept of combining the two groups was
reviewed and recommended by vote of those attending. Specifically, the Parks and
Recreation Advisory Board could be reorganized to consist of nine voting members
(appointed by the Mayor) with two of the members being active participants at the
Senior Center.
V. DISCUSSION:
A) Staff recommends approval of the attached Ordinance, reorganizing the Parks and
Recreation Advisory Board and repealing conflicting resolutions and sections of the
PMC.
B) Staff also recommends approval of the attached resolution appointing current
members of the Senior Advisory Committee to the Park and Recreation Advisory
Board. For convenience, the resolution also outlines the remaining appointments to
the Advisory Board. Council will notice that there is currently one vacancy and one
expired term (though the member is continuing to serve, pending reappointment or
replacement). It is anticipated that these positions can be considered after the first of
the year together with other boards and commissions as is Council's current practire.
8(a)
Administrative & Community Service Department
September 17, 2012
Memorandum
To: Gary Crutchfield, City Manager
From: Rick Terway, Director A &CS ag �,t(.i�
Subject: Parks and Recreation Advisory Council
At the September 6th Parks and Recreation Advisory Council meeting, the two current
members of the Senior Services Advisory Committee were invited to discuss the possibility of
combining the two boards into one body, included were both City Council liaisons. Staff laid
out the basic concept to the members and explained that the Senior Center report would be
added to the regular agenda and reported to the full body just as they currently do at the
Senior Services Advisory Committee. After comments from all members, it was moved and
approved to recommend joining the two boards.
The Parks and Recreation Advisory Council was formed by Resolution #818 in June of 1970. It
establishes a 7 member body appointed by the Mayor and confirmed by the Council. It also
defines the terms of the members and that no compensation will be given. The Senior Services
Advisory Committee was created by Ordinance #3317 in 1998 and is in PMC 2.30. The structure
is much the same as the park board with a five member board, with one member appointed
from the Senior Citizens Association without being appointed by the Mayor.
A new Ordinance could be drafted to rescind Ordinance #3317 and Resolution #818 and form a
new structure of a nine person board of which two members should be active with the Senior
Center. The current Senior Citizens Association has chosen not to appoint a member to the
Senior Advisory Board.
It is common practice with many cities to include the Senior Center as part of the Parks and
Recreation Department and to utilize one citizen advisory board for all matters. Both
Kennewick and Richland only have a Park and Recreation Commission.
ORDINANCE NO.
An Ordinance of the City of Pasco, Washington providing for
reorganization of the Park and Recreation Advisory Board.
WHEREAS, the City Council has determined that the Senior Services Advisory
Committee is no longer necessary in its present constitution and that the functions of the
Committee can be performed by the Park and Recreation Advisory Board; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Chapter 2.30 of the Pasco Municipal Code, entitled Senior Services
Advisory Committee is hereby repealed in its entirety.
Section 2. That Resolution No. 818, a Resolution creating a Park and Recreation
Advisory Board, is hereby repealed in its entirety.
Section 3. That Resolution No. 871, a Resolution amending Resolution No. 818, is
hereby repealed in its entirety.
Section 4. That there is hereby created a new Chapter 2.32 — PARK AND
RECREATION ADVISORY BOARD of the Pasco Municipal Code to read as follows:
2.32 PARK AND RECREATION ADVISORY BOARD
2.32.010 Advisory Board Created. There is hereby established a Park and Recreation
Advisory Board for the City of Pasco, which shall advise the City Council on matters relating to
park and recreation programs, including senior citizen programs, and recreation facilities of the
City; and which shall perform such other functions as may be assigned to it from time to time by
the City Council.
2.32.020 Membership. The Board shall consist of nine (9) members, a minimum of two
of which shall be at least 50 years of age, all of whom shall be residents of the City of Pasco.
Members shall be appointed by the Mayor and confirmed by the City Council.
2.32.030 Term of Office. The members shall serve for terms of three (3) years, or until
appointment of a successor member, whichever is later; provided, however, that appointments
for terms of less than three years may be made to achieve staggering of terms so that the terms of
three members of the Board shall expire each year.
2.32.040 Rules of Procedure. The Board shall annually elect its own chairman, shall
keep records of its meetings which shall be open to public inspection, and shall establish the
procedures which it shall follow for conducting its meetings and transacting business before it.
2.32.050 No Compensation. The Board members shall not receive any salary or other
compensation for services performed and shall hold office at the pleasure of the Mayor.
2.32.060 Staff Support. A staff member appointed by the City Manager shall be the staff
liaison officer for the Board and, in this capacity, shall represent the day -to -day interests of the
City as they relate to the business of the Board. The staff liaison officer shall serve as secretary
for the Board, including preparation of agendas and minutes of meetings, and other related
clerical duties.
Section 4. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 15th day of October, 2012.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
Chapter 2.32 — Park and Recreation Advisory Board
Page 2
Resolution No.
A Resolution confirming Mayoral appointments to the Park and
Recreation Advisory Board.
WHEREAS, the City Council has determined to dissolve the Senior Services Advisory
Committee and incorporate the Committee functions with the Park and Recreation Advisory
Board and to expand the membership of the Board from seven to nine members; and,
WHEREAS, the Mayor has determined to appoint currently- serving members of the
Senior Services Advisory Committee to the Parks and Recreation Advisory Board; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. The Council confirms appointments to the Park and Recreation Advisory
Board with terms as follows:
Member Term Expiration Date
Position No. 8 — Jim Michaud 02/02/15
Position No. 9 — Richard Brandt 02/02/14
Section 2. All other current members of the Parks and Recreation Advisory Board are re-
confirmed with terms as follows:
Member
Term Expiration Date
Position No. 1 — Joel Nimmo
02/02/14
Position No. 2 — Thomas Davenport
02/02/14
Position No. 3 — VACANT
02/02/15
Position No. 4 — Duane Taber
02/02/13
Position No. 5 — Edmon Daniels
02/02/12
Position No. 6 — Michael Mathews
02/02/13
Position No. 7 — Abigail Kidd
02/02/13
by law.
Section 3. This Resolution shall be in full force and effect after its passage as required
PASSED by the City Council of the City of Pasco, this 15th day of October, 2012.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
FOR: City Council
TO:
FROM:
SUBJECT:
I.
H.
AGENDA REPORT
OCTOBER 8, 2012
Gary Crutchfield, City Man er y y Regular Mtg.: 10/15/2012
Rick Terway, Director, Adm' e &Community Services
Senior Center HVAC System Repairs
REFERENCE(S):
1. Proposed Resolution
2. Quote
ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/15: MOTION: I move to approve Resolution No. waiving competitive
bidding requirements for repair of the HVAC System at the Senior
Center and approving the contract with Apollo Sheet Metal Inc.,
not to exceed $36,649.00 plus sales tax and authorizing the City
Manager to sign the agreement.
III. FISCAL IMPACT:
$ 36,649.00 plus sales tax
IV. HISTORY AND FACTS BRIEF:
A) A major component, the air handling system, of the HVAC system at the Senior
Center has failed. Estimated cost of repair with new components is $36,649.00.
The center is scheduled for various events and is used daily for Meals on Wheels.
We have received complaints from the users that it is cold. The seniors are
considered a vulnerable population, therefore an emergency exists and it is
necessary to move forward with the repairs, under RCW 39.04.020 per discussion
with Mr. Kerr, City Attorney.
V. DISCUSSION:
A) The current air handler is not repairable and must be replaced with a complete
new system. We are in the heating season and need to repair the HVAC System
before any major damage is done to the interior pipes as well as for the comfort of
those using the building.
B) Staff recommends approval of the proposed resolution.
ME
RESOLUTION NO.
A RESOLUTION of the City of Pasco, Washington, waiving competitive
bidding requirements for the repair of Senior Center HVAC System on the basis
of an emergency, and providing for purchase from the single source of supply.
WHEREAS, the City has sustained an unforeseen failure of the HVAC System Air
Handler that provides heating for Senior Center resulting in a risk of further damage to the
heating system and a loss of heat in the Senior Center; and
WHEREAS, the current HVAC components are outdated and can no longer be repaired,
they must be replaced with new and be compatible with the existing components of the heating
system and the electronic control system within Senior Center; and
WHEREAS, immediate action is necessary to meet this real and immediate threat to the
proper performance of essential functions of the City, and to avoid material loss or damage to the
City; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. That pursuant to RCW 39.04.280(1), the City Council of the City of Pasco
waives the competitive bidding requirements for the purchase and installation of a new Carrier
direct replacement model #40RUAA16A2A Air Handler with a new 38AUDA16A05 air cooled
condensing unit R 410A refrigerant within Senior Center; and further to approve the Public
Works Contract for the purchase and installation of said parts for Senior Center from Apollo
Sheet Metal, Inc., not to exceed $36,649.00 plus sales tax; and authorizes the City Manager to
sign the agreement for such purchase and installation.
PASSED by the City Council of the City of Pasco this _ day of October, 2012.
CITY OF PASCO:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Alo Sheet Metal, Inc.
6, Reg. No. NPOLLSMI87MK OR CCB No. 56241
October 9, 2012
City Of Pasco
525 3`1 Ave
Pasco,Wa 99301
Re: Senior Center
PO Box 7287
1207 W. Columbia Drive
Kennewick, WA 99336
Ph 509 -586 -1104
Fax 509 - 582 -6590
www.aoollosm.com
• Apollo Sheet Metal Inc proposes the following installation.
• Remove existing split system and dispose.
• Install a new 12.5 ton Carrier rooftop HVAC unit on a stand. Route duct through
roof down to existing supply and return duct work.
• All necessary duct work transitions to existing duct work.
• High and low voltage electrical connections.
• All refrigerant, gas and condensate piping.
• Rigging and hoisting.
• Complete start up and operational check.
Price $ 36,649.00 Plus Tax. Auth sig
Any questions please call,
Thanks Gene Batey
An equal opporlunily employer