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HomeMy WebLinkAbout18 - Loss Control Accident Safety Committee ADMINISTRATIVE ORDER NO. 18 (Rescinds Administrative Order No. 18 dated February 1 , 1989) iTO: All Department ads/Division Heads FROM: Gary Crutchfiel anager DATE: February 1 , 1993 SUBJECT: LOSS CONTROL; ACCIDENT INVESTIGATION; AND SAFETY COMMITTEE L PURPOSE: Each employee of the City of Pasco has the responsibility to protect City property from loss or damage. Managers and supervisors are also responsible for assuring employees a safe and healthful work place. This Administrative Order has been developed as a tool to help meet those responsibilities and contains those policies and procedures that have been developed to help minimize the City's exposure to loss. H. RESPONSIBILITY: The implementation of these policies is mandatory throughout the City. All policies contained in this Administrative Order supersede any currently in existence. Each Department is responsible for informing its employees of these policies and enforcing them. III. LOSS CONTROL COMMITTEE: The Loss Control Committee is established to improve communications between the Departments and the Risk Manager (City Attorney). This communication is essential to assure that a number of changing exposures to • loss are adequately protected. A. Members. The Committee is composed of the following persons: 1. Permanent Members: Risk Manager (Chairperson); and Personnel Officer (Chair Pro Tem). 2. Alternating Members (annual): Parks or Public Works Director; Police or Fire Chief; and Community Development or Finance Director. B. Duties. The Committee has the following duties: 1 . Discuss, evaluate, and recommend action(s) to protect the interests of the City, its employees and citizens. This shall include the review of City operations and capital improvements to see that they are adequately protected from loss, discussion of losses, health matters and the City's safety program. 2. Implement (with the approval of the City Manager) and monitor loss control standards and procedures. 3. Review Incident Reports filed with the Risk Manager (see Administrative ADMINISTRATIVE ORDER NO. 18 - PAGE 1 LOSS CONTROL; ACCIDENT INVESTIGATION; SAFETY COMMITTEE • Order No. 53). • 4. Make final determinations as to cause of accidents after review and recommendation by the Safety Committee. 5. Prepare e meeting the of WAC 29624-040 C. Meetings and Minutes. The Committee shall meet at least monthly and will be be chaired by the Risk Manager. A written agenda for the meeting of l the distributed in advance and minutes kept at each meeting, Copies Committee's minutes shall be forwarded to the City Mb aresponsible IAr the their review and comment. The Risk Manager maintenance of Loss Committee records including agendas, minutes, correspondence, etc. IV. ACCIDENT INVESTIGATION: A. Reporting. All injury and non-injury accidents with loss or damage to City property and involving City employees shall be reported to the Risk Manager on an "Incident Report form" (see Administrative Order No. 53) within 24 hours of the accident. Accidents that cause serious injuries of that he next wo king day if the accident loccurs reported fter 5:00 p.immediately or at the start • B. Investigation. Investigation of the cause of the accident shall be conducted by the Risk Manager, Personnel Officer, the immediate supervisor of the employee(s) involved, and employee representative if available, and any other person with the special expertise required to evaluate the facts relating to the cause of the accident selected by the Risk Manager. The findings of the investigation shall be documented by the Risk Manager and reported to the Safety Committee. C. OSHA Reporting. The Personnel Officer shall record occupational injury and illness information on forms OSHA-101-Supplementary Record Occupational Injuries and Illness and OSHA-200-Log and Summary. V. SAFETY COMMITTEE: AManagement-Employee Safety Committee shall be formed and report to the Loss Control Committee, A. Members. The Committee is composed of the following persons: 1. Management. The Personnel Officer; arks or Fire Public Works Director acing (alternating annually); annually). 2. Employees (elected annually). One employee from the non-represented ADMINISTRATIVE ORDER NO. 18 - PAGE 2 • LOSS CONTROL; ACCIDENT INVESTIGATION; SAFETY COMMITTEE City Hall non-management employees; one employee elected from each of the two departments whose department head is not serving as a Safety • Committee member for that year (i.e., if the Fire Chief is serving, an employee from the Police Department shall be elected). B. Chairman. The Committee shall be chaired by one of the members elected by the Committee. C. Secretary. The Personnel Officer shall serve as Secretary to the Committee and shall maintain the Committee's records, including agendas, minutes, correspondence, etc. D. Duties. The Committee shall meet and address the following as required by WAC 296-24-045: 1 . A review of the safety and health inspection reports to assist in correction of identified unsafe conditions or practices. 2. An evaluation of the accident investigations conducted since the last meeting to determine if the cause of the unsafe act or unsafe condition involved was properly identified and corrected. The Safety Committee shall report its findings to the Loss Control Committee which shall make the final deternination as to cause, if the determination of the Safety Committee differs from the determination made in the report of the Risk Manager. 3. An evaluation of the accident and illness prevention program with a • discussion of recommendations for improvement when indicated. 4. The committee shall also function as a forum for the discussion of potential or existing work place safety concerns or issues. The committee may advise (in writing) the Risk Manager of a particular safety concern identified by the committee, provided, however, the committee shall first be assured that the affected department has been informed of the particular safety concern and has not sufficiently responded. E. Means. The Committee shall be responsible for determining the date, hour and location of its meetings. The length of each meeting shall not exceed one hour except by majority vote of the Committee. Minutes of each Committee meeting shall be prepared and filed for a period of at least one year and shall be made available for review by Non-Compliance personnel of the Division of Industrial Safety and Health of the Washington State Department of Labor and Industries. A copy shall also be provided promptly to the City Manager. VI. EFFECTIVE DATE: This Administrative Order is effective immediately. ADMINISTRATIVE ORDER NO. 18 - PAGE 3 LOSS CONTROL; ACCIDENT INVESTIGATION; SAFETY COMMITTEE •