HomeMy WebLinkAboutN-249 - Vacation Leave CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 249
Personnel Policies & Procedures
Initial Effective Date :
Subject : Vacation Leave November 22 , 1993
Revised 12/28/09 1 0
Approved. GC
The following Administrative Order is effective December 28 , 2009 and supersedes all other
administrative orders dealing with vacation leave including Administrative Order No . 27 , dated
7/ 1 /81 , and Administrative Order No . 72 , § VI .
I . PURPOSE .
This Administrative Order is issued to establish a policy and expectations regarding the
accrual and use of vacation leave.
II. DEPARTMENTS AFFECTED .
All
III. REFERENCES :
IV. POLICY .
A. For all non-exempt, benefitted employees :
1 . Non-represented employees shall earn vacation leave at rates noted in Appendix
A. Represented employees shall earn vacation leave as noted in the applicable
collective bargaining agreement. Benefitted part time employees shall earn
vacation leave on a pro rata basis depending upon their individual FTE status.
Maximum accrual of vacation leave is noted in Appendix A and in applicable
collective bargaining agreements .
2 . Vacation is available to use after completion of the probationary period .
3 . Vacation hours accrued over the maximum limit will be lost to the employee.
4. Employee vacations are to be scheduled at times when they will constitute
minimum conflicts with the work schedule. Department directors have the
authority to deny vacation requests based upon department work needs .
5 . Vacation leave use is subject to the employee ' s accrued vacation leave, unless an
unpaid vacation is approved by the department director. Vacation leave is to be
used in no less than quarter-hour increments and documented on the employee ' s
time sheet in quarter-hour increments .
City of Pasco
Administrative Order No. 249
Page 2
6 . If an employee is absent for reasons of illness or injury and has exhausted his/her
sick leave bank, vacation leave hours will be used to cover the absence.
7 . All employees shall request the use of vacation time on the Absence Report form
(copy attached) in advance of the proposed vacation absence.
8 . Originals of the completed/approved Absence Report forms are to be kept in the
department.
B . For all exempt, benefitted employees :
1 . All of the above noted policy regulations apply with the exception of the
timesheet documentation of vacation leave use.
a. Exempt employees who are absent a full working day for personal reasons
shall record eight (8 ) hours of vacation leave used for each full day of
absence.
b . Partial day absences. Less than four (4) hours absence : a full work day ( 8
hours worked) shall be noted. Four (4) or more hours absence : actual hours
absent (rounded to the nearest quarter-hour) shall be noted as vacation leave.
City of Pasco
Administrative Order No. 249
Page 3
Appendix A
Department Directors
Days per year 24
Accrual per pay period 7 . 38 hours
Maximum accrual 288 hours
Division Managers
Days per year 21
Accrual per pay period 6 .46 hours
Maximum accrual 252 hours
Regular, non-represented employees (including exempt,xempt non-management employees)
0-5 yrs 6th yr 10th yr 15th yr
Days per year 12 15 18 20 .4
Accrual per pay period 3 . 7 hrs 4 . 62 hrs 5 . 54 hrs 6 . 28 hrs
Maximum accrual 144 hrs 180 hrs 216 hrs 244 . 8 hrs