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HomeMy WebLinkAbout2010.07.12 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. July 12, 2010 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Staff Presentation: Police Department-Overview of the Records Division. (NO WRITTEN MATERIAL ON AGENDA) Presented by Mike Aldridge,Police Captain. (b) Resolution Authorizing Sole Source Purchase of Certain Fire Equipment: L Agenda Report from Robert W. Gear, Fire Chief dated July 6,2010. 2. Sole Source Letter from MSA. 3. Resolution. (c) 2010 Justice Assistance Grant: 1. Agenda Report from Denis Austin, Chief of Police dated June 21, 2010. (d) Delayed Street Improvements: 1. Agenda Report from Gary Crutchfield, City Manager dated July 9, 2010. (e) Recommendation of the Regional Facilities Oversight Committee: 1. Agenda Report from Stan Strebel,Deputy City Manager dated July 7, 2010. 2. Executive Summary. 3. Study of Potential Regional Centers. 4. Memorandum on Implementation of Regional Center Projects. 5. Substitute House Bill 2525 (2010 Regular Legislative Session). 6. Interlocal Cooperation Agreement. 7. Bylaws- Tri-Cities Regional Public Facilities District. S. Regional Facilities Oversight Committee Participants. 9. Estimated Budget/Timetable. 10. Proposed Resolution. [Attachments in Council packets only; copy available for public review in the City Manager's office, the Pasco Library or on the city's webpage at hghg://www= a�gp- wa.Vov/weba,U�?/ci1ycourtcilrelxorts (dated 6/28/10).] 5. OTHER ITEMS FOR DISCUSSION: (a) (h) (c) 6. EXECUTIVE SESSION: (a) (6) (c) 7. ADJOURNMENT REMINDERS: 1. 1:30 p.m., Monday, July 12, KGH - Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY,Alt.) 2. 6:00 p.m., Monday, July 12, Conference Room #1 - Old Fire Pension Board Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ, Alt.) 3. 10:00 a.m., Tuesday, July 13, Senior Center - Senior Citizens Advisory Committee Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN,Alt.) 4. 12:00 p.m., Thursday, July 15, 515 W. Clark Street - Pasco Downtown Development Association Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; AL YF.NNEY,Alt.) 5. 3:30 p.m., Thursday, July 15, FCEM Office - Franklin County Emergency Management Board Meeting. (MAYOR MATT WATKINS,Rep.; COUNCILMEMBER TOM LARSEN,Alt.) 6. 11:30 a.m., Friday, July 16, Sandberg Event Center - Benton-Franklin Council of Governments Board Meeting. (COUNCILMEMBFR AL YENNEY,Rep.;REBECCA FRANCIK, Alt.) AGENDA REPORT FOR: City Counci I July 6, 2010 TO: Gary Crutch City Manager Workshop Mtg.: 7/12/2010 Regular Mtg,: 7119/2010 FROM Robert W. Gea , Fire Chief SUBJECT, Resolution Authorizing Sole Source Purchase of Certain Fire Equipment I. REFERENCE(S): 1. Sole Source better from MSA 2. Resolution if. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 7/12: Discussion 7/19: MOTION: I move to approve Resolution No. , authorizing the purchase of Self Contained Breathing Apparatus from a sole source supplier. III. FLSCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. The city has received a grant for $109,200 to replace our Self' Contained Breathing Apparatus (SCBA) with ones compatible with our mutual aid partners. V. DISCUSSION: A. The breathing apparatus that we necd to purchase to be compatible with neighboring agencies are only available through a sole source supplier. B, To purchase from a sole source .without going through competitive bids the Council must pass a resolution describing why they chose a sole source vendor product. 4(b) The Safety Company MSA Noith America 121 Gamma Drive Pittsburgh,PA 95238-2937 June 7, 2010 412.967.3000 www.MSAnet.com To our Valued Fire Service Customer: SeaWestern, Inc. is MSA's sole authorized supplier of self contained breathing apparatus (SCBA), SCBA accessories, repair parts and thermal imaging cameras to the Municipal Fire Service Market in Oregon and in Western and Central Washington. SeaWestern also can supply you Cairns Fire Helmets, portable instrumentation and a variety of other MSA products. Authorized MSA Fire Service channel partners are required to support MSA products at the customer level in their assigned territory. This includes warranty repair, equipment selection, training and life cycle repair service. The assigned territory reflects the channel partner's ability to service a given area and is based, in part, on the number of outside sales associates, stocking location(s), and the channel partner's willingness to use these resources to promote and service MSA products. Thank you for your consideration of MSA products. Sincerely, David Volk Regional Manger, First Responder Markets David Volk 412-967-3084(phone) 412-225-6177(cell) dave.volk @MSAnel.com RESOLUTION NO, A RESOLITION APPROVING THE PURCHASE OF SCBA FROM SEA-WESTERN FIRE FIGHTING EQUIPMENT WHEREAS, Washington law provides an exemption from competitive bidding requirements required of municipal corporations for awarding contracts for public works involving purchases that are clearly and legitimately limited to a single source of supply {RCW 39.04.280 (1) (a)]; and WHEREAS, the Fire Department needs to replace its Self Contained Breathing Apparatus (SCBA); and WHEREAS, Washington law requires that in the event a contract must be awarded without competitive bidding due its nature as a sole source item, that the City Council must first authorize use of the sole source by Resolution; and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of SCBA are the safety of the firefighters utilizing the equipment and the interoperability with other agencies. Use of the same type of equipment by mutual aid departments allows interoperability with those departments, and promotes safety and efficiency. Furthermore, most of these departments have formed an air group in an effort to reduce expenses and cooperate in the repairs and maintenance of this type of SCBA units; and WHEREAS, MSA USA allocates to its dealers exclusive territory and, therefore, there is only one dealer from which the City can purchase this type of SCBA. The dealer for this area is Sea-Western Fire Fighting Equipment of Kirkland, Washington, NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PASCO, hereby authorizes the purchase of SCBA from Sea-Western Fire Fighting Equipment as the sole source upon such price, terms and conditions as the City Council hereafter approves. APPROVED by City Council of the City of Pasco, Washington, this 19th day of July, 2010. Matt Watkins, Mayor ATTEST; APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council Date: June 21, 2010 TO: Gary Crutch Manager Workshop Mtg.: July 12, 2010 FROM: Denis Austin, 'hief of Police Regular Mtg.: July 19, 2010 SUBJECT: 2010 Justice Assistance Grant 1. REFERENCE: 11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 07/12: Discussion 07/19: CONDUCT A PUBLIC HEARING MOTION: I move to authorize the application for 2010 Justice Assistance Grant funding to purchase electronic control devices. III. FISCAL IMPACT: City Funds—No required match for Federal funds Federal Funds— $24,544 City of Pasco Award $ 0 Franklin County Award $24,544 Total Award IV. HISTORY AND FACTS BRIEF: A) The Pasco Police Department is requesting permission to apply for $24,544 from the 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) funding to purchase 27 electronic control devices (ECD) commonly known by the brand name "TASER" and 40 cartridges. The grant is a joint award for the City of Pasco and Franklin County. The 2010 Edward Byrne Memorial JAG funding will enhance the department's ability to deploy less-lethal ECD with patrol officers. The purchase of ECD will help officers deal with individuals exhibiting violent or aggressive behavior in a manner less likely to cause harm to the offender and others. Under this grant, a total expenditure of$22,600 of the award will be spent on ECD for the City of Pasco and $1,944 for Franklin County Sheriff's Office. B) The Franklin County Sheriffs Office does not receive a cash award under this funding. The Sheriff indicated a desire to have the City administer the grant funding. A memoranduan of understanding required under this grant would provide the Sheriff s Office with two ECD. C) This particular Federal grant opportunity requires the conduct of a public hearing to receive public input on the proposed uses for the grant. Following conduct of the hearing, the City Council can make the final determination regarding use of the grant funding, 4(c) AGENDA REPORT TO: City Council July 9, 2010 FROM; Gary Crutchfi c, t anager Workshop Mtg.- 7112110 SUBJECT: Delayed Street Improvements I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 7/I2: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) Earlier this year, staff recommended that Crescent Road be improved to city standards and the cost recovered through the use of the latecomer agreement authorized by state law and city ordinance, After considerable deliberation, the City Council determined that improvement of the road was not timely, given the opposition of some of the property owners along the west side of the current dead- end roadway and the uncertainty of when the farm circle on the east side of the roadway would be developed (the latecomer agreement would expire in 15 years), B) One owner of property on the west side of the roadway desires to build a singie- family home. City code requires that the property owner install the share of public improvements necessary to serve the property in conjunction with construction of the home. Although this is normally done through a subdivision (before homes are built), the subject properties were divided in the county without application of those requirements. Consequently, the city must require the improvements in conjunction with the home construction. The cost of extending the street improvement the distance necessary to connect with the existing city-standard improvement (on the north side of the property) is reasonably considered burdensome for a single property owner. Thus, the requirement effectively results in the practical delay of the home construction until such time as the road is improved by the city through some standard financing means (LID or latecomer agreement). V. DISCUSSION: A) The dilemma faced by the owner of the single property on Crescent Road is like that of several others in the community that own parcels lawfully platted under county rule but without the necessary, street improvements to meet city standards, Indeed, the problem exists in some of the older plats in the eastern part of the city approved in the early 1900s; back then, lots were drawn out on paper and sold to individuals with absolutely no public improvements in place. A century later, the current owner is unable to build a home on the lot because there is no street or utilities extended to it. B) One option that would relieve the difficulty of the requirement in some cases, would involve the property owner paying its fair share of the estimated cost of the full-width roadway at the time of building permit issuance and the city assuming the responsibility to pay for that share of the roadway improvement when the road is built in the future. The attorney advises that the courts generally expect that such an exaction would be used (in other words, the road constructed) within six ,years. It may be possible to fashion a specific agreement between the city and the property owner by which the funds are held beyond six years, but that is pending legal review. In either case, an ordinance would be necessary to provide appropriate guidelines for the use of this option. C) Staff requests Council discussion of this matter, toward a resolution of the issue. 4(d) AGENDA REPORT FOR; City Council July 7, 2010 TO, Gary CTLitchfle 'it - Manager Workshop Mtg.: 7112110 FROM: Stan Strebel, D puty City Manager SUBJIJCl': Recommendation of the Regional Facilities Oversight Committee 1. REFERENCE(S): 1. Executive Summary 2. Study of Potential Regional Centers 3. Memorandum on Implementation of Regional Center Projects 4. Substitute (louse Bill 2525 (2010 Regular Legislative Session) 5. Interlocal Cooperation Agreement 6. Bylaws —Tri-Cities Regional Public Facilities District 7. Regional Facilities Oversight Committee Participants 8. Estimated Budget/Timetable 9. Proposed Resolution [Attachments in Council packets only; copy available for public review in the City Manager's office, the Pasco Library or on the city's webpage at httt?_//www.pasco- wadov/webappf?ciVITOUnciIrepr-ts (dated 6128110)] 11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 7/12: Discussion 8/2: MOTION: I move to approve Resolution No, authorizing an Interlocal Agreement among the cities of Kennewick, Richland and Pasco for the creation of the Tri-Cities Regional Public Facilities District and, further, authorize the Mayor to sign the agreement. 111. FISCAL IMPACT: Operational Costs: NTE $3,000 for 2010; NTE. $16,666 per year for 2011-2014. Project Planning Expenses: NTE $33,333 IV. HISTORY AND FACTS BRIEF: A) The Regional Facilities Oversight Committee, with representatives of the three City Councils (Mayor Watkins and Ms. Francik) and a Public -Facility District representative from each of the three cities (John Merk), has been meeting since 2006 to assess the need and identify specific projects as potential regional centers. B) Following analysis of possible funding and implementation vehicles, the committee determined the use of the sales tax as the most equitable and preferred funding mechanism and the creation of a regional or "Fri-Cities area public facilities district as the most viable organizational tool for regional centers, C) In the 2010 state legislative session, a bill (House Bill 2525) was passed (and subsequently signed into law) which allows for the formation of a "Regional Public Facilities District" (RPFD) by the cities. D) The committee has prepared a summary of its activities and has drafted an Interlocal Cooperation Agreement and Bylaws for the formation and governance of the Tri-Cities Regional Public Facilities District. Approval of the Interlocal Agreement, by each of the cities, is recommended by the committee and will create the RPFD. 4(e) E) Specific points with respect to the proposed RPFD are: 1. Becomes a separate governmental unit, subject to the law and the authority as outlined in the Interlocal Agreement and Bylaws. 2. The RPFD Board of Directors must be made up of members of the respective city council and city public facilities district boards (three total from each'city). 3. The RPFD can construct/acquire/operate regional centers (including conference, convention or performing arts) as well as recreational facilities (aquatic center), 4. The voters of the RPFD must approve any sales tax imposition intended to finance a proposed regional center. F) A proposed budget/timetable for the RPFD is attached. It is possible that the RPFD, formed sometime this year, could propose a project for voter consideration in the Fall of 2011. V. DISCUSSION: A) Staff recommends Council approval of the concept and the proposed Resolution approving the Interlocal Agreement, However, Kennewick and Richland have not yet completed their consideration process. In view of the possibility of a change in the Interlocal Agreemcnt, staff suggests Council convey its general approval and wait for like approval from Kennewick and Richland.