HomeMy WebLinkAbout2010.07.19 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. July 19,2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will he enacted by roll call vote as one motion(in the form listed below)_ There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated July 6, 2010_
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,600,046.35 ($74,075.95 in the form of Wire
Transfer Nos. 5509 and 5512; and $1,525,970.40 consisting of Claim Warrants numbered
177795 through 178006).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts
receivable in the total amount of$236,460.76 and, of that amount, authorize $125,083.10 be
turned over for collection.
(c) Resolution No. 3259, a Resolution approving the purchase of SCBA from Sea-Western Fire
Fighting Equipment,
1. Agenda Report from Robert W.Gear,Fire Chief dated July 6, 2010.
2. Sole Source Letter from MSA.
3. Resolution.
To approve Resolution No. 3259, authorizing the purchase of Self Contained Breathing
Apparatus(SCBA)from a sole source supplier.
(RC) MOTION: I move to appruvc the onsen Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. 'VISITORS- OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through June 2010.
(c)
Regular Meeting 2 July 19,2010
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELA'T'ING THERETO:
(a) 2010 Justice Assistance Grant:
1. Agenda Report from Denis Austin, Chief of Police dated June 21, 2010.
CONDUCT A PUBLIC HEARING
14 o,rION: I rnove to authorize the application for 2010 Jumice Assistance Grant Funding to
purchase electronic control devices.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(None)
9. UNFINISHED BUSINESS:
(a) Resolution No. 3257, a Resolution authorizing application for funding assistance for a
Washington Wildlife and Recreation Program (WWRP) Project to the Recreation and
Conservation Office (RCO) as Provided in Chapter 79A.15 RCW Acquisition of Habitat
Conservation and Outdoor Recreation Lands.
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
July 16, 2010.
2. Location Map.
3. Site Plan.
4. Proposed Resolution.
MOTION: I move to approve Resolution No. 3257, aUtl]01°i7in,g apphOatiOtt F4)r FLEldilIg
assistance for a Washington Wildlife and Recreation Piogmrn (NV WRPI 1'1'oject t o the Recreatiou
and ('oosr,:rvatiun Offivc (RCO).
10. NEW BUSINESS:
*(a) Award 2010 Street Overlays,Project No. 10-3-01:
1. Agenda Report from Michael McShane,City Engineer dated July 14, 2010.
2. Vicinity Map.
3. Bid Summary.
(RC) MOTION- I uiuvc w award Ghe low bid for the 2010 Street Overlays, including all alternates,
Project No. 10-3-01, to A&B Asphah, 1ne., in the aniounI of. $647,045.04 and, furtltc:r, authorirt�
the Mayor to sign the contract doculuents.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1, 12:00 p.m., Monday, July 19, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon.
("How the Political Climate in Olympia will effect us in the Coming Year," presented by Senator Mike
Hewitt and Representatives Terry Nealey and Maureen Walsh.)
2. 7:30 a.m., Thursday, July 22, 7130 W. Grrandridge Blvd—Tri-Cities Visitor& Convention Bureau Board
Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.)
3. 8.30 a.m., Thursday, July 22, Three-Rivers Transit Center - Columbia River Crossing Study Steering
Committee Meeting. (COUNCILMEMBER BOB HOFFMANN)
4. 4:00 p.m., Thursday, July 22, 7130 W. Grandridge Blvd — TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 6, 2010
CALL TO ORDER
The meeting was called to order at 7:30 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Mike Garrison, Robert Hoffmann, Matt Watkins and Al
Yenney Absent: Rebecca Francik, Tom Larsen and Saul Martinez.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director and Denis Austin, Police
Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated June 21, 2010.
(b) Bills and Communications:
To approve General Claims in the amount of$1,113,481,21 ($118,888.60 in the form of
Wire "Transfer Nos. 5504 and 5507; $15,191.86 in the form of Electronic Fund Transfer
Nos. 1017 and 1019; and $979,400.75 consisting of Claim Warrants numbered 177581
through 177784).
To approve Payroll Claims in the amount of$1,889,651.70, Voucher Nos. 41077 through
41214; and EFT Deposit Nos. 30037919 through 30038471.
(c) Appointments to Pasco Public Facilities District Board
To reappoint Bob Tippett to Position No. 4 and Leonard Dietrich to Position No. 5
(expiration date 7/14/2014) to the Public Facilities District Board.
(d) Resolution No. 3255, a Resolution fixing the time and date for a public
hearing to consider the vacation of a portion of Idaho Street.
To approve Resolution No. 3255, setting 7:00 p.m., Monday, August 2, 2010 as the time
and date to conduct a public hearing to consider vacating a portion of Idaho Street.
(e) Resolution No. 3256, a Resolution of the City of Pasco, Washington, fixing a
time and place for hearing on the Final Assessment Roll for Local Improvement
District No. 145 and directing that notice thereof be given in the manner required
by law.
To approve Resolution No. 3256, fixing 7:00 p.m., Monday, July 26, 2010 as the time
and date to conduct a public hearing;to consider the Final Assessment Roll of LID No.
145.
MOTION: Mr. Garrison moved to approve the Consent Agenda as read. Mr. Hoffmann
seconded. Motion carried by the following Roll Call vote. Yes--Hoffmann, Watkins,
Garrison. No — Yenney.
1 3(a).1
MINUTES
REGULAR MRF:TT\G PASCO CITY COUNCIL JULY 6, 2010
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Watkins presented Certificates of Appreciation for June 20 t 0 "Yard of the
Month" to:
Clarence Wick, 912 W, Jan Street
Ray and Vickie fiord, 124 Berkshire Lane
Eric and Jacquie Fanciullo, 4737 Sedona Court
Clint and Deanne Smith, 5016 Dundas Lane
Mayor Watkins presented a Certificate of Appreciation for June 2010 "Business of the
Month Appearance Award" to:
Bank of Whitman, 9715 Sandifur Parkway
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Byron Brooks, representing the Union Gospel Mission, 112 N 2", Ave, presented
inlbrmation on the mission's services to the community and asked Council to consider
their building needs when planning for the Lewis St. overpass project.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison reported on the Hanford Communities Governing Board meeting.
Mr. Yenney attended the AWC Annual Conference and the 4`h of.luly parade and
pancake breakfast.
Mayor Watkins attended the 4th of July events and gave a presentation to Kennewick City
Council on behalf of the Regional Facilities Oversight Committee.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3965, an Ordinance of the City of Pasco, amending Pasco Municipal
Code Section 13.16.020 "Cross-Connections - Service Conditions Backflow
Prevention Device Required When."
MOTION: Mr. Garrison moved to adopt Ordinance No. 3965, amending Section
13.16,020 of the Pasco Municipal Code regarding cross-cortnections and, further,
authorize publication by summary only. Mr. Yenney seconded. Motion carried
unanimously,
Resolution No. 3257, a Resolution authorizing application for funding assistance for
a Washington Wildlife and Recreation Program (W4VRP) project to the Recreation
and Conservation Office (RCO) as provided in Chapter 79A.15 RCW Acquisition of
Habitat Conservation and Outdoor Recreation Lands.
MOTION: Mr. Garrison moved to approve Resolution No. 3257, authorizing application
for funding assistance for a Washington Wildlifc and Recreation Program (WWRP)
project to the Recreation and Conservation Office (RCO). Mr. Yenney seconded,
Council and staff discussed the project funding.
MOTION: Mr. Garrison moved to table Resolution No. 3257 until July 19th, to give
staff additional time to address financial issues. Mr. Watkins seconded. Motion carried
unanimously.
Resolution No. 3258, a Resolution accepting the Planning Commission's
recommendation and approving a special permit for the location of a private bus
terminal at 205 S. 4th Avenue.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 6, 2010
Mr. White explained the details of the special permit.
MOTION; Mr. Garrison moved to approve Resolution No. 3258, approving the special
permit for the location of a private bus terminal at 205 S. 4th Avenue as recommended by
the Planning Commission. Mr. Yenney seconded. Motion carried unanimously.
NEW BUSINESS:
Commercial Avenue Phase 4 Sewer Force Main Hillsboro & Capitol Project No. 10-
1-05:
Mr. Crutchfield explained the details of the project.
MOTION: Mr. Garrison moved to award the low bid for Commercial Avenue Phase 4
Sewer Force Main Hillsboro & Capitol, Project No. 10-1-05 to Premier Excavation, Inc.,
in the amount of$96,832.50, plus applicable sales tax and, further, authorize the Mayor
to sign the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll
Call vote.
ADJOURNMENT:
There being no further business,the meeting was adjourned at 8:15 p.m.
APPROVED: ATTEST:
Matt Watkins, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 191h day of July, 2010.
3
CITY OF PASCO
Council Meeting of:
Juiy 19,2010
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We,the undersi do hereby certify under penalty of perjury that the materials have been furnished, the services
rendered or IMe lab r perfa described herein and that the claim is a just, due and unpaid obligation against the city
and that w are a thori d to aut nticate and certify to said claim.
Gary Cru hfiel ity a er Rick erway
Director Administrative&Commu ervices
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,do
hereby certify that the merchandise or services hereinafter specified have been received; that Wire Transfer No.s 5509
and 5512 in the amount of$74,075.95, have been authorized; that Check No's 177785 through 178006 are approved for
payment in the amount of$1,525,970,40, for a combined total of$1,600,046.35 on this 19th day of July, 2010.
Councilmember Councilmember
SUMMARY OF CLAIMStWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 1,028.00
Judicial 19,308.68
Executive 438.70
Police 39.016.20
Fire 31.762.26
Administration&Community Services 77,787.10
Community Development 7,649.56
Engineering 652.32
Non-Departmental 158,307.73
Library 2,865.52
TOTAL GENERAL FUND: 338,816.09
STREET 257,080.31
C.D. BLOCK GRANT 5,490.06
KING COMMUNITY CENTER 9,934.24
AMBULANCE SERVICE 9,928.80
CEMETERY 5,328.47
ATHLETIC PROGRAMS 162.04
SENIOR CENTER 5.537.53
MULTI MODAL FACILITY _ 3.205.87
RIVERSHORE TRAIL&MARINA MAIN 175.73
LITTER CONTROL 0.00
REVOLVING ABATEMENT 460.61
PARKS FUND 3,460.73
TRAC REVEL&OPERATING 0.00
STADIUM/CONVENTION CENTER 276.30
SPECIAL ASSESSMNT LODGING 0.00
GENERAL CONSTRUCTION 1.059.87
WATER/SEWER 648,277.48
EQUIPMENT RENTAL-OPERATING 25,253.23
EQUIPMENT RENTAL-REPLACEMENT _ 1,801.94
MEDICAL/DENTAL INSURANCE 74,075.95
CENTRAL STORES 0.00
PUBLIC FACILITIES DIST 0.00
PAYROLL CLEARING 40,488.21
LID CONSTRUCTION 168,290.03
TRI CITY ANIMAL CONTROL 942.86
GRAND TOTAL ALL FUNDS: $ 1,600,046.35
3(b).1
AGENDA REPORT
FOR: City Counci DATE: July 14,2010
TO: Gary Crutch ,C' - anager REGULAR: July 19,2010
Rick Terway, ni ;uive&Community Services Director
FROM: Stephanie Brat; ,Interim Finance Manager4*10/
SUBJECT: BAD DEBT RLTE-UFF'S/COL"LU( -
I. REFERENCE(S1:
Write-off and collection lists are on file in the Finance Department.
II. ACTIO .F1 O7UE TED OF CO1.fNCILISTAF 0bjMENl)ATj(_)N1S:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $236,460.76 and, of that amount,
authorize$125,083.10 be turned over for collection.
III. HIS, [ RY AND FACTS BRIE.F:
1. UTILITY►" BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address, or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address" Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECLIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ .00 .00 .00
Ambulance $ 111,377.66 8,048.10 119,425.76
Court AIR $ .00 115,337.00 115,337.00
Code Enforcement $ .00 848.00 848.00
Cemetery $ .00 .00 "00
General $ .00 .00 .00
Miscellaneous $ "00 850.00 850.00
TOTAL: $ 111,377.66 125,083.10 236,460.76
1V. ADMINISTRATIYE�OU'I"l)iG:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT
FOR: Citv Counci July 6, 2010
TO: Gary Crutch'fire City Manager Workshop Mtg,: 7/12/2010
Regular Mtg.: 7/19/2010
FRONT Robert W. Ge Chief
SUBJECT: Resolution Authorizing Sole Source Purchase of Certain Fire Equipment
I. RFFERENCF(S):
I. Sole Source Letter from VISA
2. Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
7/12: Discussion
7/19: MOTION: 1 move to approve Resolution No.-3;Zt9_ authorizing the purchase
of Self Contained Breathing Apparatus from a sole source supplier.
111. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. The city has received a grant for $109,200 to replace our Self Contained
Breathing Apparatus (SCBA) with ones compatible with our mutual aid partners.
V. DISCUSSION:
A. The breathing apparatus that we need to purchase to be compatible with
neighboring agencies are only available through a sole source supplier.
B. To purchase from a sole source without going through competitive bids the
Council must pass a resolution describing why they chose a sole source vendor
product,
3(c)
The Safety Company
MSA North America
121 Gamma Drive
June 7, 2010 41t2,96i 3000 15238-2937
www.MSAnet.com
To our Valued Fire Service Customer:
SeaWestern, Inc. is MSA's sole authorized supplier of self contained breathing apparatus
(SCBA), SCBA accessories, repair parts and thermal imaging cameras to the Municipal
Fire Service Market in Oregon and in Western and Central Washington.
SeaWestern also can supply you Cairns Fire Helmets, portable instrumentation and a
variety of other MSA products.
Authorized MSA Fire Service channel partners are required to support MSA products at
the customer level in their assigned territory. This includes warranty repair, equipment
selection, training and life cycle repair service.
The assigned territory reflects the channel partner's ability to service a given area and is
based, in part, on the number of outside sales associates, stocking location(s), and the
channel partner's willingness to use these resources to promote and service MSA
products.
Thank you for your consideration of MSA products.
Sincerely,
David Volk
Regional Manger, First Responder Markets
David Votk
412-967-3484(phone)
412-225-6177(cell)
dave.volk @MSAnet.com
RESOLUTION NO..3�E�9
A RESOLUTION APPROVING THE PURCHASE OF SCBA FROM
SEA-WESTERN FIRE FIGHTING EQUIPMENT
WHEREAS, Washington law provides an exemption from competitive bidding
requirements required of municipal corporations for awarding contracts for public works
involving purchases that are clearly and legitimately limited to a single source of supply [RCW
39.04.280 (1) (a)]; and
WHEREAS, the Fire Department needs to replace its Self Contained Breathing
Apparatus (SCBA); and
WHEREAS, Washington law requires that in the event a contract must be awarded
without competitive bidding due its nature as a sole source item, that the City Council must first
authorize use of the sole source by Resolution; and
WHEREAS, the Council of the City of Pasco hereby determines that the paramount
considerations in the acquisition of SCBA are the safety of the firefighters utilizing the
equipment and the interoperability with other agencies. Use of the same type of equipment by
mutual aid departments allows interoperability with those departments, and promotes safety and
efficiency, Furthermore, most of these departments have formed an air group in an effort to
reduce expenses and cooperate in the repairs and maintenance of this type of SCBA units; and
WHEREAS, MSA USA allocates to its dealers exclusive territory and, therefore, there is
only one dealer from which the City can purchase this type of SCBA. The dealer for this area is
Sea-Western Fire Fighting Equipment of Kirkland, Washington. NOW THEREFORE,
BE IT RESOLVER THAT THE CITY COUNCIL OF THE CITY OF PASCO,
hereby authorizes the purchase of SCBA from Sea-Western Fire Fighting Equipment as the sole
source upon such price, terms and conditions as the City Council hereafter approves.
APPROVED by City Council of the City of Pasco, Washington, this 19th day of July,
2010.
Matt Watkins, Mayor
ATTEST; APPROVED AS TO FORM;
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH JUNE 2010
CASH BASIS
YTD %OF YTD TOTAL % OF
2010 2010 ANNUAL 2009 2009 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 3,149,643 5,850,000 53.8% 3,092,597 5,746,237 53.8%
SALES 4,063,392 7.700.000 52.8% 3,594,646 7,903,866 45,5%
UTILITY 4,064,192 7,615,000 53.4% 4,027,563 8,408,836 47.9%
OTHER 513,317 1,015,000 50.6% 566,264 1,200,322 47.2%
LICENSES & PERMITS 1,097,678 1,020,200 107.6% 921,257 1,586,917 58.1%
INTERGOV'T REVENUE 745,991 1,710,017 43.6% 622,381 1,841,103 318%
CHARGES FOR SERVICES 1,285,788 2,807,220 45.8% 1,267,686 2,559,213 49.5%
FINES & FORFEITS 365,166 927,700 39.4% 427,761 1,012,084 42.3%
MISC. REVENUE 339,751 733,700 46.3% 379,546 831,708 45,6%
OTHER FIN. SOURCES 15,000 94,000 16.0% 15,000 281,602 5.3%
TOTAL REVENUES 15,639,918 29,472,837 53.1%v 14,914,701 31,371,888 47.5%u
BEGINNING CASH BALANCE* 6,134,923 6,000,000 6,845,445 6,845,445
TOTAL SOURCES 21,774,841 35,472,837 61.4% 21,760,146 38,217,333 56.9%
EXPENDITURES:
CITY COUNCIL 58,651 116,525 50.3% 55,716 113.372 49.1%
MUNICIPAL COURT 592,531 1,240,853 47.8% 562,423 1,271,360 44.2%
CITY MANAGER 407,957 889,415 45.9% 357,632 846,087 42.3%
POLICE 4,964,337 10,763,443 46.1% 5,093,947 11,113,466 45.81/c
FIRE 1,941,380 4,174,624 46.5% 1,959,536 4,183.650 46.8%
ADMIN&COMMUNITY SVCS 2,407,769 5,315,423 453% 2,353,206 5,359,879 43.9%
COMMUNITY DEVELOPMENT 502,558 1,035,931 48.5% 577,534 1,144,900 50,4%
ENGINEERING 503,505 1,136,332 44.3% 619,484 1,247,386 49.70/c
MISC. NON-DEPARTMENT 2,013,861 4,197.325 48.0% 1.820,097 5,554,601 32.8%
LIBRARY 605,634 1,300,875 46.6% 609,147 1,247,709 48.8%
TOTAL EXPENDITURES 13,998,183 30,170,746 46.4% 14,0013,722 32,082,410 43.7%
ENDING CASH BALANCE 5,302,091 6,134,923
TOTAL EXPEND AND END CASH BAL 35,472,837 38,217,333
AVAILABLE CASH BALANCE 7,77(5,658 -77M-77
PERCENTAGE OF BUDGET ALLOCATED FOR 6 MONTHS 50.0%
•Authorized but non-budget expenditures of $98,750 (cumulative)which will effectively reduce the
ending fund balance.
" These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balanc(
at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only.
6(b)
AGENDA REPORT
FOR: City Council Date: June 21, 2010
TO: Gary Crutch Manager Workshop Mtg.: July 12, 2010
FROM: Denis Austin. 'hief of Police Regular Mtg.: July 19, 2010
SUBJECT: 2010 Justice Assistance Grant
I. REFERENCE:
11. AC'T'ION REQUESTED OF COUNCILISTAFF RECOMMENDATIONS:
07112: Discussion
07119: CONDUCT A PUBLIC HEARING
MOTION: I move to authorize the application for 2010. Justice Assistance Grant
funding to purchase electronic control devices.
III. FISCAL IMPACT:
City Funds—No required match for Federal funds
Federal Funds — $24,544 City of Pasco Award
$ 0 Franklin County Award
$24,544 Total Award
IV. HISTORY AND FACTS BRIEF:
A) The Pasco Police Department is requesting permission to apply for $24,544 from the
2010 Edward Byrne Memorial Justice Assistance Grant (JAG) funding to purchase 27
electronic control devices (ECD) commonly known by the brand name "TASER" and
40 cartridges, The grant is a joint award for the City of Pasco and Franklin County.
The 2010 Edward Byrne Memorial JAG finding will enhance the department's
ability to deploy less-lethal ECD with patrol offiecrs. The purchase of ECD will help
officers deal with individuals exhibiting violent or aggressive behavior in a manner
less likely to cause harm to the offender and others. Under this grant, a total
expenditure of$22,600 of the award will be spent on ECD for the City of Pasco and
$1,944 for Franklin County Sheriff's Office.
B) The Frai-Lklin County Sheriffs Office does not receive a cash award under this
funding. The Sheriff indicated a desire to have the City administer the grant funding.
A memorandum of understanding required under this grant would provide the
Sheriff's Office with two ECD.
C) This particular Federal grant opportunity requires the conduct of a public hearing to
receive public input on the proposed uses for the grant. Following conduct of the
hearing, the City Council can make the final determination regarding use of the grant
funding,
7(a)
AGENDA REPORT
FOR: City Council July 16, 2010
TO: Gary Crutchtie it Manager Regular Mtg.: 7/19/2010
FROM: Rick Terway, irectlr nistrative & Community Services
SUBJECT: RCO Grant for Soccer`Fields 2011 CIP
1. REFERENCE(S):
1. Location Map
2. Site Plan
3. Proposed Resolution
11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
7119: MOTION: I move to approve Resolution No. , authorizing application
for funding assistance for a Washington Wildlife and Recreation
Program (WWRP) project to the Recreation and Conservation
Office (RCO).
111. FISCAL IMPACT:
$400,000 local (estimated)
IV, HISTORY AND FACTS BRIEF:
A) In the 2010-2015 Capital Improvement Plan (CIP) council approved the addition of
soccer fields on the cast side of the city. The proposed location is a parcel of land
south of the airport and east of Sun Willows Golf Course. The Port of Pasco has
indicated its willingness to lease this property to the city for the long term use for
soccer fields. The proposed project will tnc:lude 8 soccer fields, picnic shelter,
playground, restrooms and ample parking.
B) Staff is applying for funding assistance from the Recreation and Conservation
Office, which is the state grant funding agency for projects of this sort. The city has
received funding from the RCO in the past for various park projects such as:
Sylvester Dark basketball courts, softball complex lighting, and improvements to
Highland Park. The RCO grant request is $421,000, representing 50% of the total
project cost of $843,000. The city's cash share is approximately $385,000, as we
have in-kind services covering about $36,000.
C) As part of the grant application process it is required that the requesting agency
adopt the attached resolution. In short, the resolution stipulates that the city will
supply the matching funds for the project and will manage the project according to
the guidelines of the RCO.
V. DISCUSSION:
A) Prior Council discussion raised concern about the source of the city's share of the
project cost, assuming the RCO grant is awarded. Following are the expected
sources to cover the city's half of the construction cost:
• Park Development Fund $150,000
4 CDBG Fund $150,000
• Capital Improvement Fund $100,000
$400,000
9(a)
B) Another concern related to the ingress/egress and potential costs for roadway
improvements. After reviewing this matter with engineering staff, it is expected
that Stearman Avenue will provide access to the soccer fields/parking lot. The
unused portion of North 5``' Avenue (bordering the east line of the property) could
be vacated, as it appears unnecessary for adequate access to adjoining properties.
Associated street improvements (cul-de-sac, left-turn lane on North 4" Avenue,
etc,) are estimated to cost $60,000,
C) The remaining concern was the cost of operation/maintenance, The Road 36 fields
(4) presently cost about $30,000/yr. The proposed complex (8 fields) will cost
about $55,000 representing an increase of about $25,000/yr. The current fields
generate about $15,000/year rental income; the new complex is expected to
generate at least $20,000 rental income. Thus, the net cost increase for the city's
general fund is estimated at $20,000/yr.
D) Staff recommends Council approve the Resolution authorizing the RCO grant
application.
EMPIRE D AVE SOCCER COMPLEX
.- I ��7
N
WOUS, .l Location Map W E
S
f
t
Y ;
t
Nil i ! a
•
oil �� ..w• `\ 4
qwli
PROPOSED IMPROVEMENTS FOR
SOCCER FACILITY
itg
NEW CUL-DE-SAC
:� • � � O Q i i n � � � --t � S�pNP�o���11 4TH �
E
NEW CUL�E-SAC
N. 5TH AVM REMOVE ASPHALT ROAD
uG M5 :.lAD.fif
n,Ltf: U+rt
47ak^.Y: iuuf
Kllf; CALL
RESOLUTION NO. 3257
A RESOLUTION AUTHORIZING APPLICATION FOR FUNDING
ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION
PROGRAM (WWRP) PROJECT TO THE RECREATION AND
CONSERVATION OFFICE (RCO) AS PROVIDED IN CHAPTER 79A,15
RCW ACQUISITION OF HABITAT CONSERVATION AND OUTDOOR
RECREATION LANDS.
WHEREAS, our organization has approved a comprehensive plan that includes this
project area; and
WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid
in financing the cost of land acquisition and/or facility development; and
WHEREAS, our organization considers it in the best public interest to complete the land
acquisition and/or facility development project described in the application;
NOW, THEREFORE, BE IT RESOLVED,that:
The Administrative and Community Service Director be authorized to make formal
application to the Recreation and Conservation Office for funding assistance;
Any fund assistance received be used for implementation of the project referenced above;
Our organization hereby certifies that its share of project funding is committed and will
be derived from Park Revenue, Community Development Block Grant, and General fund
Revenue.
We acknowledge that we are responsible for supporting all non-cash commitments to this
project should they not materialize;
We are aware that the grant, if approved, will be paid on a reimbursement basis. This
means we may only request payment after eligible and allowable costs have already been paid
and remitted to our vendors.
We acknowledge that any property acquired or facility developed with financial aid from
the Recreation and Conservation Funding Board (RCFB) must be placed in use for the funded
purpose and be retained in such use in perpetuity unless otherwise provided and agreed to by our
organization and RCFB.
This resolution becomes part of a formal application to the Recreation and Conservation
Office; and
We provided appropriate opportunity for public comment on this application.
PASSED by the City Council of the City of Pasco this 6th day of July, 2010.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT NO. 18
FOR: City Council July 14, 2010
TO: Gary Crutch t_'' y Tanager
Robert Alberts i orks Director
FROM: Michael MCS11 ity Engineer Regular Mtg.: 07/19/14
SUBJECT: Award 2010 Street Overlays, Project#10-3-01
I. REFERENCE(S):
1. Vicinity Map
2. Bid Summary
II. ACTION REQUESTED OF COUNCIL J STAFF RECOMMENDATIONS:
07/19: MOTION: I move to award the low bid for the 2010 Street Overlays,
including all alternates, Project #10-3-01, to A&B Asphalt, Inc.
in the amount of$647,045.04, and further, authorize the Mayor
to sign the contract documents.
III. FISCAL IMPACT:
Street Overlay Fund
IV. HISTORY AND FACTS BRIEF:
A) On July 14, 2010, staff received three (3) bids for the 2010 Street Overlays,
Project #10-3-01. The low bid was received from A&B Asphalt, Inc. in the
amount of $647,045.04, including all alternates. The second lowest bid was
received from Inland Asphalt Company in the amount of$661,494.65, including
all alternates. The Engineer's Estimate for the project is $725,321.10.
V. DISCUSSION:
A) This project involves installation of approximately 60,000 square yards of asphalt,
11,300 square yards of planning, roadway striping and other items.
Staff recommends award of the contract to A&B Asphalt, hic.
10(a)
I f
--- ------------
AREA I
ROAD " AND SINAI DR
AREA 5 SHEETS 2 AND 3
ROAD 68
SHEETS 7 AND 8 AREA
DESERT ST
SHEET 6
ROAD 84
SHEET 11
AREA 2
cm 22HO AVE AND HENRY ST
SHEET 4
col 51
41+
T1
AREA 3
HOMINS ST
SHEET 5
ow M. W10OWMAYS
AvE. W..MVO
SUM ma VICINITY MAP
sc".waa
City of Pasco
2010 Street Overlays
Project No. 10-3-01
July 14, 2010
BID SUMMARY
Total
1. A&B Asphalt $647,045.04
2. Inland Asphalt $661,494.65
3. Granite Northwest, Inc. $748,620.65