HomeMy WebLinkAboutAO 43 Work Periods Overtime Compensatory Time 09291986 Superseded 12122005 A13MINIST RATIVE OR13ER N (3 _ 43
• ( Replaces Administrative Order No . 43 , dated August 7 , 1986
TO : All Departments September 29, 1986
FROM : Greg Rubstello , Acting City a er
SUBJECT : WORK PERIODS , OVERTIME , AND COMPENSATORY TIME .
I . PURPOSE : This Order is necessary to establish uniform rules
and procedures regarding overtime and compensatory time, as
well as comply with applicable provisions of the Federal Fair
Labor Standards Act , state law and city ordinances . This
Order supercedes and replaces Administrative Order No . 43 ,
dated August 7 , 1986 .
II . SCOPE : This Order shall apply to all full and part-time hourly
employees ; to the extent , however , a union contract lawfully
conflicts with the provisions of this Order , such contract provisions
shall prevail .
Ill . WORK PERIODS : The "work period" means that period of consecutive
calendar days hereby declared for the respective employee groups :
• A ) Uniformed Police Officers : 28 days , commencing January 13 , 1986
B ) Firefighters : 28 days , commencing April 7 , 1986
C ) All Others : 7 days , commencing August 11 , 1986
IV . OVERTIME : "Overtime" means those work hours or portions
thereof ( not less than one-quarter-hour increments ) exceeding
40 per designated work week , unless otherwise designated by
union contract . "Work hours" means time actually worked and
excludes all forms of leave , whether paid or unpaid ( i . e . , sick
leave , vacation , holiday, leave of absence, etc . ) , unless otherwise
defined by union contract . Those work hours or portions thereof
qualifying as overtime shall be paid at the rate of one and one-
half ( 1 . 5 ) times the respective employee's regular hourly rate of pay .
V . COMPENSATORY TIME : " Compensatory time" means time off
from regularly scheduled work in lieu of overtime pay and used
during a work period subsequent to the work period in which
the overtime was earned . Compensatory time must be used in
strict compliance with the following rules :
A ) May be granted in lieu of overtime pay only if requested
by the employee and approved by the department head
( use CT Form No . 1 ) .
•
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B ) Shall be recorded on CT Form No . 2 to reflect the number
• of overtime hours requested as compensatory time, the
work period in which the overtime was earned , the number
of compensatory hours credited ( overtime hours multiplied
by 1 . 5 ) , and the current balance of all unused compensatory
time hours .
C ) Compensatory time accrual shall not exceed 80 hours ;
however , the respective department head may establish
a lower maximum for appropriate management purposes .
D ) Use of accrued compensatory time shall be requested by
the employee, using CT Form No . 3 . Normally , the employee
is expected to submit the request not less than five ( 5 )
working days prior to the requested time off , but this
requirement may be waived by the department head .
E ) Use of accrued compensatory time , if properly requested ,
shall be granted by the respective department head , unless
the department head finds the dates and/or times requested
will unduly disrupt operations . Such denial and reasons
therefor shall be made in writing and provided the employee .
F ) Upon termination of employment for any reason , all unused
compensatory time shall be paid at the higher hourly rate
of either :
• 11 That in effect at time of termination ; or
2 . Average hourly rate during the last three ( 3 ) years
of employment .
G ) Compensatory time should be used within 12 months of
the date it was earned ; if compensatory time cannot reasonably
be used within 12 months , the department head should
recognize that additional compensatory time should not be
granted in lieu of overtime pay .
H ) The City may payoff the accumulated compensatory time
of any employee at any time, at the then prevailing rate .
Vl . EFFECTIVE DATE : Monday , September 29, 1986 .
GR : ps
attachments
•
2 -
• CT Form 01
• REQUEST FOR COMPENSATORY TIME ACCRUAL
1 , holding the
position of and having worked
hours of overtime during the work period
to , hereby request
that said overtime hours be credited as compensatory time at
the rate of 1 . 5 time the number of said overtime hours .
(Date) (Employee signature)
• ❑ APPROVED ❑ DENIED
If denied , reasons therefor :
(Date) (Department Head signature)
•
• COMPENSATORY TIME CT Form "2
EARNINGS & USE RECORD
Name : Dept .:
Position: Div.:
OVERTIME EARNED/USED COMPENSATORY TIME HOURS Approved
Date Hours* Purpose Credited* * Taken Balance by
•
• * Entry must be the number of overtime hours worked and approved for compensatory
time.
* * Entry must be 1 .5 times the number of overtime hours.
• CT Form "3
COMPENSATORY TIME
USE REQUEST
I ,
holding the position of
hereby request hours of accrued
compensatory time to be taken between the hours of
and
on
(days and dates)
(Date of request) (Employee signature)
• F-1 APPROVED ❑ DENIED
If denied , reasons therefor :
(Date) (Department Head signature)
•