HomeMy WebLinkAbout2012.08.27 Council Workshop PacketAGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. August 27, 2012
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Animal Control and Code Enforcement Survey Discussion:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
August 13, 2012.
2. Survey.
3. Survey Results and Tabulation.
4. Graph of Dog Licenses Issued and Animal Trends.
(b) Annexation: Commercial Ave/Kahlotus Highway (MF# ANX2012 -003):
1. Agenda Report from David I. McDonald, City Planner dated August 20, 2012.
2. Overview Map.
3. Vicinity Map.
4. Proposed Resolution.
5. Notice of Intent to Commence Annexation.
(c) Pasco Municipal Code Title 3 Updates:
1. Agenda Report from Dunyele Mason, Financial Services Manager dated August 23, 2012.
2. Proposed Ordinance.
3. Proposed Resolution.
(d) Street Closure Requests:
1. Agenda Report from Stan Strebel, Deputy City Manager dated August 13, 2012.
(e) Mini- Master Plan:
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated August 21, 2012.
2. Professional Services Agreement.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
REMINDERS:
4:00 p.m., Monday, August 27, Ben - Franklin Transit Office — Hanford Area Economic Investment
Fund Committee Meeting. ( COUNCILMEMBER AL YENNEY, Rep.; SAUL MARTINEZ, Alt.)
2. 6:00 p.m., Monday, August 27, City Hall Conference Room #1 — LEOFF Disability Board
Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
AGENDA REPORT
FOR: City Council
August 13, 2012
TO: Gary Crutchfield, City Manager � Workshop Mtg.: 08/27/12
FROM: Rick Terway, Director, Administrative & mmunity Services
SUBJECT: Animal Control and Code Enforcement Survey Discussion
I. REFERENCE(S):
1. Survey
2. Survey Results and Tabulation
3. Graph of Dog Licenses Issued and Animal Trends
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
08/27: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In presenting results of the 2011 National Citizens Survey earlier this year, staff
noted two services, Animal Control and Code Enforcement, where public
satisfaction levels had declined steadily over the last three surveys (2005- 2011).
Hoping to identify more specific reasons for the ratings drop, staff prepared a
written survey instrument which was distributed in every 10 utility bill in the
month of June. Of approximately 1,500 surveys sent out the City received 175
completed surveys, which in staff's opinion, represents a very good response rate
considering the effort required to produce and distribute the survey.
B) The survey results and tabulation are attached for Council's review. At the
August 27 Workshop meeting staff will address the Animal Control issue and at
the September 10 Workshop meeting the Code Enforcement issue.
V. DISCUSSION:
A) Currently the City contracts for animal control services in two ways. 1) through
an inter -local agreement with Kennewick and Richland (the Animal Control
Authority or ACA) that provides services for the three cities including patrol,
housing, adoption, chipping, dangerous dog management, issuing infraction
citations and other services. Services are provided through a contract with A to Z
Sheltering, which provides each city with one full -time Animal Control Officer.
2) Pasco contracts with A to Z Sheltering for an additional Random Patrol Officer
which provides an additional 40 hour per week. Animal control is contracted for
dog and cat control only, they are not permitted to handle wildlife or farm
animals.
B) The survey indicated that 73% of the respondents expressing an opinion
considered the service fair or better while 27% considered the service poor. Some
of the respondents requested that the shelter be open additional hours, were
concerned about barking dogs (code enforcement), and desired quicker response
times.
C) The contract stipulates that the shelter be open 40 hours per week, and to provide
partial weekend availability the shelter is open Tuesday through Saturday. The
contract does provide for emergency call out after hours. Since 2009, Pasco has
4(a)
averaged 183 after hours calls per year, or .5 calls per day. Animal control
handles on average 7.5 calls per day where officers are sent out to investigate
complaints or concerns. Call times range from 45 minutes to 90 minutes. In
addition to calls, the officers are picking up an average of 3.8 animals per day and
the shelter takes in an additional 5 stray animals per day, for a total of 8.8 animals
per day. Due to the fact that Animal Control only deals with dogs and cats there
is some misconception about other problem animals such as skunks, raccoons etc.
D) Staff suggests a public relations effort through various outlets including the City
web site, the Pasco Pulse, utility bills, radio and television to inform the public of
the rules, regulations and duties of Animal Control. This should be continued on
a regular schedule to keep it fresh and to inform new residents.
E) Emphasis patrols, by the Random Patrol Officer, should be conducted in areas
noted by ACA and city staff (Police and Code Enforcement) with high
populations of loose animals. With the increased emphasis of the Park Ranger
program, the Animal Control Officers have to spend less time in the park areas.
F) Realistic incentives could be provided for the Random Patrol Officer to encourage
pick -up of more animals once abase amount is reached.
G) Pasco began contracting for the Random Patrol Officer in 2005. While the City
area and population has grown, there has been no increase in the contract time
since 2005.
H) Based on a national pet owner survey it is estimated that 39% of homes have at
least one dog and 32% have at least one cat. With that in mind, in 2005 Pasco had
14,141 housing units which equates to 10,040 animals (dogs and cats). In 2012
we have an estimated 20,096 housing units which equates to 14,268 animals.
This is a 42% increase in the last seven years. The city has increased its efforts to
license dogs through canvasing by Code Enforcement. Attached are graphs that
show the increase in dog licenses issued and animal trends.
i
Office of Communications (509) 545 -3485
1. , .� City Hall, 525 N. 3`d Avenue, Pasco, WA 99301
Memo
To: Stan Strebel, Deputy City Manager
From: Jon Funfar, Communication Specialist
Date: July 19, 2012
Re: Code Enforcement/Animal Control Survey
As directed, the City recently conducted a mail survey of utility customers regarding their
views on the quality of service from the City's Code Enforcement and Animal Control efforts.
One -page surveys with a postage -paid envelope were placed in every 10`h utility bill for the
month of June. A copy of the survey is attached.
We have received approximately 175 surveys through July 19, with the results and comments
in the Excel spreadsheets, also attached.
If you need further information on the survey, please let me know.
CITY OF
PASCIO
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You have been randomly selected for a survey on the City's Code Enforcement and
Animal Control services. Your opinions are very valuable as the City looks to improve
its services to the public. Please take a moment to fill out this short survey and return
it in the provided envelope by June 30. If you have any questions about this survey,
contact Deputy City Manager Stan Strebel at (509) 545 -3485. Thank you!
Code Enforcement investigates citizen complaints and identifies others through proactive inspections. Some of
the most common code violations pertain to weeds, accumulations of waste or garbage materials, blowing
dust, obstructions to public rights -of -way, potential fire hazards, zoning code and sign code requirements,
business license requirements and portions of the noise ordinance. Code Enforcement also oversees the city's
Residential Rental Program. A rental dwelling license is required for all rental properties, including single
family homes.
1. Have you had any direct experience with Code Enforcement in the last three years?
_ Yes
No
2. Please rate the City's Code Enforcement service (even if you have had no direct experience with it
recently)
_ Excellent
_ Good
_ Fair
Poor
_ No Opinion
3. If you indicated "Fair" or "Poor" on the City's Code Enforcement service, what is the primary reason for
your dissatisfaction?
_ Not enough enforcement /Enforcement not apparent
—Too much enforcement
_ I felt I was unfairly targeted by Code Enforcement
_ Other /Additional Comments
4. If you indicated "Excellent" or "Good" on the City's Code Enforcement service, what is the primary
reason for your satisfaction?
_ City neighborhoods look clean and well -kept
_ Code Enforcement is responsive when I call
— Other (please specify)
Tri Cities Animal Shelter and Control Services performs contract animal control services for the City of Pasco,
including: Enforcement of Pasco Municipal Code (Title 8, Animal Control), complaints and referrals regarding
animal control, apprehension and impound of stray dogs and cats, distressed animals, Pasco random patrols,
and pet adoptions.
S. Have you had any direct experience with Animal Control in the last three years?
_ Yes
No
6. Please rate the City's Animal Control efforts (even if you have had no direct experience with it recently)
_ Excellent
_ Good
Fair
_ Poor
_ No Opinion
7. If you indicated "Fair" or "Poor" on the City's Animal Control service, what is the primary reason for
your dissatisfaction?
—Too much control
_ Licensing fees too expensive
_ When called, Animal Control takes too long to respond
_ Animal Control not on -duty when needed
_ Other /Additional Comments:
8. If you indicated "Excellent" or "Good" on the City's Animal Control service, what is the primary reason
for your satisfaction?
_ Animal Control is responsive when I call
_ Loose animals in the City are kept to a minimum
_ Other (please specify):
9. Do you have additional comments about the City's Code Enforcement and /or Animal Control services?
THANK YOU for helping improve our community!
V(MGJ \ V \GJ
1. Have you had any direct experience
with Code Enforcement in the last three
years?
No 1 1231 71%
Total Responses, #1 1 174
I2. Please rate the City's Code Tabulated percentages
Enforcement service (even if you have excluding "No Opinion"
had no direct experience with it recently) responses:
3. If you indicated "Fair" or "Poor" on the
City's Code Enforcement service, what is
the primary reason for your
4. If you indicated "Excellent" or "Good"
on the City's Code Enforcement service,
what is the primary reason for your
otal
ses with
1
enough
51
41
1
Too much enforcement 51 6%
1 felt I was unfairly targeted
by Code Enforcement 6 8%
Comments
City neighborhoods look
clean and well-kept 1 40 56%
Code Enforcement is
responsive when I call 16 790/.
16
72
5. Have you had any direct experience
with Animal Control in the last three
years?
Yes
571
33%
No
118
67%
Total Responses, #5
175
6. Please rate the City's Animal Control
Tabulated percentages
efforts (even if you have had no direct
excluding "No Opinion"
experience with it recently)
responses:
Excellent
16
13%
Good
46
38%
Fair
26
22%
Poor
32
27%
Total
120
100%
Responses with "No
Opinion":
49
29%
All Responses, #6
169
7. If you indicated "Fair" or "Poor" on the
City's Animal Control service, what is the
primary reason for your dissatisfaction?
Too much control
2
2%
Licensing fees too
expensive
9
10%
When called, Animal
Control takes too long to
respond
22
25%
Animal Control not on -duty
when needed
22
25%
Other /Additional
Comments:
32
37%
Total Responses, #7
87
S. If you indicated "Excellent" or "Good"
on the City's Animal Control service, what
is the primary reason for your
satisfaction?
Animal Control is
responsive when I call
14F
21 %
Loose animals in the City
are kept to a minimum
41
62%
Other leasespecify):
11
17%
Total Responses, #8
66
9. Do you have additional comments
about the City's Code Enforcement and /or
Animal Control services?
Responded (see below)
52
Written Responses to #3 Dissatisfied with Code Enforcement):
Code Enforcement - Grass - Weeds - Some Businesses have to plant grass - others use rock or nothing - weeds?
1. Be more proactive - many areas in W. Pasco are degrading 2. Get the word out on "What are the homeowners
res onsibilites"
Letters are threatening, not informative
It took several calls before any action took place - problem with Aho Construction failure to control blowing sand -
currently have need for clean up behind my home.
Some Neighborhoods look clean, some are awful. Code Enforcement very kind but not aware of the reason behind
the code.
They do "not" enforce barking dog ordinance
Loud car stereo blaring
I have had relatives unfairly targeted when neighbors were far worse - almost like harassment.
Code enforcement appears to "target" easy offenders while by passing more severe problems.
People do not purchase garage sale licenses. A Pasco police officer laughed when I said I purchased one for my
sale.
I have a friend on Nixon and the neighbor behind her house on Sylvester has a very large open unkept field with piles
of tree shavings and occasional parked vehicles. Call to the city continue to be ignored.
house on road 40 in need of cleaning up again (between Ella & Pearl)
Staff member was not very friendly and I had no problem with the violation - knew it needed to be cleaned up.
Barking dogs - city doesn't give a s * *t!
I was targeted by neigbors have not had to get permits for fences like I had to.
Not enough residential construction dust control
Not realistic treatment for violation on animal license violation. Felt like a criminal with little notice.
They do not respond to all the reports or return your phone call
My neighbors fence is falling into my yard due to garbage but no action
Very Poor - Wrong people unjustly targeted!
I live across the street from a house that has a speaker system to blast Hispanic "cowboy" music at full decibel.
When I've called the Police about 9 -10, 1 get "they are allowed to have music ". I defy anyone in city government to
put up with it - as neighbors we can't use our own patios within the block as you can't speak normally over the
music. I live in a brick house, and d * *n bass makes my windows vibrate - but no help from the city. Pasco is a dirty,
garbage & trash laden town - parking lots are full of whatever falls out of the car. When utility bills go out there
should be some instructions about how garbage should be properly bagged or crated, not piles those trash they
expect someone else to pick up. It's a state law to have a garbage sack in your car. Inconsiderate citizens cause
blow -ups of tempers. I think certain areas of Pasco are better policed - but in middle class /poor neighborhoods the
rules are ignorned & not enforced.
"Fair" does not mean dissatisfied.
Warnings not followed through on but Code Enforcement responsive when I call
I have neighbors with poorly maintained fences near mailbox & has a dog that poses safety problem. The house is
on the corner of Suffolk & Mustang. I also have a neighbor whose backyard is keddy corner to mine who has
repeatedly violated noise ordinance. My neighbor to my left has called in more than once with no relief.
City was notified when they came door to door about animals owned - nothing was done where neighbors has 4
dogs.
I called 2 times to the graffiti hot line about graffiti between 6th & 7th Agate & Pearl on a cement block fence. It is
still there.
Too many work vehicles, boats, RV parked too long on streets.
They never give you enough time to complete repairs. They backdate the letters they send out and you end up
being lucky if you have a week.
They need to come enforce themselves on our neighbors - Bringing the entire street value down.
Written Responses to #4 Satisfied with Code Enforcement):
They have been very helpful and easy to talk to. Took their time to explain everything. The explanations were clear
and easy to follow.
I have heard & seen many letters regarding cleaning up yards
Watch the Code Enforcement hearings on TV.
Need to enforce problem address 421 S. 25th Ave. - truck in front yard - no engine - 9 years
My daughter is home from Tacoma for the summer and just commented on how clean everything is kept!
Watch the Board on TV & appreciate their hard work to keep city clean
They answer emails & questions about codes and enforce codes.
We appreciate the emails about potential wind storms.
Enforced situation with neighbor whose front yard had tackweed encroaching on the sidewalk. Still has pile of gravel
in driveway.
We just bought our first house and haven't fully experienced much of the services yet.
Written Responses to #7 (Dissatisfied with Animal Control):
Neighbors are scofflaws - owners w /chronic pet problems should be court ordered for appropriate fencing
Would not listen to explanations
Problem still exists
Too many dogs roaming residential neighborhoods - what happened to the "leash law "? Always too many cats
around.
Dogs everywhere. No collar - in the street
When turning in animals of uncertain origin without identification I am confronted with absurd documentation
requirements
Animal control won't take stray cats without charging you a high fee for each cat. People on Social Security can't pay
to keep someone elses strays. Feed them one time and their yours. Not fair to animals or people. Need to have free
spay & neuter in Tri- Cities. Other towns have it.
Too many animals, especially cats, allowed to roam free with little to no control.
Too many dogs running loose in my neigborhood. Especially small ones.
Even though Animal Control comes out and talks to my neighbors at 6305 Thistledown Drive, their dogs are still
running loose, barking after 10:30 pm and using my front lawn to defecate.
Wish they would patrol early morning for stray dogs
They have gone home, don't answer phone
Won't pick up stray cats /dogs when needed to
The city doesn't have anyone to even take care of the animal shelter like it should be. There is ill cats especially and
dogs & no money (supposedly) for a vet. How can a dog catcher be put to work if the city does this to our animal
shelter ?? Also, there are animals loose at times on Sylvester from 4th to overpass.
When it is time for licensing, they are right here. In the last 3 years, my husband has been chased twice by pit bulls.
After one incident, somebody was attacked and hurt. Not sure if it was the same dogs, but there shouldn't be a
question.
Too many dogs running loose - leash law not enforced enough. All citizens need to be made aware of the ordinance
- maybe especially in Spanish.
Lots of stray cats
I don't like letters about dogs & cats that do not belong to me
No experience
Failure to respond! "Not their duty"
There is never a person only get a recording & by the time they respond - animal is gone.
I live surrounded by 4 pit bulls and I wonder if they are licensed & tested. Also in the same houses are 6 "yappers" -
these dogs use my front yard every a.m.!! I have seen these dogs take after kids on bikes, moms with strollers, etc.
I have called animal control - not much happened. I finally had to build additional fencing to keep the dogs out of my
back yard - hunting cats. (I got a permit to build - I don't think others did who followed suit - does the city keep track
of that ?)
Cats are an uncontrolled problem they c * *p in our yard and gardens In my opinion they're a health hazard. "They'
being all neighborhood cats
Tired of all the loose animals running around the neighborhood
One time was 30 days before they responded.
Many free - roaming dogs in downtown /east Pasco. Any patroller would notice the dogs. This tells me there is no one
patrolling.
Too many dogs running the neighborhood
Too long of response time and only normal work hour patrol 8:30 -4:30.
Too many little dogs running around neighborhoods around Mya Angelo School area
Does not respond when services are needed at Pasco Schools. (says would take too long to get there to take care
of stray animals.
Dogs have been let to the owner's poor policies too often - no enforcement
Harassing, not accurate with their records was harassed by visits & phone calls when dogs had been licensed. They
don't have their processes in order.
No officers available when called or after normal business hours.
My kids have lost both of their kittens.
City of Pasco came around our neighborhood licensing dogs. The man knocked on my door with a lit cigarette in his
hand, so when I opened the door all his smoke came in my home. I was not happy!! If they smoke it should not at at
the front door of in front of any residence.
Written Responses to #8 (Satisfied with Animal Control):
Overall was ok with results
I do not see many loose dogs in my area of Road 37/ Sylvester
As noted above, the next door neighbors pay no attention to the animal control codes!
Animal control does a great job with the resources that are available to them.
Seem to have the desire to have all dogs registered.
News that the City continue to track pets by visiting home has increased licensing.
Animal control check for pets licensed
They are doing the best they can in an old building with limited resources.
I have not seen any strays in my area.
Took stray cat to the Animal Shelter - not ours.
They came to the rescue - lost dog
However, where we take walks in our 7th Street area, there are always loose dogs. Between Agate & Pearl.
Adopted a dog
The dogs we seem to have a problem with happen before 9am usually. By the time we get a hold of them the dogs
are gone. Otherwise we have been ha w /Animal Control.
Written Responses to #9 (Additional Comments):
Animal Services - Have not seen loose animals, must be doing a good job
Weed Control - Different rules for different people, or not enforcing codes? Some streets have weeds, some have
rock, some have grass. I was told 60% street side was to be in vegetation not rock or weeds
Relax a bit
Just moved in; no experience yet
Need to increase staff (Animal Control)
I have called to report blowing dust from a construction site - absolutely no response.
There are some areas in the older sections of Pasco that could use some cleaning up. Too much junk around.
Speed limit reminders (signs) may help in my neighborhood since we have too many speeders.
Animal Control- shouldn't be any fees
Code Enforcement - Municipal Code is restrictive and not comparable to Richland and Kennewick. No wonder there
are No Annex signs! Code should be revised! Fees reviewed and inspectors aware of the REASON behind the rules.
Code is also inconsistenly applied, as admitted by city employees. Known that some residents have no permit but
are NOT sent a NOTICE OF CORRECTION but others are.
Why do you offer multiple choice favorable comments but offer "no" "unfavorable comment" choices.
I would like to see a new and improved shelter
I know its very difficult with all the pay cuts over all keep up your hard work!
We just moved from Kennewick to Pasco. Is there ever information sent out about our current codes and regulations
and what they say?
I haven't called to complain yet but there are two homes right across from my home in the alley that certainly should
be cleaned up. They both face Shoshone St. on is on the corner of 18th St. There are weeds and junk that needs to
be cleaned up. The next house is a rental and there are old mattresses & frames out back of the shed. Plus the
yard needs mowin .
Our neighborhood has owners who let their dogs run at night and use our yard as their "potty ". Also, our paper lady
claims she was bitten while delivering our paper at 3 -4am.
Animal Control should be out on street by 0600am. The strays are out by 0530.
1 volunteer at Lourdes and almost every day there are small dogs running loose - from 14th to 4th St. Especially
close to the park. People must let them out to pottie in the park & HOPE they make it home safely! - They can't do
a good job if there's not funds!
We are great animal lovers and take excellent care of our many pets. The animal shelter does good, much needed
work. The city should aid them in a program to deal better with aggressive dogs. I wouldn't mind some of my tax
dollars going that direction. Thanks
Code Enforcement in Pasco does a great job - Necessary function of City - Better than neighboring cities
There are so many intersections where you can't see cross traffic due to walls & plants until driving way past the
white stop line.
I see a lot of dogs running around loose and without tags. My two dogs are licensed, everyone else's should be too.
The city should cite home owners with unkept yards because they make the neighborhoods look ugly.
Please check the Sylvester Road location between 30 -40th (unsure of exact St #) open field on north side that
remains unkept.
Too many animals loose in our neighborhood. Always the same dogs from the same houses.
I think they need more animal control. I see dogs running loosed on Sylvester & 20th, and downtown all the time.
Barking dogs are they real?
More research should go into deciding wether or not to give stop work orders when it may be your neighbors work.
Not yours.
A lot of homes in the central city of Pasco have dead lawns & fields for lawns, esp. around Sylvester Park area &
Pasco High area & over grown or dead evergreens all in front yards & too many cars per house, there should be a
limit of how many cars one house can have, theres nos ace for others to park at their home
Animal control needs to be disbanded /closed - Code enforcement "targets" residents - reason to sell all property and
leave Pasco
What happened to a "patrol dog catchers" - Pasco neighborhoods are full of cats and dogs that mess the whole
neighborhood. Fines should be so high that it makes owners nervous. (1 have a garden box which I had to replace
three times in various areas before I put enough spikes in it to keep the cats out, using it as a litter box.
Annexing the "doughnut hole" would certainly simplify animal control services, among many other services.
Some people in our neighborhood allow their dogs to run freely and the owners do not pick up the dog droppings.
Loud music not enforced in a way to deter. Dogs run rampant, not on leash, c * *p in my yard. Vehicles with loud
music up and down Pearl St. Music in area so loud cannot enjoy being outside on deck.
Area needs to be policed for campers, motor homes, trailers, and boats parked on the street for extended periods of
time.
I have absolutely no experience with this in any way. Sorry.
The man that came was very courteous & caring for the dog.
Should enforce the vehicle per house. There's tons of cars parked on the streets and driveways.
Sorry, I'm not much help. Lived in Pasco 3 weeks only!
I think its good that these codes and services are in place!
Bought a boat and parked it on the street while my driveway was extended. I was immediately sent a letter, seemed
excessively quick. The boat was only on the street 3 weeks total time).
My concern is the neighbors & visitors in the driveway but across the sidewalk. Is this an enforcement issue? Linda
Loviisa - Des Monies Lane & Salem.
City need harsher penalties for construction (except sheds) w /out a permit.
Over the last several years, there has been a definite decline in fulfilling the vision and mission to substain the
maintenance standards and improvement of our community. Vacant lots and buildings are overgrown and littered
throughout the city. Even some active buisnesses fail to maintain their property. Yard sale boxes and signs are left
all over the city. A limited number of taco trucks were orginally permitted to park in specific areas of the city.
Currently, they are all over east and central Pasco, making an unpleasant sight. In conclusion, I am hopeful that our
city leaders will initiate a campaign to clean up Pasco neighborhoods and restore the pride.
Random after normal work hours patrols needed - such as 5am -8am and 8pm -10pm.
Need to have the older homes cleaned up more
Do random drive by patrols
Get some control
Give more time or stop backdating letters you send out. I can read the postmarks, it doesn't take 6 weeks to go from
Pasco to my house.
Animal control need to have better record keeping skills and communicate with other areas where pets may be
licensed.
Problem dogs called in, yet they still run loose, even when told address of owner.
Come meet my neighbors.:)
Too many dogs let loose; too many dead cars
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AGENDA REPORT
FOR: City Council August 20, 2012
TO: Gary Crutchfield, City Manager Workshop Mtg.: 8/27/12
Rick White, Regular Mtg.: 9/4/12
Community & Economic Development Director
FROM: David 1. McDonald, City Planner
SUBJECT: Annexation: Commercial Ave/ Kahlotus Highway (MF# ANX2012 -003)
1. REFERENCE(S):
1. Overview Map
2. Vicinity Map
3. Proposed Resolution
4. Notice of Intent to Commence Annexation
I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
8/27/12: DISCUSSION
9/4/12: MOTION: I move to approve Resolution No. , accepting a petition
for annexation of the Commercial Ave /Kahlotus Highway Area
and providing a determination on the boundary, zoning and
indebtedness.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. Property owners in the Commercial Avenue /Kahlotus Highway area east of SR -12 (see
attachments) have submitted a notice of intent to initiate annexation to the city.
B. Staff has been working with the property owners of the proposed annexation area for
some time now in an effort to facilitate the expansion of a food processing plant in the
area and to encourage additional industrial /commercial growth around the SR -12
Interchange. The City has undertaken considerable utility planning for the area and has
completed the major boring under SR -12 to provide both water and sewer to the area.
Future planning includes the extension of 12 and 16 inch water lines in Commercial
Avenue to provide system looping with the King City/Columbia East area and to provide
service to the proposed annexation area. The water line extension project has been
included in the City's Capital Improvement Plan (CIP). Other projects in the CIP include
a sewer lift station to be installed on the north side of the Kahlotus Highway and
connected to a previously installed force main that was part of the boring project. The
lift station along with other planned gravity lines (include in the CIP for 2013) will
service about 2,000 acres on the east side of SR -12 including the proposed annexation
area.
IV. DISCUSSION:
A. The petition method of annexation requires the Council to hold a public meeting upon
receipt of a notice of intent to begin the annexation to determine:
1) Whether the city will accept or require modification of the proposed annexation
area;
2) Whether the city will require simultaneous adoption of zoning; and,
3) Whether the city will require the property to assume all or a portion of existing
city indebtedness.
The proposed resolution has been prepared following past practices of accepting the
proposed annexation area without requiring simultaneous zoning or the assumption of
bonded indebtedness. Zoning will be established following property owner notification
and a public hearing held (by the Planning Commission) separately from a Council
hearing on the future annexation.
@a
RESOLUTION NO.
A RESOLUTION ACCEPTING A NOTICE OF INTENT (TEN
PERCENT PETITION) TO COMMENCE ANNEXATION PROCEDINGS,
PROVIDING A DETERMINATION ON THE TERRITORY TO BE ANNEXED
AND WHETHER SIMULTANEOUS ZONING AND THE ASSUMPTION OF
BONDED INDEBTEDNESS WILL BE REQUIRED.
WHEREAS, the owners of property east of SR 12 and southerly of the Kahlotus
Highway have filed a Notice of Intent to annex to the City of Pasco; and
WHEREAS, the City Council of the City of Pasco has reviewed the Notice of Intent and
has determined annexation of the territory would support the provision of municipal services
within the Pasco Urban Growth Area and is in the best interest of the Pasco community; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS
FOLLOWS:
A) That the City will accept the proposed territory to be annexed as described in
Exhibit "A" and depicted in Exhibit `B" attached hereto.
B) That the territory to be annexed will not require simultaneous adoption of zoning
regulations. Zoning will be determined through a public hearing process with input from
affected property owners.
C) That the annexation area will not be required to assume any portion of existing
City bonded indebtedness.
PASSED by the City Council of the City of Pasco this 4"' day of September, 2012.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
Exhibit "A"
LEGAL DESCRIPTION
Commercial /Kahlotus Annexation
Beginning at the intersection of the north right -of -way line of SR -12 and the
east line of Section 34, Township 9 North, Range 30 East, W.M. said point
being the True Point of Beginning; Thence northerly, along the said east line,
to the northeast corner of said Section 34; Thence northerly, along the east line
of Section 27, Township 9 North, Range 30 East, W.M. to the northeast corner
of said Section 27; Thence westerly, along the north line of said Section 27, to
the west right -of -way line of Commercial Avenue; Thence northerly, along a line
parallel with the east line of the southwest quarter of Section 22, Township 9
North, Range 30 East, W. M. to the north right -of -way line of Pasco - Kahlotus
Road; Thence northeasterly, along said north right -of -way line to the east line
of southwest quarter of said Section 22; Thence northerly, along said east line,
to the intersection of said east line with the southerly line of the parcel of land
shown on Record of Survey filed for record in the office of the Franklin County
Auditor under Fee Number 448594; Thence along said southerly line and along
the westerly line of said parcel of land, to the north line of the southwest
quarter of said Section 22; Thence westerly, along the north line of said
southwest quarter to the east right -of -way line of Dietrich Road; Thence
southerly along said east right -of -way line to the southwest corner of the parcel
of land shown on Record of Survey filed for record in the office of the Franklin
County Auditor under Fee Number 1598719, said corner being 302.36 feet
southerly of the centerline of Commercial Avenue; Thence southerly, in a direct
line, to the northwest corner of said Section 27; Thence southerly, along the
west line of said Section 27, to the extended northerly right -of -way line of SR-
12; Thence southerly along said right -of -way to the True Point of Beginning.
N
mm
m®
Exhibit "B"
Commercial /Kahlotus
Annexation
AnnexA lion Area
NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES
TO: The City Council of the City of Pasco
525 North Third Avenue
Pasco, Washington 99301
Council Members:
The undersigned, who are the owners of not less than ten percent in
value, according to the assessed valuation for general taxation of the
property for which annexation is sought, hereby advise the City Council
of the City of Pasco that it is the desire of the undersigned owners of the
following area to commence annexation proceedings.
The property herein referred to is described on Exhibit "A" attached
hereto and is depicted on Exhibit "B" further attached hereto.
It is requested that the City Council of the City of Pasco set a date not
later than sixty days after the filing of this request for a meeting with the
undersigned to determine:
(1) Whether the City Council will accept the proposed annexation;
and,
(2) Whether the City Council will require the assumption of existing
City indebtedness by the area to be annexed; and,
(3) Whether the City Council will require simultaneous zoning.
This page is one of a group of pages containing identical text material
and is intended by the signers of this Notice of Intention to be presented
and considered as one Notice of Intention and may be filed with other
pages containing additional signatures which cumulatively may be
considered as a single Notice of Intention.
1. Please print your name in addition to signing.
For Carsson AG LLC, Parcel # 113 -720 -109
NAME ADDRESS DATE
Print
Si lure
For Carsson AG LLC, Parcel # 113 - 710 -093
NAME ADDRESS _ DATEJ
Print
Signature
For Jack B. Carr Testamentary Non - Exempt Trust, Parcel #113 - 740 -177
NAME _ ADDRESS _ AD�TE
Print
BAKER BOYYR NATIONAL BANK, as Co- Trustee
Signature
Type /Print Name of Authorized Representative
Date
1. Please print your name in addition to signing.
NAME ADDRESS DATE
'A:r- %
1135 10(916
Exhibit "A"
LEGAL DESCRIPTION
Commercial /Kahlotus Annexation
Beginning at the intersection of the north right -of -way line of SR -12 and the
east line of Section 34, Township 9 North, Range 30 East, W.M. said point
being the True Point of Beginning; Thence northerly, along the said east line,
to the northeast corner of said Section 34; Thence northerly, along the east line
of Section 27, Township 9 North, Range 30 East, W.M. to the northeast corner
of said Section 27; Thence westerly, along the north line of said Section 27, to
the west right -of -way line of Commercial Avenue; Thence northerly, along a line
parallel with the east line of the southwest quarter of Section 22, Township 9
North, Range 30 East, W. M. to the north right -of -way line of Pasco - Kahlotus
Road; Thence northeasterly, along said north right -of -way line to the east line
of southwest quarter of said Section 22; Thence northerly, along said east line,
to the intersection of said east line with the southerly line of the parcel of land
shown on Record of Survey filed for record in the office of the Franklin County
Auditor under Fee Number 448594; Thence along said southerly line and along
the westerly line of said parcel of land, to the north line of the southwest
quarter of said Section 22; Thence westerly, along the north line of said
southwest quarter to the east right -of -way line of Dietrich Road; Thence
southerly along said east right -of -way line to the southwest corner of the parcel
of land shown on Record of Survey filed for record in the office of the Franklin
County Auditor under Fee Number 1598719, said corner being 302.36 feet
southerly of the centerline of Commercial Avenue; Thence southerly, in a direct
line, to the northwest corner of said Section 27; Thence southerly, along the
west line of said Section 27, to the extended northerly right -of -way line of SR-
12; Thence southerly along said right -of -way to the True Point of Beginning.
AGENDA REPORT
FOR: City Council August 23, 2012
TO: Gary Crutchfield, City Manager 17t e4wa*y, ,Workshop Mtg.: 8/27/12
Rick Terway, Director, Admin & Services Regular Mtg.: 9/4/12
FROM: Dunyele Mason, Financial Services Manager
SUBJECT: Pasco Municipal Code Title 3 Updates
I. REFERENCE(S):
1. Proposed Ordinance
2. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
8/27: Discussion
9/4: MOTION: I move to adopt Ordinance No. , authorizing amendment of
Pasco Municipal Code Title 3 to remove, add and update various
sections relating to definitions of city fund and, further, authorize
publication by summary only.
MOTION: I move to adopt Resolution No. , authorizing the transfer of
fund balances from certain funds, now closed, (Contingency Fund,
Bi- Centennial Fund and Landfill Remediation Fund) to the General
Fund.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The city's financial systems, activities and Generally Accepted Accounting Principles
(GAAP) definitions have evolved over the last several years. The city has started new
activities (e.g. golf course) and has ceased to operate others (such as the Local
Narcotics Control Program). GAAP has recently changed the definition of what
activities can be placed into certain fund types (e.g. special revenue funds must have
an on -going source of special revenue). Financial systems changes have eliminated
the need for some funds (i.e. Claims Fund). Some funds benefit from keeping the
books as a "fund" level but from budgetary and external reporting purposes make
sense to consider as one fund (e.g. each LID issue need not be reported as separate
funds for Budget and CAFR purposes; but are useful to keep control over restricted
activities for bookkeeping purposes). The recommended changes would provide
updated and consistent authority for reporting various city activities.
V. DISCUSSION:
A) In order to update Pasco Municipal Code Title 3 to reflect current activities, the
following changes are necessary for the accounting funds to be reflected in the legal,
reportable (Budget and CAFR) funds as indicated below. Also changes are included
to specifically identify the flow of funds assumptions by fund in Title 3 to ease
administration of GASB 54 new definitions of fund balance restrictions:
1. Remove the following funds by repealing the following PMC Chapters:
• PMC 3.48 Claims Fund (Discontinued)
• PMC 3.81 Contingency (Discontinued)
• PMC 3.114 General Fixed Asset Fund (Does not meet fund definition)
• PMC 3.119 Local Narcotics Control Program (Discontinued)
• PMC 3.124 Metro Controlled Substance Group Seizure Fund (Discontinued)
• PMC 3.128 Bi- Centennial (Discontinued)
• PMC 3.129 Pasco Public Facility District (included in Agency)
4(c)
2. Create (Amend) the following funds by adding /amending the following PMC
Chapters:
• PMC 2.22 Firemen's Pension Fund (Amend): 2.22.070 included in Chapters
3.144 and 3.145
• PMC 3.90 (Amend): Include Home and NSP Programs as well as CDBG.
• PMC 3.134 Street Overlay Fund
• PMC 3.135 MLK Community Center Fund
• PMC 3.136 City View Cemetery Fund
• PMC 3.137 Golf Course Fund
• PMC 3.138 Multi Modal Fund
• PMC 3.139 Special Assessment Lodging Fund
• PMC 3.140 Litter Abatement Fund
• PMC 3.141 LID Debt Service Fund
• PMC 3.142 Voted Debt Service Fund
• PMC 3.143 Cemetery Endowment Fund
• PMC 3.144 Old Fire Pension (OPEB) Fund
• PMC 3.145 Old Fire Pension Fund
• PMC 3.146 Agency Fund
3. GAAP has defined fund balances to be split into the following types:
• Nonspendable — not cash in form
• Restricted — restricted by external requirements
• Committed — council action to spend (separate from budget action)
• Assigned — city manager or budget action for specific purpose
• Unassigned — amounts available for any purpose
Authorize the transfer of fund balances as of January 1, 2012 for funds that
are closing as follows:
Transfer $172,826 from Contingency Fund to General Fund as Unassigned.
Transfer $6,264 from the Bi- Centennial Fund to General Fund as Restricted.
Transfer $401,091 from Landfill Remediation Fund to General Fund as
Committed.
B) Staff recommends approval of the proposed Ordinance and Resolution.
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington,
Updating Title 3 "Revenue and Finance" by Repealing
Chapter 3.48 "Claims Fund ", Chapter 3.81 "Contingency
Fund ", Chapter 3.114 "General Fixed Asset Fund ", Chapter
3.119 "Local Narcotics Control Program Fund ", Chapter
3.124 "Metropolitan Controlled Substances Group Seizure
Fund ", Chapter 3.128 "Bi- Centennial Fund ", Chapter 3.129
"Public Facilities District Fund ", and Section 2.22.070 "Fund
Established "; Enacting Chapter 3.134 "Street Overlay Fund ",
3.135 "Martin Luther King Community Center Fund ",
Chapter 3.136 "City View Cemetery Fund ", Chapter 3.137
"Golf Course Fund ", Chapter 3.138 "Multi Modal Fund ",
Chapter 3.139 "Special Assessment Lodging Fund ", Chapter
3.140 "Litter Abatement Fund ", Chapter 3.141 "LID Debt
Service Fund ", Chapter 3.142 "Voted Debt Service Fund ",
Chapter 3.143 "Cemetery Endowment Fund ", Chapter 3.144
"Old Fire Pension Fund (OPEB) ", Chapter 3.145 "Old Fire
Pension Fund "; and Chapter 3.146 "Agency Fund "; and
Amending Chapter 3.90 "Community Development Block
Grant Trust Fund."
WHEREAS, the City's financial systems, activities and Generally Accepted Accounting
Principles (GAAP) definitions have evolved over the last several years; and
WHEREAS, the City has began new activities and ceased to engage in other activities
which would require some funds to be closed and others opened resulting in a needed update to
the Chapters contained in Title 3 of the Pasco Municipal Code; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Chapter 3.48 entitled "Claims Fund" of the Pasco Municipal Code
shall be and hereby is repealed in its entirety.
Section 2. That Chapter 3.81 entitled "Contingency Fund" of the Pasco Municipal
Code shall be and hereby is repealed in its entirety.
Section 3. That Chapter 3.114 entitled "General Fixed Asset Fund" of the Pasco
Municipal Code shall be and hereby is repealed in its entirety.
Section 4. That Chapter 3.119 entitled "Local Narcotics Control Program Fund" of
the Pasco Municipal Code shall be and hereby is repealed in its entirety.
Ordinance Amending Title 3 - I
Section 5. That Chapter 3.124 entitled "Metropolitan Controlled Substances Group
Seizure Fund" of the Pasco Municipal Code, shall be and hereby is repealed in its entirety.
Section 6. That Chapter 3.128 entitled "Bi- Centennial Fund" of the Pasco Municipal
Code, shall be and hereby is repealed in its entirety.
Section 7. That Chapter 3.129 entitled "Public Facilities District Fund" of the Pasco
Municipal Code, shall be and hereby is repealed in its entirety.
Section 8. That Section 2.22.070 entitled "Fund Established" of the Pasco Municipal
Code relating to the Fireman's Pension System, shall be and hereby is repealed in its entirety.
Section 9. That a new Chapter 3.134 entitled "Street Overlay Fund" of the Pasco
Municipal Code, shall be and hereby is created as shall read as follows:
CHAPTER 3.134 STREET OVERLAY FUND
Sections:
3.134.010 FUND CREATED/USE,
3.134.010 FUND CREATED/USE. A fund, to be known as the "Street Overlay
Fund," is hereby created for the purpose of accounting for funds received, disbursed or expended
in conjunction with the City Street Overlay Program. The purpose of this fund is to preserve the
city's investment in streets by regularly resurfacing existing city streets to extend their useful
lives and thereby avoid more costly street rehabilitation programs. Revenues for this fund are
generated through a council approved allocation of external business utility taxes and interfund
utility taxes. Expenditures are for costs of street resurfacing activities. The flow of funds
assumption is that restricted revenues are spent on a specific identification basis.
Section 10. That a new Chapter 3.315 entitled "Martin Luther King Community
Center Fund" of the Pasco Municipal Code, shall be and hereby is created and shall read as
follows:
CHAPTER 3.135 MARTIN LUTHER KING COMMUNITY CENTER FUND
Sections:
3.135.010 FUND CREATED /USE.
3.135.010 FUND CREATED/USE. A fund, to be known as the "Martin Luther King
Center Fund," is hereby created for the purpose of accounting for funds received, disbursed or
expended in conjunction with the Martin Luther King Community Center. Revenues typically
come from rentals, grants, and transfers from the general fund. Expenditures are used to maintain
the facility and the programs operating therein. The flow of funds assumption is that restricted
revenues are spent on a specific identification basis.
Ordinance Amending Title 3 - 2
Section 11. That a new Chapter 3.136 entitled "City View Cemetery Fund" of the
Pasco Municipal Code, shall be and hereby is created and shall read as follows:
CHAPTER 3.136 CITY VIEW CEMETERY FUND
Sections:
3.136.010 FUND CREATEDIUSE.
3.136.010 FUND CREATED/USE. A fund, to be known as the "City View
Cemetery Fund," is hereby created for the purpose of accounting for funds received, disbursed or
expended in conjunction with the City View Cemetery facility. Revenues are generated through
fees and charges. Expenditures are for the cost of operating the facility and purchasing items for
resale. The flow of funds assumption is that restricted revenues are spent on a specific
identification basis.
Section 12. That a new Chapter 3.137 entitled "Golf Course Fund" of the Pasco
Municipal Code, shall be and hereby is created and shall read as follows:
CHAPTER 3.137 GOLF COURSE FUND
Sections:
3.137.010 FUND CREATED/USE.
3.137.010 FUND CREATED/USE. A fund, to be known as the "Golf Course Fund,"
is hereby created for the purpose of accounting for funds received, disbursed or expended in
conjunction with the Sun Willows Golf Course. The flow of funds assumption is that restricted
revenues are spent on a specific identification basis..
Section 13. That a new Chapter 3.138 entitled "Multi Modal Fund" of the Pasco
Municipal Code shall be and hereby is created and shall read as follows:
CHAPTER 3.138 MULTI MODAL FUND
Sections:
3.138.010 FUND CREATED/USE.
3.138.010 FUND CREATED /USE. A fund, to be known as the "Multi Modal Fund," is
hereby created for the purpose of accounting for the funds received, disbursed or expended in
conjunction with the Multi Modal Facility. The flow of funds assumption is that restricted
revenues are spent on a specific identification basis.
Ordinance Amending Title 3 - 3
Section 14. That a new Chapter 3.139 entitled "Special Assessment Fund" of the
Pasco Municipal Code shall be and hereby is created and shall read as follows:
CHAPTER 3.139 SPECIAL ASSESSMENT LODGING FUND
Sections:
3.139.010 FUND CREATED/USE.
3.139.010 FUND CREATED/USE. A fund, to be known as the "Special Assessment
Lodging Fund," is hereby created for the purpose of accounting funds received, disbursed or
expended in conjunction with special assessment lodging and related revenues. The flow of
funds assumption is that restricted revenues are spent on a specific identification basis.
Section 15. That a new Chapter 3.140 entitled "Litter Abatement Fund" of the Pasco
Municipal Code shall be and hereby is created and shall read as follows:
CHAPTER 3.140 LITTER ABATEMENT FUND
Sections:
3.140.010 FUND CREATED/USE.
3.140.010 FUND CREATED/USE. A fund, to be known as the "Litter Abatement
Fund," is hereby created for the purpose of accounting for Litter funds received, disbursed or
expended in conjunction with carrying out this program. The flow of funds assumption is that
restricted revenues are spent on a specific identification basis.
Section 16. That a new Chapter 3.141 entitled "LID Debt Service Fund of the Pasco
Municipal Code shall be and hereby is created and shall read as follows:
CHAPTER 3.141 LID DEBT SERVICE FUND
Sections:
3.141.010 FUND CREATED/USE
3.141.010 FUND CREATED/USE. A fund, to be known as the "LID Debt Service
Fund," is hereby created for the purpose of accounting for LID assessments, payments of debt
service and reserves. The flow of funds assumption is that restricted revenues are spent on a
specific identification basis.
Section 17. That a new Chapter 3.142 entitled "Voted Debt Service Fund" of the
Pasco Municipal Code shall be and hereby is created and shall read as follows:
Ordinance Amending Title 3 - 4
CHAPTER 3.142 VOTED DEBT SERVICE FUND
Sections:
3.142.010 FUND CREATEDIUSE.
3.142.010 FUND CREATED/USE. A fund, to be known as the "Voted Debt Fund,"
is hereby created for the purpose of accounting for resources from property taxes, debt service
payments on debt incurred through voter approval and other related resources and disbursements.
The flow of funds assumption is that restricted revenues are spent on a specific identification
basis.
Section 18. That a new Chapter 3.143 entitled "Cemetery Endowment Fund" of the
Pasco Municipal Code shall be and hereby is created and shall read as follows:
CHAPTER 3.143 CEMETERY ENDOWMENT FUND
Sections:
3.143.010 FUND CREATEDIUSE.
3.143.010 FUND CREATED/USE. A fund, to be known as the "Cemetery
Endowment Fund," is hereby created for the purpose of accounting for charges and resources,
permanently set aside. The interest on those resources is available for spending to maintain the
cemetery. The flow of funds assumption is that restricted revenues are spent on a specific
identification basis.
Section 19. That a new Chapter 3.144 entitled "Old Fire Pension Fund - Other Post
Employment Benefits (OPEB)" of the Pasco Municipal Code shall be and hereby is created and
shall read as follows:
CHAPTER 3.144 OLD FIRE PENSION FUND -OTHER POST EMPLOYMENT
BENEFITS (OPEB)
Sections:
3.144.010 FUND CREATED/USE.
3.144.010 FUND CREATEDIUSE. A fund, to be known as the "Old Fire Pension
Fund -Other Post Employment Benefits (OPEB)," is hereby created for the purpose of accounting
for resources earned or set aside to pay for other post - employment benefit expenses for members
of the Old Fire Pension system as well as other associated disbursements. The flow of funds
assumption is that restricted revenues are spent on a specific identification basis.
Section 20. That a new Chapter 3.145 entitled "Old Fire Pension Fund" of the Pasco
Municipal Code shall be and hereby is created and shall read as follows:
Ordinance Amending Title 3 - 5
CHAPTER 3.145 OLD FIRE PENSION FUND
Sections:
3.145.010 FUND CREATED/USE.
3.145.010 FUND CREATED/USE. A fund, to be known as the "Old Fire Pension
Fund," is hereby created for the purpose of accounting for resources earned or set aside to pay
for pension benefit expenses and other related costs for members of the Old Fire Pension system.
The flow of funds assumption is that restricted revenues are spent on a specific identification
basis.
Section 21. That a new Chapter 3.146 entitled "Agency Fund" of the Pasco Municipal
Code shall be and hereby is created and shall read as follows:
CHAPTER 3.146 AGENCY FUND
Sections:
3.146.010 FUND CREATEDIUSE.
3.146.010 FUND CREATED/USE. A fund, to be known as the "Agency Fund," is
hereby created for the purpose of accounting for resources received that do not belong to the city,
but which are held in agency by the city on behalf of others.
Section 22. That Chapter 3.90 entitled "Community Development Block Grant Trust
Fund" of the Pasco Municipal Code shall be and hereby is amended to read as follows:
CHAPTER 3.90 COMMUNITY DEVELOPMENT BLOC GRANTS TRUST FUND
Sections:
3.90.010
CREATED.
3.90.020
PURPOSE.
3.90.030
EXPENDITURES.
3.90.010 CREATED. A fund of the City is established which shall be known as the
"Community Development 131eek Grants 4 rest Fund." (Ord. 17473 Sec. 1, 1976.)
3.90.020 PURPOSE. The fund is to provide for the proper receipting and
disbursement of grant moneys as set forth by the Department of Housing and Community
Development (H.U.D.) and other granting agencies and which are administered by the
Community and Economic Development Division. (Ord. 1773 Sect. 2, 1976.)
3.90.030 EXPENDITURES. Expenditures may be made from the Community
Development bleek Grants trust Fund by transfer or check to pay claims as may be authorized by
Ordinance Amending Title 3 - 6
the City Manager and are approved by the City Council, and are in accordance with grantor
requirements. The flow of funds assumption is that the use of funds is specifically identified by
individual grant. (Ord. 3557 Sec. 58, 2002; Ord. 1773 Sec. 3, 1976.)
Section 23. All other Chapters of Title 3 "Revenue and Finance" not specifically
repealed nor amended above, shall remain in full force and effect.
Section 24. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this _ day of 2012.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
Ordinance Amending Title 3 - 7
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE TRANSFER OF FUND
BALANCES FROM CERTAIN FUNDS NOW CLOSED,
(CONTINGENCY FUND, BI- CENTENNIAL FUND AND LANDFILL
REMEDIATION FUND) TO THE GENERAL FUND.
WHEREAS, the City Council of the City of Pasco has taken action to close the
Contingency, Bi- Centennial and Landfill Remediation funds and fund balances exist in those
funds,
NOW, THEREFORE,
THE CITY OF PASCO, WASHINGTON HEREBY RESOLVES AS FOLLOWS:
1. The Financial Services Manager of the City of Pasco is hereby authorized and directed
to make the following interfund transfers effective January 1, 2012 as follows:
(A) Transfer $172,826 from Contingency Fund to General Fund as Unassigned.
(B) Transfer $6,264 from the Bi- Centennial Fund to General Fund as Restricted.
(C) Transfer $401,091 from Landfill Remediation Fund to General Fund as
Committed.
PASSED by the City Council of the City of Pasco, Washington, this 4h day of September 2012.
SIGNED in authentication of its passage this 0 day of September 2012.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk
Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council
TO: Gary Crutchfi anager
FROM: Stan Strebel, D, puty rty ManauLy��
SUBJECT: Street Closure Requests
I. REFERENCE(S):
August 13, 2012
Workshop Mtg.: 8/27/12
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
8/27: Discussion — Provide Direction to Staff
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The City adopted a formal process for review and approval of Special Event
permits in 2001. The purpose statement included within the regulations concludes
"...for the purpose of regulating those events, which are intended to draw large
numbers of people, involve the use of public facilities and to establish a fee
required to defray the costs of assuring the public health and safety."
B) Special Event applications are often accompanied by requests for temporary street
closures in order to accommodate the event. Requests for events range from
multi -day community -wide festivals to fairly limited duration block or private
parties.
C) The Manual on Uniform Traffic Control Devices ( MUTCD) is the standard for
traffic control signage, markings, barricades, etc., and provides specific detail on
acceptable barricades and methods for temporary street closures. Requiring
compliance with MUTCD standards for such closures is an important part in
accident prevention and risk management.
While large, well - organized events typically have greater resources to access
necessary personnel and equipment for proper temporary closures, this becomes
more of a challenge for smaller, informal or private groups where a lack of
funding, time and experience may contribute to substandard closure methods.
Further, because of potential for accidents or liability claims associated with
temporary traffic control situations, the issues of indemnification and insurance
must be considered.
Given Council's decision to opt for a high dollar deductible under the City's
WCIA liability pool participation, it becomes even more important to carefully
manage the potential risk associated with temporary street closures for special
events.
D) Staff request Council's direction with respect to street closure for special events
so that a clear written policy can be adopted. Some possible policy options,
together with plausible cost, administration and public perception implications are
as follows:
1. Accept and process all applications for street closures under uniform
requirements, including insurance, MUTCD compliance, with applicant to
bear all costs.
Implementation: simplifies review process and minimizes risk to City.
Avoids questions or the "reasonableness" of closure applications, as long as
requirements are met.
4(d)
2. Pre- screen applications for street closure under a "public need" or "public
interest' criteria. Deny narrow interest applications which do not meet
criteria. Regulate approved applications for closure under uniform
requirements, etc. (as above).
Implementation: tends to reduce the number of applications that are formally
considered. Requires a "decision maker" to apply the criteria. Minimizes
accident risk to City; could give rise to claims /issues with respect to screening
decision.
3. Process applications for street closures based on size /length/complexity (i.e.,
potential risk — a dead end street is less risk to close than main street). Apply
insurance and technical standards, which can vary, depending on complexity
of closure, traffic volumes, etc.
Implementation: requires more specific criteria to determine potential risk.
Most likely more administration oversight and cost. This approach may seem
more flexible to applicants of smaller events.
E) Finally, Council may want to consider that the City has (in the past) sponsored or
partnered in many events, providing time and equipment, in varying degrees, to
effect closure. A policy to outline future City involvement may be appropriate.
Some applicants have requested street closure for limited private purposes (i.e,,
birthday parties); it seems that both "why" and "how" are appropriate questions to
address in policy.
AGENDA REPORT NO. 13
FOR: City Council August 21, 2012
TO: Gary Crutchfield, City Manager ��
FROM: Ahmad Qayoumi, Public Works Director— Workshop Mtg.: 08/27/12
Regular Mtg.: 09/03/12
SUBJECT: Mini - Master Plan
I. REFERENCE(S):
1. Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
8/27: Discussion
9/03: MOTION: I move to approve the Professional Services Agreement with
Kittelson & Associates, Inc., authorizing professional services
with respect to the Mini - Master Plan, not to exceed $19,972.97
and further, authorize the Mayor to sign the agreement.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Staff has been gathering data for existing inventory of the City's signal
infrastructure. The inventory determined that the City has 50 traffic signals with
41 of the signals with over 20 to 40 year old controllers. The technology is
outdated and they cannot be repaired in the event they are broken.
B) The controllers have been requiring constant repair due to age. During the past
few weeks' thunder storms, we lost a number of signals which created a flood of
complaints. The traffic signal technology has progressed to be more traffic
responsive to improve flow and capacity.
C) It is Staffs goal to outline the needed improvements to accomplish the following:
a. Update to improved controllers. The old controllers are technologically
obsolete and cannot be repaired. Other local cities and cities nationally are
converging to 2070 type controllers that are advanced and have been tested
and proven. This is the type of controller in use at Argent and Saraceno, the
Columbia Basin College entrances.
b. Outline improvements to the signal head and pedestrian signal heads.
c. Communication between signals that are key to improve traffic flow in a
corridor (i.e. Rd. 68).
d. Ability to count traffic to remotely check the status of an intersection
performance or signal timing.
e. Traffic monitoring center to help Staff and Police Department.
V. DISCUSSION:
A) Staff negotiated scope of work and budget with Kittelson & Associates, Inc., for
the amount of $19,972.97. The scope of work will include tasks such as a review
of inventory and condition of existing signal systems, communication options, and
upgrade implementation development.
C) Staff recommends award of a Professional Services Agreement to Kittelson &
Associates, Inc.
4(e)
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City ", and Kittelson & Associates, Inc. hereinafter referred to as the
"Consultant ".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide engineering and consulting services with respect to the Mini -
Master Plan.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with Exhibit A.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost, if the contract is terminated through default by the contractor. If the contract
is terminated through convenience by the City, the City agrees to pay contractor for the
preparation of the summary of work done.
3. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and material basis as set forth on the fee schedule found in Exhibit A, provided, in no
event shall the payment for all work performed pursuant to this Agreement exceed the sum of
$19,972.97 without approval from the City.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and by February 28, 2013.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnitees "), from all suits, claims, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnitees from:
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
caused by the performance or failure of performance of any work or services under this
Agreement, or from conditions created by the Consultant performance or non - performance of
said work or service.
6. General and professional liability insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
of comprehensive general liability insurance providing coverage of at least $500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate
for property damage; and professional liability insurance in the amount of $1,000,000. Such
general liability policies shall name the City as an additional insured and shall include a
provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to
the City. The City shall be named as the certificate holder on the general liability insurance.
Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractor during the performance of this contract.
9. City .approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibit A this Agreement
shall control.
12. Non - waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non - assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
15. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs.
16. Notices, Notices to the City of Pasco shall be sent to the following address:
City of Pasco
P. O. Box 293
Pasco, WA 99301
Notices to the Consultant shall be sent to the following address:
Kittelson & Associates, Inc.
610 SW Alder Street, Suite 700
Portland, OR 97205
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed.
CITY OF PASC.O
Matt Watkins, Mayor
ATTEST
Debbie Clark, City Clerk
DAY OF 2012
CONSULTANT
Chris Brehmer, Principal Engineer
APPROVED AS TO FORM
Leland B. Kerr, City Attorney
Exhibit A
Scope for City of Pasco Signal & Communication Concept Plan ( "Mini- Master Plan ")
Project Tasks:
® Review and comment on the existing conditions inventory /summary completed by City of Pasco
Staff.
• Identify signal systems (hardware, software, communications) in use by neighboring agencies to
evaluate their experiences and potential for cross - jurisdictlon communication or resource
sharing.
• WSDOT South Central Region
• Cities of Kennewick & Richland
• Identify up to two options for signal hardware /software, assess pros and cons of each option
and provide a summary in tabular format to the City.
• Participate in a conference call with City staff to discuss the signal hardware /software options. A
recommendation will be identified based on the outcome of the conference call.
• Summarize communication options, including benefits and planning level costs, for
communications between traffic signals and to the traffic management center (TMC). This task
will focus on connections and mediums, not on specifics of sizing and exact equipment
locations. Refer to the contingency task for preliminary, design -level communications plan, if
desired. The following options will be reviewed:
o Peer -to -Peer corridor communications: identify up to two options for peer -to -peer
interconnect between signal controllers on each key corridor. The options are assumed
to include wireless and wired (copper or fiber).
o Local to TMC: Identify up to three options for communication systems from the
corridors /signals back to the TMC. It is assumed the options will be (1) fiber backhaul,
copper local communications with Ethernet switches to local, vs. (2) wireless central to
hub to local, or (3) a hybrid of the wireless, copper, and fiber.
Develop a concept -level implementation plan for upgrades and locations; along with planning -
level cost estimates & features summary for preferred signal hardware /software and
communications.
• Summarize typical anticipated City staffing needs depending on the signal and communication
system selected.
Meet with City of Pasco staff in Portland to review the draft implementation plan elements
(assumes one meeting in Portland).
• Provide guidance and mark ups to City to support City -led mapping/graphics illustrating concept
level communications options (up to 6 hours of support assumed).
• Prepare a PowerPoint presentation summarizing the signal & communication concept plan
suitable for City Council use, outlining costs /benefits and options, as well as staff
recommendation, and next steps.
• Prepare for and attend a meeting in Pasco with City staff and support or lead a technical
summary presentation to the City Council. On the same day, complete a site visit to review
recommendations and implementation plan on the ground.
Contingency Tasks (Cost to be determined as needed):
• Summarize and provide recommendation between up to 3 candidate signal software /hardware
traffic signal systems. This option should only be necessary if particular features desired by the
City are not available in their current traffic signal system or if the controller options being
evaluated do not include a central system that fully meets the potential needs of the City.
• Develop a formal communication infrastructure concept. This would include an architecture
plan, concept communication design /routing plan to each major corridor, as well as
communication elements necessary to connect to the central signal office station and other
locations (such as the police) that may need a TMC terminal. This will require interactions with
City Information Technology and potentially other service providers in Pasco.
• Development of a long -range Intelligent Transportation Systems (ITS) plan. This would include a
planning level review of potential locations for ITS devices such as variable message signs, pan-
tilt -zoom (PTZ) surveillance cameras, speed and travel time monitoring, etc.
Deliverable Options (* indicates recommended deliverables assumed in above scope):
*One Meeting in Portland — $1,200
*One Meeting in Pasco (2 KAI staff) — $4,000
Maps /Graphics — City to lead, KAI will provide guidance and red -line markups
*PowerPoint summary with maps /graphics (suitable for council) — $2,000
Summary technical memorandum (draft and final) - $4,000
Project Budget Form
Profeat Number: 12839
Project Name: Paaw Signal Mal Plan
Project Manager: SMQ
Date: 8/232012
LABOR ESTIMATE
Rata rocks, 2012
Reimbursables Multiplier 1.00
Consultant Multiplier'. 1.00
aview 2 2 4 8 $1,064
wmm 2 2 $266
t plan 4 10 1 70 25 $3,31$
t plan B 10 8 24 53,504
PDX q q 3 11 $1,519
Olen 1 2 A 7 $888
rkups 2 4 5 $672
ryoinl q 6 6 18 $2,456
e visit 10 12 22 $3,551
6 1.5 $80
2 $391
3 $585
HOURS 35 55 2 t.5 3] 1245 $16,372
Task
Description
us • •�n a
Explanation
am a i
Units
n
1
Communication fee
124.5
Staff R
Rinsm. aeon M
M c
cnnsroona c
cannsv e
euw. rnm. �
ion n
site vlelt& meeting in Pasco from PDX
TARN T
TASK
$21930
fir a
am c
clb o
o r
ran k
ka H
$30600
Signal hardware/wRware recommend 8 implem
Perking
2
$15.00
day
$30.00
5
Airfare
Communications recommend & Implem
$300.00
person
6
Lodging
Maebng wim Pasco staff in
person
7
Meals
1
meals for W.
$50.00
day
City staffing
e
Tube Counts
$950.00
total
9
Graphic ma
$200.00
intaraection
10
OVDe
Prepare summary pawn
$15.00
Intersection
11
Reports
$30.00
Pasco Trip. meeting with slay, council, site
12
Accounting
Senior Review
prolecl Management
TOTAL HO
LABORRATE
5145.74
$13284
5788.86
$63.36
$101.68
$123.87
58050,90
$7,308.20
$373.12
$80.03
E3.76L42
LABOR ESTIMATE
Task
Description
Quantlt
Explanation
Unit Coat
Units
COST
1
Communication fee
124.5
Existing conditions r
$8,00
KAI hour
5996.00
2
Mlleaga
430
site vlelt& meeting in Pasco from PDX
$D510
Outreach on signals and
$21930
3
Mlleege
600
site visit& meeting In Pasco from B01
$0.510
mile
$30600
Signal hardware/wRware recommend 8 implem
Perking
2
$15.00
day
$30.00
5
Airfare
Communications recommend & Implem
$300.00
person
6
Lodging
Maebng wim Pasco staff in
person
7
Meals
1
meals for W.
$50.00
day
City staffing
e
Tube Counts
$950.00
total
9
Graphic ma
$200.00
intaraection
10
OVDe
Prepare summary pawn
$15.00
Intersection
11
Reports
$30.00
Pasco Trip. meeting with slay, council, site
12
Accounting
Senior Review
prolecl Management
TOTAL HO
LABORRATE
5145.74
$13284
5788.86
$63.36
$101.68
$123.87
58050,90
$7,308.20
$373.12
$80.03
E3.76L42
LABOR ESTIMATE
REIMBURSABLE$ ESTIMATE
Item
Description
Quantlt
Explanation
Unit Coat
Units
COST
1
Communication fee
124.5
$8,00
KAI hour
5996.00
2
Mlleaga
430
site vlelt& meeting in Pasco from PDX
$D510
mils
$21930
3
Mlleege
600
site visit& meeting In Pasco from B01
$0.510
mile
$30600
4
Perking
2
$15.00
day
$30.00
5
Airfare
$300.00
person
6
Lodging
$125.00
person
7
Meals
1
meals for W.
$50.00
day
$50.00
e
Tube Counts
$950.00
total
9
Traffic counts (2- person)'
$200.00
intaraection
10
OVDe
$15.00
Intersection
11
Reports
$30.00
12
13
especially f me site Is not low[. 1,601.30