HomeMy WebLinkAboutN-320 - Filing Interlocal Agreements CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 320
Administrative&Community Service
Subject: Interlocal Agreements—Method of Filing Initial Effective Date:
February 12, 2008
Revised
Approved
L PURPOSE:
This Administrative Order is issued to establish a method of filing Interlocal Agreements
on the City's website pursuant to RCW 39.34.040.
II. DEPARTMENTS AFFECTED:
All.
III. POLICY:
Forward all original executed Interlocal Agreements to the City Clerk's office for the
purpose of uploading onto the City's website and filing into the vault in lieu of recording
with the county auditor.
IV. HISTORY:
Interlocal Agreements represent agreements for joint or cooperative action between
public agencies which are approved by the governing bodies of such agencies. Two or
more public agencies may enter into agreements with one another for joint or cooperative
action pursuant to RCW 39.34.030(2).
State Law provides cities the opportunity to provide electronically retrievable documents
via a city's website rather than recording with the county auditor. RCW 39.34.040, in
pertinent part reads: "Prior to its entry into force, an agreement made pursuant to this
chapter shall be filed with the county auditor or, alternatively, listed by subject on a
public agency's web site or other electronically retrievable public source..."
IV. PROCEDURE:
A. Forward all original executed Interlocal Agreements, including a Vault Record of
Transmittal form (attached) to the City Clerk's Office.
B. Interlocal Agreements will be scanned and uploaded to the record retention
database via the website. Documents will then be available to both public and
staff for viewing on the City's website, www.pasco-wa.gov under "publications"
or at "Interlocal Agreements" on the City Clerk webpage.
C. In the event an Interlocal Agreement requires periodic billings and or payments, it
will be the responsibility of each department to forward a copy of the agreement
to the Finance Department.
D. Documents will be entered into the electronic Vault Record Index database and
filed in the vault.
Approved:
L- 2,12-p8
Gary Crutch el , na er Date
Administrative Order No. 320-Interlocal Agreements—Method of Filing
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