HomeMy WebLinkAboutN-259 - Gifts/Use of City Accounts/Name CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 259
Personnel Policies & Procedures
Subject: Gifts/Use of City
Initial Effective Date:
March 25, 2009
Revised 917112
Approved
This Administrative Order is effective September 7, 2012, and supersedes Administrative Order
No. 259 dated 3/25/09, and incorporates Administrative Order No. 275 dated 12/19/08 (AO 275
is repealed in its entirety).
I. PURPOSE:
This Administrative Order is issued to establish a policy and expectations regarding
receiving gifts and/or use of the City' s accounts and/or name.
II. DEPARTMENTS/EMPLOYEES AFFECTED:
All
III. REFERENCES:
RCW 42.52. 140, RCW 42.52.010 ( 10) (i)
IV. POLICY:
A. Gifts :
1 . Employees of the City of Pasco may not receive, accept, take, seek or solicit,
directly or indirectly, any thing of economic value as a gift, gratuity, or favor.
(Items of no economic value, such as a pen or mug, are not subject to this
prohibition.) Questions about any gifts received by employees of the City of
Pasco should be directed to Human Resources.
2. Exception: the definition of gift does not include discounts available to
employees as members of a broad-based group. That is, a discount extended to
all employees of the City of Pasco or any other broad-based group (e.g. public
employees) does not violate this order.
B. Use of City Name/Accounts:
1 . Under no circumstances may any employee of Pasco use the City's accounts
for discounts with vendors. To be more specific, employees may not pay cash
and that purchase be noted as a purchase on the City of Pasco' s account.
2. Vendor records of City accounts (e.g., accounts payable, invoices etc.)
reflecting an employee purchase for other than City use of the purchased
materials/service will be considered prima facie evidence of violation of this
policy and be grounds for discipline.