HomeMy WebLinkAboutN-246 - Sick Leave CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 246
Personnel Policies & Procedures
Subject: Sick Leave Initial Effective Date :
April 2, 1979
Revised 9/30/88 12/28/09 N/ 10
Approved GC GC
The following Administrative Order is effective December 28 , 2009 and supersedes
Administrative Order No . 11 , dated 4/2/79 and 9/30/88 ; Administrative Order No. 27, dated
7/ 1 /81 ; Administrative Order No . 60, § II. 13 . 3 ; and Administrative Order No . 72, § IV .
I. PURPOSE .
This Administrative Order is issued to establish a policy and expectations regarding the
accrual and use of sick leave.
II. DEPARTMENTS AFFECTED .
All
III. REFERENCES :
A. Family Medical Leave Act (FMLA) — Administrative Order No . 231
B . Pregnancy Leave — Administrative Order No. 231 . 2
C . Washington Family Leave Act — Administrative Order No . 231 . 5
IV. POLICY .
A. For all non-exempt benefitted employees :
1 . Employees shall earn sick leave at a rate of 3 . 7 hours/pay period (for a full time
equivalent) . Benefitted part time employees shall earn sick leave on a pro rata
basis depending upon their individual FTE status . Maximum accrual of sick leave
shall not exceed 960 hours except where established by collective bargaining
agreement.
2 . The use of sick leave shall be for the illness or injury of the employee or a family
member as established by the Family Medical Leave Act, Pregnancy Leave,
Washington Family Leave Act and/or other applicable federal/state leave laws.
Sick leave may also be used for physician/dental appointments, therapy
treatments or similar such medical care.
City of Pasco
Administrative Order No. 246
Page 2
3 . The use of sick leave shall be documented, as applicable, on the employee ' s
timesheet in quarter-hour increments . If an employee is off sick and does not
have sufficient accrued sick leave, the remaining leave time shall be deducted
from vacation time or accrued comp time . The individual ' s sick leave bank shall
not carry a negative accrual.
4 . Sick leave may not be used for time off caused by accident/illness connected with
other gainful employment.
5 . Sick leave is available for use after completion of the probationary period.
6 . If the absence extends beyond three working days duration, the employee may be
required, at the behest of the department director, to submit certification by the
employee ' s medical provider of the medical need for the absence . Further, if the
absence extends beyond three working days duration, the director may require the
employee to submit certification from the employee ' s medical provider that the
employee is again fit for duty. (Form : Physician 's Release/Return to Work.)
7 . The employee shall notify his/her manager of the need for sick leave, by the
beginning of the scheduled work day — unless department policy/collective
bargaining agreement requires otherwise. The employee is obligated to inform
his/her supervisor of the expected duration of the absence. Department/division
policy may require that the employee call in his/her absence each day, by the
beginning of the scheduled work day.
8 . All employees are to complete an Absence Report form (copy attached) and
submit such form to his/her supervisor.
9 . Originals of the completed/approved Absence Report forms are to be kept in the
department.
B . For all exempt benefitted employees :
1 . All of the above noted policy regulations apply with the exception of the
timesheet documentation of sick leave use.
a. Exempt employees who are absent a full working day due to personal or
applicable family illness shall record eight (8) hours of sick leave used for
each full day of absence.
b . Partial day absences : Exempt employee absent less than four (4) hours
absence shall note their time sheets as a full work day (8 hours worked) .
Exempt employees absent four (4) or more hours absence shall note actual
hours absent (rounded to the nearest quarter-hour) on their time sheets.