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Home My WebLink About2012.08.13 Council Workshop PacketAGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. August 13, 2012 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Civil Service Presentation. (NO WRITTEN MATERIAL ON AGENDA) Presented by Lynne Jackson, Human Resources Manager. (b) Employment of Family Members: 1. Agenda Report from Lynne Jackson, Human Resources Manager dated August 6, 2012. 2. Proposed Ordinance. 3. Proposed Administrative Order No. 269. (c) City Hall Boiler Replacement: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated August 7, 2012. 2. Quote. (d) Kurtzman and Richardson Pool Study: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated August 6, 2012. 2. Pool Study (Council packets only; copy available for review in the Administrative and Community Services office, Pasco Library and on the city's website at www.pasco- wa.gov/citycouncilreport ). (e) 2013 Community Development Block Grant Allocation and Annual Work Plan (MF #BGAP2012 -003): 1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 6, 2012. 2. 2013 CDBG Fund Summary and Proposal Summary- July 26, 2012. 3. Planning Commission Minutes dated 6/21/12 and 7/26/12. (f) 2013 HOME Fund Allocation and Annual Work Plan (MF #BGAP2012 -004): 1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 6, 2012. 2. 2013 HOME Fund Summary. 3. Planning Commission Minutes dated 6/21/12 and 7/26/12. (g) 2013 Neighborhood Stabilization Program Allocation and Annual Work Plan (MF #BGAP2012 -005): 1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 6, 2012. 2. Planning Commission Minutes dated 6/21/12 and 7/26/12. (h) 2012 Community Development Block Grant Allocation and Annual Work Plan Amendment 2 (MF #BGAP2012 -006): 1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 6, 2012, 2. 2012 CDBG Fund Summary and Proposal Summary. 3. Planning Commission Minutes dated 6/21/12 and 7/26/12. (i) Sidewalk ADA Transition Plan: 1. Agenda Report from Gary Crutchfield, City Manager dated August 9, 2012. 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) Workshop Meeting 2 August 13, 2012 6. EXECUTIVE SESSION: (a) (b) (c) 7. ADJOURNMENT REMINDERS: 1. 12:00 p.m., Monday, August 13, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon. (Presenter: Walter McLaughlin, Senior Vice President/SBA Manager of Banner Bank) 2. 10:00 a.m., Tuesday, August 14, Senior Center — Senior Citizens Advisory Committee Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.) 3. 5:30 p.m., Wednesday, August 15 — Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 4. 3:30 p.m., Thursday, August 16, FCEM Office — Franklin County Emergency Management Board Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.) 5. 11:30 a.m., Friday, August 17, Kennewick City Grill — Benton - Franklin Council of Governments Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt,) 6. 10:00 a.m., Saturday, August 18, Downtown Kennewick — Benton Franklin Fair and Rodeo Grand Parade. (MAYOR MATT WATKINS) AGENDA REPORT FOR: City Counci TO: Gary Crutch banager FROM: Lynne Jackson, Vuman Resources Manager SUBJECT: Employment of Family Members %U) I. REFERENCE(S): 1. Proposed Ordinance 2. Proposed Administrative Order No, 269 August 6, 2012 Workshop Mtg.: 8/13/12 Regular Mtg.: 8/20/12 11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 8/13: Discussion 8/20: MOTION: I move to approve Ordinance No. amending Chapter 2.42 of the Pasco Municipal Code and, further, authorize publication by summary only. Ill. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) Chapter 2.42 of the Pasco Municipal Code sets forth basic rules and benefits applicable to city employees. Many of the provisions of the chapter have been in place in excess of thirty years. Significant changes have occurred in the world of employment since the enactment of this chapter. In the case identified in the proposed ordinance, staff recommends Section 2.42.480 be repealed in favor of a criteria -based administrative policy regarding employment of family members by the City. B) The current Pasco Municipal Code provision exempts the Police and Fire departments, based on the Civil Service Commission. Unfortunately, the Civil Service Commission presides principally over the testing of individuals for initial hiring and for promotion; it does not get involved in the day -to -day management of the two departments. The kinds of conflicts which can result from employment of family members in the same department are not avoided by the Civil Service testing process. However, it is conceivable that one family member could work in one division of a department and a relative work in another division of the same department without potential conflict (a heavy equipment operator in the Streets Division and a secretary in the WasteWater Division would have no likely conflict.) V. DISCUSSION: A) It is proposed to repeal Section 2.42.480 [Members of the Same Family] from the Code. Instead, staff recommends the adoption of a comprehensive and criteria -based administrative policy which holds all departments, divisions and the City, as a whole, to the same rules and requirements. B) Staff contacted twelve other cities of comparable size and determined that all twelve use an administrative rule rather than a municipal code provision for this matter. The proposed administrative rule is very comparable to Kennewick's rule. C) Staff recommends adoption of the proposed ordinance. 4(b) ORDINANCE NO. AN ORDINANCE amending Section 480 of Chapter 2.42 "Personnel" of the Pasco Municipal Code. WHEREAS, amendment to Section 2.42.480 of the Pasco Municipal Code is necessary to ensure consistency with contemporary policy and practice: NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Section 2.42.480 entitled "Members of the Same Family be repealed. 2.42.480 MEMBERS OF 01111im''.41MM ''I III Section 2. Nepotism will be covered by a comprehensive and criteria -based administrative policy issued by the City Manager which holds all departments and divisions of the City to the same rules and requirements. This Ordinance shall take effect five (5) days after passage and publication according to law. of PASSED by the City Council of the City of Pasco at a regular meeting this day Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kerr, City Attorney CITY OF PASCO ADMINISTRATIVE ORDERS Administrative Order No. 269 Personnel Policies & Procedures Subject: Nepotism Initial Effective Date: May 1, 2006 Revised Approved The following Administrative Order is effective 2012 and replaces Administrative Order No. 269, dated 5/1/06. I. PURPOSE: To ensure that personnel actions are made, and are perceived to be made, objectively and not as a consequence of or in consideration of family relationships. II. DEPARTMENTS AFFECTED: All III. REFERENCES: IV POLICY: A. Immediate family of current city employees or the City Council will not be employed by the City where: 1. One party would have authority or practical power to supervise, appoint, remove, or discipline the other; 2. One party would handle confidential material that creates improper or inappropriate access to the material by the other; 3. One party would be responsible for auditing or evaluating the work of the other; 4. One party occupies a position in the same line of authority; 5. Other circumstances exist that might lead to an appearance of or potential conflict among the parties or conflict between the interest of one or both parties and the best interest of the City. B. For this policy, immediate family members includes: the employee's spouse, domestic partner, child, step - child, foster child, parent, sibling, brother /sister -in law, mother /father -in -law, son /daughter -in -law, grandparent, aunt /uncle, or niece /nephew; person with whom the employee has a romantic /dating relationship; or other relative who lives in the employee's home. C. If two employees become related by marriage or involved in a dating relationship or cohabit and, in the City's judgment, one or more of the potential problems noted above exist or reasonably could exist, then only one of the employees will be permitted to remain employed with the City unless reasonable accommodations, as determined solely by the City Manager, can be made to eliminate the potential conflict. 1. The decision as to which employee will remain with the City must be made by the two employees within 30 calendar days of the date they become immediate family members. 2. If no decision is made during this time, the City reserves the right to discharge either employee. 3. The City reserves the right to make the discharge decision at any time if disciplinary action results from a finding of preferential treatment or from concealment of the relationship by one or both employees. Administrative Order No. 269 — Nepotism Page 2 AGENDA REPORT FOR: City Counci AUGUST 7, 2012 TO: Gary Crutchfi Manager Workshop Mtg.: 8/13/12 Regular Mtg.: 8/20/12 FROM: Rick Terway, fires r, Administrative ommunity Services SUBJECT: City Hall Boiler Replacement I. REFERENCE(S): 1. Quote II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 8/13: Discussion 8/20: MOTION: I move to approve public works contract, project number C5 -PF- 8R -12 -05 for the purchase and installation of boilers for City Hall from Apollo Sheet Metal Inc., not to exceed $108,947.00 plus sales tax and authorize the City Manager to sign the agreement. III. FISCAL IMPACT: $108,947.00 plus sales tax IV. HISTORY AND FACTS BRIEF: A) One of the two boilers at city hall has developed a serious leak in the exchanger, which is the main component of the boiler. Both boilers are 17 years old, with a 15 year life expectancy. V. DISCUSSION: A) New technology and efficiency suggest we replace both boilers. The cost to replace one and a second shortly thereafter would exceed the cost of replacing both at the same time. It is estimated to cost $70,000 to replace one unit and most likely an additional $70,000 in the next year or so to replace the second unit as they have equal run times. In addition, the risk of losing a boiler during the heating season could be costly as we could freeze the roof top units quickly if this happens at night. The new boilers are more energy efficient, which equates to cost savings over time and are currently eligible for a rebate which may not be available in the future. Cost of replacing both units together is $108,947.00 plus sales tax. B) This purchase is a sole source due to compatibility with our HVAC control system and also an emergency (4 -5 weeks lead time to order the boilers) as we are moving into the heating season. C) Staff recommends approval of this contract. 4(c) )Ilo Sheet Metal, Inc. August 2, 2012 City of Pasco 525 N 3m Pasco,WA 99301 Re: New Boilers • Apollo Sheet Metal Inc proposes the following installation. a Remove existing boilers and dispose. PO Box 7287 1207 W. Columbia Drive Kennewick, WA 99336 Ph 509 - 586 -1104 Fax 509 - 582 -6590 www.apollosm.com • Install two new Lochinvar Crest High Efficient condensing boilers 1.5 MBH. i All necessary water piping to tie into existing piping. i All necessary boiler venting through roof. High and low voltage electrical connections. 10 Year limited exchanger warranty one year parts and labor warranty. • Complete start up and operational check. Price $ 108,947.00 Plus wsst,Auth This price does not include glycol. Any questions please call, Thanks Gene Batey An equal opportunity employer AGENDA REPORT FOR: City Council AUGUST 6, 2012 TO: Gary Crutchfie anager Workshop Mtg.: 8/13/12 FROM: Rick Terway, rector, Administrative & nity Services SUBJECT: Kurtzman and Richardson Pool Study I. REFERENCE(S): 1. Pool Study (Council packets only; copy available for review in the Administrative and Community Services office, Pasco Library and on the city's website at http: / /www.pasco -wa. og v/citycouncilreports II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 8/13: Discussion III. FISCAL IMPACT: See discussion below. IV. HISTORY AND FACTS BRIEF: A) Both Kurtzman and Richardson pools have exceeded their life expectancy. The pools were originally built in the late 60's and mechanicalibuilding renovations took place in the 80's. The buildings have been modified from an open (side wall) venting to a vent location at the top of the walls. Plumbing and electrical failures have occurred over time and resulted in rerouting them along walls and ceilings. Diving boards were removed due to new depth requirements, which limit the activities offered. Richardson Pool had major pump failure and will remain closed for the remainder of 2012. B) Both facilities have major issues with their filtration systems and do not meet current health department standards for the number of turnovers (water cleanliness) required. Piping systems would have to be replaced and new filter systems installed to bring them up to code. New health department requirements call for an ADA lift to be stationed on the deck of each facility. Both buildings are in need of major repairs such as roof replacement and the outside doors are failing (rusting out). The decks and tanks also need to be replaced. V. DISCUSSION: A) Water Technology Inc. (WTI) was retained to study the two pools and has determined that they in fact have met their useful life and then some. In addition, the current configuration, a basic rectangle tank, does not offer the amenities that are expected at today's facilities, such as zero depth entry, spray toys and water slides. B) The consultant offers the following four options: a. Replace existing facility $1.1 to 1.3 million / pool b. Replace with upgrades, slide, wading pool $2.2 to 2.6 million / pool c. Replace with upgrades, Zero depth, lazy river $3.1 to 3.9 million / pool d. Replace with spray park $ .3 to .6 million / pool (A detailed description is in the attached study from WTI.) 4(d) C) With each upgrade, operational costs increase with the additional volume of water and activity areas to guard. Conversely, a spray park does not need to be staffed and can offer a broad range of activities for all ages. Chart below shows a snapshot of operational cost for pools. D) Swimming lessons would be affected by replacing each pool with a spray park, however some adjustments could be made at Memorial Pool to increase the number of lessons offered. This would not entirely make up for the loss of the two smaller pools since there is limited shallow water area at Memorial Pool. E) At the August Parks and Recreation Advisory Council meeting the board supported not repairing the current pools and suggested that the neighborhoods be involved in the future planning process. Staff has requested funding for the spray park replacement option for both facilities in the current Capital Improvement Plan. F) Staff requests Council review proposed options and provide any direction deemed appropriate. Swimming lesson revenue /cost Memorial Pool Kurtzman /Richardson 2010 2011 2010 2011 Operational costs $165,378.00 $166,532.00 $97,127.00 $97,805.00 Revenue (gate /locker) $82,528.00 $73,760.00 $6,155.00 $7,000.00 Net cost of operations $82,850.00 $92,772.00 $90,972.00 $90,805.00 Attendance 31,232 25,718 6,154 6,600 Cost per user $2.65 $3.61 $14.78 $13.76 Swimming lesson revenue /cost Lesson revenue $25,792.80 $17,195.00 Lesson cost $35,600.00 $21,400.00 Net income (loss) ($9,807.20) ($4,205.00) Kurtzman and Richardson Pool Evaluations Pasco, Washington July 05, 2012 V4V T'' Wisconsin Texas 100 Park Avenue 3010 LBJ Freeway P.O. Box 634 Ph. 1,923.887.7375 Suite 9205 Ph. 1.972,919.6122 W A T e P T E C H N O L O G Y I N C. Beaver Dam, WI 53918 Fx. 1,920.887,7999 Dallas, TX 75234 Fx. 1.972.919.6120 Nww. wtiworld. Dom Pi TABLE OF CONTENTS Introduction.............................................................................. ..............................3 Methodology........................................................................... ............................... 3 Facts..................................................................................... ..............................3 Observations for Kurtzman and Richardson Swimming Pools ...........................4 KurtzmanSwimming Pool: ..................................................................................... 4 PoolStructure ........................................................ ..............................4 Gutter System and Inlets ....................................... ..............................5 RichardsonSwimming Pools .................................................... ..............................6 PoolStructure ........................................................ ..............................6 Gutter System and Inlets ....................................... ..............................7 Kurtzman and Richardson Swimming Pools ............................. ..............................7 MainDrains ........................................................... ..............................7 Pool Deck and Deck Equipment ............................ ..............................7 Exposed Piping and Mechanical Equipment .......... ..............................8 Filtration and Chemical Treatment ......................... ..............................8 Pool Water Heating Systems ................................. ..............................9 Pool Water Heat Retention Blankets ..................... ............................... 9 Bathhouse and Changing Rooms .......................................... ............................... 10 Structure................................................................ .............................10 Safety and Code Issues ......................................................... .............................10 Americans with Disabilities Act Requirements ..... ............................... 10 Washington Department of Health code requirements ........................ 10 Title XIV — The Virginia Greame Baker Act .......... ............................... 11 Conclusions.......................................................................... ............................... 12 Recommended Improvements .............................................. ............................... 12 Recommendations ................................................................ .............................13 Improvement Options .............................................................. .............................14 StrategyA ........................................................... ............................... 14 StrategyB ........................................................... ............................... 14 StrategyC ............................................................. .............................15 Appendix A — Intergenerational Pool Usage ......................... ............................... 16 Appendix B — Pool Condition Images .................................... ............................... 28 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING Pasco Washington Kurtzman and Richardson Pool Evaluations Introduction The purpose of this facility evaluation is to review the existing conditions of the Kurtzman and Richardson outdoor swimming pools. Investigation consisted of visual examination of the pools and their mechanical equipment, including exposed piping, filters, chemical feed and control systems, deck area and changing facilities. The report summarizes the present condition of the swimming pool and addresses immediate concerns. Recommendations are provided; each recommendation is given a level of priority and a cost range. Methodology The pool evaluation consisted of on -site visual inspection of the pool shell, pool finishes, deck equipment, gutters, exposed piping, filters and chemical feed systems. Original pool construction drawings were not available and were not reviewed. The review was conducted on June 8, 2012 by Douglass Whiteaker of Water Technology, Inc. in unison with Rick Terway and Dan Dotta from the City of Pasco. The pools were filled with water and the systems operational. The wading pool at Kurtzman appears to have been decommissioned several years in the past. Facts The Kurtzman and Richardson Swimming Pools where reportedly constructed in the mid 1960 have and served Pasco when the population was in the 20,000 person range. These pools appear to have been created with identical plans customized for each site. The Kurtzman Swimming Pool still has a wading pool located in close proximity that was closed for usage several years ago. The Richardson Swimming Pool looks like it had an identical configuration for a remote wading pool that was removed and a new playground installed at that location. The pool systems were reported to have been renovated in the 1980's to the present system of a vacuum DE filters. The pools were primarily used for recreational swimming by neighborhood and community users. The fan shaped swimming pool has a broader shallow end that is three feet of depth and a narrower deep end that is nine feet of depth. (Photo 1) The original construction documents were not available to be reviewed but it was common at the time these pools were constructed that the deep ends of each of these pools contained a diving board. These diving boards have long been removed since the water depths and floor profile would no longer be code compliant. Each of these pools utilizes gas chlorine for their primary sanitizer that is stored in a separate room. The pool dimensions are 60 feet in length and the sallow end is 40 feet wide and the deep end is 20 feet in width. The surface area of the pool is approximately 1800 SF, has a perimeter of 182 LF and contains approximately 106,000 gallons of water. W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 0 The wading pool at Kurtzman has been taken out of service and now represents a fenced in concrete area that should be removed. (Photo 2) Each of these facilities is supported by an enclosed rectangular bath house that was a typical design for the era. This configuration had a center entry with a guard zone in the center and on each side flanking the entrance and guard area are separate for gender specific change areas for the men's and women's changing rooms.(Photos 3 -5) On the side most adjacent to the deep end is the mechanical room that contains the circulation and filtration system. The changing facility has rest room and shower areas in each of the respective locker rooms. It would have been common design practice during the time period that these facilities were constructed, that the buildings would have been constructed without an enclosure. It appears that the roofs were added at a later date and provisions for daylight harvesting and natural ventilation added at that time. The entry appears to have been modified from more of an open fence style gate to an enclosed door entry that was accomplished with the roof was installed. The swimming pools are designed to have the pools in the center of a concrete deck area that is surrounded by s security fence. The pools are then positioned on the edge of a park to make it convenient for street parking for vehicles or dropping users off to enjoy the pool. These pools have served the community well of the years and the maintenance staff has done an excellent job keeping them operational with continually deteriorating conditions. These pools have long out lived their market appeal to what today's aquatic user desires for an outdoor pool facility. Observations for Kurtzman and Richardson Swimming Pools Kurtzman Swimming Pool: Pool Structure The Kurtzman pool is a fan shaped configuration, with a shallow end and a narrower deep end. The pool is a cast -in -place concrete shell with a painted finish and perimeter open trough stainless steel gutter and wall inlet return system. The gutter return tube failed sometime in the past and a single stainless steel distribution pipe was welded on which delivers water to the deep end. This tube was cut in several placed to provide some level of distribution. (Photo 6) The pool's depths range from 3' -0" at the shallow end to 9' -0" at the deep end. The pool was originally constructed in the 1960's. The 1980 modifications reduced the pool's depth and eliminated the previous cast iron plumbing which was replaced with PVC. The drain piping that was installed during this renovation has been problematic and does not flow with adequate volume to keep up with the required pump flow. The pool structure appears sound, but there are numerous cracks and interior surface has been treated several times with caulking and grouting that appear to have become unbounded. The swimming pool has a bather capacity of 120 by pool surface area calculations. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING • Cracks were observed in the pool shell. The major cracks are located in three locations: the wall where the stainless steel gutter intersect, at the base of the pool walls, and at the transition point between shallow and deep water: • Walls joint under the stainless steel gutter: This is a natural place where there are often structural cracks due to the junction of two dis- similar materials. This area often requires annual repair until a major renovation is required to make this area water proof. • Base of pool walls: The intersection of the floor and wall of the pool exhibits a crack around the perimeter of the pool. This crack corresponds with the joint between the existing pool concrete. This crack is likely cosmetic in nature. o Transition point: The crack extends across the width of the pool at the break point to the deep portion of the pool. This crack is most likely located at the joint between old and new concrete. This crack is likely to be cosmetic in nature. • There is extensive spalling of the pool's surface in the shallow end. This appears to be limited to the pool's interior finish. • The stainless steel gutter needs considerable renovation. There are numerous fissures where users could cut themselves on the metal and the entire gutter system is rusted and could require welding to keep in operation. • The pool's painted finish exhibits extensive deterioration. • The pool's main drains appear to have been modified with VGBA compliant Aqua Star Drain grates. Gutter System and Inlets The pools gutter system consists of a generation one open trough stainless steel perimeter gutter with a single dropout. The inlet return system is located on the walls of the pool gutter has failed. The repair solution would not meet Washington State Health Code requirements. This "temporary" fix has been to weld a 3 inch stainless steel pipe to the gutter converter and then direct the flow to the floor of the pool. (Photo 6) 1 believe this has caused some short circuiting or the flow with the main drain and additional slices have been added to the stainless steel pipe to divert flow to other zones of the pool. The gutter system is in poor condition, with damage to the perimeter wall interface and to the gutter itself. The gutter surface has been painted for cosmetic reasons and this could potentially be a slip and fall area. The open trough gutters are not recommended due to the potential of foot entrapment and damage to leg joints. • No perimeter distribution system • The metal fractures that could cut users. (Photo 7) • The perimeter gutter and main drain piping is 4" schedule 40PVC with a 125 gpm capacity at 3 ft /sec and 220 gpm at 6 ft/sec velocity. • The pool inlet return piping is 3" schedule 40 PVC with a 180 gpm capacity at 8 ft /sec velocity W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING [1 • The gutter surfaces are painted which could cause slip and fall. (Photo 7) • Open trough is potentially dangerous. (Photo 7) Richardson Swimming Pool: Pool Structure: The Richardson pool is a fan shaped configuration identical to the Kurtzman pool with a shallow end and a narrower deep end. (Photo 8) The pool is a cast -in -place concrete shell with a painted finish and perimeter open trough stainless steel gutter and wall inlet return system. The gutter return tube has perimeter inlets space at approximately 20 LF around the pool. The pool's depths range from 3' -0" at the shallow end to 9' -0" at the deep end. The pool was originally constructed in the 1960's. The 1980 modifications reduced the pool's depth and eliminated the previous cast iron plumbing which was replaced with PVC. The pool structure appears sound, but there are numerous cracks and interior surface has been treated several times with caulking and grouting that appear to have become unbounded. The swimming pool has a bather capacity of 120 by pool surface area calculations. • Cracks were observed in the pool shell. The major cracks are located in four locations: the wall where the stainless steel gutter intersects, at the base of the pool walls, and at the transition point between shallow and deep water: (Photo 9) • Walls joint under the stainless steel gutter: This is a natural place where there are often structural cracks due to the junction of two dis- similar materials. This area often requires annual repair until a major renovation is required to make this area water proof. • Base of pool walls: The intersection of the floor and wall of the pool exhibits a crack around the perimeter of the pool. This crack corresponds with the joint between the existing pool concrete. This crack is likely cosmetic in nature. • Transition point: The crack extends across the width of the pool at the break point to the deep portion of the pool. This crack is most likely located at the joint between old and new concrete. This crack is likely to be cosmetic in nature. • Shallow end Floor: The crack extends across the width of the pool. This crack has the character to be an active structural crack. • There is extensive spalling of the pool's surface in the shallow end. This appears to be limited to the pool's interior finish. • The stainless steel gutter needs considerable renovation. There are numerous fissures where users could cut themselves on the metal and the entire gutter system is rusted and could require welding to keep in operation. • The pool's painted finish exhibits extensive deterioration. tAdr %J, W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 7 • The pool's main drains appear to have been modified with VGBA compliant Aqua Star Drain grates. Gutter System and Inlets The pools gutter system consists of a generation one open trough stainless steel perimeter gutter with a single dropout. The inlet return system is located on the walls of the pool gutter is still functioning as designed. The gutter system is in poor condition, with damage to the perimeter wall interface and to the gutter itself. The gutter surface has been painted for cosmetic reasons and this could potentially be a slip and fall area. The open trough gutters are not recommended due to the potential of foot entrapment and damage to leg joints. • The metal fractures that could cut users. • The perimeter gutter and main drain piping is 4" schedule 40PVC with a 125 gpm capacity at 3 ft /sec and 220 gpm at 6 ft/sec velocity. • The pool inlet return piping is 3" schedule 40 PVC with a 180 gpm capacity at 8 ft /sec velocity • The gutter surfaces are painted which could cause slip and fall. • Open trough is potentially dangerous. Kurtzman and Richardson Swimming Pools: Main Drains The pool has two 18 x 18 submerged outlets (main drains). Visual review of these outlets from the surface revealed that the drain grate covers have been replaced with Aqua Star VGBA compliant drain grates. The pool sumps were not surveyed to determine if the sump is compliant with the VGBA requirements. Other critical VGB evaluation information such as pipe size and location in sump, sump dimension and depths would only be available by draining the pool and field measurement. Pool Deck and Deck Equipment The perimeter decks around the pool are in fair to poor condition. Deck equipment includes 2 grab rails, lifeguard stands, and insulated cove reels. Deck equipment is in acceptable condition. • There are 2 sets of grab rails and recessed steps scheduled for the pool perimeter. This would not be sufficient to comply with the Washington State Health Code. Depth markings were painted on the pool deck; these have deteriorated and are difficult to read. There are no NO DIVING signs which are required by WSHC. • There are no depths markers are on the pool perimeter wall. "No Diving" markers are not provided. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING M • The pools perimeter does not exceed 300 LF, and will require one means of accessibility under the recreation accessibility law. No provisions for accessibility were observed. • There are one movable position lifeguard chairs. • The deck is in very poor condition at both pools with numerous cracks and potential tripping hazards. The pool deck at Richardson is particularly in bad condition and was hollow in a large percentage of the deck. (Photo 10) Exposed Piping and Mechanical Equipment The pool was originally designed with a vacuum sand or vacuum DE filter methodology. Originally there was a deeper surge /filter tank but this was downsized during the renovations in 1980's the original system was replaced with Vacuum Diatomaceous Earth (DE) filtration, the volume of the filter tank also functions as a surge tank. There is a significant amount of extra room in the filter tank.(Photo 11) The DE filters are bundles of 44- 18" by 22" grids. The pool has a filter area of 242 SF. While operational data was not available; the system was operating at 160 gpm providing a filter flow rate of .66 sf /gallon • Piping is PVC. • Piping is not labeled for flow or direction. • Valves are not tagged. • A piping schematic was not posted. • The filtration pump data is missing. • The system has a flow meter. The flow meter does not have 15 times pipe diameter required for proper operation. (Photo 12) • Vacuum and pressure gauges were present but damaged. Filtration and Chemical Treatment • The system has a design flow rate of 160 to 170 gpm and should be 295 gpm • The filtration system has 242 SF of filter area, and is in poor condition. • The system has a calculated filtration rate of .66 gpm /sf. • Based on a 106,000 gallon capacity and a flow rate of 160 gpm, the pools turnover is over 11.0 hours which does not comply with Washington State Health Code requirements. This pool would need to circulate and filter at 295 gpm to comply with the 6 hour turnover rate requirement. The pool uses gas chlorine as its sanitizer and liquid caustic soda for Ph. balance. The pool water chemistry was monitored and controlled through a Kruger and Eckles pool water automatic chemical controller (Photo 15). • The pools chemicals are stored separately. W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING E • The gas chlorine is not in a code compliant room. This room represents a potentially very dangerous set up. (Photo 13, 14 and 15) • There is not adequate safety equipment for the use of gas chlorine. • There is no venting on the liquid caustic container. Pool Water Heating System • The pool heaters are in extremely bad condition and need to be replaced. The room they are located in is not compliant by building code to be placed into operation. There is very little clearance and the room is not properly vented. (Photo 16) • The heat exchanges are in various stages of failure and will need a significant amount of handling to keep operational Pool Water Heat Retention Blankets • The pool water is covered with insulating pool blankets. This is the reason the pools can stay operational with the poor pool heaters. This is a very important feature that more pools around the country could benefit from using. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 10 Bath House Changing Rooms: Structure: The two bath houses are in extremely poor condition these facilities need a major renovation to continue to operate. The underground plumbing that serves these facilities is in final stages of service. The distribution system has failed underground due to the difficulty of seasonally winterizing this facility and much of this has now been re- routed to the ceiling. • The roof of both buildings is in poor condition but the roof on the Kurtzman facility is in imminent danger of failure. There is water ponding on the roof and dripping into the facility through the ceiling and on the exterior of the soffits. (Photos 16 & 17) • The changing room sanitary fixtures are not ADA compliant. • The entire experience in these facilities is very poor Safety and Code Issues Americans with Disabilities Act (ADA) Requirements On September 15, 2010, the President signed into law provisions of the July 23, 2004 ADAAG guidelines applying to recreation facilities. Title II facilities (public entities) have until January 2013 to comply with requirements. Water Technology, Inc.'s ADA evaluation was limited to the pool area only, and did not include site, buildings, access to pool decks, doors, etc. The Kurtzman and Richardson pool does not meet the requirements of ADA in the following areas: • The swimming pool's perimeter does not exceed 300 LF, therefore requiring one accessible means of entry. • The swimming pool lacks a primary means of entry (sloped entry or lift). Washington Department of Health code requirements The Kurtzman and Richardson pools were reviewed for conformance with Washington State Department of Health's Requirements. These pools are non - compliant with the following items: "Depth of water shall be plainly marked at or above the water surface on the vertical pool wall and on the edge of the deck, at points of change in the bottom slope, and spaced at no more than twenty five foot intervals... " The swimming pools lack the required markings. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 11 "In all areas of the pool where the water depth is five feet or less, the words "No Diving - Shallow Water" or similar wording to the effect of prohibiting diving or the appropriate international symbol shall be clearly marked on the pool deck with red letters or other contrasting color of at least four inches in height" The swimming pools lack the required markings. "it is recommended that newly constructed general purpose pools have a six hour turnover period..." Both swimming pool's turnover of 11 hours exceeds this recommendation. "All exposed piping should be color coded in accordance with the following table" The swimming pool's piping is not color coded. Title XIV — The Virainia Graeme Baker Act The CAMCC Pool has a pair of submerged outlets. The outlets are considered compliant under the VGB requirements. The submerged outlets been replaced with a cover with the ASME A 112.19.8 -2007 markings or checked for full compliance with the law. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 12 Conclusions The Kurtzman and Richardson Pools have been maintained and cared for to resolve major operational issues but not renovated to be compliant with current codes or especially to inspire usage base on what todays pool user is requesting. Additional challenges to the pool's continued usefulness stem only partially from its condition, but also from evolved program and safety requirements, including: • Pool size necessary to support program requirements. • Washington State Department of Health requirements. • ADA Requirements Recommended Improvements Each proposed improvement is typically assigned a priority level, which determines the importance of the repair /improvement. The priority level is assigned to an improvement based on the following: priority, time frame, and assessment criteria. • Priority One A. Time Frame: immediate to one year. B. Assessment Criteria: deterioration of structures; health and human safety deficiencies; Washington Department of Public Health Code compliance; maintenance items that will reduce future maintenance; maintenance improvements that can be performed by maintenance. • Priority Two A. Time Frame: one to two years. B. Assessment Criteria: repairs that will be required in the near future; improvements that will reduce or eliminate future maintenance; Washington Department of Public Health Code compliance; maintenance improvements that can be performed by maintenance. • Priority Three A. Time Frame: one to four years. B. Assessment Criteria: improvements that will improve the performance of the facility. • Priority Four A. Time Frame: one to six years. B. Assessment Criteria: Improvements that provide greater enjoyment to the patrons. Due to the distressed nature of the Kurtzman and Richardson pools, repairs necessary to restore the pools to a minimally operative condition are extensive and are all a Priority 1. W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 13 The following are recommended options for an individual renovation for each facility. At the end of this process the community would have a brand new 1960's style pool with current technology associated with each recommendation is a budget opinion of probable cost, which includes costs such as fees, testing and contingencies. Note that the recommendations do not include the costs associated with general demolition and clean up, site work or site repairs, or building modifications. Recommendations W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING Priority Probable Cost Range SP -1 Renovate bath house to include new 1 $335,000 — 400,000 roof, ventilation system, interior finishes and sanitary fixture updates SP -2 Revise fencing to include some lawn 1 $10,000 — 20,000 sun turf. SP -3 Revise pool turnover time, includes 1 $160,000 — 190,000 replacing pool gutter system with combined gutter / return system (Providing handhold) SP -4 Replace pool piping to meet turnover 1 $30,000 — 50,000 requirements SP -5 Replace pool finish 1 $80,000 — 95,000 SP -6 Replace pool filtration, heating and 1 $185,000 — 225,000 sanitation system SP -7 Replace pool deck and equipment 1 $65,000 — 95,000 SUB - TOTALS $865,000 — 1,075,000 PROJECT COSTS 28% PROJECT COST TOTALS $1,107,200 - 1,376,000 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 14 Improvement Options Based upon the conditions of the existing pools, Water Technology believes that there is very little retained value in the swimming pools, and there is not a significant gain in attraction value. This opinion is based on the cost of recovery of each of the pools vs. the cost of replacement with similar. Three strategies for the rejuvenation of the pool area have been considered. These options represent a potential range of restoration and investment by the community to restore access to recreational swimming to the Kurtzman and Richardson swimming pool neighborhoods. Both concepts have patron capacities identified. These capacities are calculated in accordance with the Washington Department of Health Public Bathing Guidelines as follows: - Shallow Area — 15 square feet per patron - Deep Area — 25 square feet per patron - Diving or Catch Area — 300 square feet per board, three patrons - Additional Area allowance — one additional patron per 50 square feet of deck in excess of minimum, one additional patron per 100 square feet of picnic and play area... Strategy A Revitalize the existing swimming pool, replacing pool perimeter gutter with combined gutter return system, replacing pool piping, finishes and filtration. At this level the community would have a new 1960's pool and very little added entertainment value which would not increase attendance. If the wading pool is removed and replaced with a new spray pad /wading pool. The wading pool depths range from zero to 18 ", the spray pad includes an interactive play structure. As an option to increase interest and participation, a waterslide could be added to the facility, entering into a runnout lane. Anticipated User Capacity: 200 Project Cost Range: Swimming Pool Renovations: $ $1,107K to 1,376K Slide Addition: $ 200K -$250K Wading Pool Area: $ 575K - $650K Deck, Fence & Landscape: $125K -$150K Permits, Fees Contingency: $170K-$200 Total Project Cost Range: $2,177,000 - $2,626,000 Strategy B Replace the existing swimming pool with a new multi - purpose leisure pool. The new pool could have a zero depth entry, activity area for water basketball, and lazy river. A stand alone waterslide could be added to the facility, this slide could end in a run -out configuration, extending participation to non - swimmers. This option would dramatically increase participation Anticipated User Capacity: 385 Cost Range: W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING Swimming Pool New Entrance and Changin Slide Addition: Spray toys allowance: Deck, Fence & landscape: Permits, Fees Contingency: Total Project Cost Range: Strategy C $ 1.6M to $2.OM g Facility $650K -$900K $ 250K -$310K $ 175K $150K-$200K $325K-$400K $3,150,000 - $3,985,000 15 Remove the existing pool complex's including the pools, bathhouses and ancillary areas. These areas could be returned to park usage or converted to splash pad play zones. This option would have little increase in attendance but would reduce operational expense. Cost Range: Park Remediation $ 30k to $42k Splash Pad: $ 250k -$500k Permits, Fees Contingency: $25K-$40K Total Project Cost Range: $305,000 - $582,000 We believe it would be a very important next step to consider a master plan effort to understand what the aquatic needs for Pasco are and to also have a better understanding the next steps in the potential development for a new regional aquatic facility that is currently being evaluated at the TRAC Center. W A T E R 7 E 0 H N 0 L 0 G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 16 Appendix A- Intergenerational Pool Usage Intergenerational Aquatic Use Play /plea / Jo engage in (a game, pastime, etc.) Play is a dynamic process that develops and changes as humans grow and evolve. The simple act of play actually becomes increasingly more varied and complex. It is an essential and integral part of a child's development and physical growth. The demands on today's children are much different from previous generations and consequently there is less play time in their lives. It is our responsibility as "professionals of fun" to understand this important lifelong skill and how to integrate play into our designs, facilities, and programming. Youth at Risk Watch the news. "Studies show early signs of heart disease found in US children. One in seven school aged children has three or more risk factors predisposing them to deadly cardiovascular conditions. 65% of all children 10 to 18 years cannot pass a minimum standard of fitness. One out of every four teenagers is dangerously overweight!" Additionally, drowning remains the second - leading cause of unintentional injury- related death for children ages 1 to 14 years, according to the U.S. Centers for Disease Control and Prevention. This is largely due to a lack of access to recreational water activities. We continuously preach exercise, but how do we "force" children to exercise? Perhaps we simply make it more fun. Humans have a natural affinity to water and it is associated with fun in many instances; bubble baths, open fire hydrants on a hot day, running through the sprinkler, and spending time at the lake or the ocean. This may account for census results that have proven swimming is only second to walking over all other recreation activities. In order to understand what aquatic trends will become popular and how to design for multi - generational programming we must first look at the fundamentals and benefits of play, what motivates an individual to participate, and how each age group plays in the water. Physical development Swimming can improve strength, balance and improve flexibility. It provides an aerobic benefit that is relatively injury free in comparison to other sports. "The water's unique properties allow the pool to provide an environment for people of all abilities" states the Aquatic Exercise Association. "Buoyancy creates a reduced impact exercise alternative that is easy on the joints, while the water's resistance challenges all the muscles. Water lends itself to a well - balanced workout that improves all major components of physical W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 17 fitness- aerobic training, muscular strength and endurance, flexibility and body composition." It is also a sport that can be a lifetime activity; participants may be 1 or 101 years old. Social development Through social play children, and adults, learn to cooperate and appreciate the importance of taking others' needs and feelings into account. Playing together fosters awareness and understanding of a variety of values and attitudes. These great strides in development all happen while the person is laughing and establishing friendships; while they are having fun. Water is a safe sport for children of all ages and proficiency levels. Learn to swim and aqua classes can be socially enjoyable while at the same time provide fitness benefits. Psychological and emotional development A water sport promotes fitness and cultivates a positive attitude. An accomplishment of finally mastering the back float or competing in a swim meet can help to increase self - esteem. Spend some time at a pool and count the times you hear "Watch me mom!" Playing in the water promotes increased energy levels and promotes children to strive for physical achievement. Water is iconic to stress relief; soothing waterfalls, gentle rains, calm waters. Swimming forces you to regulate breathing and allows more oxygen to flow into muscles. The warm water of a wellness pool or whirlpool can help to calm nerves, stimulate cardiovascular circulation, and soothe the mind and body. Age Groups — How They Play Each age group plays and responds differently to areas of the pool and its amenities. An accomplished aquatic designer understands the "play needs" of each generation and translates this into their pool designs. This ensures that there are multiple options for everyone to engage users at the pool. Understanding the needs for multiple programming spaces is another design consideration often overlooked by an inexperienced team. Knowing what areas can double as teaching spaces, training areas and recreational swim /buy outs and rentals, while still meeting guest's needs is an acquired skill. For example, current channels or lazy rivers can be used for resistance or assistive walking classes during one time of the day and can then be used as a recreational river to serve another group. Warm water wellness pools provide a place for therapy and rehabilitation but also present adequate and appropriate depth and temperature for learn -to -swim lessons. Ultimately, it is important to provide a safe environment for any type of play, especially in the water. Supervision is imperative in any type of design. Understanding how these facilities operate help the design team to properly place offices, observation and seating areas for easy maintenance and safety. 0to3Years W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING I Concentrating on their own needs, infants play alone while toddlers will play side by side. They engage in activities that stimulate their senses. Playing involves physical activity and it is closely related to the development and refinement of a child's motor skills and coordination process. Infants intuitively prefer high contrast edges and patterns and respond best to primary colors. The interactive play structures available today address to this theory and are popular within this age group. Modest sized water spray features initiate the quest for interacting with water in motion and stimulates rudimentary fantasy play. Infants respond visually and smaller toddlers will approach and interact. Many babies learn to swim before they walk because of the buoyancy they encounter in the water. Infant and toddler swim classes are also often the first social experience outside of the home. The zero depth edge of the pool presents a gradual, non- threatening entrance into warm water. Aquatic classes in the leisure and shallow water pools such as splash time and parent and tot classes are popular amongst this age group. 3 -5 Years This age group plays in small groups, uses props, pretend plays and does it passionately with no absolute goals in mind. Blissful. Individually they are building confidence and socially they are learning to share and cooperate. In the water they respond to interactive play including small dumping buckets, floatables and children's slides. Slides that accommodate several children at once are timeless. The 3- year -old initially rides with the assistance of a parent, as they become more daring they go down in pairs holding hands, and eventually they are racing their peers down the same slide. Aquatic lessons should be fun and kept to smaller numbers, say five children per class. In the pre - school level skills will range from kicking their feet at the edge of the pool to swimming up to 25 yards on their front and back. 5 to 8 Years At this age kids begin to play formal and informal games with their peers. There may be a winner, per se, or just the common goal of accomplishing a task (e.g. hopscotch). This play helps them to refine their social skills and understand cooperation, teamwork and competition. Role playing is popular amongst this age group and imitating their role models is a popular pastime (playing house). Providing a multi -level play structures with props such as ropes, ladders, cubby spaces, and interactive play will encourage their imagination. It is imperative to a child of this age to be challenged and be provided the opportunity to demonstrate their talents and abilities ( "Watch me dad!'). The leisure, activity pools and lazy rivers facilitate this type of play. It takes courage to ride the flume slide for the first time, engage in a game of water basketball, or hold your best friend's hand down the adventure channel and navigate an inflatable obstacle course. Aquatic programming begins to take the form of children's masters and diving classes. Students begin to build upon their learned abilities moving onto the next level in their W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 19 swimming abilities. It is still important to continue to offer learn -to -swim classes, especially in underserved populations where children have not had the benefit of aquatic recreation. 8 to 13 Years At this age we become more organized and structured. Achievement becomes more important and we are starting to set goals and milestones for ourselves. The activity pool, with deeper water, provides the challenging environment. Flume slides, mat racer slides, activity pools, floatables, net walks, water basketball, aqua climbing walls, surf simulators, rope swings, etc. The more exciting and challenging the more appealing the activity becomes. Studies also show that playing can enhance the learning process - the more physical the play— moving, stretching, and resistive — the better. Programming includes junior lifeguarding, advanced swimming and diving. These help to build endurance, strength, speed and increase overall fitness levels. An activity night or designated swim night with peers is attractive as this age group is beginning to thrive socially outside the family unit. Teens It is common knowledge that during our teenage years our socialization moves from our families to our peer groups. We channel our energy (fun) into specialized clubs, youth groups, volunteer activities, and team sports. The complexity has moved from blissful play to that of self- awareness and social standing. In addition to the entertainment value of the challenging environments of their previous peer group, teenagers desire separate social spaces. These often difficult -to- please demographics do not want to always hang out with mom and dad. An aquatic craze among those participants is the "Teen Zone ". This is a separate, yet very visible, section of the deck or grass area that is programmed for this specific group. Within their "own space" they can socialize, enjoy popular music, engage in social interactive activities like `rock and roll band, guitar hero or others" and just hang out to be social. Aquatic programming for this age group could include lifeguard and instructor training, and competitive swim groups. Adults We have a big lesson to relearn here. Play. Somewhere along the way we concluded that grown up play is viewed as a weakness and the successful people just work; we need permission to play again. We have just agreed that play is a mind and body integration and social necessity. Play is a relaxed spontaneity that should be embraced, even into adulthood. Adults should revisit what fun was for them as a child. Many adults that were involved in competitive swim groups are seeking out adult swim master programs. Water exercise, aerobics, water polo, aqua jog and resistance walk programs translate into fun adult programming. Shhhhhh... adults have fun on waterslides too. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 20 Parents The pool is an ideal opportunity for parents of young children to meet likeminded people who share common interests. Take a quick scan over the pool area and you will find moms and dads congregating in the zero depth area with their tots. It is also common to find parents floating down the lazy river with a baby or sleeping child strewn across their lap. It is also pretty cool to be able to tell your friends that you beat your dad down the mat racer slide. Aquatic programming to support the parent network is important; parent /infant, parent /toddler and adult swim classes. Active Senior Adults Swimming is one of the best exercise and social environments available to seniors. It is safe and easy on the body, allowing people to move their bodies without bearing their weight. It is an ideal way for seniors to get in shape and improve their overall well- being. For some disabled and seniors, water gives them a sense of freedom as they freely move around in the water. An aquatic fitness class is a great social outlet for seniors. Warm water lap lanes and wellness pools provide popular warm water activities such as silver sneakers, aqua restore (stay young with water) low impact aqua fitness, aqua walking, and underwater bikes. Vortex and lazy rivers offer assistive walking opportunities and whirlpools and social benches offer social spaces enjoyed by this age group. Do not forget about the non - aquatic amenities in any age group, let alone seniors. Areas that promote socialization outside of class, a cafe or comfortable deck seating are ideal. This is an attractive amenity that promotes return guests. How People Play Together Multi- generational recreation and fitness provide something for everyone under one roof; swimming is ageless. It is often said that families that play together, stay together. For example, recreational swimming provides seniors occasion to frequent the aquatic facility with their children and grandchildren. Teenagers can challenge their younger siblings or parents to a game of basketball in the water. Or we can just relax together floating down the lazy river. It is interesting to watch the interaction between age groups; best friends, rivals, siblings, parents, and grandparents. This is where a cross over into each area of the pool occurs and where we find a social interaction between generations. Water brings together generations and allows everyone an opportunity to benefit individually and together. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 21 Multi- generational pool amenities Americans love to swim. The traditional competitive venues are seeing a movement to include leisure components in their facilities. A variety of surveys and studies conducted throughout the nation have provided us with the conclusive evidence of the importance of swimming as a leisure activity. Swimming is now only second to walking as the most popular exercise in the United States, with more than 368 million annual visits to swimming pools. Swimming, however, ranks first among all ages as the most popular recreational activity in the nation. Combining competitive and leisure components into one facility creates a partnership that includes a full spectrum of activities that complement each other well. A community aquatic facility is an amenity that helps to weave the threads of a community and enhance the quality of life, family, togetherness, and wellness of its residents. It serves a multi - generational public including seniors, parents, teenagers, young children, toddlers, and infants. There is recreational value that meets the needs of each demographic in a community. The Aquatic Center responds to the very basic needs and interests of the consumer. Its emphasis is based upon the premise that the swimming pool visitor is primarily interested in a quality leisure experience that includes high entertainment and social values. The right blend of entertainment, along with the traditional aquatic requirements of competitive swimming, exercise and fitness, has proven successful for communities of all sizes. Competitive Pools Competitive pools provide swimmers a place to practice and compete, as well as a venue for other water activities. While competitive pools must be rectangular, deeper and cooler than recreational pools, they also can accommodate fitness lap swimming, lifeguard training classes, swim instruction, water polo, synchronized swimming and countless other activities. The competition pool would have minimum 7' -0" wide lanes for competition. It would be the regulation length for USA Swimming and high school use. • Lower Use Component • Extends Program Opportunities • Competition • Wellness, Fitness Orientation • Deep Water Component • Encourages Local Support Programming Opportunities: • Competition Venues • Aerobics • Floatables Recreation • Lap Swimming • Life Saving W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 22 • Diving • Deep Water Activities • Swim Lessons • Facility Rentals Age Use None Limited Moderate Excellent Tots and Toddlers (0 -5) X Children /Youth (5 -12) X Teens /Young Adults (13 -25) X X Adults X Seniors X Leisure / Recreational Pools Zero depth is probably one of the most popular features of the modern swimming pool. The zero depth entry is a shallow sloped entry that enables users of all ages, abilities and comfort levels to access the pool at their own speed. It is designed with passive and active zones for a graceful entry and shallow water play, respectively. User studies have shown that 47% of guests are in water less than 36 ". The zero depth area has become a popular area for adults to socialize and play with their young toddlers, while keeping an eye on their older children. Warm water is another important distinguishing element that is credited to the appeal of leisure pools for recreation, education and fitness use. Water temperatures in the range of 84 to 88 are important for user comfort in these pools and have been a significant contribution in the multi- faceted programs offered for inter - generational appeal. People enjoy spraying, squirting, bubbling and falling water. The industry has responded with a variety of creative and highly entertaining water features. Participatory or interactive water features are those where a child or adult can actually control the water with various chains, squirt guns, valves etc. They are designed on a separate pumping system so that they can be turned off during programming and passive use times where spraying water is less desirable. • Shallow Water Play • Family /Youth Orientation • Safe, Accessible, and Secure • Interactive Water Play Programming Opportunities: • Recreational W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 23 • Water Familiarity • Interactive Activities • Learn to Swim Programs None Limited Moderate Excellent Recreational X Instructional X X Wellness /Fitness X X Competitive X X Age Use None Limited Moderate Excellent Tots and Toddlers (0 -5) X Children /Youth (5 -12) X Teens /Young Adults (13 -25) X Adults X Seniors X The popularity of waterslides is obvious evidence of the influence of commercial waterparks on the community aquatic center. Body and tube flume slides are major components of community center pools. Drop, bowl and speed slides offer guests an exciting experience. The quickness of the ride and fast moving lines translate into a higher capacity attraction. The slide is a colorful architectural element that adds thrill and excitement to the facility. The slide plunge pool is also an ideal location to host learn to swim and other programmatic classes when the slide is turned off. For the younger children and toddlers, many creative kiddie slides are available. Many of them can be incorporated with a facility theme or mascot. One is only limited by their imagination. • Fun and Exciting! • High Capacity Feature • Moving Water • Multiple Ride Options W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 24 Multiple Experience Levels Plunge Pool Programming Opportunities Programs None Limited Moderate Excellent Recreational X X Instructional X (plunge pool) X Wellness /Fitness X (plunge pool) X Competitive X X Age Use None Limited Moderate Excellent Tots and Toddlers (0 -5) X Children /Youth (5 -12) X X Teens /Young Adults (13 -25) X Adults X Seniors X Vortex / Lazy River The vortex /lazy river feature in a facility services a multi - programming option. The vortex can be used as a recreational component during one part of the day and as a programmable amenity for exercise and rehabilitation during another part of the day. Lazy Rivers and vortex channels can offer both passive and active areas. They can serve as an alternative to the high energy areas of the FAC where guests can enjoy a relaxing float through the winding river. The river can also incorporate exciting features with rapids, squirting, dumping and splashing water. The current channel is multipurpose, serving the youth of all ages. In addition to its history as a fun leisure component for all, the current channel today is more often used for the therapeutic benefit of water walking with or against the current. Water walking, resistive and assistive, free suspension floating, and swimming against the current in channels and vortexes meets all of these physical fitness components. Facilities that have incorporated these amenities into their designs have been able to program their facilities to include water walking, water aerobics, fitness training and adult exercise classes into their programming offerings. It has served as an exceptional wellness and quality of life motivation in reaching segments of the community that are not usually served in the recreational aquatic center environment. It also opens up the facility for use by those who need aquatic exercise the most. Those groups are the senior population, residents with disabilities and those recovering from surgery, illness or injury. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 25 Underwater Bench Seating Located in 3'- 6" of water, the underwater bench seating area is an ideal location for users to passively enjoy being in the pool. The majority of the bench is free of spraying water so that users can relax and enjoy social time without having to get their hair wet. Depending on the time of day, this area is frequented by moms and tots, teens, and the active senior population. • Relaxing • Social • High Capacity • Moving Water • Group or Individual Use • Social Capacity Programming Opportunities: • Recreational • Water Exercise • Water Therapy • Learn to Swim • Kayak /Canoe Programs None Limited Moderate Excellent Recreational X X Instructional X X Wellness /Fitness X Competitive X X Age Use None Limited Moderate Excellent Tots and Toddlers (0 -5) X Children /Youth (5 -12) X Teens /Young Adults (13 -25) X Adults X Seniors X Whirlpool W A T E R T E C H N O L O G Y II N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 26 The Whirlpool provides therapeutic benefits of warmth and water and serves as a social spot within the pool. Whirlpool /Spa- The whirlpool can be used by families or just adults, depending on the temperature programmed by the facility. Several community centers include two whirlpool spas to accommodate both groups of users. It is the ideal place to relax after a swim competition, water walking or water aerobics class. The whirlpool is equipped with therapy jets. Programs None Limited Moderate Excellent Recreational X X Instructional X X Wellness /Fitness X Competitive X X Age Use None Limited Moderate Excellent Tots and Toddlers (0 -5) X Children /Youth (5 -12) X Teens /Young Adults (13 -25) X Adults X Seniors X Wellness / Therapy The therapeutic warm pool will be shallow area of the pool (and can be a separate pool) that also can be used for children's swim classes and a variety of aquatic classes. Warm water has the ability to relax muscles and decrease pain, often important during rehabilitation. Water has buoyancy and resistance that can help individuals who are physically functioning at a lower level, as well as individuals who are high level athletes. The benefits of a wellness pool include: • Decrease pain • Improve and maintain fitness • Increase joint mobility and muscle flexibility • Improve endurance and tolerance to activity • Improve muscle strength and tone • Improve circulation and respiration • Simply relax, unwind and foster social interaction leading to better mental health • Multi- program for fitness classes and learn -to -swim instructional programs W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 27 Programs None Limited Moderate Excellent Recreational X Instructional X X Wellness /Fitness X Competitive X X Age Use None Limited Moderate Excellent Tots and Toddlers (0 -5) X Children /Youth (5 -12) X Teens /Young Adults (13 -25) X Adults X Seniors X Additional Support Spaces Spectator Seating: Seating on the deck is provided in most municipal pools. Temporary athlete and spectator seating on the deck is best provided by aluminum tip and roll bleachers which may be removed or tipped up when not in use (see photo). This equipment is loose and may be added at any time rather than during initial construction. Some facilities want to provide a raised spectator gallery, which is the best location for viewing competitive events. An upper viewing area was discussed during the meetings. A separated spectator seating area is preferred by competitive users and spectators for a better event experience. Birthday party /meeting rooms — It is recommended adding two rooms of approximately 300 SF each should have hard surfaced floors for birthday parties and other activities. These rooms would need to be located in close proximity to the pool area for prime viewing of the pools. Family Changing Rooms — In addition to locker rooms for men and women, modern recreation centers provide family dressing areas that allow families to change together as well as ADA accessible changing. During rehabilitation, spouses often assist each other during periods of temporary or permanent disability. The spaces included are corridors with oversize family lockers and changing rooms with diaper changing tables, showers, lavatories and toilets. W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 28 Appendix B- Pool Condition Images Photo 1 FJ Photo 2 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 29 Photo 3 CMY1: 1w1w� ti� YIw� Ol t �w� wn IwR M Mit Photo 4 h j NN SWIMMING pfl()L W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING hFHI /.U1�.4ttfN�fI�UWMI! K 30 Photo 5 Photo 6 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING Photo 7 Photo 8 ti 31 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 32 Photo 9 Photo 10 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 33 Photo 11 Photo 12 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 34 Photo 13 Photo 14 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 35 Photo 15 Photo 16 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING 36 Photo 17 W A T E R T E C H N ©L O G Y I N C. LEADERS IN AQUATIC PLANNING, DESIGN AND ENGINEERING AGENDA REPORT FOR: City Council Date: August 6, 2012 TO: Gary Crutchfie Manager Workshop Mtg.: 8/13/12 Rick White, �11 Regular Mtg.: 8/20/12 Community & conomic Development Director FROM: Angela R. Pitman, Block Grant Administrator SUBJECT: 2013 Community Development Block Grant (CDBG) Allocation and Annual Work Plan (MF# BGAP 2012 -003) I. REFERENCE(S): 1. 2013 CDBG Fund Summary and Proposal Summary — July 26, 2012 2. Planning Commission Minutes 6/21/12 and 7/26/12 II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 8/13/12: DISCUSSION III. FISCAL IMPACT It is estimated that $701,986 total CDBG funds from the annual entitlement of $580,000 and $121,986 of prior year funds reprogrammed for use in 2013 will be available. IV. HISTORY AND FACTS BRIEF: A. A Request for Proposals for 2013 CDBG funds was published in the Tri -City Herald and Tu Decides Hispanic newspapers in May. Seventeen (17) requests were received totaling $2,816,091. Approximately $701,986 will be available for funding 2013 activities. B. The Planning Commission held public hearings and discussion on June 21 and July 26, 2012. The public hearings solicited public comment on any application for funding, or reallocation for the City of Pasco 2013 Community Development Block Grant (CDBG) Program. At the public hearings, Seventeen (17) presentations were made relating to proposed activities. V. DISCUSSION A. Staff presented recommendations for funding at the July 26, 2012 Planning Commission meeting. The Planning Commission recommended approval of staff funding recommendations as presented. B. There is always some question regarding funding levels approved by Congress. Actual available funding for these FY 2013 activities will remain in question until the early part of 2013 when the allocation is made. If funding levels are lower than estimated, activity funding may need to be reallocated accordingly. 4(e) tm C N LL � Q III m 0) w m Q Q (D m w Q Q Q Q Q ¢ m a s F oO - - - - - 0 m O 0 � c 0 0 U p U v o 0 0 0 0 0 o O o 0 0 c o O o 0 0 0 0 0 0 0 0 m U E E °o °o n R m o 0 0 o m V m N N S i00 N N H V O C O $ O O O O O O O S O m O O O O C' E o 0 0 p0 o rn o 0 0 0 rn_ 41 {O� m N N t7 uOj � yOj V O m K O O O O O O O O O O O O O m O O O m N 9 O O O O m O O O O O O O O O O O 10 m a O o o m o 0 0 0 0 o O o o O O o rn rm c m O m m in .n r o 0 0 0 0 ro < m N n cri n m � N N 0 � N E 4 m r o 0 0 0 0 o m o v o 0 0 0 0 0 0 0 C rn m -- rn o - o Iii � r mgr O O LL C U E o m 0 K y a `- S � m U w t a U C m m E •C o c m °- c � U .N... N N L N a LL Y m U o m m c m m U m } Y y m U L' EL� o E o m U U o C7 s 'c o E@ m o g o 0 0 o Q W a a d T T T O T O T T T C E E E o o N > > c u 5 T d E E 0 0 F U U U Q ¢ c w U LL o U c E E u > > > n n d E E 2 S 0 C Q Y jp T N y E J N N N .m.. y y m 6 3 Q :c E m a a a U U o al U U E ,n n E E m E >_ E U Q Q ¢ a c y >4 c c Q ° d Q U = r O> u Iu u m a n d m a Om. 0ry 3 3 LL LL E a m a a m d E m m m 7 p m O� m O m m d LL m J m E E 0 n ° iio is o m vin Z 0 �.Z `m `m 3 3 5 c c $' 2 >• 'm r a Z �.> 'A� n K c Um o am Uo U N n e in m r m m a m r o n m N Attachment 2 Page 1 CITY OF PASCO 2013 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY — JULY 16, 2012 CDBG Program Administration — Requested: $120,000 Recommended: $116,000 Plan, administer and deliver housing and community needs, ensure compliance with local, state and federal rules, regulations and laws, and provide for the successful delivery of programs that primarily benefit low to moderate income people. Planning and Administration is capped at no greater than 20 %. 2 Civic Center -Youth Recreation Specialist — Requested: $ 37,500 Recommended: $20,000 Provide a portion of the salary and benefits for recreation specialist at the Youth Civic Center. This facility's program is to provide recreation programs for youth at risk and families in low -to- moderate income Census Tract (202). Public services are capped at no greater than 15% of current entitlement plus prior year program income. Martin Luther King Community Center Recreation Specialist — Requested: $37,500 Recommended: $20,000 Provide a portion of the salary and benefits for recreation specialist at the Martin Luther King. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to at risk school age, youth, and families in Census Tract (201). Public services are capped at no greater than 15% of current entitlement plus prior year program income. 4 Senior Citizen's Center Recreation Specialist — Requested: $ 37,500 Recommended: $30,000 Portion of the salary and benefits for recreation specialist to oversee and operate program at Pasco's senior center. This facility's program provides supervision and leadership necessary for programs serving the elderly of Pasco with support services, nutrition, health and living skills support. Public services are capped at no greater than 15% current entitlement plus prior year program income. Attachment 2 Page 2 CITY OF PASCO 2013 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY —JULY 16, 2012 5 Anti -Gang Prevention/Intervention Program — Requested: $1,365,583 Recommended: $0 Establish relevant anti -gang prevention programs to meet the needs of low - income gang/anti -gang members and their families in the ecommunity. New public service activity, funds requested exceed the public service cap. 6 Youth Organic Farmers /Produce Coop — Requested: $ 24.704 Recommended: $0 Provide start-up funds for organic farmers Youth Co -op. USDA certified organic producers on donated land, funds wil be used for planting to harvest. Products will be sold on the open market and to independent food stores and food chains. Work with Pasco Commercial Kithen for technical support, marketing New public service activity, funds requested exceed the public service cap. 7 Pasco Specialty Kitchen — Requested: $ 65,000 Recommended: $50,000 Continue operations of the Pasco Specialty Kitchen, a certified commercial incubator kitchen. By providing technical support to small food - related businesses the Pasco Specialty Kitchen improves their success rate by helping them to establish and achieve their goals. In consideration for technical assistance, the startup businesses agree to make jobs created available to low -to- moderate income persons in Pasco (Census Tract 202). 8 Downtown Facade Improvement (2 facades) — Requested: $ 60,000 Recommended: $0 Support downtown businesses with facade improvements (Census Tract 202). It is estimated that 2 business will be assisted with fagade improvements. Catholic Family Volunteer Chore Services (7) — Requested: $ 4.000 Recommended: $3,986 Provide minor ADA accessibility remodels, repairs and construct wheelchair ramps for very low to low income households. This population includes elderly and disabled (City - wide). It is estimated that 7 elderly households, typically very low income, will be assisted Attachment 2 Page 3 CITY OF PASCO 2013 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY — JULY 16, 2012 10 Boys & Girls Club - Renovations and ADA Accessibility — Requested: $155,800 Recommended: $0 Renovate the learning center and office area which is the last area of the building that remains to be improved. 11 AmeriCorps Kurtzman Park Splash Pad (wading pool replacement) — Reauested: $101,504 Recommended: $0 Replace inoperable wading pool in Kurtzman Park with a new Splash Pad. 12 Code Enforcement Officer — Reauested: $ 48,000 Recommended: $48,000 Provide partial salary for one of three code enforcement officers to help improve neighborhood appearance and for compliance with rules and regulations dealing with homeowner needs in primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203 and 204). 13 ADA Improvements — Requested: $250,000 Recommended: $0 Retrofit handicap access ramps for disabled persons with ramps that meet current ADA accessibility codes. Handicap ramps retrofit city -wide 14 Community Housing Improvement Minor Rehab Program — Repuested: $50,000 Recommended: $50,000 Minor household repairs, energy efficient upgrades and hazardous material removal for low to moderate income households. Recommend this project for minor rehabilitation/repair for those with housing costs over 30% of monthly income, and income below 50% AMI. Attachment 2 Page 4 CITY OF PASCO 2013 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY —JULY 16, 2012 15 Homebase Affordable Housing — Requested: $150,000 Recommended: $0 Purchase a four plex in Pasco for the purpose of providing affordable housing for 4 low /very low income families with small children who are otherwise unable to attain suitable housing. Recommend this project for acquisition affordable housing for those below 50% AMI move forward to secure non -CDBG funding to complete the project. 16 ACS Kurtzman Park Spray Park (swimming pool replacement) — Requested: $250,000 Recommended: $250,000 Replace swimming pool in Kurtzman Park with a new Splash Park. 17 LID Assistance LID #149 — Requested: $ 99,000 Recommended: $114,000 Pay special assessment for LID #149 low- income households. Planning Commission Minutes 6/21/2012 A. Block Grant Administration 2013 Community Development Block Grant (CDBG) Fund Allocations IMF# BGAP 2012 -0031 Chairman Cruz read the master file number and asked for comments from staff. Angie Pitman, Block Grant Administrator, gave a brief summary of the Community Development Block Grant (CDBG) Program and the 2013 proposals. Notice of the hearing was posted in the Tri -City Herald and the applicants were to present their proposed projects. In 2009, HUD approved the Tri - Cities Consolidated Plan which spelled out goals and strategies for use of all block grant funds in the Tri - Cities for the next five years. An Annual Work Plan forms the basis for carrying out the goals of the Consolidated Plan and determines which activities CDBG funds will be used for in that period. Pasco's entitlement from HUD for 2013 is estimated to be $580,000 based on the prior year's entitlement. There is $121,000 available for reallocation from prior programs making the total available roughly $702,000 for use in 2013. Seventeen proposals were received totaling approximately $2.8 million. A selection criterion has been outlined to help with deciding which activities need to be funded. Each proposal is reviewed for eligibility, national objectives, Consolidated Plan goals and local allocation plans to focus on needs that Pasco City Council has identified. All activities must clearly demonstrate that they meet the national objective, primarily benefiting low- moderate income persons, aid in prevention and elimination of blight or meet an urgent need. Deb Brumley, 940 Florence St, Prosser, WA, spoke on behalf of Catholic Family Services - Volunteer Chore Services. Ms. Brumley stated that Volunteer Chore Service has a long established relationship with the City of Pasco. The proposed project will serve senior citizens, with the median age of 72, and a median income of $800 per month. The grant money would be coupled with volunteer hours to produce vital services for seniors, such as putting in hand rails and handicap ramps. In the past year five seniors in the City of Pasco were served; one ramp completed and four underway. The request for 2013 is for $4,000 to help build seven additional ramps. Rick White, Community & Economic Development Director, spoke on behalf of the City of Pasco's proposals: CDBG Program Administration, Civic Center Youth Recreation Specialist, Martin Luther King Community Center Recreation Specialist, Senior Citizen's Center Recreation Specialist, Code Enforcement Officer, LID #149 Special Assessment, Replacement of the Kurtzman Pool with Spray Park and ADA Improvements. Most of these activities are the same from prior years with the exception of the Replacement of the Kurtzman Pool with Spray Park and ADA Improvements. The ADA Improvements are a continuation of an effort that the Planning Commission recommended for approval last year. It is to install ADA ramps or replace substandard ADA ramps. Those activities must be located in low- moderate income census tracts for an area -wide benefit. The Kurtzman Park Pool Replacement is for further improvements for the Kurtzman Park neighborhood. It would replace the existing aging pool which has been a maintenance challenge with a spray park causing maintenance costs to decrease and would still be a significant recreational asset in the park. The LID #149 Special Assessment is a project that has been to Planning Commission for the past three years. The CDBG funds would pay for low income family's LID assessment. It has been a selling point for the improvements. Chairman Cruz asked if the Kurtzman Spray Park was consistent with the long term proposal for the pools previously discussed. Mr. White answered yes and that in the future more City pools might be on the list. Louisa Alaniz, 3 Zinnia Court, spoke on behalf of Charity Training Center. Their organization has applied the past several years. Ms. Alaniz stated that she developed the Anti -Gang Prevention/ Intervention Program and Youth Organic Farmers /Produce Co -Op through her experience as a farm worker. It would help high risk families, anti - gang members or gang members as they cannot be employed with their long history of criminal record. If employment cannot be provided for those people in the public then she feels someone needs to employ them. Ms. Alaniz feels that these programs are needed in Pasco to assist law enforcement. Commissioner Levin asked where the proposed projects would be located Ms. Alaniz answered that the land would be donated by the families themselves, such as their backyards. She also said that she is working with someone who is purchasing land for the purpose of these projects. Commissioner Khan stated that the proposed projects are worthy causes, however, the proposals lacked the details that the Planning Commission needs to support the organization financially. Ms. Alaniz asked what her proposal lacked. Chairman Cruz responded that there aren't any other sources of revenue on either proposal. Most organizations are requesting CDBG funds to be matched with other sources or money. The Planning Commission looks for organizations that have a strong history and track record, which both proposals lack. He stated that in the future, teaming up with a reputable organization with a history might be helpful, but as the proposals stand at the present time, they are not attractive for block grant funding. If help is needed in forming the proposals or finding other grants, City Staff can direct organizations in the right direction. Ms. Pitman stated that she can point Ms. Alaniz in the direction of finding grants more suited to their organization's needs. Victoria Silvernail, 120 Thayer Drive, Richland, WA spoke on behalf of the Pasco Specialty Kitchen. Her organization is requesting $65,000. They have 45 clients in the kitchen, 12 of which are in their own "store fronts ". There are close to 75 jobs that the clients in their own store fronts have created over the years and still building.. Getting the support and education has been important for these businesses. Many of the clients have built their business up so much that they have to hire more employees to help them. The Specialty Kitchen also partners with the School District, adding scholarships. Chairman Cruz asked who some of the recent graduates were of the program. Ms. Silvernail answered that Millie Banks with Cupcakes Deli has a store front and two employees. Recently, Agape Events has moved on to do complete events with seven employees. Amy Kuchler, 7720 Three Rivers Drive, spoke on behalf of the Downtown Pasco Development Authority's Fagade Improvement proposal. The Facade Improvement program is a cornerstone piece in the revitalization in economic development of Downtown Pasco. Improving facades helps achieve a cohesive look, encourage community pride, increases shopping visits to the area as well as the dollar amount spent each trip. Most importantly, facade improvements create jobs for local residents. This program is coordinated with the City of Pasco as well as Columbia Basin College. If funded for 2013, there would be the ability to complete two -three fagade improvements. If not funded, fagade projects will have to be put on hold for 2013. Chairman Cruz asked how many facades were completed in the past year. Ms. Kuchler answered that one facade was completed. Viera's Bakery and another property owner who has three facades on 4u Avenue and one facade on Lewis have been contacted to do facade improvements. These owners would most likely be able to use 2012 funds as well as 2013 funds. Brian Ace, 1102 N. Irving Place, Kennewick, WA spoke on behalf of the Boys & Girls Club of Benton & Franklin Counties. The proposed building is located at 801 N. 18th Avenue. The mission of Boys & Girls Club is "To enable all young people, especially those who need us most, to reach their full potential as productive, caring, responsible citizens." The proposal is for safety improvements, such as asbestos abatement in the Learning Center and the office, making flooring changes as well as ADA improvements inside and outside the building, including doors, a restroom and a ramp. Judith Gidley, 4205 Meadowview Drive spoke on behalf of the Benton Franklin Community Action Connections. They have two proposals; HOME Base Affordable Housing and Community Housing Improvement Program Minor Rehab /Repairs. Benton Franklin CAC currently provides low income energy assistance to homes. Approximately 2,800 households are helped each year. During the process people are screened for those who have heat or lack of heat in their homes. For the Community Housing Improvement Program, the CDBG funds would allow them to do energy efficient upgrades, hazardous material identification and removal. They are requesting $50,000 and they can match funds for that project. The HOME Base Affordable Housing proposal is a continued effort to provide transitional housing. It was intended to go with match of CHDO funds for very low income residents of Pasco. They are requesting $160,000 and they can match funds for that project. Erik Ramey, 1303 W. 42nd, Kennewick, WA, Amber Strudwick, 5205 W. Livingston, Diane Hart, 4215 W. Klamath, Kennewick, WA and Michael Hanes, 8630 W. Klamath, Kennewick, WA spoke on behalf of Regional Service Corp of AmeriCorp. Mr. Ramey gave a brief overview of the program. They are a national service organization who help communities become safer, smarter and healthier. The proposed project is for a splash pad at Kurtzman Park, building on the wading pool area. Once work is completed the splash pad will be handed over to the community. The goal is to develop a community project in which members of the community volunteer their own time, money and efforts. Ms. Strudwick explained details of the proposed project. She described the assessment and process they used in order to show the viability of a splash pad in the Kurtzman area. The population that would be served is in census track 201, which is 74.8% low- moderate income and 69.1% of these households have individuals under 18 years of age. The budget is primarily composed for the splash pad equipment. The rest is for extra materials. Volunteers are ready to assist and willing to help out with the project. The work would begin in the fall of 2013 with a potential grand opening ceremony in the spring or early summer of 2014. Commissioner Khan spoke that it sounded like a fun project. Commissioner Levin stated that enjoyed their presentation. With no further presentations the hearing ended. Planning Commission Minutes 7/26/2012 D. Block Grant Administration 2013 Community Development Block Grant ICDBGI Fund Allocations (MF# BGAP 2012 -0031 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed this item. At the last meeting, applicants for the 2013 CDBG Funds were given a chance to discuss their proposals in front of the Planning Commission. In the memorandum to the Planning Commission there was an attachment with the proposals, how much each agency requested and how much staff recommends. Mr. White briefly went through each recommendation. Commissioner Levin asked for clarification on the Kurtzman Park Spray Park proposed by the City versus the Kurtzman Splash Pad proposed by Regional AmeriCorps. Mr. White answered that Staff has recommended money for the Kurtzman Spray Park which could then provide a role for Regional AmeriCorps. Commissioner Hilliard stated that he feels Staff put a lot of time and effort into their recommendations. Chairman Cruz agreed with Commissioner Hilliard and added that he would like to see money going to the Boys & Girls Club Renovation, however, with the heat in the summer, he would like to see the Spray Park done and have the Boys & Girls Club reapply next year for funds. Splitting the funds between the two projects wouldn't work as there wouldn't be enough money to do both projects if split. Louisa Alaniz, 3 Zinia Court, spoke on behalf of Charity Training Center. She stated that they will apply for funds next year. She also thanked the Planning Commission and Staff for looking over their request. Mr. Alaniz did feel that the Organic Farm would have been an Economic Development Program rather than a Public Service which is what they will focus on next year. Brian Ace, 1102 N. Irving Place, spoke on behalf of Boys & Girls Club. He appreciated the feedback from Chairman Cruz as to why they were not being recommended for funding at this time. They will look at applying next year for funding. They appreciate the support the City has given them over the years and support the Kurtzman Spray Park project. Commissioner Kempf moved, seconded by Commissioner Levin, the Planning Commission recommend the City Council approve the use of funds for the 2013 Community Development Block Grant Program as set forth in the "2013 Fund Summary" as recommended by Staff. The motion passed unanimously. This item will go to City Council Workshop, August 13, 2012. AGENDA REPORT FOR: City Council Date: August 6, 2012 TO: Gary Crutchfi Manager WorkshopMtg.: 08/13/12 Rick White, �tF� RegularMtg.: 08/20/12 Community & E onomic Development Director FROM: Angela R. Pitman, Block Grant Administrator Community & Economic Development Department SUBJECT: 2013 HOME Fund Allocation and Annual Work Plan (MF# BGAP2012 -004) I. REFERENCE(S): 1. 2013 HOME Fund Summary 2. Planning Commission Minutes 6/21/12 and 7/26/12 IL ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 08/13/12: DISCUSSION III. FISCAL IMPACT It is estimated that $280,723 total HOME funds from entitlement at $149,723 and program income of $131,000 from the sale of 2012 acquisition/rehab projects will be available in program year 2013. IV. HISTORY AND FACTS BRIEF: A. Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in 1996 making the City eligible for Federal HOME funds. Every three years, during the renewal cycle member cities are given the opportunity to withdraw from the consortium, make changes to the cooperative agreement, or select a new Lead Agency. In May 2010, the City renewed the Agreement through December 31, 2013. B. Pasco's HOME budget remaining as of June 30, 2012 through Program Year 2012 is $652,502. The annual budget approved by Council Resolution allocates HOME entitlement funds and estimated program income anticipated from ongoing program activities such as the acquisition/infill activity. The HOME Final Rules allows the City two (2) years to obligate, and five (5) years to expend funds from the grant award date. Pasco's annual action plan activities are on track with this schedule, except for the Rental Rehabilitation Program which has had some interest, but no applications to date. Budgeted program activities not meeting HUD deadlines may need to be amended or reallocated. Any change to the HUD - approved annual action plan that exceeds 10% of the entitlement, cancels or adds a new activity or changes the scope of work requires a substantial amendment in compliance with the Citizen Participation Plan. C. HOME funds are allocated based on need and income eligibility and may be used anywhere within the city limits, however, neighborhoods designated as priority by Pasco City Council receive first consideration. Funding is first targeted in the Longfellow and Museum neighborhoods, then within low- moderate income census tracts (201, 202, 203 and 204). If HOME funds cannot be applied to those areas, then they are used as needed within the Pasco City limits for the benefit of eligible low- moderate income families. V. DISCUSSION: The City is able to use HOME funds for acquisition and rehabilitation of vacant /foreclosed properties, or developing vacant property through "infill" new construction projects. Program income anticipated from the resale of prior year construction projects in addition to outstanding balances will continue to fund program activities through 2013. Staff proposes that allocation of anticipated HOME entitlement funds and program income to the proposed activities as follows: 2013 Proposed Activities Acquisition & Rehab/Infill Projects First Time Homebuyer Assistance Administration from PI Budget Units 211,623 2 56,000 10 $ 13,100 $ 280,723 12 4(r) Attachment 1 - 2013 HOME Fund Summary - 07.26.12 Planning Commission Meeting Proposals- Recommendations Attachment 1 Page 1 to PYZU13 DPA $ Staff $ ID Resolution ACTIVITY/ AGENCY NAME Agency Recommend PC $ 211,623.00 $ Requested $ Recommend 22 PY2013 ADMIN $ Amended S to PYZU13 DPA $ 56,000.00 $ 56,000 $ 56,000 21 PY2013 INFILL, ACQUISITION $ 211,623.00 $ 211,623 $ 211,623 22 PY2013 ADMIN $ 13,100.00 S 13.100 S 13.100 PY2013 PY2013 EN ESTIMATED PI ESTIMATED RECOMMENDED SURPLUS /(DEFICIT) $ 149,723.00 $ 131,000.00 $ 280,723.00 $ 280,723.00 723 8/3/2012 Planning Commission Minutes 6/21/2012 B. Block Grant Administration 2013 HOME Fund Allocation IMF# BGAP 2012 -0041 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, explained the 2013 HOME Fund Allocation. Pasco, Kennewick and Richland formed a consortium to receive HOME Investment Partnership monies from the Federal government which each city alone would not be able to receive. The Consortium receives a sum of money divided between the three cities along the same allocation guidelines that block grant funding are divided from. This year's allocation is expected to be $451,060 with Pasco's share around $149,723 and program income totaling $131,000. This year three homes are expected to sell so that program income will come back to be used again. The majority of the money is anticipated to be used for acquisition and rehab or in£ll projects. This would either purchase vacant or foreclosed homes to rehabilitate them. If the right opportunity arises, vacant property may be purchased for infill housing. There were no questions or comments from the Planning Commission Planning Commission Minutes 7/26/2012 E. Block Grant Administration 2013 HOME Fund Allocations IMF# BGAP 2012 -0041 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed this item. A consortium was formed between Pasco, Richland and Kennewick to receive HOME funds that they otherwise would not receive on their own. The proposal is to use $211,000 for acquisition and infill. This can involve new construction, rehabilitation of existing units including rental units, down payment assistance which is allocated by $5,000 per applicant, and the rest, $13,000 is used for program administration. Commissioner Hilliard moved, seconded by Commissioner Greenaway, the Planning Commission recommend the City Council approve the use of funds for the 2013 HOME Investment Partnerships Program as set forth in the "2013 HOME Fund Summary" as recommended by Staff. The motion passed unanimously. This item will go to City Council Workshop, August 13, 2012. AGENDA REPORT FOR: City Council Date: August 6, 2012 TO: Gary Crutchfi Manager Workshop Mtg.: 08/13/12 Rick White, Regular Mtg.: 08/20/12 Community & I Iconomic Development Director FROM: Angela R. Pitman, Block Grant Administrator Community & Economic Development Department SUBJECT: 2013 Neighborhood Stabilization Program (NSP) Allocation and Annual Work Plan (MF# BGAP2012 -005) I. REFERENCE(S): Planning Commission Minutes 6/21/12 and 7/26/12 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 08/13/12: DISCUSSION III. FISCAL IMPACT: It is estimated that $80,000 in NSP Program Income will be available in 2013 IV. HISTORY AND FACTS BRIEF: A. On March 15, 2010 Council approved Resolution No. 3220 amending the 2009 NSP Annual Work Plan and Allocation increasing funding to $426,343 and adding acquisition and rehabilitation activities to the down payment assistance activity for foreclosed properties. The City utilized these NSP funds to provide down payment assistance to seven buyers of foreclosed homes and purchase three foreclosed homes for rehabilitation and resale. B. City Council approved Resolution 3341 in September of 2011 allocating $357,000 estimated program income from the sale of the three homes purchased for rehabilitation with NSP funds. V. DISCUSSION: A. In program year 2011, the three homes acquired with NSP funds were instead rehabilitated with HOME funds. One home has been sold to date, and the two remaining homes are expected to be sold by the end of this program year. The program income will be shared proportionately between the two funding sources, therefore, an amendment reducing the 2012 NSP allocation and work plan approved by Resolution 3341 is proposed as follows: Amended 2012 Amended Activities Budget Budget Units Acquisition & Rehabilitation Projects $ 253,000.00 $ 135,425.00 1 First Time Homebuyer Assistance $ 77,000.00 $ 38,500.00 3 Administration from PI $ 27,000.00 $ 4,575.00 $ 357,000.00 $ 178,500.00 4 B. The Annual Action Plan allows use of NSP funds for homebuyer activities providing down payment assistance and gap financing, and for acquisition and rehabilitation of foreclosed properties for resale. Program income expected from the sale of one foreclosed property to be purchased and rehabilitated, will provide funding to continue the NSP down payment assistance program in 2013. Staff proposes 2013 NSP activities be funded as follows: 2013 Proposed Activities First Time Homebuyer Assistance Administration from PI Budget Units $ 72,000.00 $ 8,000.00 $ 80,000.00 7 4(g) Planning Commission Minutes 6/21/2012 C. Block Grant Administration 2013 NSP Fund Allocation IMF# BGAP 2012 -005) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, explained the 2013 Neighborhood Stabilization Program (NSP) Allocation and Annual Work Plan. The City received $426,343 several years ago from the American Recovery Reinvestment Act. That money was specifically used to provide $10,000 down payment assistance loans for qualifying home buyers and with the remaining funds the City purchased foreclosed homes and rehabilitated them with HOME and NSP monies. It is expected to receive $80,000 in program income once those homes sell. With that money, staff would propose that the City would accomplish seven down payment assistance loans for qualifying families. There were no questions or comments from the Planning Commission. Planning Commission Minutes 7/26/2012 F. Block Grant Administration 2013 Neighborhood Stabilization Program (NSP) Fund Allocations IMF# BGAP 2012- 005) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed this item. The City received Neighborhood Stabilization Program (NSP) funds that are to be used for homes that have been foreclosed or abandoned. When the program first came out, most of the money was used for acquisition and rehabilitation. The City purchased and rehabilitated three foreclosed homes and is in the process of selling those homes. Staff is recommending a portion of this money to be allocated for down payment assistance for first -time homebuyers that are looking to purchase foreclosed or abandoned homes. Commissioner Hilliard requested clarification as to if the funds were only for first -time homebuyers for the purchase of foreclosed homes or if they could purchase any home. Mr. White answered that the NSP funds were solely for the purchase of foreclosed or abandoned homes. Commissioner Kempf moved, seconded by Commissioner Levin, the Planning Commissioner recommend the City Council approve the use of funds for the 2013 Neighborhood Stabilization Program (NSP) as recommended by Staff. The motion passed unanimously. This item will go to City Council Workshop, August 13, 2012. AGENDA REPORT FOR: City Council Date: August 6, 2012 TO: Gary Crutchfiel , 'ty Manager Workshop Mtg.: 8/13/12 Rick White, Regular Mtg.: 8/20/12 Community & o is Development Director FROM: Angela R. Pitman, Block Grant Administrator SUBJECT: 2012 Community Development Block Grant (CDBG) Allocation and Annual Work Plan Amendment 2 (MF# BGAP 2012 -006) I. REFERENCE(S): 1. 2012 CDBG Fund Summary and Proposal Summary 2. Planning Commission Minutes 6/21/12 and 7/26/12 II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 8/13/12: DISCUSSION HI. FISCAL IMPACT Reprogram $230,849 in 2012 CDBG Funds IV. HISTORY AND FACTS BRIEF: A. In accordance with the Citizen Participation Plan, changes in funding greater than 10% of the annual entitlement, or changes to the scope, purpose or intended beneficiaries of the annual action plan requires an amendment to the annual action plan to be approved by City Council and HUD. B. On September 6, 2011 Council passed Resolution 3339 approving 2012 CDBG Program Year grant allocations and annual work plan. On December 19, 2011 Council approved Amendment I to the Annual Action plan through Resolution 3364 cancelling the Eastside Community Park Project and reallocating funds to Kurtzman LID #149 for construction and ADA ramp retrofit projects. C. Earlier this year CDBG funds were requested for the 4 1 Avenue Corridor Improvement Project and additional funds were requested for the Kurtzman Park LID #149. V. DISCUSSION: A. At the July 26, 2012, PIanning Commission Meeting, the Planning Commission recommended approval of the proposed Resolution. This results in three activities to receive reprogrammed funding as follows: 2012 Amended Activity Increase/ Revised (Decrease) Budget Kurtzman Park Neighborhood Improvements - Phase IV (CT201BG2) $100,000.00 $450,000.00 ADA Accessibility - Handicap Ramp Retrofit ($130,000.00) $88,240.00 4th Avenue Corridor Improvement Project $30,000.00 $30,000.00 B. Use of the reprogrammed funds will allow the property owner assessment for LID #149 to remain as indicated in the preliminary assessment roll. It will also allow the installation of fencing and landscaping adjacent to a mobile home park primarily containing low /moderate income households in the 4`h Avenue Corridor Improvement Project. 4(h) CITY OF PASCO 2012.2 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY — JULY 26, 2012 1 CDBG Program Administration — Requested: $120,000 Recommended: $104,000 CDBG funds are requested to plan, administer and deliver housing and community needs, ensure compliance with local, state and federal rules, regulations and laws, and provide for the successful delivery of programs that primarily benefit low to moderate income people. Planning and Administration is capped at no greater than 20 %. 2. 2 Civic Center -Youth Recreation Specialist — Requested: $37,500 Recommended: $20,000 CDBG funds are requested to provide a portion of the salary and benefits for recreation specialist at the Youth Civic Center. This facility's program is to provide recreation programs for youth at risk and families in low -to- moderate income Census Tract (202). Public services are capped at no greater than 15% of current entitlement plus prior year program income. 3. 3 Martin Luther King Community Center Recreation Specialist —Requested: $37,500 Recommended: $20,000 CDBG funds are requested to provide a portion of the salary and benefits for recreation specialist at the Martin Luther King. This facility's program is coordinated with the YMCA, Salvation Army and Campfire USA, who all collaborate to provide education and physical activities to at risk school age , youth, and families in Census Tract (201). Public services are capped at no greater than 15% of current entitlement plus prior year program income. 4. 4 Senior Citizen's Center Recreation Specialist — Requested: $37,500 Recommended: $30,000 CDBG funds are requested to provide a portion of the salary and benefits for recreation specialist to oversee and operate program at Pasco's senior center. This facility's program provides supervision and leadership necessary for programs serving the elderly of Pasco with support services, nutrition, health and living skills support. Public services are capped at no greater than 15% current entitlement plus prior year program income. 5. 5 Youth Organic Farmers /Produce Coop — Requested: $14,704 Recommended: $0 CDBG funds are requested to provide start-up funds for organic farmers Youth Co -op. USDA certified organic producers on donated land, funds wil be used for planting to harvest. Products will be sold on the open market and to independent food stores and food chains. Work with Pasco Commercial Kithen for technical support and marketing. Economic development assistance is provided as a loan or grant to for -profit business or microenterprise (with less than five employees) for the purpose of creating permanent jobs to be held by or available to low- moderate income persons. If the qualifying recipient is a non - profit, the activity becomes a public service activity for the purpose of providing job training to low- moderate clientele. Resolution 1969 Section 2: Except for City Recreation programs, social service programs are not funded with CDBG. 6. 6 Homeless Prevention Program — Requested: $11,000 Recommended: $0 CDBG funds are used to provide 10 low- income households with improvements to their property at an affordable cost, including health/safety codes and energy effiency standards improvements (City- wide). Resolution 1969 Section 2: Except for City Recreation programs, social service programs are not funded with CDBG. 7 HomeworkZone -After School Tutoring/Mentorin2 Program —Requested: $35,000 Recommended: $0 CDBG funds are used to provide an afterschool tutoring program; mentoring program with caring responsible adults; and world -view expanding retreats, camps and trips for high -risk middle school and high school students in danger of dropping out of school, joining gangs and abusing drugs. Provide support to parents and grandparents in need of assistance with the youth in their lives. Resolution 1969 Section 2: Except for City Recreation programs, social service programs are not funded with CDBG. 8. 8 Pasco Downtown Development Commercial Kitchen — Requested: $65,000 Recommended: $50,000 CDBG funds are requested to continue operations of the Pasco Specialty Kitchen, a certified commercial incubator kitchen. By providing technical support to small food - related businesses the Pasco Specialty Kitchen improves their success rate by helping them to establish and achieve their goals. In consideration for technical assistance, the startup businesses agree to make jobs created available 2 to low -to- moderate income persons in Pasco (Census Tract 202). Ongoing activity at Public Facility constructed with CDBG, EDA and NADBANK funds for the purpose of economic development activities in Pasco's downtown. 9. 9 Downtown Facade Improvement (2 facades) — Requested: $60,000 Recommended: $60,000 CDBG funds are requested to support business to continue downtown fagade improvements anticipated for 2012 (Census Tract 202). It is estimated that two business will be assisted with facade improvements. 10. 10 LID Assistance LID #148 — Requested: $65,000 Recommended: $65,000 CDBG funds are requested to pay special assessment for low- moderate income households located in the LID #148 for low- income households. 11. 11 Catholic Family Volunteer Chore Services (12) — Requested: $4,000 Recommended: $4,000 CDBG funds are requested to provide minor household repairs and wheelchair ramps for very low to low income households. This population includes elderly and disabled. This year a roof repair program will be added to Volunteer Chore Services activities (City- wide). It is estimated that 6 elderly households, typically very low income, will be assisted. 12. 12 New Eastside Community Park — Requested: $300,000 Recommended: $230,849 CDBG funds are requested to construct a park and athletic fields to serve the east side of Pasco. The park will serve neighborhoods that are predominantly low - moderate income. Athletic fields may also be made available for locally sponsored soccer and football events to reduce overcrowding at current park facilities. 13. 13 Senior Citizen's Center Kitchen Remodel — Requested: $85,000 Recommended: $0 CDBG funds are requested to renovate the Senior Center kitchen. The kitchen is designed for preparation of foods from scratch and has outdated appliances that no longer function and in some cases are now obsolete. In this state, it does not meet current needs. CDBG funds would remove obsolete mixers and steamers, make more counter space available, provide for larger ovens and replace failing walkin refrigerator and freezer with energy efficient models reducing energy requirements and providing for more assured food safety. The Senior Center Kitchen is used by a single contractor for the meals on wheels program. The contract is pending renewal and near expiration, negotiations are underway. Remodel of the kitchen is not expected to occur in 2012. 14. 14 Code Enforcement Officer — Requested: $48,000 Recommended: $48,000 CDBG funds are requested to provide for a code enforcement officer to help improve neighborhood appearance and for compliance with rules and regulations dealing with homeowner needs in primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203 and 204). 15. 15 Kurtzman Park Neighborhood Improvements - Phase IV (CT201BG2) Requested: $450,000 Recommended: $450,000 CDBG funds are requested to provide curb, gutter, sidewalk and roadway improvements in low- income neighborhood (Census Tract 201). This is the construction phase of a multiple year project. 16. 16 Handicap Ramps - Curb, Gutter, Sidewalk & Roadway Improvements — Reguested: $250,000 Recommended: $88,240 CDBG funds are requested to replace areas of public sidewalks with ramp access for the disabled persons. 17. 17 4th Avenue Fence/Wall — Requested: $30,000 Recommended: $30,000 CDBG funds are requested to install a fence in the public right -of -way as part of the 0' Avenue Street hnprovement project providing a barrier for residents of the adjacent property. 13 Attachment 1 2012.2 CDBG Fund Summary - PC 07.26.12 Planning Commission Meeting Proposals-Recommendations Attachment 1 Page 1 Entitlement (2012 Estimated) Program Income (2012 Estimated) Prior Year Reallocations (2008.2010) Total Funds Available Proposals Recommended SURPLUS /DEFICIT $ 510,000 $ 10,000 $ 449,240 $ 969,240 $ 969,240 8/3/2012 Agency PC Recommend CITY COUNCIL APPROVED. PROPOSED ID Recipients ACTIVITY /AGENCY NAME NonCDBGMatch Requested Recommend ecommetl Amended APPROVAL BUDGET AMENDMENT Amend City of Pasco- Community $0.00 $120,000.00 $104,000.00 $104,000.00 $104,000.00 $104,000.00 $104,000.00, 1 & Economic Development CDBG Program Administration City of Pasco - Administrative& Civic Center -Youth Recreation $45,500.00 $37,500.00 $20,000.00 $18,000.00 $20,000DO $20,000.00 $20,000.00 2 community Services Specialist City of Pasco- Administrative & Martin Luther King Community $100,500.00 $37,500.00 $20,000.00 $18,000.00 $20,000.00 $20,000DO $20,000.00 3 Community Services Center Recreation Specialist City of Pasco- Administrative & Senior Citizen's Center $200,500.00 $37,500.00 $30,000.00 $27,000.00 $30,000.00 $30,000.00 $30,000.00 4 Community Services Recreation Specialist HomeworkZone - After School $10,450.00 $35,000.00 $7,000.00 $0.00 7 PowerZone Youth Center Tutori Mentonng Program City of Pasco- Community Pasco Downtown Development $42,465,00 $65,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 8 & Economic Development Commercial Kitchen City of Pasco - Community Downtown Fagade Improvement $40,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 9 & Economic Development (2 fa ades) City of Pasco- Administrative & LID 148 Special Assessment $65,000.00 $65,000.00 $65,000.00 $65,000.00 $65,000.00 $65,000.00 10 Community Services Assistance Volunteer Chore Services (12 $69,500.00 $4,000.00 $4,000.00 $4,000,00 $4,000.00 $4,000.00 $4,000.00 11 Catholic Family Charities households) City of Pasco - Administrative & $663,00000 $300,000.00 $0.00 $230,849.00 $230.849.00 $0.00 50.00 12 Community Services Eastside Community Park City of Pasco- Community $ 147, 000.00 $48, 000.00 $48,000.00 $48,000.00 $48,000.00 $48,000.00 $48.000.00 14 & Economic Development Code Enforcement Officer Kurtzman Park Neighborhood City of Pasco- Public improvements - PhaseAl $249,151.00 $350,849.00 $350,000.00 $350,000.00 $350,000.00 $350,000.00 $450,000.00 15 Works (CT201BG2) City ofPasco- Public ADA Accessibility - Handicap $250,000.00 $250,000 -00 $188,240.00 $188,240.00 $218,240.00 $218,240.00 $88,240.00 16 Works Ramp Retrofit City of Pasco-Public $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 17 Works 4th Avenue FencelWall $7,863,066.00 $1,551,053,001 $969,240.001 $1,200,089.001 $7,200,089.00 $969,240.OD $969,240.00 Entitlement (2012 Estimated) Program Income (2012 Estimated) Prior Year Reallocations (2008.2010) Total Funds Available Proposals Recommended SURPLUS /DEFICIT $ 510,000 $ 10,000 $ 449,240 $ 969,240 $ 969,240 8/3/2012 Planning Commission Minutes 6/21/2012 D. Block Grant Administration Significant Amendment to the 41h Avenue Wall IMF# BGAP 2012 -0061 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, explained the significant amendment for program reallocation of Community Development Block Grant funds. The City is asking that roughly $30,000 be taken from ADA Ramp Replacements, which has not yet begun, and instead be allocated to the 4w Avenue Corridor Improvement Project. Work has already started on 4th Avenue and will be made more pedestrian friendly and have a more safe street design. There is a mobile home park on the east side of 4th Avenue. The owners and residents of the park made a suggestion that instead of a block wall where they would feel blocked in, that instead an aesthetically pleasing wrought iron fence be constructed with some landscaping to assist with safety and noise. Chairman Cruz asked if this is to be executed with the same contract that is doing the street improvements and if there are cost savings to do it at the same time as the street. Mr. White answered that no, it is a separate action and will have to go out for bid. Commissioner Anderson asked if the corridor improvement project would be the second phase for the north part of 4th Avenue or if it was all going to be done at the same time. Mr. White answered that there would be another phase after the corridor improvement project. There were no further questions or comments from the Planning Commission. Planning Commission Minutes 7/26/2012 G. Block Grant Administration Significant Amendment to the 4th Avenue Wall (MF# BGAP2012 -006) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed this item. He explained that the memorandum has changed since the June 21, 2012 meeting. At the June 21, 2012 meeting, Staff recommended the 4th Avenue Wall be funded with a reduction in the amount of ADA Accessibility money the City had. Since the June meeting, the Kurtzman LID went out to bid and the bids received were higher than anticipated. The difference in cost was not great enough to have to do a rebid. The north portion of 4th Avenue, however, will have to be rebid this winter when contractors aren't as active and the City hopes to get a better price. Staff is recommending is that additional money be taken from the ADA Ramp Retrofitting project to be reprogrammed for the Kurtzman Park Neighborhood Improvements. The revised budget is recommended as follows: $450,000 for Kurtzman Park Neighborhood Improvements - Phase IV, $88,240 for ADA Accessibility, and $30,000 for the 4th Avenue Corridor Improvement Project. Todd Lawson, 22 John Street, Seattle, WA asked if the ADA Ramp Retrofitting is throughout the City or only in specified census tracts. Mr. White answered that it is focused only on census tracts 201 -204 because those areas are composed mostly of low- moderate income families. Commissioner Levin moved, seconded by Commissioner Kempf, the Planning Commission recommend the City Council approve the use of funds for the 2012 Community Development Block Grant Program as set forth in the Attachment 1 "2012.2 CDBG Fund Summary" as recommended by Staff. The motion passed unanimously. AGENDA REPORT TO: City Council August 9, 2012 FROM: Gary Crutchfie *anager Workshop Mtg.: 8/13/12 SUBJECT: Sidewalk ADA ransition Plan I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 8/13: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) Title II of the Americans with Disabilities Act (ADA) of 1990 requires all activities, services and programs of the city to be accessible to persons with disabilities. Under Title II, the facilities in the public right -of -way (like sidewalks) are considered a program and are thus required to meet ADA standards. B) Over the past 20 years, the city has used Community Development Block Grant dollars to modify the sidewalk system at intersections, so as to provide ramps required to accommodate wheelchairs. It appears, on evaluation of many of the ramps, that they do not conform to the minimum standards specified by the subsequent federal ADA rules. This condition is largely due to the fact that many of the initial ADA design standards were redefined during the 1990s. Unfortunately, it is a condition that must be rectified in order to comply with ADA legal requirements. C) Compliance with ADA requirements is accomplished in a three -step process. First, an inventory of the substandard conditions is prepared. Second, a "transition plan" is developed, to identify which locations will be modified in which year and provide budgetary consideration/guidance. Lastly, the plan is implemented on an annual basis through the budget. This process is much like the city's annual Capital Improvement Plan (and would likely augment the city's CIP). V. DISCUSSION: A) Staff has employed the services of certain staff members of the City of Vancouver to assist Pasco in developing the inventory and transition plan. As part of the process, the ADA law requires an advisory committee be appointed to assist in development of the Plan. B) Staff has solicited applicants with certain expertise or background to serve on the required committee. To date, applicants include: one staff member of Ben - Franklin Transit; two individuals nominated by the Pasco Chamber of Commerce (both are employees of TiLite, the local company that makes titanium wheelchairs), and one Planning Commission member. Staff is attempting to identify a local contractor willing to serve on the committee, to ensure guidance from that perspective is included in the planning process. C) It is requested that the Mayor appoint the ad -hoc committee in August, so the planning work can get underway by mid - September. It is anticipated that the transition plan will be completed by early 2013, for City Council review and approval. 4(i)