HomeMy WebLinkAboutN-803 - Misuse of City Computer SystemsCITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 803
Information Services
Subject: Reporting Misuse of City Computer Systems or
Electronic Data
Initial Effective Date:
December 1, 2010
Revised
Approved
I. PURPOSE:
1'o establish guidelines for reporting either suspected or actual misuse of the city's
computer systems or electronic data by a city employee, and to ensure that misuse is
properly investigated, resolved, and reported to any other affected agency or business.
II. DEPARTMENTS AFFECTED:
All
III. REFERENCES:
IV. DEFINITIONS:
Misuse: Any act that violates any existing city computer use policies, or policies that
have been set forth by other agencies as part of user agreements. Misuse also includes
the act of using a computer to violate other city policies, or local, state, and federal law,
including but not limited to accessing illegal material, copyright infringement, fraud, or
harassment.
V. POLICY:
All suspected misuse of the city's computer system or electronic data by a city employee
must be reported immediately to the employee's supervisor or to Human Resources.
Supervisors shall advise Human Resources of reported violation(s). Upon notification,
Human Resources will immediately notify the suspected employee's manager (if not
previously notified) and the Information Services Manager.
Information Services will work with division managers/department directors to help
preserve and\or prevent any further misuse of the system.
Information Services will also notify any outside agency or business that is either
affected by or has reporting requirements of misuse relating to their systems, using the
policies or guidelines provided by the affected agency.
Human Resources will provide new hire orientation and on-going training regarding
appropriate city computer use policies.
Human Resources will evaluate any reported technology misuse and may request
additional monitoring information as part of the investigation and evaluation process.
Human Resources will provide information to division managers/department directors for
use in prevention and recognition of misuse and to facilitate the consistent application of
disciplinary actions as a result of misuse.
Human Resources will assist the division manager/department director with any
employee disciplinary action, which may include termination.
113p- ` 6
Date
Administrative Order 803 — Reporting Computer Misuse — Page 2