HomeMy WebLinkAboutN-640 - Non-City Owned Electric Equipment r
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CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 640
Maintenance
Subject: Non-City Owned Electric Equipment in City Initial Effective Date:
Facilities May 7, 2007
Revised
App roved
I. PURPOSE:
This Administrative Order is issued to establish a policy regarding the use of non-city
owned electric equipment in city facilities. The major objectives behind the policy
include:
a) Maintenance of safety in the workplace
b) Control of costs for city electrical use
c) Maintenance of optimal workplace productivity
II. DEPARTMENTS AFFECTED:
• All.
III. POLICY:
The city strives to provide safe, functional and comfortable working conditions, in so far
as possible, for all employees. The city intends to provide all needed equipment for
employees to perform the duties of their respective positions. The city provides additional
facilities to accommodate employees during breaks, lunch time, etc. The city does not
provide equipment for the personal business use or entertainment of its employees.
The use of non-city owned portable space heaters or cooling fans is not allowed. Food
service appliances such as microwaves, toasters, etc., are only allowed in designated
employee break areas and not individual offices. (Food items for breaks and lunches
should routinely be restricted to break areas and not individual offices or conference
rooms.)
One personal coffee maker or similar appliance and a small refrigerator may be used in
each work group area (and not individual offices) as determined by the Department
Director. In individual offices,portable music playing devices may be used, provided the
programming and volume does not distract others or interfere with employee
productivity.
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City of Pasco
Administrative Order 640
Page 2
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The use of other, non-city owned electric equipment is not allowed except upon approval
of the Department Director and the Facilities Manager.
Personal cell phone use, PDA's and similar personal electronic equipment is allowed
subject to departmental work rules.
IV. PROCEDURES
A. In the event that non-city equipment is being used to complete city business, the
Department Director must authorize the continued use. In all cases, city purchase of
necessary equipment should be considered a priority.
B. In the event that a comfortable office work space (of at least 70° during the heating
season or no more than 75° during the cooling season) cannot be maintained, the
Facilities Manager will provide the use of a portable heater or cooling fan until the
comfort range can be maintained without such equipment. This section is intended
to apply to chronic situations and is not intended to apply to periods of limited
duration due to equipment malfunction or seasonal changeover between heating and
cooling seasons.
C. Designated City Hall break areas include: first floor, Parks and Recreation
classroom; second floor, north end; third floor, north end; and Police Squad room.
Other break rooms must be approved by the City Manager. Break rooms in outlying
buildings shall be determined by the Department Director.
Approved:
44,x S° 7 --Z-
Gary C chfield, i Manager Date
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