HomeMy WebLinkAbout077 - Evacuation Plan MEMORANDUM 777
TO: Management Team
FROM: Kurt Luhrs, Personnel Manag
DATE: August 26, 1999
SUBJECT: REVISION TO AO #77 - EVACUATION PLAN
In late March the City Manager distributed Administrative Order #77 describing the
evacuation plan for the City. The City then conducted an evacuation drill in July.
Following the drill we were able to identify how well the training was administered,
how well the employees understood the training and where there were faults in the
plan.
• Overall the evacuation drill was successful. Two clear weaknesses were the lack of an
exit door monitor for all exits from City Hall, and most office and department doors
were left open. In the attached revision I have added the "exit door monitor"
responsibility. You will note under the second bullet on page 1 that department heads
and division managers must now appoint at least one exit door monitor for all facilities
(City Hall and outlying buildings). The responsibility of the exit door monitor is to
ensure that no one enters the building during an evacuation. These people will not
report to the designated assembly areas. There must be some clear communication
between them and the designated employee to ensure they are accounted for during an
emergency. Please inform me of your appointee so that I can assign a doorway to that
individual. Needless to say the exit they will be assigned, will be along their division's
exit path. Finally, training must include an emphasis on closing all doors during
evacuation.
Please identify your exit door monitor as soon as possible, and train your staff on this
new revision as well as emphasize the need for all employees to go directly to their area
of assembly east of the main parking lot (see appendix map). An evacuation drill will
be implemented sometime this next month.
Thank you for your immediate attention to this matter.
KAL:jel
•
ADMINISTRATIVE ORDER #77
• EVACUATION PLAN FOR CITY OF PASCO BUILDINGS
TO: All Employees
FROM: Gary Crutchfi anager
RE: Revision to A. dated 8/25/99
DATE: August 25, 1999
Following are the policies all employees shall be trained and drilled on to ensure safe
and responsible evacuation of the building. Department Heads and Division Managers
shall:
• review these procedures in their regular safety training programs.
• annually appoint the "Designated Employee" who will be responsible
for knowing who was in their division or work area prior to an
emergency event and confirm those people have evacuated the building.
At least one "Exit Door Monitor" will also be appointed by each
department.
1.0 EMERGENCY EVENTS
Each emergency event will have unique circumstances which require employees to
exercise good judgment when responding to emergency situations. Emergency event
procedures are intended to protect both life and property, however, protection of life is
always the first priority.
• 1.1 Emergency Warning System
The primary warning system for any emergency event affecting the Pasco City Hall is
the alarm system. The alternate warning system will be by verbal command. Any
employee given authority by the City Manager or Chief of Police may initiate an
evacuation by verbal command. Such command shall not be questioned until the
commanded staff have assembled in their 'designated area'.
Individuals found guilty of maliciously causing false alarms whether by verbal
command or by setting off the alarm system will be disciplined. Such discipline may
include termination and prosecution under criminal laws.
1.2 Emergency Evacuation Events
The following emergencies may or may not require full building evacuation:
FIRE
HAZARDOUS MATERIAL LEAKS
BOMB THREATS
HOSTAGE SITUATIONS
ENERGY SYSTEM FAILURE
. EARTHQUAKES
2.0 BUILDING EVACUATION PROCEDURES
• 2.1 In event of an emergency evacuation of City Hall the following rules must be
observed; when you hear the alarm, or are notified by other means of an evacuation
order, PREPARE TO LEAVE THE BUILDING IMMEDIATELY, take only your
personal valuables, and follow the procedure listed below:
1. Do not stop to answer the telephone or to make any calls.
2. Each employee will be responsible for making sure critical materials assigned
to them are locked up and storage vaults are closed.
3. Follow the primary evacuation route or if danger is located along that route,
use the secondary route. Close all doors. DO NOT USE THE ELEVATOR.
"Designated employees" will be responsible for determining which
employees were in their division or work area prior to the evacuation order.
"Exit Door Monitors" will be assigned to a specific exit by the Safety
Officer. The "Exit Door Monitor" will be responsible for keeping
employees and the public out of the building during and after evacuation.
While evacuating the building all employees shall look around for suspicious
items. If any suspicious items are identified inform your supervisor at the
assembly area.
4 . If Disabled employees or visitors are on the second floor they must be
• directed to the 'AREA OF RESCUE ASSISTANCE' (2"' floor employee lounge).
5. All personnel are responsible for guiding any visitors that they have received
out of the building.
6. Police officers, (if in the facility) will monitor their radio and (except in the
case of a bomb threat) identify themselves by radio, state their location and
intent to ensure complete evacuation of the building.
7 . All personnel (except Exit Door Monitors) will report to the Area Of
Assembly identified for their facility in section 3.3 below. At that time the
"designated" employee shall confirm that all employees in their division or
work area are present and accounted for.
8 . Remember that in the event of an evacuation, you are still working and,
therefore accountable for your time, so remain in the designated area. DO
NOT LEAVE THE PREMISES OR RE-ENTER THE BUILDING UNTIL
INSTRUCTED TO DO SO BY YOUR SUPERVISOR. "Exit Door Monitors"
will be relieved of duty when instructed by a Firefighter or when all
employees are instructed to return to the building.
If you are not familiar with the layout of City Hall, feel free to ask your supervisor
for assistance.
•
12 In event of an emergency evacuation of outlying city facilities the following
• rules must be observed; when you hear the alarm, or are notified by other means of
an evacuation order, PREPARE TO LEAVE THE BUILDING IMMEDIATELY,
take only your personal valuables, and follow the procedure listed below:
1. Do not stop to answer the telephone or to make any calls.
2 . Each employee will be responsible for making sure critical materials
assigned to them are locked up and storage vaults are closed.
3. When evacuation is required employees shall proceed to the nearest exit
in the building. Close all doors. If danger is located in that primary exit
route, proceed to a second emergency exit. "Designated employees" will
be responsible for determining who was in the building prior to
evacuation order. An "Exit Door Monitor" must be assigned to the main
entrance of the facility. The "Monitor will be responsible for keeping
employees and the public out of the building during and after evacuation.
4 . While evacuating the building all employees shall look around for
suspicious items. If any suspicious items are identified advise your
supervisor at the assembly area.
5 . If Disabled employees or visitors are in the building provide any
assistance needed to ensure their safe exit.
6 . All personnel are responsible for guiding any visitors that they have
received out of the building.
7. All personnel will report to the Area Of Assembly identified for their
facility in section 3.3 below. At that time the "designated" employee shall
confirm that all employees in their work area are present and accounted
for.
8. Remember that in the event of an evacuation, you are still working and,
therefore accountable for your time, so remain in the designated area. Do
not re-enter the building until instructed to do so by your supervisor.
"Exit Door Monitors" will be relieved of duty when instructed by a
Firefighter or when all employees are instructed to return to the building.
•
3.0 EVACUATION ROUTE
• Follow the prescribed evacuation route depicted on the plan near the division entrance.
If the prescribed route is blocked or unsafe employees and visitors are to use the
secondary route. Report to the grassy field east of City Hall.
3.1 Primary Route:
Always exit by the nearest doorway. The prescribed exit from your work area is
depicted on the evacuation map posted near the division entrance.
3.2 Secondary Route:
If the primary route is obstructed or blocked, the secondary route will be the one
to follow. The secondary route from your work area is also depicted on the
evacuation map posted near the division entrance. Continue on to the assembly
area.
3.3 Areas Of Assembly
Facili Area Of Assembly
Waste Water Treatment Plant Main gate on Grey Street.
Water Treatment Plant Comer of A & 13 (uphill of C1.2 tank)
Public Works Shop Main gate on Grey Street
Parks Shop Outside of Shop Facility Gate
Pools & Recreation Buildings Outside Main Gate on right side
• Pasco City Hall In the event of an evacuation all personnel
(and guests) are to assemble at the geographic
location which has been assigned to each office
in the grass field located east of city hall (see
map in appendix).
4.0 THREAT RESPONSE
4.1 Upon receiving a suspicious package or a threat, from an individual, group, over the
telephone, by note, letter or e-mail, the "Recipient" shall immediately notify their
supervisor or department head.
1 . The manager who is notified of the threat will make the determination
whether to call 911 and inform dispatch of the threat. In all cases when a
threat is received the City Manager and the Chief of Police shall be
notified. The City Manager, the designated acting City Manager or in their
absence the Chief of Police shall make the determination to evacuate if
necessary.
2 . If evacuation is ordered the 'Recipient' will then report to the Third
Avenue entrance of City Hall in order to respond to questions from
emergency service personnel.
• 3. Evacuation procedures listed in section 2.0 shall be followed.
f
CITY OF PASCO
PASCO SENIOR CENTER
Amendment to AO #77 ,
I. EMERGENCY EVENTS
The following emergencies may or may not require full building evacuation:
Fire, hazardous material leaks, bomb threats, hostage situations, energy system failure,
earthquakes.
IL BUILDING EVACUATION PROCEDURES
In the event of an emergency evacuation of the Senior Center the following rules must be
observed; when you hear the alarm, or are notified by other means of an evacuation
order, PREPARE TO LEAVE THE BUILDING IMMEDIATELY, take only your
personal valuables, and follow the procedure listed below:
1 . In the event of an emergency evacuation, employees shall be notified in one or more
of the following ways:
• The fire alarm sounding.
• The all-call mode of the telephone system. The following announcement will be
• heard "MAY WE HAVE YOUR ATTENTION; ALL PERSONS MUST
EVACUATE THE BUILDING NOW!" *
• The intercom system. The following announcement will be heard. "MAY WE
HAVE YOUR ATTENTION; ALL PERSONS MUST EVACUATE THE
BUILDING NOW! " *
* hi the event the Telephone or Intercom is not working, the employee shall make
the statement in a clear, loud and controlled voice and repeat 2 times. (In the
event of practice drills, the announcement will be followed by the words "THIS
IS ONLY A DRILL! I REPEAT: THIS IS ONLY A DRILL").
2. As soon as notification is made, each employee shall follow the following procedures.
3. Do not stop to answer the telephone or to make any calls.
4. Each employee will be responsible for making sure critical materials assigned to him
or her are locked up and storage vaults are closed.
5 . As employees move toward exits, they should close doors to all rooms in passing
when time allows.
6. Staff should check restrooms and other rooms along the exit route for stragglers and
assist those persons in exiting the building.
7. When evacuation is required employees shall follow the primary evacuation route
posted nearest their location or if danger is located along that route, use the secondary
route. Designated employees will be responsible for determining which employees
were in the building prior to the evacuation order. While evacuating the building all
employees shall look around for suspicious items. If any suspicious items are
• identified advise a City of Pasco employee at the assembly area.
8. All personnel are responsible for guiding any visitors that they have received out of
the building and assisting others in need.
9. If Disabled employees or visitors are in the building provide any assistance needed to
• ensure their safe exit.
10. All personnel and visitors will report to the Area of Assembly, which is at the end of
the parking lot toward 5`h Avenue. At that time the "designated" employee shall
confirm that all employees and visitors in their work area are present and accounted
for.
11 . DO NOT RE-ENTER THE BUILDING UNTIL INSTRUCTED TO DO SO BY THE
FIRE DEPARTMENT OFFICER IN CHARGE.
III. EVACUATION ROUTE
In the event of an evacuation all personnel (and visitors) are to assemble at the far end of
the parking lot nearest 5b Avenue.
Follow the prescribed evacuation route depicted on the plan nearest your entrance. If the
prescribed route is blocked or unsafe, employees and visitors are to use the secondary
route. Report to the far end of the parking lot towards 5t' Avenue.
Primary Route:
Always exit by the nearest doorway. The prescribed exit from your work area is
depicted on the evacuation map posted near your entrance.
Secondary Route:
• If the primary route is obstructed or blocked, the secondary route will be the one to
follow. The secondary route from your work area is also depicted on the evacuation
map posted near the entrance. Continue on to the assembly area.
IV. GENERAL REQUIREMENTS
1 . Persons working in the Senior Center should familiarize themselves with the location
and use of all fire extinguishers within the building.
2. Incident reports must be filled out and signed by all employees involved.
3. All persons working within the building are responsible for seeing that exit ways are
maintained clear and unobstructed at all times.
•