HomeMy WebLinkAbout2012.08.20 Council Meeting PacketAGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. August 20, 2012
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated August 6, 2012.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
To approve General Claims in the amount of $1,941,812.06 ($204,626.10 in the form of
Electronic Fund Transfer Nos. 10896, 10902, 10912, 10926, 11004 and 11019; and
$1,737,185.96 in the form of Wire Transfer Nos. 1234 through 1237 ; and Claim Warrants
numbered 188993 through 189198).
To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non - criminal, criminal and parking) accounts
receivable in the total amount of $194,540.16 and, of that amount, authorize $142,300.71 be
turned over for collection.
*(c) Right -of -Way Dedication for a Portion of Pearl Street and Road 40 (MF #DEED2012 -004):
1. Agenda Report from Dave McDonald, City Planner dated August 15, 2012.
2. Overview Map.
3. Vicinity Map.
4. Right -of -Way Dedication Deed.
To accept the deed from Guadalupe and Elida Gonzalez for a portion of right -of -way for Pearl
Street and Road 40.
(d) Resolution No. 3414, a Resolution approving the 2013 NSP Program Year Allocation and
Annual Work Plan and Amending the 2012 NSP Program Year Work Plan.
1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 15, 2012.
2. Resolution Allocating 2013 NSP Funds and Amending the 2012 NSP Work Plan.
To approve Resolution No. 3414, approving the 2013 NSP Allocations and Annual Work Plan
and amending the 2012 NSP Work Plan.
(e) Resolution No. 3415, a Resolution approving the Program year 2013 Community Development
Block Grant Allocations and Annual Work Plan.
1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 15, 2012.
2. 2013 CDBG Fund Summary and Proposal Summary.
3. Resolution Allocating 2013 CDBG Funds.
To approve Resolution No. 3415, approving the 2013 CDBG Allocations and Annual Work Plan.
(f) Resolution No. 3416, a Resolution amending the 2012 Federal CDBG Allocations and Annual
Work Plan.
1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 15, 2012.
2. 2012 CDBG Fund Summary and Proposal Summary.
3. Resolution Amending 2012 CDBG Allocation and Annual Work Plan.
To approve Resolution No. 3416, amending the CDBG 2012 Allocation and Annual Work Plan.
(g) Resolution No. 3417, a Resolution approving Federal HOME work Plan Allocation for Program
Year 2013.
1. Agenda Report from Angela Pitman, Block Grand Administrator dated August 15, 2012.
2. 2013 HOME Fund Summary.
3. Resolution allocating 2013 HOME Funds.
To approve Resolution No. 3417, approving the 2013 HOME Allocation and Annual Work Plan.
Regular Meeting 2 August 20, 2012
(h) Resolution No. 3418, a Resolution of the City of Pasco, Washington, waiving competitive
bidding requirements for the purchase of City Hall boilers on the basis of an emergency, and
providing for purchase from the single source of supply.
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
August 16, 2012.
2. Quote.
3. Proposed Resolution.
To approve Resolution No. 3418, waiving competitive bidding requirements for the purchase of
City Hall boilers on the basis of an emergency, and providing for purchase from the single source
of supply.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND /OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through July 2012.
(c)
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING
THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(a) Ordinance No. , an Ordinance of the City of Pasco, Washington Repealing Section
2.42.480 "Members of the Same Family."
1. Agenda Report from Lynne Jackson, Human Resources Manager dated August 6, 2012.
2. Proposed Ordinance.
3. Proposed Administrative Order No. 269.
MOTION: I move to adopt Ordinance No. , amending Chapter 2.42 of the Pasco
Municipal Code and, further, authorize publication by summary only.
(b) Resolution No. , a Resolution accepting work performed by A &B Asphalt, Inc., under
contract for the LID #148 — Kurtzman Park Street Improvements, project No. C2- 10- 81 -STR.
1. Agenda Report from Mike Pawlak, City Engineer dated August 15, 2012.
2. Vicinity Map.
3. Resolution.
MOTION: I move to approve Resolution No. accepting the work performed by A &B
Asphalt, Inc., under contract for the LID #148 — Kurtzman Park Street Improvements Project.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(None)
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
Regular Meeting 3 August 20, 2012
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File #...:.
Q Quasi- Judicial Matter
1. 7:30 a.m., Thursday, August 23, 7130 W. Grandridge Blvd — Tri- Cities Visitor & Convention Bureau
Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
2. 5:30 p.m., Thursday, August 23, 710 W. Court Street — Benton - Franklin Community Action Committee
Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
REGULAR MEETING
CALL TO ORDER:
MINUTES
PASCO CITY COUNCIL AUGUST 6, 2012
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Robert Hoffmann, Tom Larsen, Saul
Martinez, Matt Watkins and Al Yenney. Excused: Mike Garrison.
Staff present: Gary Crutchfield, City Manager; Patrick Galloway, Acting City Attorney;
Richard Terway, Administrative & Community Services Director; Rick White,
Community & Economic Development Director; Ahmad Qayoumi, Public Works
Director; Bob Metzger, Police Chief and Mike Pawlak, City Engineer.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated July 16, 2012.
Minutes of the Special Pasco City Council Meeting dated July 23, 2012.
(b) Bills and Communications:
To approve General Claims in the amount of $2,162,849.31 ($273,708.24 in the form of
Electronic Fund Transfer Nos. 10679, 10758, 10802, 10813 and 10824; and
$1,889,141.07 in the form of Wire Transfer Nos. 1222, 1223, 1226, 1227, 1228, 1230
and 1231; and Claim Warrants numbered 188713 through 188992).
To approve Payroll Claims in the amount of $2,195,195.03, Voucher Nos. 44354 through
44569 and 80170 through 80179; and EFT Deposit Nos. 30053207 through 30053798.
(c) Appointment to Regional Hotel/Motel Commission:
To reappoint Vijay Patel (Holiday Inn Express) to a two -year term on the Tri- Cities
Regional Hotel /Motel Commission, term to expire 8/31/14.
(d) US Cellular First Addendum to Communication Site License Agreement:
To approve the First Addendum to Communication Site License Agreement with US
Cellular to install additional antennas on the Road 68 water reservoir and, further,
authorize the Mayor to sign the Addendum.
(e) Professional Services Agreement with Shannon & Wilson — Linda Loviisa:
To approve the Professional Services Agreement with Shannon & Wilson authorizing
engineering services not to exceed $37,000.00 for Linda Loviisa Irrigation Well and,
further, authorize the Mayor sign the agreement.
(f) Resolution No. 3414, a Resolution accepting work performed by Valmont
Northwest, Inc., under contract for the Process Water Reuse Facility Irrigation
Circle Replacement Project No. C7- SR- 2R- 12 -01.
To approve Resolution No. 3414, accepting the work performed by Valmont Northwest,
Inc., under contract for the Process Water Reuse Facility Irrigation Circle Replacement
Project No. C7- SR- 2R- 12 -01.
(g) Resolution No. 3415, a Resolution accepting work performed by
Construction Ahead (dba Pavement Surface Control), under contract for the 2012
Crack Sealing Project No. M3- OV- 3R- 12 -01.
3(a)A
MINUTES
REGULAR MEETING PASCO CITY COUNCIL AUGUST 6, 2012
To approve Resolution No. 3415, accepting the work performed by Construction Ahead
(dba Pavement Surface Control), under contract for the 2012 Crack Sealing Project No.
M3- OV- 3R- 12 -01.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Martinez
seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Watkins presented Certificates of Appreciation for July 2012 "Yard of the
Month" to:
Trinidad and Esperanza Gonzales, 404 N. Cedar Avenue
Barbara Rogers, 1108 Road 36
Kari Rickenbach, 5012 Monrovia Lane
Fernando Maldonado, 4104 Hayden Lane
Mayor Watkins presented a Certificate of Appreciation for July 2012 "Business of the
Month Appearance Award" to:
Pasco Worker Care, 1500 W. Court Street
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Mac Miller, Boise Idaho, addressed Council concerning a rock in Volunteer Park.
REPORTS FROM COMMITTEES AND /OR OFFICERS:
Ms. Francik attended Gov. Gregoire's celebration of the expansion of broadband internet
access to rural communities at the Mid - Columbia Library, the Union Pacific Railroad
Safety Tour and the Franklin County 2060 Fund Affordable Housing Steering Committee
meeting.
Mr. Yenney reported on the Union Pacific Railroad Safety Tour and reminded everyone
to vote in the primary.
Mr. Martinez reported on the Parks and Recreation Advisory Council meeting and
thanked everyone involved with the boat races on the Pasco side of the river.
Mr. Hoffmann reported on the Franklin County Mosquito Control District meeting.
Mr. Larsen reported on the Emergency Medical Services Board meeting.
Mayor Watkins noted one of the Ben - Franklin Transit buses may be retrofitted to run on
electricity.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Ordinance No. 4066, an Ordinance relating to Zoning and Amending PMC Title 25
dealing with Secondhand Stores in C -1 and CBD Zoning Districts.
Council and staff discussed the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4066, amending Title 25 dealing
with secondhand stores in C -1 and CBD Zoning Districts and, further, authorize
publication by summary only. Mr. Martinez seconded. Motion carried unanimously.
Ordinance No. 4067, an Ordinance of the City of Pasco, Washington, Repealing
PMC 3.07.020(E) "Misc. Fees" and amending 8.02.320 "Potentially Dangerous and
Dangerous Animals."
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL AUGUST 6, 2012
MOTION: Ms. Francik moved to adopt Ordinance No. 4067, repealing PMC
3.07.020(E) "Misc. Fees' and amending 8.02.320 "Potentially Dangerous and Dangerous
Animals' and, further, authorize publication by summary only. Mr. Yenney seconded.
Motion carried unanimously.
Ordinance No. 4068, an Ordinance of the City of Pasco, Washington, Amending
Ordinance No. 3968, Authorizing the Initiation of a Petition for Condemnation of
Real Property Necessary for the Construction of the Lewis Street Overpass.
Council and staff discussed the details of the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4068, amending Ordinance No.
3968 which authorizes the acquisition of real property necessary for the construction of
the Lewis Street Overpass and, further, authorize publication by summary only. Mr.
Martinez seconded. Motion carried 5 -1. No — Larsen.
Ordinance No. 4069, an Ordinance of the City of Pasco, Washington Amending
Section 16.06 "Utility Service Requirements for Building Permits."
Mr. Martinez recused himself from this item and left the Council Chambers.
Council and staff discussed the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4069, amending Title 16 dealing
with utility service requirements for development permits and, further, authorize
publication by summary only. Mr. Yenney seconded. Motion carried unanimously.
Mr. Martinez returned to the Council Chambers.
Ordinance No. 4070, an Ordinance of the City of Pasco, Washington, Amending
Section 1.02.080 "Penalties" Establishing the Maximum Amount of Civil
Infractions.
MOTION: Ms. Francik moved to adopt Ordinance No. 4070, amending Section 1.02.080
"Penalties," establishing the maximum amount for civil infractions and, further, authorize
publication by summary only. Mr. Martinez seconded. Motion carried unanimously.
Resolution No. 3416, a Resolution Approving the Capital Improvement Plan for
Calendar Years 2013 -2018.
MOTION: Ms. Francik moved to approve Resolution No. 3416, adopting the Capital
Improvement Plan for fiscal years 2013- 2018. Mr. Yenney seconded. Motion carried
unanimously.
NEW BUSINESS:
Award LID #149 — Kurtzman Park Area 3, Project No. C5- ST- 3A- 12 -61:
Council and staff discussed the details of the LID.
MOTION: Ms. Francik moved to award the low bid for the LID #149 — Kurtzman Park
Area 3 Project to Inland Asphalt Company in the amount of $651,884.65, plus applicable
sales tax and, further, authorize the Mayor to sign the contract documents: Mr. Yenney
seconded. Motion carried by unanimous Roll Call vote.
Powerline Road Design:
MOTION: Ms. Francik moved to approve the Professional Services Agreement with
HDJ Design Group authorizing professional services with respect to the Powerline Road
Design, not to exceed $77,257.25 and, further, authorize the Mayor to sign the
agreement. Mr. Martinez seconded. Motion carried unanimously.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL AUGUST 6, 2012
Reject Bids for 4th Avenue Corridor (Court Street to I -182), Project No. C2- 10 -06-
STR:
Council and staff discussed this issue.
MOTION: Ms. Francik moved to reject all bids for the 4th Avenue Corridor (Court
Street to I -182) Project in as much as all of the bids received significantly exceeded the
Engineer's Estimate and approved project budget. Mr. Martinez seconded. Motion
carried unanimously.
Reject Bids for Process Water Reuse Facility Treatment System Optimization and
Capital Improvements, Project No. C7- SR- 1A- 12 -01:
Council and staff discussed this issue.
MOTION: Ms. Francik moved to reject all bids for the Process Water Reuse Facility
Treatment System Optimization and Capital Improvements Project in as much as all of
the bids received significantly exceeded the Engineer's Estimate and approved project
budget. Mr. Martinez seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mayor Watkins noted community member Rosalio Armijo passed away.
Mr. Hoffmann noted last quarter water usage was up 42% over the same quarter last year
and 4% over 2010. Staff noted with the new water treatment plant in operation the City
has the capacity to handle the demand.
Staff discussed the benefits of the microsurfacing process being used to overlay the
roadways.
Mayor Watkins noted he received a letter from 914 District State Legislators responding to
Council's request that they resolve the medical marijuana issue at the state level.
Mayor Watkins and Mr. Hoffmann reviewed applications and have notified those chosen
for the Annexation Facts Committee, which will have its first meeting this Wednesday.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:58 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 20th day of August, 2012.
!0
CITY OF PASCO
Council Meeting of: August 20, 2012
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
undersigned, d eby certify under penalty of perjury that the materials have been furnished, the
rendered the lab performed as described herein and that the claim is a just, due and unpaid
Agatio gainst the c y and that we are authorized to authenticate and certify to said claim.
A'J�
Duny a Mason, finance Services Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do
hereby certify on this 20th day of August, 2012 that the merchandise or services hereinafter specified have been received:
Check Numbers and 188993 - 189198 In The Amount Of: $1,737,185.96
Electronic Funds Transfers: 1234-1237
In The Amount Of: $ 204,626.10
Electronic Funds Transfers: 10896,10902,10912
(Journal Entries) 10926,11004,11019 Combined total of $1,941,812.06
Councilmember
GENERAL FUND:
Legislative
Judicial
Executive
Police
Fire
Administration & Community Services
Community Development
Engineering
Non - Departmental
Library
TOTAL GENERAL FUND:
Councilmember
SUMMARY OF CLAIMS BY FUND:
STREET
ARTERIAL STREET
STREET OVERLAY
C. D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI MODAL FACILITY
RIVERSHORE TRAIL & MARINA MAIN
SPECIAL ASSESSMNT LODGING
LITTER CONTROL
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
ECON DEV & INFRASTRCTRE
STADIUM /CONVENTION CENTER
GENERAL CAP PROD CONSTRUCTION
WATER /SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAUDENTAL INSURANCE
CENTRALSTORES
PAYROLL CLEARING
LID CONSTRUCTION
PUBLIC FACILITIES DIST
TRI CITY ANIMAL CONTROL
SENIOR CENTER ASSOCIATION
GRAND TOTAL ALL FUNDS:
240.00
15,512.97
6,749.96
18,017.05
3,820.31
71,915.07
3,357.07
1,485.01
26,871.33
1,253.09
149,221.86
0.00
60,822.69
2,879.13
4,991.77
74.85
18,168.30
0.00
17,518.49
309.45
423,544.28
512,154.04
36,191.67
11,414.95
54,006.96
$ 1,941,812.06
AGENDA REPORT
FOR: City Council DATE: August 15, 2012
TO: Gary Crntch*ianager ULAR: August 20, 2012
Rick Terwayve &Community Services
FROM: Dunyele Mas, Services Manag�
SUBJECT: BAD DEBT WRITE -OFF'S /COLLECTION.
1. REFERENCE (S):
Write -off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $194,540.16 and, of that amount,
authorize $142,300.71 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -offs are under
$10 with no current forwarding address, or are accounts in 'occupant" status. Accounts submitted for
collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un- collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY — These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
Amount
Direct
Referred to
Total
Write -offs
Collection
Write -offs
Utility Billing
$
.00
.00
.00
Ambulance
$
51,659.45
20,768.97
.00
Court A/R
$
.00
117,890.00
117,890.00
Code Enforcement
$
580.00
3,286.24
.00
Cemetery
$
.00
.00
.00
General
$
.00
255.50
255.50
Miscellaneous
$
.00
100.00
100.00
TOTAL:
$
52,239.45
142,300.71
194,540.16
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
AGENDA REPORT
FOR: City Council August 15, 2012
TO: Gary Crutchfiel Manager lj f Regular Mtg,: 8/20/12
Rick White, i-
Community & con is Development Director
FROM: David I. McDonald, City Planner
SUBJECT: Right -of -Way Dedication for a Portion of Pearl Street & Road 40 (MF# DEED
2012 -004
I. REFERENCE(S):
1. Overview Map
Vicinity Map
Right -of -Way Dedication Deed
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
8/20: MOTION: I move to accept the deed from Guadalupe and Elida Gonzalez.
for a portion of right -of -way for Pearl Street and Road 40.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A) Guadalupe and Elida Gonzalez are in the process of remodeling and expanding
their home at 4009 Pearl Street. The Gonzalez property currently extends to the
center of both Pearl Street and Road 40.
B) As a part of the permitting process, the Gonzalez's have provided the City with a
dedication deed for right -of -way for Pearl Street and Road 40.
3(c)
After Recording, Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3`d
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 119141205
THE GRANTOR(S), Guadalune B. and Elida Gonzalez by
donation pursuant to RCW 35A.79.010, dedicate, convey and quit claim to
the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the
State of Washington, for the public use, as a public right -of -way and all
interest in the land described as follows:
The south 30 feet and the east 25 feet of the following described
parcel: The south 227 feet of the east 385 feet of the southeast
quarter of the northwest quarter of the southeast quarter of Section
29 Township 9 North range 29 East WM except the west 110.03
feet thereof.
DATED this al day of J I N U- , 2012.
GRANTOR(S)
Owner(s)
STATE OF WASHINGTON)
ss.
County of Franklin
Dedication Deed - I
On this 2i day of J7.tnee , 2012, before me, the
undersigned, duly commissioned and sworn, personally appeared
o!�Itnali 6pR 9 tdarAay -Nlezto me known to be the individual(s)
described above and who executed the within and foregoing instrument as
an agent of the owner(s) of record, and acknowledged to me that
he /she /they signed the same as his/her /their free and voluntary act and
deed, for the uses and purposes therein
mentioned, and on oath stated that he/she /they is /are authorized to execute
the said instrument.
GIVEN under by hand and official seal this day of
-3UP1.-e- , 2012.
�ak;LA14 e// Own /
Print Name: e lGt PI Ci�1Gt h
NOTARY PUBLIC in and for the State of Washington
Residing at: Wt&t 2f cA(a 0,
My Commission Expires: OLO Ast �'5 0/
Nota: ashin gublic
State of ton ANGELA PITMAN
MY COMMIN EXPIRES
Augus 015
Dedication Deed - 2
AGENDA REPORT
FOR: City Council Date: August 15, 2012
TO: Gary Crutchfiel anager Workshop Mtg.: 08/13/12
Rick White, Regular Mtg.: 08/20/12
Community & conomic Development Director
FROM: Angela R. Pitman, Block Grant Administrator
Community & Economic Development Department
SUBJECT: 2013 Neighborhood Stabilization Program (NSP) Allocation and Annual Work
Plan (MF# BGAP2012 -005)
I. REFERENCE(S):
Resolution allocating 2013 NSP funds and amending the 2012 NSP Work Plan
Il. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
08/20/12: MOTION: I move to approve Resolution No,*34L&f, approving the
2013 NSP Allocations and Annual Work Plan and
amending the 2012 NSP Work Plan.
III. FISCAL IMPACT:
It is estimated that $80,000 in NSP Program Income will be available in 2013
IV. HISTORY AND FACTS BRIEF:
A. On March 15, 2010 Council approved Resolution No. 3220 amending the 2009
NSP Annual Work Plan and Allocation increasing funding to $426,343 and
adding acquisition and rehabilitation activities to the down payment assistance
activity for foreclosed properties. The City utilized these NSP funds to provide
down payment assistance to seven buyers of foreclosed homes and purchase three
foreclosed homes for rehabilitation and resale.
B. City Council approved Resolution 3341 in September of 2011 allocating
$357,000 estimated program income from the sale of the three homes purchased
for rehabilitation with NSP funds.
V. DISCUSSION:
A. In program year 2011, the three homes acquired with NSP funds were instead
rehabilitated with HOME funds. One home has been sold to date, and the two
remaining homes are expected to be sold by the end of this program year. The
program income will be shared proportionately between the two funding sources,
therefore, an amendment reducing the 2012 NSP allocation and work plan
approved by Resolution 3341 is proposed as follows:
2012 Amended Activities
Acquisition & Rehabilitation Projects
First Time Homebuyer Assistance
Administration from PI
B. The Annual Action Plan allows use of NSP funds for homebuyer activities
providing down payment assistance and gap financing, and for acquisition and
rehabilitation of foreclosed properties for resale. Program income expected from
the sale of one foreclosed property to be purchased and rehabilitated, will provide
funding to continue the NSP down payment assistance program in 2013. Staff
proposes 2013 NSP activities be funded as follows:
3(d)
Budget
Amended Budget Units
$
253,000.00
$
135,425.00 1
$
77,000.00
$
38,500.00 3
$
27,000.00
$
4,575.00
$
357,000.00
$
178,500.00 4
B. The Annual Action Plan allows use of NSP funds for homebuyer activities
providing down payment assistance and gap financing, and for acquisition and
rehabilitation of foreclosed properties for resale. Program income expected from
the sale of one foreclosed property to be purchased and rehabilitated, will provide
funding to continue the NSP down payment assistance program in 2013. Staff
proposes 2013 NSP activities be funded as follows:
3(d)
2013 Proposed Activities
First Time Homebuyer Assistance
Administration from PI
Budget Units
72,000.00
$ 8,000.00
$ 80,000.00 7
RESOLUTION NO. SZ414
A RESOLUTION APPROVING THE 2013 NSP PROGRAM YEAR ALLOCATION
AND ANNUAL WORK PLAN AND AMENDING THE 2012 NSP PROGRAM YEAR
WORK PLAN
WHEREAS, the Neighborhood Stabilization Program (NSP) is authorized under Title III
of the Housing and Economic Recovery Act of 2008 (HERA), administered by the US
Department of Housing & Urban Development (HUD), and subject to both CDBG and HOME
regulations for the purpose of stabilizing neighborhoods negatively affected by foreclosures and
abandoned properties, and
WHEREAS, the City of Pasco expects to receive $80,000 in program income from the
sale of one foreclosed homes acquired and rehabilitated with NSP funds for use in 2013; and
WHEREAS, homes purchased with NSP funds were rehabilitated with HOME funds,
and the change in the estimated program income requires an amendment to the 2012 NSP work
plan allocation; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Pasco City Council hereby approves the 2013 Neighborhood
Stabilization Program (NSP) Plan work plan allocation as follows:
Proposed Activities
Homebuyer Assistance (Infill and DPA)
Administration from PI
Budget Units
$ 72,000.00 7
$ 8,000.00
$ 80,000.00 7
Section 2. That the Pasco City Council hereby approves amendments to the 2012
Neighborhood Stabilization Program (NSP) Plan work plan allocation as follows:
2012 Amended Activities
Acquisition & Rehabilitation Projects
First Time Homebuyer Assistance
Administration from PI
Budget Units
$ 135,425.00 1
$ 38,500.00 4
$ 4,575.00
$ 178,500.00 5
PASSED by the City Council of the City of Pasco this day of 2012.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
CMC City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT
FOR: City Council Date: August 15, 2012
TO: Gary Crutchfie anager Workshop Mtg.: 8/13/12
Rick White, /1 Regular Mtg.: 8/20/12
Community & conomic Development Director V
FROM: Angela R. Pitman, Block Grant Administrator 00
SUBJECT: 2013 Community Development Block Grant (CDBG) Allocation and Annual
Work Plan (MF# BGAP 2012 -003)
I. REFERENCE(S):
2013 CDBG Fund Summary and Proposal Summary
Resolution Allocating 2013 CDBG Funds
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
8/20/12: MOTION`. I move to approve Resolution No..3415 -, approving the
2013 CDBG Allocations and Annual Work Plan.
III. FISCAL IMPACT
It is estimated that $701,986 total CDBG funds from the annual entitlement of $580,000
and $121;986 of prior year funds reprogrammed for use in 2013 will be available.
IV. HISTORY AND FACTS BRIEF:
A. A Request for Proposals for 2013 CDBG funds was published in the Tri-City
Herald and Tu Decides Hispanic newspapers in May. Seventeen (17) requests were
received totaling $2,816,091. Approximately $701,986 will be available for funding
2013 activities.
B. The Planning Commission held public hearings and discussion on June 21 and
July 26, 2012. The public hearings solicited public comment on any application for
funding, or reallocation for the City of Pasco 2013 Community Development BIock
Grant (CDBG) Program. At the public hearings, Seventeen (17) presentations were
made relating to proposed activities.
V. DISCUSSION
A. Staff presented recommendations for funding at the July 26, 2012 Planning
Commission meeting. The Planning Commission recommended approval of staff
funding recommendations as presented.
B. There is always some question regarding funding levels approved by Congress.
Actual available funding for these FY 2013 activities will remain in question until
the early part of 2013 when the allocation is made. If funding levels are lower than
estimated, activity funding may need to be reallocated accordingly.
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Attachment 2
Page 1
CITY OF PASCO
2013 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 20, 2012
CDBG Program Administration — Requested: $120,000
Approved: $116,000
Plan, administer and deliver housing and community needs, ensure compliance with
local, state and federal rules, regulations and laws, and provide for the successful
delivery of programs that primarily benefit low to moderate income people.
Planning and Administration is capped at no greater than 20 %.
Civic Center -Youth Recreation Specialist — Requested: $ 37,500
Approved: $20,000
Provide a portion of the salary and benefits for recreation specialist at the Youth
Civic Center. This facility's program is to provide recreation programs for youth at
risk and families in low -to- moderate income Census Tract (202).
Public services are capped at no greater than 15% of current entitlement plus prior
year program income.
Martin Luther King Community Center Recreation Specialist —
Reguested: $37,500
Approved: $20,000
Provide a portion of the salary and benefits for recreation specialist at the Martin
Luther King. This facility's program is coordinated with the YMCA, Salvation
Army and Campfire USA, who all collaborate to provide education and physical
activities to at risk school age, youth, and families in Census Tract (201).
Public services are capped at no greater than 15% of current entitlement plus prior
year program income.
Senior Citizen's Center Recreation Specialist — Requested: $ 37,500
Approved: $30,000
Portion of the salary and benefits for recreation specialist to oversee and operate
program at Pasco's senior center. This facility's program provides supervision and
leadership necessary for programs serving the elderly of Pasco with support
services, nutrition, health and living skills support.
Public services are capped at no greater than 15% current entitlement plus prior year
program income.
Attachment 2
Page 2
CITY OF PASCO
2013 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 20, 2012
Anti -Gana Prevention/Intervention Program — Requested: $1,365,583
Approved: $0
Establish relevant anti -gang prevention programs to meet the needs of low- income
gang/anti -gang members and their families in the ecommunity.
New public service activity, funds requested exceed the public service cap.
Youth Organic Farmers /Produce Coop — Requested: $ 24,704
Approved: $0
Provide start-up funds for organic farmers Youth Co -op. USDA certified organic
producers on donated land, funds wil be used for planting to harvest. Products will
be sold on the open market and to independent food stores and food chains. Work
with Pasco Commercial Kithen for technical support, marketing
New public service activity, funds requested exceed the public service cap.
7 Pasco Specialty Kitchen — Requested: S 65,000
Approved: $50,000
Continue operations of the Pasco Specialty Kitchen, a certified commercial
incubator kitchen. By providing technical support to small food - related businesses
the Pasco Specialty Kitchen improves their success rate by helping them to establish
and achieve their goals. In consideration for technical assistance, the startup
businesses agree to make jobs created available to low -to- moderate income persons
in Pasco (Census Tract 202).
Downtown Facade Improvement (2 facades) — Requested: $ 60,000
Approved: $0
Support downtown businesses with fapade improvements (Census Tract 202).
It is estimated that 2 business will be assisted with fagade improvements.
Catholic Family Volunteer Chore Services (7) — Requested: $ 4,000
Approved: $3,986
Provide minor ADA accessibility remodels, repairs and construct wheelchair ramps
for very low to low income households. This population includes elderly and
disabled (City- wide).
It is estimated that 7 elderly households, typically very low income, will be assisted.
Attachment 2
Page 3
CITY OF PASCO
2013 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 20, 2012
10 Boys & Girls Club - Renovations and ADA Accessibility — Requested: $155,800
Approved: $0
Renovate the learning center and office area which is the last area of the building
that remains to be improved.
11 AmeriCorps Kurtzman Park Splash Pad (wading pool replacement) —
Requested: $101,504
Approved: $0
Replace inoperable wading pool in Kurtzman Park with a new Splash Pad.
12 Code Enforcement Officer — Requested: $ 48,000
Approved: $48,000
Provide partial salary for one of three code enforcement officers to help improve
neighborhood appearance and for compliance with rules and regulations dealing
with homeowner needs in primarily low to moderate income neighborhoods (Census
Tracts 201, 202, 203 and 204).
13 ADA Improvements — Requested: $250,000
Approved: $0
Retrofit handicap access ramps for disabled persons with ramps that meet current
ADA accessibility codes.
Handicap ramps retrofit city -wide
14 Community Housing Improvement Minor Rehab Program —
Requested: $50,000
Approved: $50,000
Minor household repairs, energy efficient upgrades and hazardous material removal
for low to moderate income households.
Recommend this project for minor rehabilitation/repair for those with housing costs
over 30% of monthly income, and income below 50% AMI.
Attachment 2
Page 4
CITY OF PASCO
2013 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 20, 2012
15 Homebase Affordable Housing — Requested: $150,000
Approved: $0
Purchase a four plex in Pasco for the purpose of providing affordable housing for 4
low /very low income families with small children who are otherwise unable to attain
suitable housing.
Recommend this project for acquisition affordable housing for those below 50%
AMI move forward to secure non -CDBG funding to complete the project.
16 ACS Kurtzman Park Spray Park (swimming pool replacement) —
Requested: $250,000
Approved: $250,000
Replace swimming pool in Kurtzman Park with a new Splash Park.
17 LID Assistance LID #149 — Requested: $ 99,000
Approved: $114,000
Pay special assessment for LID #149 low- income households.
RESOLUTION NO.
A RESOLUTION approving the Program Year 2013 Community Development Block
Grant Allocations and Annual Work Plan.
WHEREAS, staff has prepared the Program Year 2013 Annual Work Plan for activities
totaling $701,986 from entitlement ($580,000) and prior year reallocations ($121,986); Now,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Pasco City Council hereby approves the Annual Work Plan as
follows:
Activity
CDBG Program Administration
Civic Center -Youth Recreation Specialist
Martin Luther King Community Center Recreation Specialist
Senior Citizen's Center Recreation Specialist
Pasco Specialty Kitchen
Catholic Family Volunteer Chore Services
Community Housing Improvement Minor Rehab Program
LID Assistance LID #149
Kurtzman Park Spray Park
Code Enforcement Officer
TOTAL
PASSED by the City Council of the City of Pasco this
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
City Clerk
Funding
116,000
20,000
20,000
30,000
50,000
3,986
50,000
114,000
250,000
48,000
701,986
day of 2012.
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT
FOR: City Council Date: August 15, 2012
TO: Gary Crutchfie Manager Workshop Mtg.: 8/13/12
Rick White, ��( Regular Mtg.: 8/20/12
Community & conomic Development Director 1" `'
FROM: Angela R. Pitman, Block Grant Administrator OP
SUBJECT: 2012 Community Development Block Grant (CDBG) Allocation and Annual Work
Plan Amendment 2 (MF# BGAP 2012 -006)
I. REFERENCE(S):
1. 2012 CDBG Fund Summary and Proposal Summary
2. Resolution Amending 2012 CDBG Allocation & Annual Work Plan
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
8/20/12: MOTION: I move to approve Resolution No 41(a, amending the CDBG
2012 Allocation and Annual Work Plan.
III. FISCAL IMPACT
Reprogram $230,849 in 2012 CDBG Funds
IV. HISTORY AND FACTS BRIEF:
A. In accordance with the Citizen Participation Plan, changes in funding greater than 10%
of the annual entitlement, or changes to the scope, purpose or intended beneficiaries of
the annual action plan requires an amendment to the annual action plan to be approved
by City Council and HUD.
B. On September 6, 2011 Council passed Resolution 3339 approving 2012 CDBG
Program Year grant allocations and annual work plan. On December 19, 2011 Council
approved Amendment 1 to the Annual Action plan through Resolution 3364 cancelling
the Eastside Community Park Project and reallocating funds to Kurtzman LID #149
for construction and ADA ramp retrofit projects.
C. Earlier this year CDBG funds were requested for the 4m Avenue Corridor
Improvement Project and additional funds were requested for the Kurtzman Park LID
#149.
V. DISCUSSION:
A. At the July 26, 2012, Planning Commission Meeting, the Planning Commission
recommended approval of the proposed Resolution. This results in three activities to
receive reprogrammed funding as follows:
2012 Amended Activity
Increase/
Revised
(Decrease)
Budget
Kurtzman Park Neighborhood Improvements - Phase IV
(CT201 BG2)
$100,000.00
$450,000.00
ADA Accessibility - Handicap Ramp Retrofit
($130,000.00)
$88,240.00
4th Avenue Corridor Improvement Project
$30,000.00
$30,000.00
B. Use of the reprogrammed funds will allow the property owner assessment for LID
#149 to remain as indicated in the preliminary assessment roll. It will also allow the
installation of fencing and landscaping adjacent to a mobile home park primarily
containing low /moderate income households in the 4u' Avenue Corridor Improvement
Project.
3(fi)
Attachment 1 2012.2 CDBG Fund Summary - 08.20.12 Attachment 1
Proposals- Recommendations Page 1
ID
Recipients
ACTIVITY / AGENCY NAME
CITY COUNCIL
APPROVED
PROPOSED
$
969,240
$
APPROVAL
BUDGET
AMENDMENT
City of Pasco - Community
$104,000.00
$104,000.00
$104,000.00
1
& Economic Development
CDBG Program Administration
City of Pasco -
Administrative &
Civic Center -Youth Recreation
$20,000.00
$20,000.00
$20,000.00
2
Community Services
Specialist
City of Pasco -
Administrative &
Martin Luther King Community
$20,000.00
$20,000.00
$20,000.00
3
Community Services
Center Recreation Specialist
City of Pasco -
Administrative &
Senior Citizen's Center
$30,000.00
$30,000.00
$30,000.00
4
Community Services
Recreation Specialist
HomeworkZone - After School
$0.00
7
PowerZone Youth Center
Tutoring /Mentoring Program
City of Pasco - Community
Pasco Downtown Development
$50,000.00
$50,000.00
$50,000.00
8
& Economic Development
Commercial Kitchen
City of Pasco - Community
Downtown Fagade Improvement
$60,000.00
$60,000.00
$60,000.00
9
& Economic Development
(2 fagades)
City of Pasco -
Administrative &
LID 148 Special Assessment
$65,000.00
$65,000.00
$65,000.00
10
Community Services
Assistance
Volunteer Chore Services (12
$4,000.00
$4,000.00
$4,000.00
11
Catholic Family Charities
households)
City of Pasco -
Administrative &
$0.00
$0.00
$0.00
12
Community Services
Eastside Community Park
City of Pasco - Community
$48,000.00
$48,000.00
$48,000.00
14
& Economic Development
Code Enforcement Officer
Kurtzman Park Neighborhood
City of Pasco - Public
Improvements - Phase IV
$350,000.00
$350,000.00
$450,000.00
15
Works
(CT201BG2)
City of Pasco-Public
ADAAccessibility - Handicap
$218,240.00
$218,240.00
$88,240.00
16
Works
Ramp Retrofit
City of Pasco - Public
4th Avenue Corridor
$30,000.00
17
Works
Improvement Project
$969,240.00
$969,240.00
$967240.00
Entitlement (2012 Estimated)
Program Income (2012 Estimated)
Prior Year Reallocations (2008 -2010)
Total Funds Available
Proposals Recommended
SURPLUS /DEFICIT
$
510,000
$
10,000
$
449,240
$
969,240
$
969,240
8/15/2012
CITY OF PASCO
2012.2 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY — AUGUST 20, 2012
1 CDBG Program Administration — Requested: $120,000
Approved: $104,000
CDBG funds are requested to plan, administer and deliver housing and community
needs, ensure compliance with local, state and federal rules, regulations and laws, and
provide for the successful delivery of programs that primarily benefit low to moderate
income people.
Planning and Administration is capped at no greater than 20 %.
2 Civic Center -Youth Recreation Specialist — Requested: $37,500
Approved: $20,000
CDBG funds are requested to provide a portion of the salary and benefits for recreation
specialist at the Youth Civic Center. This facility's program is to provide recreation
programs for youth at risk and families in low -to- moderate income Census Tract (202).
Public services are capped at no greater than 15% of current entitlement plus prior year
program income.
3 Martin Luther King Community Center Recreation Specialist — Requested: $37,500
Approved: $20,000
CDBG funds are requested to provide a portion of the salary and benefits for recreation
specialist at the Martin Luther King. This facility's program is coordinated with the
YMCA, Salvation Army and Campfire USA, who all collaborate to provide education
and physical activities to at risk school age, youth, and families in Census Tract (201).
Public services are capped at no greater than 15% of current entitlement plus prior year
program income.
4 Senior Citizen's Center Recreation Specialist — Requested: $37,500
Approved: $30,000
CDBG funds are requested to provide a portion of the salary and benefits for recreation
specialist to oversee and operate program at Pasco's senior center. This facility's
program provides supervision and leadership necessary for programs serving the elderly
of Pasco with support services, nutrition, health and living skills support.
Public services are capped at no greater than 15% current entitlement plus prior year
program income.
5 Youth Organic Farmers/Produce Coop — Requested: $14,704
Approved: $0
CDBG funds are requested to provide start-up funds for organic farmers Youth Co -op.
USDA certified organic producers on donated land, funds wil be used for planting to
harvest. Products will be sold on the open market and to independent food stores and
food chains. Work with Pasco Commercial Kithen for technical support and marketing.
Economic development assistance is provided as a loan or grant to for - profit business or
microenterprise (with less than five employees) for the purpose of creating permanent
jobs to be held by or available to low- moderate income persons. If the qualifying
recipient is a non - profit, the activity becomes a public service activity for the purpose of
providing job training to low- moderate clientele.
Resolution 1969 Section 2: Except for City Recreation programs, social service programs
are not funded with CDBG.
6 Homeless Prevention Program — Requested: $11,000
Approved: $0
CDBG funds are used to provide 10 low- income households with improvements to their
property at an affordable cost, including health/safety codes and energy effiency
standards improvements (City- wide).
Resolution 1969 Section 2: Except for City Recreation programs, social service programs
are not funded with CDBG.
7 HomeworkZone - After School Tutoring /Mentoring Program — Requested: $35,000
Approved: $0
CDBG funds are used to provide an afterschool tutoring program; mentoring program
with caring responsible adults; and world -view expanding retreats, camps and trips for
high -risk middle school and high school students in danger of dropping out of school,
joining gangs and abusing drugs. Provide support to parents and grandparents in need of
assistance with the youth in their lives.
Resolution 1969 Section 2: Except for City Recreation programs, social service programs
are not funded with CDBG.
8 Pasco Downtown Development Commercial Kitchen — Requested: $65,000
Approved: $50,000
CDBG funds are requested to continue operations of the Pasco Specialty Kitchen, a
certified commercial incubator kitchen. By providing technical support to small food -
related businesses the Pasco Specialty Kitchen improves their success rate by helping
them to establish and achieve their goals. In consideration for technical assistance, the
startup businesses agree to make jobs created available to low -to- moderate income
persons in Pasco (Census Tract 202).
Ongoing activity at Public Facility constructed with CDBG, EDA and NADBANK funds
for the purpose of economic development activities in Pasco's downtown.
9 Downtown Facade Improvement (2 facades) — Requested: $60,000
Approved: $60,000
CDBG funds are requested to support business to continue downtown facade
improvements anticipated for 2012 (Census Tract 202). It is estimated that two business
will be assisted with facade improvements.
10 LID Assistance LID #148 — Requested: $65,000
Approved: $65,000
CDBG funds are requested to pay special assessment for low- moderate income
households located in the LID #148 for low- income households.
11 Catholic Family Volunteer Chore Services (12) —Requested: $4,000
Approved: $4,000
CDBG funds are requested to provide minor household repairs and wheelchair ramps for
very low to low income households. This population includes elderly and disabled. This
year a roof repair program will be added to Volunteer Chore Services activities (City-
wide).
It is estimated that 6 elderly households, typically very low income, will be assisted.
12 New Eastside Community Park — Requested: $300,000
Approved: $230,849
CDBG funds are requested to construct a park and athletic fields to serve the east side of
Pasco. The park will serve neighborhoods that are predominantly low- moderate income.
Athletic fields may also be made available for locally sponsored soccer and football
events to reduce overcrowding at current park facilities.
13 Senior Citizen's Center Kitchen Remodel — Requested: $85,000
Approved: $0
CDBG funds are requested to renovate the Senior Center kitchen. The kitchen is
designed for preparation of foods from scratch and has outdated appliances that no
longer function and in some cases are now obsolete. In this state, it does not meet current
needs. CDBG funds would remove obsolete mixers and steamers, make more counter
space available, provide for larger ovens and replace failing walkin refrigerator and
freezer with energy efficient models reducing energy requirements and providing for
more assured food safety.
The Senior Center Kitchen is used by a single contractor for the meals on wheels
program. The contract is pending renewal and near expiration, negotiations are
underway. Remodel of the kitchen is not expected to occur in 2012.
14 Code Enforcement Officer — Requested: $48,000
Approved: $48,000
CDBG funds are requested to provide fora code enforcement officer to help improve
neighborhood appearance and for compliance with rules and regulations dealing with
homeowner needs in primarily low to moderate income neighborhoods (Census Tracts
201, 202, 203 and 204).
15 Kurtzman Park Neighborhood Improvements - Phase IV (CT201BG2) —
Requested: $450,000
Approved: $450,000
CDBG funds are requested to provide curb, gutter, sidewalk and roadway improvements
in low- income neighborhood (Census Tract 201). This is the construction phase of a
multiple year project.
16 Handicap Ramps - Curb, Gutter, Sidewalk & Roadway Improvements —
Requested: $250,000
Approved: $88,240
CDBG funds are requested to replace areas of public sidewalks with ramp access for the
disabled persons.
17 4`h Avenue Fence/Wall —
Reguested: $30,000
Approved: $30,000
CDBG funds are requested to install a fence in the public right -of -way as part of the 4h
Avenue Street Improvement project providing a barrier for residents of the adjacent
property.
0
RESOLUTION NO. 341 (p
A RESOLUTION AMENDING THE 2012 FEDERAL CDBG ALLOCATIONS AND
ANNUAL WORK PLAN.
WHEREAS, Resolution No. 3339 approving Program Year 2012 Annual Work Plan for
federally- funded Community Development Block Grant (CDBG) activity budget totaling
$981,849 was passed by Council on September 6, 2011; and
WHEREAS, Resolution No. 3364 amending the Program Year 2012 Annual Work Plan
for federally - funded Community Development Block Grant (CDBG) activity budget totaling
$969,240 was passed by Council on December 19, 2011; and
WHEREAS, funds from the ADA Ramp Retrofit project are needed for the Kurtzman
Park Neighborhood Improvement Project and for the 4`" Avenue Corridor Improvement project,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO:
Section 1. 2012 CDBG funds budgeted shall be reprogrammed as follows:
Activity
Funding
CDBG Program Administration
$104,000.00
Civic Center -Youth Recreation Specialist
$20,000.00
Martin Luther King Community Center Recreation Specialist
$20,000.00
Senior Citizen's Center Recreation Specialist
$30,000.00
Pasco Downtown Development Commercial Kitchen
$50,000.00
Downtown Fagade Improvement (2 fagades)
$60,000.00
LID 148 Special Assessment Assistance
$65,000.00
Volunteer Chore Services (12 households)
$4,000.00
Eastside Community Park
$0.00
Code Enforcement Officer
$48,000.00
Kurtzman Park Neighborhood Improvements - Phase IV (CT201BG2)
$450,000.00
ADA Accessibility - Handicap Ramp Retrofit
$88,240.00
4th Avenue FenceMall
$30,000.00
TOTAL
$969,240.00
PASSED by the City Council of the City of Pasco this day of '2012.
CITY OF PASCO:
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
CMC City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT
FOR: City Council Date: August 15, 2012
TO: Gary Crutchfiel tono' nager Workshop Mtg.: 08/13/12
Rick White, Regular Mtg.: 08/20/12
Community & D evelopment Director
FROM: Angela R. Pitman, Block Grant Administrator
Community & Economic Development Department
SUBJECT: 2013 HOME Fund Allocation and Annual Work Plan (MF# BGAP2012 -004)
L REFERENCE(S):
1. 2013 HOME Fund Summary
2. Resolution allocating 2013 HOME funds
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
08/20/12: MOTION: I move to approve Resolution No. 314 171, approving the 2013
HOME Allocation and Annual Work Plan.
III. FISCAL IMPACT
$280,723 from entitlement estimated at $149,723 and program income of $131,000 from
the sale of 2012 acquisition/rehab projects in program year 2013.
IV. HISTORY AND FACTS BRIEF:
A. Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in
1996 making the City eligible for Federal HOME funds. Every three years, during the
renewal cycle member cities are given the opportunity to withdraw from the consortium,
make changes to the cooperative agreement, or select a new Lead Agency. In May 2010,
the City renewed the Agreement through December 31, 2013.
B. Pasco's HOME budgeted funds as of June 30, 2012 through Program Year 2012
is $652,502. The budget amount is approved by Council Resolution each year and
includes HOME entitlement funds and estimated program income anticipated
from acquisition/infill projects. Proposed units of housing that remain to be
completed through program year 2012 with these restricted funds total 36. Any
change to the budgeted amounts below that exceed 10% of the entitlement or
changes the scope of the activity requires preparation of substantial amendment to
the annual action plan in compliance with the Citizen Participation Plan.
Acquisition & Rehab /hrfill Projects
CHDO Set -Aside Acquisition
First Time Homebuyer Ass istance
Owner- occupied Rehabilitation
Rental Rehabilitation
Administration from PI
Contracted/ Reserved/ Units
Budgeted Obligated Application Pending
C. HOME funds are based on need and income eligibility and may be used anywhere
within the city limits, however, neighborhoods designated as priority by Pasco
City Council receive first consideration. Funding is first targeted in the
Longfellow and Museum neighborhoods, then within low- moderate income
census tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those
areas, then they are used as needed within the Pasco City limits for the benefit of
eligible low - moderate income families.
3(g)
$
17;648
$
$
90,294
$
90,294
$
-
4
$
104,000
$
104,000
20
$
347,800
$
80,500
$
267,300
10
$
92,760
$
-
$
92,760
2
$
634,854
$
188,442
$
464,060
36
C. HOME funds are based on need and income eligibility and may be used anywhere
within the city limits, however, neighborhoods designated as priority by Pasco
City Council receive first consideration. Funding is first targeted in the
Longfellow and Museum neighborhoods, then within low- moderate income
census tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those
areas, then they are used as needed within the Pasco City limits for the benefit of
eligible low - moderate income families.
3(g)
V. DISCUSSION:
The City is able to use HOME funds for acquisition and rehabilitation of
vacant/foreclosed properties, or developing vacant property through "infill" new
construction projects. Program income anticipated from the resale of prior year
construction projects in addition to outstanding balances will continue to fund program
activities through 2013. Staff proposes that allocation of anticipated HOME entitlement
funds and program income to the proposed activities as follows:
Aethity
Acquisition & Rehab /Infill Projects
First Time Homebuyer Assistance
Administration from PI
Budget Units
211,623 2
56,000 10
$ 13,100
$ 280,723 12
Attachment 1 - 2013 HOME Fund Summary - 08.20.12 Attachment 1
Proposals- Recommendations Page 1
20 PY2013 DPA $ 56,000.00
$
56,000
$
Staff
$
CITY
21 PY2013 INFILL, ACQUISITION $ 211,623.00
$
211,623
Agency
211,624
PC
211,625
ID
Resolution
ACTIVITY / AGENCY NAME
$
Recommend
$
COUNCIL
$
280,723
Requested
280,724
Recommend
280,725
Amended
APPROVAL
20 PY2013 DPA $ 56,000.00
$
56,000
$
56,000
$
56,000
21 PY2013 INFILL, ACQUISITION $ 211,623.00
$
211,623
$
211,624
$
211,625
22 PY2013 ADMIN $ 13,100.00
$
13,100
$
13,100
$
13,100
$
280,723
$
280,724
$
280,725
PY2013
PY2013
EN ESTIMATED
PI ESTIMATED
RECOMMENDED
SURPLUS /(DEFICIT)
$ 149,723.00
$ 131,000.00
$ 280,723.00
$ 280,723.00
8/15/2012
RESOLUTION NO. 234/�7
A RESOLUTION APPROVING FEDERAL HOME WORK PLAN ALLOCATION
FOR PROGRAM YEAR 2013
WHEREAS, the City of Pasco entered into an Agreement with Kennewick and Richland
in 2010 continuing participation in a Consortium originally formed in 1996 under the Home
Investments Partnership (HOME) Program; and
WHEREAS, the Consortium allows the three cities to be eligible for federal HOME
funds; and
WHEREAS, the City has established a Community Housing Improvement Program
(CHIP); and
WHEREAS, $280,723 is expected to be available from entitlement estimated at
$149,723 and program income of $131,000 from the sale of 2012 acquisition/rehab projects for
Pasco HOME projects in program year 2013, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. 2013 HOME funds received by the City of Pasco shall be allocated to the
Community Housing Improvement Program (CHIP) which operates city -wide. Priority will be
given to neighborhood improvement areas and low- moderate income census tracts as needed for
the activities below:
Activity Budget Units
Acquisition & Rehab/Infill Projects $ 211,623 2
First Time Homebuyer Assistance $ 56,000 10
Administration from PI $ 13,100
$ 280,723 12
PASSED by the City Council of the City of Pasco this day of '2012.
CITY OF PASCO:
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
CMC City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT
FOR: City Council August 16, 2012
TO: Gary Crutchfie , it , anager Regular Mtg.: 8/20/12
FROM: Rick Terway, rector, Administrative & Community Services
SUBJECT: City Hall Boiler Replacement
I. REFERENCE(S):
1. Quote
2. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
8/20: MOTION: I move to approve Resolution No. �_, waiving competitive
bidding requirements for the purchase of City Hall boilers on the
basis of an emergency, and providing for purchase from the single
source of supply.
III. FISCAL IMPACT:
$108,947.00 plus sales tax
IV. HISTORY AND FACTS BRIEF:
V.
A) One of the two boilers at city hall has developed a serious leak in the exchanger,
which is the main component of the boiler. Both boilers are 17 years old, with a
15 year life expectancy.
A) New technology and efficiency suggest we replace both boilers. The cost to
replace one and a second shortly thereafter would exceed the cost of replacing
both at the same time. It is estimated to cost $70,000 to replace one unit and most
likely an additional $70,000 in the next year or so to replace the second unit as
they have equal run times. In addition, the risk of losing a boiler during the
heating season could be costly as we could freeze the roof top units quickly if this
happens at night. The new boilers are more energy efficient, which equates to
cost savings over time and are currently eligible for a rebate which may not be
available in the future. Cost of replacing both units together is $108,947.00 plus
sales tax.
B) This purchase is a sole source due to compatibility with our HVAC control
system and also an emergency (4 -5 weeks lead time to order the boilers) as we are
moving into the heating season.
C) Staff recommends approval of this contract.
3(h)
>Ilo Sheet Metal, Inc.
August 2, 2012
City of Pasco
525 N 3rd
Pasco,WA 99301
Re: New Boilers
Apollo Sheet Metal Inc proposes the following installation.
• Remove existing boilers and dispose.
PO Box 7287
1207 W. Columbia Drive
Kennewick, WA 99336
Ph 509- 586 -1104
Fax 509 - 582 -6590
www.apollosm.com
Install two new Lochinvar Crest High Efficient condensing boilers 1.5 MBH.
• All necessary water piping to tie into existing piping.
All necessary boiler venting through roof.
High and low voltage electrical connections.
• 10 Year limited exchanger warranty one year parts and labor warranty.
• Complete start up and operational check.
Price $ 108,947.00 Plus wsst,Auth
This price does not include glycol.
Any questions please call,
Thanks Gene Batey
An equal opportunity employer
RESOLUTION NO.34I A'
A RESOLUTION of the City of Pasco, Washington, waiving competitive
bidding requirements for the purchase of City Hall boilers on the basis of an
emergency, and providing for purchase from the single source of supply.
WHEREAS, the City has sustained an unforeseen failure of one of the two boilers that
provides heating for City Hall with the likelihood that the second boiler, being the same age and
use, may likewise soon fail with the lead time to order replacement boilers would delay
installation to well into the heating season resulting in a risk of further damage to heating system
components and a loss of heat in City Hall; and
WHEREAS, there is only a single boiler system, the Lochinvar Crest High Efficient
boiler which is compatible with the existing components of the heating system and the electronic
control system within City Hall which is available only through Apollo Sheet Metal, Inc.,
constituting the only clear and legitimate singe source of supply and installation of required
boilers; and
WHEREAS, immediate action is necessary to meet this real and immediate threat to the
proper performance of essential functions of the City, and to avoid material loss or damage to the
City; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. That pursuant to RCW 39.04.280(1), the City Council of the City of Pasco
waives the competitive bidding requirements for the purchase and installation of two (2) new
Lochinvar Crest High Efficient boilers within City Hall; and further to approve the Public Works
Contract Project No. C5- PF- 8R -12 -05 for the purchase and installation of said boilers for City
Hall from Apollo Sheet Metal, Inc., not to exceed $108,947.00 plus sales tax; and authorizes the
City Manager to sign the agreement for such purchase and installation.
PASSED by the City Council of the City of Pasco this _ day of August, 2012.
CITY OF PASCO:
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH JULY 2012
ENDING FUND BALANCE 8,786,623 6,762,489
TOTAL. EXPEND & END FUND BAL 28,855,175 42,314,656
AVAILABLE CASH BALANCE 9,336,518
PERCENTAGE OF BUDGET ALLOCATED FOR 7 MONTHS
$1,650,000 early pay-off 2002 LTGO
These statements are intended for Management use only.
58%
10,886,185 6,000,000
28,268,351 36,371,124
9,478,384
6(b)
YTD
2012
% OF
YTD
TOTAL
% OF
2012
ORIGINAL
ANNUAL
2011
2011
TOTAL
ACTUAL
BUDGET
BUDGET
ACTUAL
BUDGET
ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY
3,470,251
6,200,000
56.0%
3,372,895
6,000,000
56.2%
SALES
5,112,192
8,265,000
61.9%
5,091,107
8,225,000
61.9%
UTILITY
4,772,231
7,751,660
61.6%
4,616,475
7,560,000
61.1%
OTHER
755,077
1,035,000
73.0%
556,941
1,015,000
54.9%
LICENSES & PERMITS
1,178,249
1,093,700
107.7%
1,156,689
1,052,650
109.9%
INTERGOVT REVENUE
1,274,555
1,679,700
75.9%
1,284,441
1,632,200
78.7%
CHARGES FOR SERVICES
2,375,282
4,531,330
52.4%
1,750,527
3,007,750
58.2%
FINES & FORFEITS
471,890
977,200
48.3%
527,707
971,600
54.3%
MISC. REVENUE
427,072
672,245
63.5%
435,598
634,200
68.7%
OTHER FINANCING SOURCES
95,774
138,000
69.4%
61,672
100,000
61.7%
TOTAL REVENUES
19,932,573
32,343,835
61.6%
18,854,052
30,198,400
62.4%
BEGINNING FUND BALANCE
8,922,602
9,970,821
9,414,299
6,000,118
TOTAL SOURCES
28,855,175
42,314,656
68.2%
28,268,351
36,198,518
78.1%
EXPENDITURES:
CITY COUNCIL
68,222
118,807
57.4%
62,153
118,040
52.7%
MUNICIPAL COURT
745,015
1,335,634
55.8%
712,638
1,275,150
55.9%
CITY MANAGER
591,238
951,034
62.2%
516,813
915,410
56.5%
POLICE
6,181,464
11,449,715
54.0%
6,249,818
11,284,368
55.4%
FIRE
2,510,661
4,164,541
60.3%
2,413,026
4,193,418
57.5%
ADMIN & COMMUNITY SVCS
3,671,662
6,456,743
56.9%
3,397,517
5,595,700
60.7%
COMMUNITY DEVELOPMENT
674,635
1,208,878
55.8%
587,050
1,101,400
53.3%
ENGINEERING
724,461
1,514,469
47.8%
737,200
1,193,280
61.8%
MISC. NON - DEPARTMENT
4,233,294-
7,203,966
58.8%
1,900,632
3,545,360
53.6%
LIBRARY
667,900
1,148,380
58.2%
805,319
1,148,880
70.1%
TOTAL EXPENDITURES
20,068,552
35,552,167
56.4%
17,382,166
30,371,006
57.2%
ENDING FUND BALANCE 8,786,623 6,762,489
TOTAL. EXPEND & END FUND BAL 28,855,175 42,314,656
AVAILABLE CASH BALANCE 9,336,518
PERCENTAGE OF BUDGET ALLOCATED FOR 7 MONTHS
$1,650,000 early pay-off 2002 LTGO
These statements are intended for Management use only.
58%
10,886,185 6,000,000
28,268,351 36,371,124
9,478,384
6(b)
AGENDA REPORT
FOR: City Caunci 4
TO: Gary Crutch anager
FROM: Lynne Jackson, iIuman Resources Manager
SUBJECT: Employment of Family Members %V�
I. REFERENCE(S):
1. Proposed Ordinance
2. Proposed Administrative Order No. 269
August 6, 2012
Workshop Mtg.: 8/13/12
Regular Mtg.: 8/20/12
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
8/13: Discussion
8/20: MOTION: I move to approve Ordinance No. , amending Chapter 2.42
of the Pasco Municipal Code and, further, authorize publication by
summary only.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) Chapter 2.42 of the Pasco Municipal Code sets forth basic rules and benefits
applicable to city employees. Many of the provisions of the chapter have been in
place in excess of thirty years. Significant changes have occurred in the world of
employment since the enactment of this chapter. In the case identified in the
proposed ordinance, staff recommends Section 2.42.480 be repealed in favor of a
criteria -based administrative policy regarding employment of family members by the
City.
B) The current Pasco Municipal Code provision exempts the Police and Fire
departments, based on the Civil Service Commission. Unfortunately, the Civil
Service Commission presides principally over the testing of individuals for initial
hiring and for promotion; it does not get involved in the day -to -day management of
the two departments. The kinds of conflicts which can result from employment of
family members in the same department are not avoided by the Civil Service testing
process. However, it is conceivable that one family member could work in one
division of a department and a relative work in another division of the same
department without potential conflict (a heavy equipment operator in the Streets
Division and a secretary in the WasteWater Division would have no likely conflict.)
V. DISCUSSION:
A) It is proposed to repeal Section 2.42.480 [Members of the Same Family] from the
Code. Instead, staff recommends the adoption of a comprehensive and criteria -based
administrative policy which holds all departments, divisions and the City, as a whole,
to the same rules and requirements.
B) Staff contacted twelve other cities of comparable size and determined that all twelve
use an administrative rule rather than a municipal code provision for this matter. The
proposed administrative rule is very comparable to Kennewick's rule.
C) Staff recommends adoption of the proposed ordinance.
8(a)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Repealing Section
2.42.480 "Members of the Same Family"
WHEREAS, repeal of Section 2.42.480 of the Pasco Municipal Code is necessary to
ensure consistency with contemporary policies and practices within the City; and
WHEREAS, nepotism is more appropriately covered by a comprehensive and criteria -
based administrative policy issued by the City Manager which holds all departments and
divisions of the City to the same rules and requirements; and
WHEREAS, an Administrative Order has been prepared to address this policy upon
repeal of PMC 2.42.480, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Section 2.42.480 entitled "Members of the Same Family" of the
Pasco Municipal Code, shall be and hereby is repealed in its entirety.
Section 2. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, at a regular meeting this
day of 2012.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
WAMMIN
11111
11 111
._ .
. ._
._
Section 2. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, at a regular meeting this
day of 2012.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 269
Personnel Policies & Procedures
Subject: Nepotism
Initial Effective Date:
May 1, 2006
Revised
Approved
The following Administrative Order is effective 2012 and replaces
Administrative Order No. 269, dated 5/1/06.
I. PURPOSE:
To ensure that personnel actions are made, and are perceived to be made, objectively and
not as a consequence of or in consideration of family relationships.
II. DEPARTMENTS AFFECTED:
All
III. REFERENCES:
IV POLICY:
A. Immediate family of current city employees or the City Council will not be
employed by the City where:
1. One party would have authority or practical power to supervise, appoint,
remove, or discipline the other;
2. One party would handle confidential material that creates improper or
inappropriate access to the material by the other;
3. One party would be responsible for auditing or evaluating the work of the other;
4. One party occupies a position in the same line of authority;
5. Other circumstances exist that might lead to an appearance of or potential
conflict among the parties or conflict between the interest of one or both parties
and the best interest of the City.
B. For this policy, immediate family members includes: the employee's spouse,
domestic partner, child, step - child, foster child, parent, sibling, brother /sister -in law,
mother /father -in -law, son /daughter -in -law, grandparent, aunt /uncle, or
niece /nephew; person with whom the employee has a romantic /dating relationship;
or other relative who lives in the employee's home.
C. If two employees become related by marriage or involved in a dating relationship or
cohabit and, in the City's judgment, one or more of the potential problems noted
above exist or reasonably could exist, then only one of the employees will be
permitted to remain employed with the City unless reasonable accommodations, as
determined solely by the City Manager, can be made to eliminate the potential
conflict.
1. The decision as to which employee will remain with the City must be made by
the two employees within 30 calendar days of the date they become immediate
family members.
2. If no decision is made during this time, the City reserves the right to discharge
either employee.
3. The City reserves the right to make the discharge decision at any time if
disciplinary action results from a finding of preferential treatment or from
concealment of the relationship by one or both employees.
Administrative Order No. 269 — Nepotism
Page 2
AGENDA REPORT NO. 15
FOR: City Council August 15, 2012
TO: Gary Crutchfie ; ' anager
Ahmad Qayoumi i Works Director
1
FROM: Michael A. Pawlak, City Engineer Regular Mtg.: 08/20/12
SUBJECT: Accept LID #148 — Kurtzman Park Street Improvements, Project #C2- 10- 81 -STR
I. REFERENCE(S):
1. Vicinity Map
2. Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
08/20: MOTION: I move to approve Resolution No. accepting the work
performed by A &B Asphalt, Inc., under contract for the LID
#148 — Kurtzman Park Street Improvements project.
III. FISCAL IMPACT:
LID Construction Fund
Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) On June 6, 2011, Council awarded the LID #148 — Kurtzman Park Street
Improvements project to A &B Asphalt, Inc. for $608,781.98, plus applicable sales
tax.
V. DISCUSSION:
A) The final project construction contract totalled $687,783.50, plus applicable sales
tax.
B) The overage, approximately 13 %, is due to the rebuilding of Cedar Street to
establish proper drainage and tie -ins to existing roadways; the addition of three
cluster mailbox units in lieu of reinstalling existing mailboxes at the request of the
homeowners and the Postmaster; addition of utility services and driveway
approaches at the request of the homeowners; and slight quantity overages due to
estimate variations.
C) As this project is partially financed by LID and preliminary assessments were
based on the pre - construction estimate (lower), staff intends to recommend
appropriate city sources of funds for the overage, rather than increase the final
assessments to homeowners. Those details will be provided at the time of the
final assessment hearing.
D) The work is now complete and staff recommends acceptance of this work..
8(b)
LID 148 - KURTZMAN PARK STREET IMPROVEMENTS
PROJECT# C2 -10 -81 STR -C
VICINITY MAP
N.T.S.
CITY OF
Pasco
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY A &B ASPHALT, INC.,
UNDER CONTRACT FOR THE LID #148 — KURTZMAN PARK STREET
IMPROVEMENTS, PROJECT #C2- 10- 81 -STR.
WHEREAS, the work performed by A &B Asphalt, Inc., under contract for the LID #148
- Kurtzman Park Street Improvements project has been examined by Engineering and has been
found to be in apparent compliance with the applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by A &B Asphalt, Inc., under contract for the LID #148 — Kurtzman Park Street Improvements
project, as being completed in apparent conformance with the project specifications and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 20th day of August, 2012.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
City Clerk
APPROVED AS TO FORM:
Leland B. Ken
City Attorney