HomeMy WebLinkAbout022 - Construction Contract Claims ADMINISTRATIVE ORDER NO . 22
TO: Department Heads March 17 , 1981
FROM: Lee Kraft , City Manager '
,
SUBJECT: PROCEDURE FOR HANDLING CLAIMS INVOLVING
CONSTRUCTION CONTRACTS .
PURPOSE: This Administrative Order is to establish a procedure to deal with
claims against the City involving accidents dealing with work done by
contractors who are under a contract with the City of Pasco .
PROCEDURE: Whenever the City receives a claim relating to work being done
by a contractor on a public works contract or similar type contract , the City
Clerk shall immediately send a copy of the claim to the contractor; a copy to
the contractor ' s insurance company; a copy to the contractor' s bonding
company; and a copy to the Director of Public Works and a copy to the City
Attorney . A copy of the claim should also be submitted to Dunning-Ray for
information purposes , and this copy should be clearly marked "FOR
INFORMATION ONLY NO ACTION REQUESTED " . The City Clerk ' s letter of
submittal to Dunning- Ray should also indicate that the claim is alleged to
have arisen from the contractor' s work done for the City and should indicate
. that the claim is being tendered to the contractor , contractor' s insurance
company , and contractor' s bonding company . In each case , the specific
information should be provided on . the name of the contractor , the name of the
insurance company , and the name of the bonding company .
At this time , the City Clerk shall also write to the claimant and advise the
claimant that his/her claim is being rejected by the City because it is
related to a job under contract , and the claimant is to be informed that the
claim has been submitted to the contractor , to the contractor' s insurance
company , and to the contractor' s bonding company . Again , this letter
should give specific information on the name of the contractor , the insurance
company , and the bonding company . Copies of the Clerk ' s letters regarding
contractor-related claims shall go to the Director of Public Works and to the
City Attorney .
Information required by the City Clerk as to the name of the insurance
company and the name of the bonding company , if not known to the Clerk ' s
office , shall be provided by the City Engineer .
As soon as any city employee is on notice , either verbally or in writing , of a
potential claim against a contractor , his/her department head shall be
notified by that employee immediately so that the department head can put the
contractor on notice regarding the potential claim . At this time , the
department head shall submit a written report to the City Attorney with
pertinent information .
LFK:pt