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HomeMy WebLinkAbout04.12.12 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY (HACPFC) April 12, 2012 4:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., April 12, 2012. 1. CALL TO ORDER 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Domingos, Clark, Quintanilla, Kuffel Absent: None STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Brett Sanders, Director of Maintenance /Capital Fund Adella Salinas, Director of Housing Services Lisa Richwine, Administrative Assistant /Recording Secretary VISITORS (none) 3. APPROVAL OF AGENDA: Mr. Kuffel made a motion to approve the agenda as presented. Ms. Clark seconded the motion and it passed unanimously, 4 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of March 2012, and the checks listings — Bank of the West General Operating Account checks numbered 47620 -47827 totaling $285,212, Bank of the West Petty Cash check numbered 1692 totaling $11, and Bank of the West Security Deposit Fund checks numbered 1185 -1186 totaling $185, and bad debt write offs for rent, utility billing, and miscellaneous in the amount of $3,766,76, of that amount, $3,766.76, will be turned over for collection. 5. NEW BUSINESS (a) Resolution #11/12 -885 PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5 -Year and Annual PHA Plan Mr. Kuffel made the motion to adopt the resolution as presented. Ms. Clark seconded it. The motion passed unanimously 4 ayes, 0 nays. Board of Commissioners Meeting Minutes April 12, 2012 Page 2 of 3 6. OTHER BUSINESS (a) Tenant Council President's Report - none (b) Visitor Agenda — none Mr. Domingos asked Mr. Anderson to discuss the Section 8 shortfall and the staff's conference call with the Shortfall Prevention Team yesterday. Mr. Anderson stated that currently our payment standard is at 100 %. The suggestion of the Shortfall Team is that we reduce payment standards as follows: 0 -1 Bedroom Units 97 -98% FMR 2 -6 Bedroom Units 97% FMR The Kennewick Housing Authority (KHA) absorbed one (1) of the vouchers ported there. Vancouver Housing Authority absorbed one (1) of our ports. We also have two (2) ports at King County Housing Authority but the agency will not absorb them so we will continue to pay those vouchers at King County's payment standard as opposed to HACPFC's. The HUD Seattle Field Office just granted HACPFC the authority to deny portability to any housing authority with a higher payment standard than HACPFC (this authority is granted just for portability requests from this point forward — it does not include existing ports to higher payment standard jurisdictions). HACPFC will be allowed to continue this practice as long we continue in shortfall mode, at least through the end of this calendar year. A resolution will be created to change HACPFC's payment standard and the board will need to adopt the resolution as soon as final word is received from the Shortfall Team representative. The reduced payment standards will be effective June 1, 2012. Thirty (30) days notice must be given to landlords and participants so the notices must be sent by no later than May 2, 2012. Mr. Domingos asked if the notices will be sent in English and Spanish. Mr. Anderson stated that they would. Beacon Development has submitted our application into Impact Capital for development monies. The Washington state legislature has passed the budget and $70 million dollars was placed in the Housing Trust Fund and we'll just have to wait to see how it's allocated. Mr. Anderson and Mr. Sanders will begin to work on a Request for Qualifications for translation services. Mr. Kuffel announced that he would not be in attendance at the May 31, 2012, meeting. C:\ Users\ kenworthys \AppData\Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook \4DGB T6UJ \041212. docx Board of Commissioners Meeting Minutes April 12, 2012 Page 3 of 3 7. ADJOURNMENT The meeting was adjourned at 4:13 p.m. The Board of Commissioners will next meet in regular session on May 31, 2012, 4:00 p.m. Dori Clark Acting Chair, Board of Commissioners Minutes Prepared by: Lisa C. Richwine, CMH Recording Secretary F. J. Anderson, PHM Secretary, Board of Commissioners C:\ Users\ kenworthys \AppData\Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook \4DGB T6UJ \041212. docx