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HomeMy WebLinkAbout08.30.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) August 30, 2012 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., August 30, 2012. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Clark, Garcia, Quintanilla Absent: Kuffel (excused) Mr. Garcia made the motion to approve Mr. Kuffel's absence due to a scheduling conflict. Ms. Quintanilla seconded the motion and it passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Adella Salinas, Director of Housing Services Scott Moore, Security Specialist /HQS Inspector Lisa Richwine, Administrative Assistant /Recording Secretary VISITORS - Emma and Isabella (Commissioner Quintanilla's granddaughters) 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Ms. Quintanilla seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of July 26, 2012, and the checks listings — Bank of the West General Operating Account checks numbered 48399 -48572 totaling $282,845, Bank of the West Petty Cash checks numbered 1696- 1700 totaling $482, and Bank of the West Security Deposit Fund check numbered 1191 totaling $258, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of $4,129, of that amount, $4,129, will be turned over for collection. 5. STAFF REPORTS (a) Executive (Mr. Anderson) • Franklin County 2060 grant funds have not been granted yet. • The Housing Trust Fund grant application for the 4th & Pearl tax credit Board of Commissioners Meeting Minutes August 30, 2012 Page 2 of 4 project preliminaries was submitted yesterday. We expect to hear the outcome sometime in the fall. ✓ The revised Public Housing lease is posted for 30 day comment and will be adopted at the next board meeting (which will be a special meeting held on September 20, 2012). ✓ Staff attended annual Fair Housing training on August 23. (b) Finance (Ms. Jones) ✓ FDS submittal is due on August 31 but was submitted earlier this week. ✓ Year -end financials have been submitted to Rural Development. ✓ Public Housing operating subsidy process is due on October 1. ✓ End -of -year financials for June 30, 2012, are at your seats. ✓ Would like specific information as to what commissioners would like to see on future financials as the forms will soon be revised. (c) Maintenance and Capital Fund (Mr. Sanders) Mr. Sanders is not present at today's meeting. (d) Housing Programs (Ms. Salinas) ✓ Currently 284 Section 8 vouchers are being utilized. There is 1 vacancy in Public Housing, 3 vacancies in the Local units and 1 vacancy in the Farmworker units. ✓ Mr. Anderson went over the proposed revisions to the Public Housing lease with program staff today. ✓ SEMAP (Section 8 Management Assessment) is complete and has been submitted. Mr. Anderson added that HAPCFC should be designated as a High Performer this year — we should have results by October. ✓ An area agency networking forum was held in our lower level conference room yesterday. (e) Security (Mr. Moore) ✓ We have issued 3 unlawful detainers against tenants due to non - compliance issues —1 tenant was evicted, l moved out and the other has submitted abrief to the court and a hearing will be conducted next month. (f) Community Service (Ms. Richwine) ✓ Registered staff for trainings and prepared travel advances. ✓ Attended the Association of Washington City's Member Expo in Wenatchee. ✓ Worked on the Public Housing lease revisions. F:\ExecutivdMain\WPDATA\MINUTES\2012\083012.doex Board of Commissioners Meeting Minutes August 30, 2012 Page 3 of 4 6. NEW BUSINESS (a) Resolution 412/13 -897 Authorizing Signatory Authority for Executive Director to Execute a Reamortization Request with the Department of Agriculture for the Highland Park Homes Loan 456- 011 - 058414824 01 -8 Ms. Quintanilla made the motion, Mr. Garcia seconded it and discussion was held on the resolution. Ms. Jones explained that the loan with USDA for the Farmworker (Rural Development — RD) units was initially set to be paid off in 2015. HACPFC was recently notified by RD that the loan was in "pre-payment' ' status and would be paid off in 2014. Should the loan be paid off in 2014, rental subsidies would be discontinued for HACPFC Tenants residing in those units a full year earlier than anticipated. RD made the offer to reamortize the loan so Tenants may continue to receive rental subsidy for an additional year while staff pursues options to keep those units affordable once the subsidy runs out. The resolution was adopted unanimously, 3 ayes, 0 nays. 7. OTHER BUSINESS No tenant's council officers were present and the visitors were there to observe. 8. EXECUTIVE SESSION No Executive Session was held. Mr. Garcia asked Mr. Anderson when the board will receive a third City representative.. Mr. Anderson stated that he had spoken to Mr. Crutchfield and Mr. Crutchfield had stated that board appointments are made in the spring. Ms. Clark asked where we're at with the translation Request for Proposals (RFPs). Mr. Anderson explained that Mr. Sanders has been working on numerous RFPs over the past few months for time sensitive projects (time sensitive due to weather concerns and contract dates). Mr. Sanders has been working on the Interpretation/Language Translation RFP as time allows. The difficulty with this type of RFP is there is no set format and no examples easily accessible that meet our specific needs. Mr. Sanders has done an extensive amount of research to ensure that the document has all required components and it is anticipated that the RFP will go out within the next month or two. Mr. Garcia suggested that the turn- around time be at least 30 days for such an endeavor. 9. ADJOURNMENT The meeting was adjourned at 4:26 p.m. F:\Executive4Main\WPDATA\MINUTES\2012\083012.doex Board of Commissioners Meeting Minutes August 30, 2012 Page 4 of 4 The Board of Commissioners will next meet in special session on September 20, 2012, 4:00 p.m. Dori Clark Chair, Board of Commissioners Minutes Prepared by: Lisa C. wine, CMH Recording Secretary F:\Executivc\Main\WPDATA\MINUTES\2012\083012.doex -;OL L F. J. erson, PHM Secret , Board of Commissioners