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CITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 110
Executive
Subject: Conference/Classroom Use Initial Effective Date:
May 7, 2007
Revised
Approv ed
I. PURPOSE:
This Administrative Order is issued to establish a policy and procedures regarding the
scheduling and use of conference rooms, classrooms and the Council Chambers.
II. DEPARTMENTS AFFECTED:
All.
III. POLICY:
As conference and meeting rooms are utilized by a number of different users for a variety
of purposes, it is necessary to establish lines of responsibility for their scheduling and
maintenance. As the City Council Chamber is the "stage" for the City's televised
meetings and contains sensitive (and expensive) audio/visual equipment, its use and
scheduling is necessarily limited. The party reserving a particular room for use shall be
responsible to restore the room to the same(or better) condition existing upon arrival.
IV. PROCEDURES
A. Conference Rooms:
Conference rooms should be reserved in advance via contact with the appropriate
department contact, as follows:
First Floor: Conference Room 41: City Manager's Secretary
Conference Room#2: Administrative&Community.Services Secretary
Conference Room #3: Finance Manager
Recreation Classroom: Recreation Department Assistant
Second Floor: Conference Room#6: Public Works/Engineering Secretary
Conference Room#7: Planning Secretary
Conference Room #8: Planning Secretary
Third Floor: Conference Room#9: City Manager's Secretary
City of Pasco
Administrative Order 110
Page 2
B. Council Chambers:
Generally, the Council Chambers is not available for other meetings, due to its
unique purposes and equipment. However, where necessary meetings benefiting the
city are too large for the recreation classroom, use of the Council Chambers may be
considered, consistent with the following guidelines:
• Reservations: must be first reserved through the City Manager's secretary; and
subject to City Manager approval;
• Responsible party: the person reserving the room shall be responsible for set-up,
take-down and cleaning after the meeting(if needed);
• Equipment: use of the audio/visual equipment in the Council Chambers is not
permitted without specific authorization of the Communications Specialist. If
other equipment is needed, Information Services division should be contacted;
• Restrictions: food and beverage (except water) is prohibited within the Council
Chambers. Use of the dais and/or staff desk area is not permitted without
specific authorization. Seating shall be limited to the floor area (that portion
facing the dais).
Approved:
5-,7-0-1
Gary C tch i y Manager Date