HomeMy WebLinkAbout052 - In House Computer Training AE:) MINISTF2AT1X/ E OF2nEM NO _ 52
• TO : All Departments August 18 , 1986
FROM : Gary Crutchfield , City Manager
SUBJECT : IN - HOUSE COMPUTER TRAINING .
I . PURPOSE : This Administrative Order is issued to identify the
scope of computer training available from the Data Processing
Division of the Executive Department and to establish a uniform
procedure for requesting /scheduling such training services .
II . "MAINFRAME" TRAINING SERVICES : The following are brief
descriptions of the training classes available for "mainframe"
users .
A . WORD PROCESSING
1 , Basic : A basic hands-on session with our mainframe
word processing system :
What should word processing be used for? Its
primary applications and limitations .
Hands-on terminal training ( where are the main
terminal keys and what does each do ) .
Letter creation , using the minimum features .
Hands-on editing of existing documents .
21 Advanced : Those currently using word processing
on a daily basis :
Hands-on letter creation and editing , using different
tabs , highlighting and many other advanced features .
Hands-on special utilization sessions .
How to deal with problems and /or undocumented
( undesired ) occurrences .
B . SPREADSHEETS
1 . Basic : A basic hands-on session with our mainframe
Math / 3000 Electronic Spreadsheet program , including
the following :
What is a spreadsheet? When should it be used?
Its primary applications and limitations .
Hands-on terminal training ( what are the main
terminal keys and what do they do ) .
Hands-on participation ( with instruction ) in the
• " Tutor 1 " self-teaching program . The instructor
will explain and/or give more examples as the
group asks questions .
21 Advanced : For serious spreadsheet users , people who
currently use Math /3000 and wish to take advantage
of ALL the advanced features :
Hands-on participation ( with instructor ) in the
" Tutor 2" self-teaching program . The instructor
will explain and/or give more detailed examples
as or where the group needs .
The students are encouraged to bring their own
spreadsheet and/or spreadsheet problems to use
as a classroom example .
C . REPORT WRITING - Using our mainframe 4th generation
language ( QUIZ ) .
11 Basic : Basic hands-on report writing skills for simple
reports :
What is QUIZ ? How does it work ? What type
of reporting . is possible? What are its limitations?
What files do you need? Where are they? Is
all the information there? Basic report layout
procedures . How to "draft" your desired report .
Hands-on report writing using a simple demonstration
type file, with standard "default" layouts .
Hands-on report writing using your own printer
layouts .
21 Advanced : For serious report writing skills involving
multifile selection and "designer" type procedures :
Technical , hands-on report writing demonstrations .
The difference between "Select" and "Choose" .
Controlling footing totals , counting records , sub-
totaling, control boards , and using maximum
and average reporting .
III . "PC" TRAINING SERVICES : Small group "basic" training is available
to those offices using a personal computer ( as the number of
PC users and functions grows , "advanced" training will become
available in -house ) . The BASIC PC training includes :
. Introduction to the PC ; what it can do and what it can't do .
Hands-on walk-through , using the PC 's tutorial program .
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Hands-on set-up of several single-file systems with some
"default" entry screens and some basic report writing .
IV . PROCEDURE :
A . Users desiring any of the above training services shall submit
their request using the standard Data Processing Services
Request form established under Administrative Order No . 46 .
The request must identify the training class desired ( separate
request for each class ) , the number of users to attend ,
and the preferred dates . The Request form must then
be routed through the City Manager's office to the Data
Processing Manager .
B . Upon receipt of a request for training approved by the
City Manager , the Data Processing Manager will coordinate
with the requesting Department Head to select date ( s ) and
make final arrangements . Upon completion of the class ,
the Data Processing Manager will complete the Request
for Service form and distribute copies to the using Department
Head and City Manager ,
V . EFFECTIVE DATE : This Order is effective Monday . August 18 , 1986 .
• GC : ps
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