HomeMy WebLinkAbout049 - Youth Employment Programs AE) IVIINISTRAT" IVE ORE> ER NO . 49
• TO : All Departments % March 21 , 1986
FROM : Gary Crutchfiel ,r " �anager
SUBJECT : YOUTH EMPLOYM NT PROGRAMS ( YEP )
UTILIZATION PROCEDURE .
11 PURPOSE : A written set of procedures under the management
of the Personnel Officer is necessary and required for the following
principal reasons :
11 To provide for a uniform handling of all youth employment
program participation to be used on a citywide basis .
2 ) To provide productive summer jobs for economically disadvantaged
Pasco youths .
3 ) To ensure the accuracy of recordkeeping for reactive and
preventive reasons . Youth employment program records
will provide documentation of consistent and legal compliance
both on the part of the employment agency and the City .
• 4 ) To assist, in cooperation with department directors , in identifying
areas where participants under the YEP may be utilized .
11 , AGENCY APPROVAL : The Personnel Officer shall audit the screening
and selection process of the YEP agency to ensure that the City's
objectives will be met . Prior to selection of the YEP agency ,
the Personnel Officer shall seek the advice of the City Attorney
as to contract form and City liability .
The following items shall be the duty and responsibility of the
YEP agency :
A ) Screening and selection of participants .
B ) Payroll and accounting .
C ) Assume liability for injuries through the Department of Labor
and Industries .
D ) Youth work permits ( if required ) .
III . PROCEDURE : To fill a position with a YEP participant the requesting
or using department head shall follow these general steps :
1 ) Department head should forward to the Personnel Officer
a memorandum stating : ( 1 ) Number of YEP participants needed
in his/ her department ; ( 2 ) work to be accomplished ;
. ( 3 ) job classifications ; and ( 4 ) indication of whether department
screening is desired .
2 ) Personnel Officer audits the request to see that classification
data is authorized and correct .
3 ) If deemed satisfactory , the Personnel Officer shall place an
order with the appropriate YEP agency ( ies ) for the number
of participants requested by the using department . The
order will state the starting date and the estimated ending
date of the job .
4 ) The YEP agency ( ies ) shall provide a reasonable degree of
screening and selection of participants . Compliance of the
City' s objectives must be adhered to by the YEP agency ( ies ) .
IV . RECORDS / REPORTS :
11 The Personnel Officer will maintain a combined file listing
all participants under the YEP for which the City provided
summer employment . This data shall be stated in accordance
with EEO-4 terms for part-time employees .
21 Upon completion of summer youth employment each calendar
year, the Personnel Officer shall report in writing to the City
Manager as to the number of placements , the number and
dollar value of work-hours , projects and /or service activities
completed or performed by said placements , and the ethnic
• makeup of the placements . Such report shall be submitted
to the City Manager not later than October 1 each calendar
year .
GC : ps
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