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HomeMy WebLinkAboutAO 43 Work Periods Overtime and Compensatory Time 10122005 Superseded 11102005 CITY OF PASCO ADMINISTRATIVE ORDERS Administrative Order No. 43 Personnel Policies & Procedures Subject: Work Periods, Overtime and Compensatory Time Initial Effective Date: 8/07/86 Revised 9/29/86 lo/ /OS Approved GR PURPOSE: This Order is necessary to establish uniform rules and procedures regarding overtime and compensatory time, as well as comply with applicable provisions of the federal Fair Labor Standards Act, state law and City ordinances . This Order supersedes and replaces Administrative Order No. 43 , dated September 29, 1986. SCOPE: This Order shall apply to all full and part-time hourly employees; to the extent, however, a union contract lawfully conflicts with the provisions of this Order, such contract provisions shall prevail. WORK PERIODS: The "work period" means that period of consecutive calendar days hereby declared for the respective employee groups : A) Uniformed Police Officers: 28 days, commencing January 13 , 1986 B) Firefighters: 28 days, commencing April 7, 1986 C) All Others: 7 days, commending August 11 , 1986 OVERTIME: • "Overtime" means those work hours or portions thereof (not less than one-quarter hour increments) exceeding 40 hours per designated work week, unless otherwise designated by union contract. "Work hours" means time actually worked and excludes all forms of leave, whether paid or unpaid (i.e. , sick leave, vacation, holiday, leave of absence, etc. ), unless otherwise defined by union contract. Those work • Those work hours or portions thereof qualifying as overtime shall be paid at the rate of one and one-half (1 .5) times the respective employee' s regular hourly rate of pay. HOLIDAY PAY Non-represented, non-exempt employees who are scheduled to work one of the City' s recognized holidays shall be paid at one and one-half (1 1/�) times the respective employee ' s regular hourly rate of pay- COMPENSATORY TIME: "Compensatory time" means time off from regularly scheduled work in lieu of overtime pay. It is to be used during a work period subsequent to the work period in which the overtime is earned. Compensatory time must be used in strict compliance with the following rules : May be granted in lieu of overtime pay only if requested by the employee and approved by the department director. Notation of compensatory time earned shall be recorded on the employee' s time sheet in hours (and portions thereof) worked in excess of the work week/work period. These hours shall be recorded in straight time. Compensatory time accrual shall not exceed 80 hours. However, the respective department directors may establish a lower maximum for appropriate management purposes. • Use of accrued compensatory time shall be requested by the employee by using the City of Pasco Absence Report form. Normally, the employee is expected to submit the request not less than five (5) working days prior to the requested time off. This requirement may be waived by the department director. • Use of accrued compensatory time, if properly requested, shall be granted by the respective department director, unless the department director finds the dates and/or times requested will disrupt the quality and/or quantity of service to the public. Such denial and reasons therefore shall be made in writing and provided the employee. • Upon termination of employment, for any reason, all unused compensatory time shall be paid at the higher hourly rate of either: 1 . that in effect at time of termination , or 2. average hourly rate during the last three (3) years of employment. • Compensatory time should be used within 12 months of the date it was earned. If compensatory time cannot reasonably be used within 12 months, the department director should recognize that additional compensatory time should not be granted in lieu of overtime pay. • The City may pay off the accumulated compensatory time of any employee at any time at the then prevailing rate. CITY OF PASCO ABSENCE REPORT Name Dept. Division From AM PM Month Day Year To AM PM Month Day Year Number of work days Number of work hours REASON FOR ABSENCE (Check one) ❑ Vacation ❑ Floating Holiday ❑ Jury Duty ❑ Leave without Pay* ❑ Accident on Duty (Attach incident report) ❑ Military * ❑ Sick Leave ❑ Accident off Duty (Explain below) ❑ Bereavement ❑ Illness/Self ❑ Comp. Time ❑ Other ❑ Illness/Family (If SL use is greater than 3 days see * below) Reported to By hone Other means Date Time EXPLANATION/CoMMENTs: (Attach additional sheet if necessary) Requested by: Date: Employee Approved by: Division Manager Department Director Date Date *Other side must be completed and original forwarded to Human Resources Copy of Absence Report must be attached to time sheet for use by manager. Revised 10/05 CITY OF PASCO LEAVE OF ABSENCE FORM NAME DATE DEPARTMENT POSITION FT PT Date leave starts Expected return date REASON FOR FMLA LEAVE: 1. A serious health condition that causes me to be unable to perform the functions of my job; or 2. Care of my spouse, child or parent with a serious health condition; or 3. Care of my newborn child or adopted child under the age of six (6), within twelve (12) months from birth or placement. PROVISIONS FOR FMLA LEAVE. I, the undersigned, agree to comply with the requirements of the below listed provisions, the FMLA provisions of Administrative Order No. 72, and the requirements of the FMLA law itself and any/all of its amendments. • I will provide my attending physicians statement verifying my need for FMLA leave, using the form provided by the City of Pasco. • I must return to work on or before the "Expected return date", unless an extension is approved. • I will be required to subm t my physicians statement assuring that 1 am physically able to return to work and to perform the full range of my job duties. • If I do not return to work on, or before, the expected return date, nor contact my department director, I will be voluntarily abandoning my job, unless my failure to return to work is the result of my own serious health condition or other circumstances beyond my control. REASONS FOR NON-FMLA LEAVE 1. Military/Reserve Duty (submit copies of orders) 2. Jury Duty (submit copy of summons for duty) 3. Personal (attach letter of explanation) PROVISIONS FOR NON-FMLA LEAVE: I, the undersigned, agree to comply with the following requirements: • If I do not return to work on the "Expected return date", nor contact my department director, I will have voluntarily abandoned my job. If on a military leave, I will comply with all provisions of USERRA. • I understand that healthcare insurance for a non-FMLA leave will be covered by provisions of COBRA. Employee's Signature: Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • 1 RECOMMEND: Date: Approval Department Director Denial RECOMMEND: Date: Approval City Manager Denial Revised 10/05