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HomeMy WebLinkAbout06.25.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) June 25, 2012 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., June 25, 2012. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Clark, Garcia, Kuffel, Quintanilla (arrived at 4:05 p.m.) Absent: N/A STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Lisa Richwine, Administrative Assistant /Recording Secretary VISITORS (none) 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Mr. Kuffel seconded the motion and it passed unanimously, 3 ayes, 0 nays. As this is Mr. Garcia's first board meeting, he must abstain from approving the consent agenda since it includes minutes of previous meetings, financials, etc. The board agreed to move approval /discussion of the consent agenda until after Ms. Quintanilla's arrival. 5. NEW BUSINESS (a) Resolution #11/12 -888 Authorizing the Executive Director to Enter the Housing Authority of the City of Pasco & Franklin County as Party to a Lawsuit Against the United States Department of Housing and Urban Development Mr. Kuffel made a motion to adopt the resolution and Mr. Garcia seconded it. Mr. Kuffel expressed concern about additional attorney's fees that could be incurred with this lawsuit. Mr. Anderson stated that his research indicates no additional fees will be required. If such time arises when more fees are requested, Mr. Anderson will approach the board for further discussion regarding HACPFC's participation in the lawsuit. The motion passed unanimously, 3 ayes, 0 nays. Board of Commissioners Meeting Minutes June 25, 2012 Page 2 of 3 (b) Resolution #11/12 -889 Adopting Revisions to the Public Housing Admissions and Continued Occupancy Plan and the Section 8 Administrative Plan Mr. Kuffel moved to adopt the resolution. Mr. Garcia seconded and the resolution passed unanimously, 3 ayes, 0 nays. (c) Resolution #11/12-890 Authorizing Executive Director to Apply for Franklin County 2060 Grant Funds Mr. Garcia made a motion to adopt the resolution. Mr. Kuffel seconded the motion and then asked what the funds would be used for. Mr. Anderson stated that if we are awarded the funds they would be used to paint our local units. The units are not wholly self - sustaining and funds are not available in -house for the desperately needed exterior painting. In our grant application we have also included a partnership with Benton - Franklin Community Action Connections (CAC). If awarded, CAC would use the grant money to fund vouchers for homeless families that the agency serves. In turn, these families would use the vouchers to pay the regular rent amount to live in HACPFC's local units. The motion passed unanimously, 4 ayes, 0 nays. (d) Resolution #11/12 -891 Authorizing the Housing Authority of the City of Pasco & Franklin County to Conduct a Majority Vote Referendum for Social Security Coverage Mr. Kuffel made the motion to adopt the resolution and Mr. Garcia seconded it. The resolution passed unanimously, 4 ayes, 0 nays. (e) Resolution #11/12 -892 Authorizing Signatory Authority for Executive Director to Execute Second Amendment to Contract 1 -91- 491 -13 with the Department of Commerce Mr. Garcia moved to adopt the resolution as presented. Mr. Kuffel seconded the motion and details of the contract were discussed. The motion passed unanimously, 4 ayes, 0 nays. (f) Resolution #11/12 -893 Amending Personnel Policy Ms. Quintanilla made the motion to amend the Personnel Policy via Resolution 411/12 -893. Mr. Garcia seconded the motion and it passed unanimously, 4 ayes, 0 nays. (g) Election of Officers For the position of Board Chair, Mr. Kuffel nominated Ms. Clark. Ms. Quintanilla seconded the nomination. Ms. Clark nominated Mr. Kuffel as Board Chair. Mr. Garcia seconded the nomination. Two names were submitted for the position of Board Chair. Ms. Clark received 3 votes (Garcia, Quintanilla, Kuffel), Mr. Kuffel received 1 vote (Clark). Ms. Clark is now the duly elected Chair of the Board of Commissioners of the Housing Authority of the City of Pasco & Franklin County. F:\Executive\Main\WPDATA\MINUTES\2012\062512.doex Board of Commissioners Meeting Minutes June 25, 2012 Page 3 of 3 For the position of Vice - Chair, Mr. Kuffel nominated Ms. Quintanilla. Mr. Garcia seconded the nomination. As no other nominations for Vice -Chair were presented, a roll call vote was taken and Ms. Quintanilla was unanimously elected Vice -Chair of the Board of Commissioners of the Housing Authority of the City of Pasco & Franklin County. 4. CONSENT AGENDA The consent agenda was approved as submitted, 3 ayes, 1 abstention, 0 nays. Included were the minutes of the special meetings of April 12, 2012 and April 25, 2012, and the checks listings for the month of April 2012 — Bank of the West General Operating Account checks numbered 47828 -48012 totaling $255,932, Bank of the West Petty Cash check numbered 1693 totaling $186, and Bank of the West General Operating Account checks for May 2012 numbered 48013 -48207 totaling $257,371, Bank of the West Petty Cash check numbered 1694 totaling $101, and Bank of the West Security Deposit Fund checks numbered 1187 -1188 totaling $362, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of $16,102, of that amount, $16,102, will be turned over for collection. Mr. Kuffel asked Ms. Jones to make a presentation within the next few months that takes the board through the agency's financial statements. He also informed the board he would not be in attendance at the July board meeting. 6. OTHER BUSINESS (none) 7. EXECUTIVE SESSION (none) 8. ADJOURNMENT The meeting adjourned at 4:40 p.m. The Board of Commissioners will next meet in regular session on July 26, 2012, 4:00 p.m. Z) Dori Clark Chair; Board of Commissioners C. s Prepared by: Secretary F:\Executivc\Main\WPDATA\MINUTES\2012\062512.doex F. J. A Berson, PHM Secre , Board of Commissioners