HomeMy WebLinkAboutAO 246 Sick Leave 04021979 Superseded CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No.246
Personnel Policies &Procedures
Subject: Sick Leave Initial Effective Date:
April 2, 1979
Revised 9/30/88 12/28/09 &10
Approved GC GC �v
The following Administrative Order is effective December 28, 2009 and supersedes
Administrative Order No. 11, dated 4/2/79 and 9/30/88; Administrative Order No. 27, dated
7/1/81; Administrative Order No. 60, §II.B.3; and Administrative Order No. 72, §IV.
I. PURPOSE:
This Administrative Order is issued to establish a policy and expectations regarding the
accrual and use of sick leave.
II. DEPARTMENTS AFFECTED:
All
III. REFERENCES:
A. Family Medical Leave Act (FMLA)—Administrative Order No. 231
B. Pregnancy Leave—Administrative Order No. 231.2
C. Washington Family Leave Act—Administrative Order No. 231.5
IV. POLICY:
A. For all non-exempt benefitted employees:
1. Employees shall earn sick leave at a rate of 3.7 hours/pay period (for a full time
equivalent). Benefitted part time employees shall earn sick leave on a pro rata
basis depending upon their individual FTE status. Maximum accrual of sick leave
shall not exceed 960 hours except where established by collective bargaining
agreement.
2. The use of sick leave shall be for the illness or injury of the employee or a family
member as established by the Family Medical Leave Act, Pregnancy Leave,
Washington Family Leave Act and/or other applicable federal/state leave laws.
Sick leave may also be used for physician/dental appointments, therapy
treatments or similar such medical care.
City of Pasco
Administrative Order No.246
Page 2
3. The use of sick leave shall be documented, as applicable, on the employee's
timesheet in quarter-hour increments. If an employee is off sick and does not
have sufficient accrued sick leave, the remaining leave time shall be deducted
from vacation time or accrued comp time. The individual's sick leave bank shall
not cant'a negative accrual.
4. Sick leave may not be used for time off caused by accident/illness connected with
other gainful employment.
5. Sick leave is available for use after completion of the probationary period.
6. If the absence extends beyond three working days duration, the employee may be
required, at the behest of the department director, to submit certification by the
employee's medical provider of the medical need for the absence. Further, if the
absence extends beyond three working days duration, the director may require the
employee to submit certification from the employee's medical provider that the
employee is again fit for duty. (Form: Physician's Release/Return to Work.)
7. The employee shall notify his/her manager of the need for sick leave, by the
beginning of the scheduled work day — unless department policy/collective
bargaining agreement requires otherwise. The employee is obligated to inform
his/her supervisor of the expected duration of the absence. Department/division
policy may require that the employee call in his/her absence each day, by the
beginning of the scheduled work day.
8. All employees are to complete an Absence Report form (copy attached) and
submit such form to his/her supervisor.
9. Originals of the completed/approved Absence Report forms are to be kept in the
department.
B. For all exempt benefitted employees:
1. All of the above noted policy regulations apply with the exception of the
timesheet documentation of sick leave use.
a. Exempt employees who are absent a full working day due to personal or
applicable family illness shall record eight (8) hours of sick leave used for
each full day of absence.
b. Partial day absences: Exempt employee absent less than four (4) hours
absence shall note their time sheets as a full work day (8 hours worked).
Exempt employees absent four (4) or more hours absence shall note actual
hours absent (rounded to the nearest quarter-hour) on their time sheets.