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HomeMy WebLinkAbout2010.07.06 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:30 p.m. July 6,2010 Please note that our Council Meeting will take place on Tuesday, July 6 as City Hall will be closed Monday,July 5 in honor of our Nation's Independence Day. I. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated June 21, 2010. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,113,481.21 ($118,888.60 in the form of Wire Transfer Nos. 5504 and 5507; $15,191.86 in the form of Electronic Fund Transfer Nos. 1017 and 1019; and $979,400.75 consisting of Claim Warrants numbered 177581 through 177784), 2. To approve Payroll Claims in the amount of$1,889,651.70, Voucher Nos. 41077 through 41214; and EFT Deposit Nos. 30037919 through 30038471. (c) Appointments to Pasco Public Facilities District Board: (NO WRITTEN MATERIAL ON AGENDA) To reappoint Bob Tippett to Position No. 4 and Leonard Dietrich to Position No. 5 (expiration date 7/14/2014)to the Public Facilities District Board. *(d) Resolution No. 3255, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of Idaho Street. 1. Agenda Report from David 1.McDonald,City Planner dated June 30, 2010. 2. Vicinity Map. 3. Vacation History Map. 4. Proposed Resolution. To approve Resolution No. 3255, setting 7:00 p.m.,Monday, August 2, 2010 as the time and date to conduct a public hearing to consider vacating a portion of Idaho Street. *(e) Resolution No. 3256, a Resolution of the City of Pasco, Washington, fixing a time and place for hearing on the Final Assessment Roll for Local Improvement District No. 145 and directing that notice thereof be given in the manner required by law. 1. Agenda Report from Michael McShane,City Engineer dated July 1, 2010, 2. Resolution. 3. Vicinity Map. To approve Resolution No. 3256, fixing 7:00 p.m.,Monday,July 26, 2010 as the time and date to conduct a public hearing to consider the Final Assessment Roll of LID No. 145. (RC) NIOT'ION: I"rove to approve the'CQris A nila as read, 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) "Yard of the Month" Awards. (NO WRfl-I'EN MATERIAL ON AGENDA) The following Pasco residents have been invited to attend the Council meeting to receive Certificates of Appreciation from the City Council for"Yard of the Month,"June 2010. 1. Clarence Wick, 912 W, Jan Street 2. Ray and Vickie Oord, 124 Berkshire Lane 3. Eric and Jacquie Fanciullo,4737 Sedona Court 4. Clint and Deanne Smith, 5016 Dundas Lane Regular Meeting 2 July 6, 2010 (b) `Business of the Month" Appearance Award. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco business has been invited to attend the Council meeting to receive a Certificate of Appreciation from the City Council for "Business of the Montle Appearance Award"for June 2010. 1. Bank of Whitman, 9715 Sandifer Parkway 5. VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (e) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC IIEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, amending Pasco Municipal Code Section 13.16.020 "Cross-Connections - Service Conditions Backflow Prevention Device Required When." 1. Agenda Report from Stan Strebel,Deputy City Manager dated June 22, 2010. 2. Proposed Ordinance, MOTION. 1 move to adopt Ordinance No. , amending Section 13.16.020 of the Pasco Municipal Code regarding cross-connections and. further, authorize publication by ;swtamLry only. (b) Resolution No. , a Resolution authorizing application for funding assistance for a Washington Wildlife and Recreation Program (WWRP) project to the Recreation and Conservation Office (RCO) as provided in Chapter 79A.15 RCW Acquisition of Habitat Consenvation and Outdoor Recreation Lands. 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated Jane 22, 2010. 2. Location Map. 1 Site Plan. 4. Proposed Resolution. MOTION: I move to approve Resolution No. authorizing application foT liinding assistance f01-a Wa5l1ingttkn Wildlif'c and Recreition Program (WWRI') project to the Recreation acid Conservation Otticc(RCO). Q*(c) Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a special permit for the location of a private bus terminal at 205 S. 4'" Avenue. I. Agenda Report from David I. McDonald, City Planner dated June 30, 2010. 2. Vicinity Map. 3. Proposed Resolution, 4. Report to Planning Commission. 5. Planning Commission_Minutes dated 4115110, 5120110 and 6117/10. MOTION. 1 move to approve Resolution No. , approving t11e special permit fr r the location (if a private bus Lurymirial at 205 S. 4'h Avenue as reccimmmended by the P1ain€ring Commission_ 9. UNFINISHED BUSINESS: (None) Regular Meeting 3 July 6, 2010 10. NEW BUSINESS: *(a) Commercial Avenue Phase 4 Sewer Force Main Hillsboro & Capitol Project No. 10-1-05: 1. Agenda Report from Jess Greenough,Field Division Manager dated June 30, 2010. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for Commercial Avenue Phase 4 Sewer F'orcc Main Hillsboro & Capitol, Projecd No 1 0-1-03 to Premier Excavation, hie., in the amount of 596.832.50, plus applic.ahle salei} tax and, further. authorize the Mayer to sign the contract d ucurnents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File Q Quasi-Judicial Matter REMINDERS: 1. 12.00 p.m., Wednesday, July 7, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Meeting, (COUNCILMEMBER BOB HOFFMANN,Rep.; AL YENNEY, Alt.) 2. 7:00 a,m., Thursday, July 8, Cousin's Restaurant—BFCG Tri-Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; REBECCA FRANCIK, Alt.) 3. 7;00 p.m., Thursday, July 8, Transit Facility — Ben-Franklin Transit Board Meeting, (MAYOR MATT WATKINS, Rep.; MIKE GARRISON, Alt.) 4. 3:00 p.m., Sunday, July 11, Pasco Red Lion— Welcome Address, "Most Worshipful Prince Hall Grand Lodge, Free and Accepted Masons of Washington and Jurisdiction" Conference. (MAYOR MATT WATKINS) MINUTES REGULAR MEETING f ASCO CITY COUNCIL JUNE 21, 2010 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Patrick Galloway, Acting City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative &. Community Services Director; Rick White; Community &. Economic Development Director; Michael McShane, City Engineer; Todd Knittel, Associate Engineer; Mitch Nickolds, Inspection Services Manager; Denis Austin, Police Chief. The meeting was opened %Nrith the fledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated June 7, 2010. (b) Bills and Communications; To approve General Claims in the amount of$3,011,002.40 ($91,133.72 in the form of Wire Transfer Nos. 5492 and 5500; $10,000.00 in the form of Electronic Fund 'fransier No. 1018; and $2,908,868,68 consisting of Claim Warrants numbered 177341 through 177580), To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$262,943.01 and, of that amount, authorize $221,025.33 be turned over for collection. Removed from Consent Agenda and moved to Item 10(b). (c) City Prosecutor Agreement: To approve the Agreement for Prosecutorial Services with Bell, Brown and Rio, PLLC, and, further, authorize the City Manager to sign the agreement. (d) Interagency Agreement for Summer School Services: To approve the Interagency Agreement with the Pasco School District for summer school services and, further, authorize the Mayor to sign the agreement. Removed from Consent Agenda and moved to Item 10(c). (e) Resolution No. 3251, a Resolution adopting the proposed cross section of Argent Road between 20th Avenue and Morasch Lane as a development standard for that section. To approve Resolution No. 3251, adopting the proposed cross section of Argent Road between 20th Avenue and Morasch Lane as a development standard for that section. (f) Resolution No. 3252, a Resolution accepting work performed by Granite Northwest, Inc., under contract for the 2009 Street Overlays, Project No. 09-3-03. To approve Resolution No, 3252, accepting the work performed by Granite Northwest, Inc., under contract for the 2009 Street Overlays, Project No. 09-3-03, 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL. JUNE 21, 2010 MOTION: Ms. Francik moved to approve the Consent Agenda as amended. Mr. Garrison seconded. 'Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Mac Miller, Boise Idaho, addressed Council regarding a rock in Volunteer Park. REPORTS FROM COMMITTEES AND/OR OFFICERS: Ms. Francik reported on Memorial Pool Grand Opening. Mr. Martinez commented on the graduation of Leadership Tri-Cities Class XV. Mr. Ycnncy attended the Pasco Downtown Development Association meeting and the Benton-Franklin Council of Governments meeting, Mr. Larsen participated in the Junetcenth parade and Memorial Pool Grand Opening. Mr. Hoffman-n participated in the Juneteenth parade and Memorial fool Grand Opening. Mayor Watkins attended the LEOFF Disability Board meeting and commented on the Memorial pool remodel. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO- Six-Year Transportation Improvement Plan 2011-2016. Council and staff discussed the proposed Six Year Transportation Improvement Plan. MAYOR WATKINS DECLARED THE PUBLIC ]-TEARING OPEN TO CONSIDER THE SIX YEAR TIP. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED, Resolution No. 3253, a Resolution adopting the revised and extended Comprehensive Street, Storm Drain and Bridge programs for the City of Pasco. MOTION: Ms, Francik moved to approve Resolution No. 3253, thereby adopting the City's Six-Year Transportation Improvement Plan for 2011-2016. Mr. Garrison seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3964, an Ordinance of the City of Pasco, Washington amending Title 16 and Title 3 of the Pasco Municipal Code, regarding the adoption of the State Building Code and International and Uniform Building Codes and removal of certain inapplicable Building Permit Fee references. MOTION: Ms. Francik moved to delete Section 9 from Ordinance No. 3964, and adopt the revised Ordinance amending Title 16 and 3 of the Pasco Municipal Code pertaining to adoption of legislative amendments to the State Building Code and, further, authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. Resolution No. 3254, a Resolution confirming Mayoral Appointments of Councilmembers to various Boards and Committees. MOTION: Ms. Francik moved to approve Resolution No. 3254, confirming Mayoral appointments to various Boards and Committees. Mr. Yenney seconded. Motion carried unanimously. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL JUNE 21, 2010 NEW BUSINESS. Commercial Avenue Phase 3 — Boring SR395 and Foster Wells Road, Project No. 10-2-01: Council and staff discussed the bids. MOTION: Ms. Francik moved to reject the bids received for Commercial Avenue Phase 3, Boring SR395 and Foster Wells Road, Project No. 10-2-01 and, further, authorize staff to rebid the project. Mr. Garrison seconded. Motion carried 6-1. No —Yenney. Bad Debt Write Offs: MOTION: Ms. Francik moved to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $262,943,01 and, of that amount, authorize $221,025.33 be turned over for collection. Mr. Garrison seconded. Motion carried unanimously. Interagency Agreement for Summer School Services: Mr. Martinez recused himself from this matter because he is still a member of the Pasco School Board, MOTION: Ms. Francik moved to approve the Interagency Agreement with the Pasco School District for summer school services and, further, authorize the Mayor to sign the agreement, Mr. Garrison seconded. Motion carried. ADJOURNMENT: There being no further business; the meeting was adjourned at 7:39 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Debra L. Clark, City Clerk PASSED and APPROVED this 6th day of July, 2010. 3 CITY OF PASCO Council Meeting of: July 6,2010 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a Just, due and unpaid obligation against the city and that we are authorized to authenticate and certify to said claim. Gary Crutchfield, City Manager Rick T rway Director Administrative &C unity Services We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 5504 and 5507 in the amount of$118,888.60, have been authorized; that Electronic Fund Transfer No.s 1017 and 1019 in the amount of$15,191.86,have been authorized; that Check No.s 177581 through 177784 are approved for payment in the amount of$979,400.75, for a combined total of$1,113,481.21 on this 6th day of July,2010. Councilmember Councilmember SUMMARY OF CLAIMSlWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 524.02 Judicial 3,652.81 Executive 5,475.49 Police 164.120.75 Fire 11,458.05 Administration & Community Services 81 992.82 Community Development 1,911.03 Engineering 1,320.41 Non-Departmental 45,067.39 Library 100,756.19 TOTAL GENERAL FUND: 416,278.96 STREET 33,964.81 C. D. BLOCK GRANT 10,982.67 ICING COMMUNITY CENTER 2,310.12 AMBULANCE SERVICE 8,633.63 CEMETERY 21190.86 ATHLETIC PROGRAMS 5,911.86 SENIOR CENTER 4,265.96 MULTI MODAL FACILITY 2,657.17 RIVERSHORE TRAIL&MARINA MAIN 654.52 LITTER CONTROL 1,582.42 REVOLVING ABATEMENT 434.00 PARKS FUND 0.00 TRAC DEVEL& OPERATING 26,187.56 STADIUM/CONVENTION CENTER 8,326.76 SPECIAL ASSESSMNT LODGING 13.942.71 GENERAL CONSTRUCTION 39,750.98 WATE RISEWER 241,076.09 EQUIPMENT RENTAL-OPERATING 28,619.12 EQUIPMENT RENTAL- REPLACEMENT 3,826.05 MEDICALIDENTAL INSURANCE 149,762.63 CENTRAL STORES 1,017.48 PUBLIC FACILITIES DIST 27,638.35 PAYROLL CLEARING 35,698.85 LID CONSTRUCTION 161.11 TRI CITY ANIMAL CONTROL 47,606.54 GRAND TOTAL ALL FUNDS: $ 1,713,481.21 3(b).1 CITY OF PASCO Council Meeting of: Payroll Approval July 6, 2010 The City Council City of Pasco Franklin County, Washington The following i a summary of payroll claims against the City of Pasco for the month of June 2010 which e,�resented her ith for your review and approval. Gary?. Crutchfield, ger Rick Terway,Administrative 8 Comm it Services Director We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 41077 through 41214 and EFT deposit No's. 30037919 through 30038471 and City contributions in the aggregate amount of$1,889,651.70 are approved for payment on this 6th day of July 2010. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 6,484.04 Judicial 72,935.71 Executive 61,541.96 Police 537,371.43 Fire 275,478.94 Administrative&Community Services 262,753.59 Community Development 74,591.85 Engineering 80,256.75 TOTAL GENERAL FUND 1,371,414.27 CITY STREET 35,631.76 BLOCK GRANT 13,201.50 MARTIN LUTHER KING CENTER 5,399.42 AMBULANCE SERVICE FUND 120,302.62 CEMETERY 8,220.91 ATHLETIC FUND 2,935.07 SENIOR CENTER 12,136.29 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 0100 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 0.00 WATER/SEWER 295,735.32 EQUIPMENT RENTAL_ - OPERATING 24,674.54 GRAND TOTAL ALL FUNDS $ 1,889,651.70 Payroll Summary Net Payroll 909,395.33 Employee Deductions 556,299.22 Gross Payroll 1,465,694.55 City of Pasco Contributions 423,957.15 Total Payroll $ 1,889,651.70 3(b).2 AGENDA REPORT FOR: City Council June 30, 2010 TO: Gary Crutchfie i X nager Regular Mtg.: 7/6110 Rick White, !j Community & vcon I?evelopment 1?irectorl` FROM: David 1. McDonald, City Planner SUBJECT: STREET VACATION (MF# VAC 10-005) A portion of Idaho Street (City of Pasco 1. REFERENCE(S): 1. Vicinity Map 2. Vacation History Map 3. Proposed Resolution 11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 7/6: MOTION: I move to approve Resolution No. '� , setting 7:00 P.M., Monday, August 2, 2010, as the time and date to conduct a public hearing to consider vacating a portion of Idaho Street. Ill. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The proposed resolution sets a hearing date to correct an error in past street vacations in Longs First Addition dealing with Idaho Street. B. When originally platted in September of 1889, Idaho Street extended the full distance between East Lewis Street and East Clark Street. Through additional platting in that same year much of Idaho Street between East Lewis and East Clark Street was eliminated, In 1955 Ordinance #854 was adopted by the City Council vacating all of Idaho Street lying cast of Block 134 of Pasco Land Company's First Addition. Block 134 only extends north from Lewis Street about 35 feet. Consequently the vacation covered only about half of the remaining street right-of-way. City mapping of Ordinance #854 incorrectly indicated the ordinance vacated all of Idaho Street between East Lewis Street and East Clark Street. Based on that mapping the south 10 feet of Clark Street was vacated in 2006, inadvertently land locking the remaining unvacated portion of Idaho Street. To correct the land locked situation surrounding Idaho Street a hearing needs to be set to consider vacating the remaining portion of Idaho Street south of Clark Street. C. Public hearings to consider street vacations are to be set by resolution. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is August 2, 2010. 3(d) Vicinity Item: Street Vacation - Ptn of Idaho Ave ty Ma Applicant: City of Pasco N p File #: VAC 10-005 e0l 'Oe .� fowl Area to be Vacated 2 4� r r a A -0 LL J " Ile 4t I Aw-wy, CD' ,� JJ 1 , Vacation Item: Street Vacation - Ptn of Idaho Ave Applicant: City of Pasco N History Applicant: #: VAC 10-005 ♦M r '� �/ L tt,tip S L , Area not Vacated by Vacated -�`� M �- f •. � r r _ W r s.. G' ' * 4 Vacated by Lon s Add in 1889 dP LL rLj . ,, ;, `•, - v; •iu _ ,, - Vacated b •a F R Ord# 854 - I vQ, de 00W _ I # e id = i C of r ! 1 f JO d a Reference 3 - Proposed Resolution RESOLUTION NO. , A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF IDAHO STREET WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.-W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE,, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating that portion of Idaho Street lying between the north line of the Artesian Well Tract in the southeast corner of Long's First Addition and the south right-of-way line of East Clark Street as it now exists, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 N. Third Avenue, Pasco, Washington, at the hour of 7;00 p.m., on August 2; 2010. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 6`h day of July, 2010. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, CMC Leland B. Kerr City Clerk City Attorney Exhibit Item: Street Vacation - Ptn of Idaho Ave Applicant: City of Pasco N #1 File #: VAC 10-005 G \jt� .� Area to he 7z w Vacated 74 Z J Z G n O� 2 L AGENDA REPORT NO. 19 FOR: City Council July 1, 2010 TO: Gary Crutchfic. � anager G FROM: Michael Mc ity Engineer Regular Mtg.: 07/6/10 SUBJECT: Resolution Setting Public Hearing for LID 145 Final Assessments L REFERENCE(S): 1. Resolution 2. Vicinity Map 11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 07/6: MOTION: I move to approve Resolution No. 2,LaC fixing 7:00 p.m. Monday, July 26, 2010, as the time and date to conduct a public hearing to consider the Final Assessment Roll of LID No. 145. Ill. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) LID 145 was formed by Ordinance No. 3872 on August 4, 2008. B) The LID included improvements to `A' Street from Elm Avenue to East Road 40. Improvements included street widening, curb, gutter, sidewalks, storm drainage, street lighting, landscaping and a bike path. C) Construction work is now complete. The final assessment roll must be approved by City Council after direct notice to the property owners and a public hearing. V. DISCUSSION: A) The hearing for the final assessment roll for LID 145 will take place on July 26, 2010 during a scheduled City Council workshop. The hearing should be conducted as early as possible to take advantage of current interest rates during the sale of bonds. B) Staff recommends that the City Council approve the Resolution to set the Public Hearing for the Final Assessment Roll. 3(e) CITY OF PASCO, WASHINGTON RESOLUTION NO. 0 A RESOLUTION of the City of Pasco, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 145, and directing that notice thereof be given in the manner required by law. WHEREAS, the final assessment roll for Local Improvement District No. 145, which was created and established by Ordinance No. 3872 passed by the City Council on August 4, 2008, has been prepared as provided by law and is on file with the City Clerk, and it is necessary to fix the date for a hearing thereon before the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, that the public hearing on the final assessment roll for Local Improvement District No. 145 will be held before the City Council on July 26, 2010 at 7:00 p.m., local time, in the Council Chambers, City Hall, 525 'N. Third Avenue, Pasco, Washington. The City Clerk is instructed to cause notice to be given both by mailing and publication as required by law. ADOPTED by the City Council of the City of Pasco, Washington, at a regular open public meeting thereof on the 6t'day of July, 2010. Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 93 LID 145 A J9 street Improvements i Elm Avenue to load 40 East a ---� w \ aW a ! It �p° V = Q w ° w TT- C) NTS LLJ 1 "A" ST II{f *E--4 v 1 III!I - O AGENDA REPORT FOR: City Council .Tune 22, 2010 TO: Gary Crutchtie anager Workshop Mtg.: 6/28110 Regular Mtg.: 7/6/10 FROM: Stan Strebel, De uty City Manage SUBJECT: Cross-Connection Control 1, REFERENCE(S): 1. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: 612$: Discussion 7/6: MOTION: I move to adopt Ordinance No. amending Section 13.16.020 of the Pasco Municipal Code regarding cross- connections and, further, authorize publication by summary only. Ili. FISCAL IMPACT: TV. HISTORY AND FACTS BRIEF: A) The Washington Administrative Code requires that water utilities undertake measures to protect water systems from contamination hazards posed by cross- connections. The city has had a program for tracking and inspection of all high- risk facilities (commercial/industrial/city-owned facilities) for the last 13 years. B) Beginning in 2002, the city began a cost-sharing program designed to bring all low-risk (residential irrigation) users into compliance. Under the cost-sharing program, the city will install a double check-valve assembly in the meter box for each service where city (potable) water is used for landscape irrigation purposes in exchange for the property owner's payment of a $120 (for 3/4" meter; $140 for I") installation fee (the cost of the average installation is currently estimated at $600). Thereafter, the City will perform testing of the check valve, at least every two years, for no cost. C) Under the voluntary cost-sharing, program, approximately 2,000 property owners have had the required check-valve assembly installed. Of the estimated 3,800 residential properties with cross-connections this represents 53% compliance. D) In order to fully implement the requirements of the state, staff proposes to extend the voluntary residential program for four additional years with deadlines for individual compliance determined by geographical sector (see the attached Ordinance map). Setting a deadline for compliance with cross connection requirements will help property owners understand the law and encourage compliance through the cost savings associated with the city program while allowing staff to prioritize work and complete the installations within the next four years. Property owners who have not made arrangements to be in compliance by the respective deadlines can be subjected to discontinuation of service and fines imposed by the Code Enforcement Board. Property owners who choose not to participate in the voluntary program must arrange with a private contractor to install the backflow assembly and for required ongoing testing. V. DISCUSSION: A) Staff recommends adoption of the attached Ordinance with compliance deadlines at one-year intervals extending through November 1, 2014. 8(a) ORDINANCE NO AN ORDINANCE of the City of Pasco, amending Pasco Municipal Code Section 13.16.020 "Cross-Connections-Service Conditions Backflow Prevention Device Required When." WHEREAS, the Washington Administrative Code (WAC 246-290-490) requires that water service providers protect water systems from contamination hazards passed by cross- connection; and WHEREAS, the City of Pasco has implemented a cross connection control program to address high risk users; and WHEREAS, the City desires to establish timetables for addressing the risks presented by residential properties; NOW, THEREFORE, the City Council of the City of Pasco, Washington, Does Ordain as Follows: Section 1. FMC Section 13.16.020 is amended to read as follows: CROSS- CONNECTIONS — SERVICE CONDITIONS BACKFLOW PREVENTION DEVICE REQUIRED 494;N RESME.Nf1AL PROPERTY COMPLIANCE SCHEDULE. (a) Cross-Connections. The installation or maintenance of a cross-connection, which is contrary to or in violation of current Washington State statues or administrative regulations, or the provisions of the Uniform Plumbing Code as adopted by the City of Pasco is prohibited. Any such cross-connection now existing or hereafter installed is declared a nuisance and shall be abated. The water supply will be discontinued to any premises for failure to comply with the provisions of this section and will not be reestablished until compliance is approved by the Director. (b) Service from the City of Pasco water supply system to any premises upon which a private water supply system is used or operated contrary to the provisions of the rules and regulations of the State Department of Health regarding public water supplies may be discontinued or refused upon order of the Director. (c) Furnishing any service shall be contingent upon the installation of a back flow prevention device approved by the State of Washington Department of Health for the protection of the City water supply from cross-connection contamination. (d) For residential properties requiring a back flow prevention device which are not in compliance as of July 2010 the following deadlines for full compliance shall apply (see map.below, for area boundaries): + For properties within Area 1: November 1, 2011 0 For properties within Area 2: November 1, 2012 + For properties within Area 3: November 1, 2013 0 For properties within Area 4: November 1, 2014 Properties not in compliance by the specified date shall be subiect to discontinuation of the water supl2ly pursuant to subsection a above. RESIDENTIAL PROPERTY CROSS CONNECTION AREA COMPLIANCE SCHEDULE w -roWERLINE \ f o m ��-SANDIFUR PKWY- -Y •SANDIFUR PKWY .,,�-r--- +�ti �', ^ •;�.=1. +��'I � i,""I t7�1�1 ti ':;'+li..._.._-_-h_- y' t• �T I •;.\+_�--..�.� =T-;�._�__ T.".`�= '- '` i`IBURDEN 6LVD^�;�_ .- ~ 1 !i-rl'I-1 COMPLEANC'E` �p z--� �..�.-��!�t✓�•� r'f "1.,t t1` _,-._ t_ •t' •(+ `'' DEADLINE NOVETABS R y/ `ti t,�. IST20It �1-�.,--�.4r,{..� :a1�. �. ; .�,, ',•' 'aa 1, ,.._. I 1 \� 'ARGENT R RD ° COURT $T tai ._.•{ 1 '�• _ �_1-1B2, _ �S ` +. --{_.�.-- [a•• ._._ .. �` AItF 3 _,i1:IA'f�� Rli!(^Ps \ 1 j f M - t - a ;;I :- <.,.� •- c'ontgLinNrE ?e ♦ I -\•` �. .I..... j \� i - - ..LJ��,j ,!= '_ xovEMBLR SI ♦ !. �I' �CCURT s^T 4 �.�.I-,��.^ CoUR�T'YST - -I PI CPURT ST. IST20JI '.•L ` :_.., {\ i1-�-f •W �`L \ 5 _ _•t� r— _ --- iy CODIAALL2i2I E FF _ ��1. ` ,� '- � : I �'—r-•I' i-r�i^-r ti -' I- NOVEl4SBER_�"1�-� � .�, ,a� t I I nRLA 3 � �•n L.t�"-:--- �'� IST 2012 °�....5..a.��.',,r•.' c'•.5.1".� ,�j COMPLUNCE �•'��.. 'Y .t 9Y`LVESTER ST =:1-.i_- _ - N V✓•55 I DEADLRiC S �L_._ - i..a .-;.� y._ �. ,i'•,1,I i NOvEmsmt �d IT , --- ------ CITY LIMITS r ��J Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco at a regular meeting the 6th day of July, 2010. Matt Watkins, Mayor APPROVED AS TO FORM: Debra L. Clark, City Clerk _ Leland B,Kerr, City Attorney Cross Connection Ordinance AGENDA REPORT FOR: City Council June 22, 2010 TO: Gary Crutchfield, City Manager Workshop Mtg.: 6/28/2010 Regular Mtg.: 7/6/2010 FROM: Rick Terway, Director, Administrative & Community Services SUBJECT: RCO Grant for Soccer Fields 2011 CIP I. REFERENCE(S): 1. Location Map 2. Site Plan 3. Proposed Resolution II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 6/28: Discussion 716: MOTION: I move to approve Resolution No. , authorizing application for funding assistance for a Washington Wildlife and Recreation Program (WWRP) project to the Recreation and Conservation Office (RCO). III. FISCAL IMPACT: $37/2,155.00 — Park Development Funds CDBG Funds General Fund IV, HISTORY AND FACTS BRIEF: A) In the 2010-2015 Capital Improvement Budget (CIP) council approved the addition of soccer fields on the east side of the city. Staff is applying for funding assistance from the Recreation and Conservation Office, which is the state grant funding agency for projects of this sort. The city has received funding from the RCO in the past for various park projects such as: Sylvester Park basketball courts, softball complex lighting, and improvements to Highland Park. As part of the grant application process it is required that the requesting agency adopt the attached resolution. In short, the resolution stipulates that the city will supply the matching funds for the project and will manage the project according to the guidelines of the RCO. The proposed project %gill include 8 soccer fields, picnic shelter, playground, restrooms and ample parking. The proposed Iocation is a parcel of land south of the airport and east of Sun Willows Golf Course. We are working with the Port of Pasco to lease this property for the long term use as described above. V. DISCUSSION: 8(b) . 111 r 0 IA ,�� - .. .,, - � r_ r y '" ., � l {(,Il, '> •, ..-•^r- . Ltd i�, �-. Tv ` "r:``•"" ^.sad. �:' � �� ., ` S < � ~� . t ARGENT RD -';4 P d'�, . •L•:� � i � '�` � •( , It ` , � _. �. • t 'i :�• ns tit P.M. Pilq US 1211-182 a'R•�-•.IR,F.►'S r•C.n��� =r ..: .�"" .f r �,h ?-� "� 11 i�i'i t � t�•5n'r, r J. +�tZ .t 11•r �-� "}w'�P ��� • ►'' 1 ra��r�4 rr�� /Y f.f�.• �• ,�F. ` r`� M �, � ` _" � t 'yl � •€�/ v.,t.� ...r,l�i' -rr_ -.,1 M4R � ':. re Irs `�• � 1r. t ' V ,d 'fi>t^f E of •ji•F •.w°I•^� 4 'r�r'!"{,N'�r 16;r ���-•ter 't, d ��.i�+-.`rMv-r.n •f ' r t• s .-i �'� 2' r, �f.�y��.�♦ } ':%t 7 t3 '•2'•'_. !t 4 1�R-� 1a.� ^� ., rr-y"r yk 9l. T �w R tl-'a{ . ''°_ •.\ `' ' O y•�T a.� �.:'j 'R;= � •�1.� �j'+SL,�!'s�`u�1} _ r �r:a f"' � j'-�'�(':Ct'i'`T `T-_ �C �!\`j �� � �� .t �/� _ 4.,r+`a►'Y "'s.7lr t'�. -M ' ` 'i t�.,�l�rt �:t•^ Jw.~ .w tt 1,: s• y V- -f r+'..• ' j"•�•' '=P t� �� O� r _Y r�'+► t �:s,�A� ,..'f`'•� ...�.*r c_; F�•} /'tT�;� �*� �'!�+"l�;�i,�Y� ��-�;rF T;°'� t m ' �r �,.• 1T} T:�_ `x-{�L.. R' �jt'ta ? •,if' 4r�r „��. {I' rr= t r��rfj Rss�`�• ! ; -S, 1 oil •j” vt �•U G=`'L_ N' r.: _ ` ^��r. 1-i,:�V �� tL::- f%> °'�'?�t r ', '1 r, 'i! ,._1•-ti Lill ..-,�.�_��-.'�. -RSr it •t f' v� �s 3.�.: .-r'�r.f .w. ca GRASS AREA 26.4 ACRES • y 1 �rl 90'X360'(32,400SF) PLAYIPICNIC AREA • �_' �' 90'X900'{81,OOOSF) GRAVEL PARKING AREA 400 STALLS - iii V V '� - RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION PROGRAM (WWRP) PROJECT TO THE RECREA' 'ION AND CONSERVATION OFFICE (RCO) AS PROVIDED IN CHAPTER 79A.15 RCW ACQUISITION OF HABITAT CONSERVATION AND OUTDOOR RECREATION LANDS. WHEREAS, our organization has approved a comprehensive plan that includes this project area; and WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid in financing the cost of land acquisition and/or facility development; and WHEREAS, our organization considers it in the best public interest to complete the land acquisition and/or facility development project described in the application; NOW, THEREFORE, BE IT RESOLVED, that: The Administrative and Community Service Director be authorized to make formal application to the Recreation and Conservation Office for funding assistance; Any fund assistance received be used for implementation of the project referenced above; Our organization hereby certifies that its share of project funding is committed and will be derived from Park Revenue, Community Development Block Grant, and General Fund Revenue. We acknowledge that we are responsible for supporting all non-cash commitments to this project should they not materialize; We are aware that the grant, if approved, will be paid on a reimbursement basis. This means we may only request payment after eligible and allowable costs have already been paid and remitted to our vendors. We acknowledge that any property acquired or facility developed with financial aid from the Recreation and Conservation Funding Board (RCFB) must be placed in use for the funded purpose and be retained in such use in perpetuity unless otherwise provided and agreed to by our organization and RCFB. This resolution becomes part of a formal application to the Recreation and Conservation Office; and We provided appropriate opportunity for public comment on this application. PASSED by the City Council of the City of Pasco this 6th day of July, 2010. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM; Debra L. Clark Leland B. Kerr City Clerk City Attorney AGENDA REPORT FOR: City Council June 30, 2010 TO: Gary Crutchfiel it Tanager Regular Mtg.: 7/6/10 Rick White, Community& conomic Development Director Zvi FROM: David I. McDonald, City Planner SUBJECT: SPECIAL PERMIT (MF# SP 10-015): Location of a Private Bus 'Terminal in a C-3 Zone (Fronteras Travel) (205 S. 01 Ave.) 1. REFERENCE(S): 1, Vicinity Map 2. Proposed Resolution 3. Report to Planning Commission 4. Planning Commission Minutes: Dated 4/15110, 5/20/10 and 6/17/10 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 7/6: 'MOTION; I move to approve Resolution No. , approving the special permit for the location of a private bus terminal at 205 South 4`h Avenue as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On April 15 and May 20, 2010, the Planning Conunission conducted a public hearing to determine whether or not to recommend a special permit be granted for the location of a private bus terminal at 205 South 0' Avenue. B. Following the conduct of the public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the bus terminal. C. The recommended conditions are contained in the attached Resolution. D. No written appeal of the Planning Commission's recommendation has been received. 8(c) Vicinity Item: Special Permit - Bus Terminal Map Applicant: Griselda Lopez File #, SP 10-0 15 A A b A, 'NS-1 for% oil Wk M s • ti ' L , � � 1 SITE Reference 2 - Proposed Resolution RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANKING COMMISSION'S RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE LOCATION OF A PRIVATE BUS TERMINAL AT 205 SOUTH 4TK AVENUE. WHEREAS, Fronteras Travel, submitted an application for the location of an a private bus terminal at 205 South 4"' Avenue (Tax Parccl 112-041-317); and, WHEREAS, the Planning Commission held a public hearing on April 15 and May 20, 2010 to review the proposed bus terminal; and, WHEREAS, following deliberations on June 17, 2010 the Planning Commission recommended approval of a Special Permit for the proposed bus terminal with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1, That a Special Permit is hereby granted to Fronteras Travel for the location of a bus terminal in a C-3 (General Business) District under Master File# SP10-015 with the following conditions: a) The special permit shall be personal to the applicant. b) Scheduled van service shall be limited to one arrival and one departure per day. c) No van loading or unloading shall occur on 4t'' Avenue or Columbia Street. d) Vans must be assisted across the 'sidewalk by one or more spotters when exiting the site. e) No more than a 25-passenger van may be permitted at the site. f) The applicant shall maintain all necessary governmental approvals and licenses required for the operation of a transportation business. g) The special permit shall be null and void if a City of Pasco business license is not obtained by October 1; 2010. Passed by the City Council of the City of Pasco this 6"' day of July, 2010. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B, Kerr, City Attorney 1 Reference 3 - Report to the Planning Commission REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 10-015 APPLICANT: Griselda Lopez HEARING DATE: 4/ 15/ 10 & 5/20/ 10 516 S. 6t1 Street ACTION DATE: 6/ 17/ 10 Yakima, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT; Location of a private bus terminal (Fronteras Travel) (Griselda Lopez) (205 S. 4th Avenue) 1, PROPERTY DESCRIPTION: Legal: Lots 13-17, Block 19, Gerry's Addition General Location: 205 S. 41h Avenue Propert3, Size: 14,300 square feet 2. ACCESS: The site is adjacent to South 4t' Avenue. 3. UTILITIES: Water and sewer services are located in the alley to the east, 4. LAND USE AND ZONING: The site is currently zoned C-3 (General Business) and is vacant. Surrounding zoning and land uses are as follows: NORTH- C-2- Farmer's market parking lot SOUTH- I-1 - Vacant EAST- C-3 & C-2 - Commercial/old motel WEST- I-1 - Golden Nugget nightclub 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for commercial uses. The Comprehensive Plan (Goal TR-2) encourages efficient use of multi-modal transportation systems, which would include bus and van services for residents. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan; city development regulations, and other information, a threshold determination resulting in a Determination of Non-significance (DNS) has been issued for this project under WAC 197- 11-158. 1 ANALYSIS A private bus service has been operating at 205 S. 4th Avenue for approximately two years without the benefit of a City business license. This business was recently sold to a new owner. The new owner applied for a business license and was informed by staff that a license could not be issued for the van/bus service until a special permit had been granted for the site. Pasco Municipal Code Section 25.86.020 lists the applicant's transportation business as an unclassified use requiring special permit review before locating in the city. This request is similar to other private bus service applications that have been reviewed by the Planning Commission in the past. Private transportation services have operated with special permit approval at 115 N. 4th Avenue, 1320 N. 4th- Avenue, 702 W. Lewis Street and 1011 W. Sylvester Street. There is also a bus/van service (Estrella Blanca) operating from the Pasco Multi-Modal Terminal on North 15t Avenue. The special permit application for the proposed transportation service indicated scheduled service at 205 S. 4th Avenue would include one arrival and one departure per day, seven days a week. The departing van leaves the site at 7:00 a.m. and the arrivals occur at 7:00 p.m. The applicant further emphasized to staff that the scheduled arrival and departures are the Company's advertized schedule. If no tickets have been sold, no stops are made in Pasco. During the winter months when ridership is down vans do not arrive or depart from the site on a daily business. Twenty-five passenger vans are the primary vehicles used by Fronteras Travel to transport passengers to Yakima where a 51- passenger bus provides connections to other states. No changes to the site or building are planned as a result of the bus service to and from the Fronteras Travel office at 205 S. 4th Avenue. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report and comments made at the public hearing. The Planning Commission may add additional findings as deemed appropriate. 1. The site is located in a C-3 (General Business) zone. 2. The site is located at 205 S. 40, Avenue. 3. There is currently a van ticket office located at 205 S. 41 Avenue, 4. The applicant has plans to continue to operate a regularly scheduled van service from an existing ticket office at 205 S. 4th Avenue. 2 5. Scheduled departures will occur at 7:00 a.m. every day of the week. 6. Scheduled arrivals will occur at 7:00 p.m. every day of the week. 7. Twenty-five passenger vans are the primary vehicles used in the proposed van service. 8. A twenty-five passenger van is 24,5 inches in length. 9. Private operator carriers, charter or transit buses, vans and similar businesses are listed as unclassified uses in PMC 25.86.020. 10. Unclassified uses require review through the special permit process before locating in the community. 11. Private bus/van companies have been permitted by special permit to locate in other commercial zoning districts on N, 01 Avenue, Lewis Street and Sylvester Street. 12. No alterations are planned for the office or site. 13. The site has a small on-site parking area that can be used for passenger loading and unloading. 14. The on-site parking and loading area is shared with a wholesale produce business. 15. The wholesale produce business utilizes large trucks for receiving and delivering produce. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or deniall of a special permit, the Planning Commission must draw its conclusion from the findings of fact based upon the criteria listed in P.M.C, 25.86.060. The criteria and staff listed conclusions are as follows. 1) Will the proposed use be in accordance with the goals, policies, ob�iectives and text of the Comprehensive Plan? The site is designated by the Plan for commercial uses. The Plan also encourages the efficient use of multi-modal transportation systems. The van service would be considered part of the multi-modal transportation system. 2) Will the proposed use adversely affect public infrastructure? The site is developed with all municipal utility services. No building additions or alterations are planned that would increase demands on the utility system. Fourth Avenue is a designated arterial street and has been constructed to arterial street standards to carry more traffic and heavier loads as compared to local access streets. The addition of a van on 4th Avenue at off peak travel times is not anticipated to generate significant demands on the surrounding street system. 3 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The intended character of the area includes the development of various commercial enterprises. The proposed use is a commercial activity. No changes to the building or site are planned as a result of the proposed van service. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof The location and height of the structures on-site will not change as a result of the proposed van service. The property will continue to be used for commercial purposes. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposed van service will create no more noise, vibrations, and fumes than the semi-trucks and delivery trucks used by the produce business located on the site. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? The on-street parking area directly in front of 205 South 4th Avenue is about 37 feet long. On-street parking of a passenger van along with the loading and unloading of passengers and luggage on a public sidewalk may lead to the creation of a nuisance situation twice a day. This problem can be resolved by requiring all vans to load and unload on private property. 4 RECOMMENDED APPROVAL CONDITIONS 1. The special permit shall be personal to the applicant. 2. Scheduled van service shall be limited to one arrival and one departure per day. 3. No van loading or unloading shall occur on 4th Avenue or Columbia Street. 4. Vans must be assisted across the sidewalk by one or more spotters when exiting the site. 5. No more than a 25-passenger van may be permitted at the site. 6. The applicant shall maintain all necessary governmental approvals and licenses required for the operation of a transportation business. 7. The special permit shall be null and void if a City of Pasco business license is not obtained by October 1, 2010. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions therefrom as contained in the June 17, 2010 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council grant a special permit to Fronteras Travel for the location and private van transportation business at 205 S. 41h Avenue with conditions as listed in the June 17, 2010 staff report. 5 Vicinity Item: Special Permit - Bus Terminal Map Applicant: Griselda Lopez File #: SP 10-0 15 01 gal% , T - f' T1 ' a � t i• r Y � �` J ' ' � y' ; 4th• �` , • ' � 3+ `._:,• 3 SITE r Land Item: Special Permit - Bus Terminal � Use Applicant: Griselda Lopez -(x)- Map File #: SP 10-015 ` y � Commercial y SITE Industrial Zoning Item: Special Permit - Bus Terminal Applicant: Griselda Lopez N Map File # : SP 10-015 C=2 C=2 C-3 vosl� C=2 \\� �J C=2 C=3 C=1 SITE •fir _ pow- { 01 r _, wt t� t Reference 4 - Planning Commission Minutes 4/15/10 Planning Commission Minutes 4/15/2010 D. SPECIAL PERMIT Operate a private bus terminal in a C-3 Zone (Griselda Lopez) (205 S. 4th Avenue) IMF# SP 10-015) Chairman Samuel read the master file number and asked for comments from staff. Mr. McDonald explained the application and stated private bussing operations, van companies and park-n-ride lots require a special permit prior to locating in the city. McDonald explained that a number of private transportation companies have been granted special permits in the past. The proposed bus service provides transportation between Milton-Freewater and Yakima with connections south to California. Most of the operations consist of utilizing fifteen passenger vans, which run daily with stops in Walla Walla, College Place, Pasco, Grandview, Sunnyside, etc until they reach Yakima. Passengers are then transferred to a larger bus, which continues to the south. The van only stops in Pasco if passengers are being picked up or dropped off at the Pasco location. Their peak season normally is during the agricultural harvest season. The proposal is similar to previous special permits granted in the city. Mr. McDonald reviewed the balance of the written report for the benefit of the Planning Commission. Chairman Samuel asked for comments. Commissioner Little mentioned the site that was approved on Sylvester Street and repairs work that was also done on the site. Chairman Samuel asked for comments from the applicant. Betsy Vance, 722 Canyon, Richland, WA stated she was the property owner and does not own the business. Chairman Samuel asked Ms. Vance if she was representing the applicant. Ms. Vance stated she has never met the applicant in person however, as the property owner she shared her experience with the tenants of the building. Chairman Samuel opened the public hearing, after three calls there was no response. He stated it was unfortunate the applicant was not present and was concerned if the applicant was agreeable to the condition related to the size of the passenger vans/busses. Commissioner Hay suggested the matter be tabled to allow the applicant to attend the hearing. Commissioner Little was in favor of tabling the item Commissioner Hay asked if Mr. McDonald would notify the applicant of their request, Commissioner Hay moved, seconded by Commissioner Anderson, to table this item until the May 20, 2010 meeting to allow the applicant to attend the hearing. The motion passed unanimously. Reference 4 - Planning Commission Minutes 5120110 Planning Commission Minutes 5/20/2010 D. SPECIAL PERMIT Operate a private bus terminal in a C-3 Zone (Griselda Lopez) (205 S. 4th Avenue) (MF# SP 10_ 015) Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner explained that due to the absence of the applicant, this item was tabled to the May 20th meeting. Mr. McDonald explained that during the past month several attempts were made to contact the applicant. Correspondence to the applicant had been returned to the City from two different addresses. A brief explanation of the application was again provided for the benefit of the Planning Commission followed by a discussion on the capacity of the buses, The staff recommended that the 15 passenger vans be used at the site. Chairman Cruz asked if there was a representative present. Jose Torres, represented the applicant. Chairman Cruz asked Mr, Torres if he was comfortable with the permit conditions as stated in the staff report, Mr. Torres stated yes, and that he was not aware of the type of proceedings he was attending. He was asked by Ms. Lopez to attend in her absence. Chairman Cruz questioned if he understood there was a restriction for 25- passenger and 51-passenger buses. Mr. Torres stated yes. Chairman Cruz explained the hearing was the time for Mr. Torres to speak out if they felt the recommendation was constraining or if there could be an alternate solution. Mr. Torres stated there was a business located on the other side of the alley from the bus office that operated semi-trucks. He stated they only use 25-passenger busses. He did not understand why they would not be allowed to use their 25- passenger buses when the other company parks semi-trucks on the site for weeks at a time. Chairman Cruz asked staff to address the concern. Mr. McDonald stated the distribution company, which operates out of the building to the south of the bus company is a permitted use in the zoning district. Conditions and restrictions are generally applied to a business activity though the special permit process. Chairman Cruz asked for clarification on the staff recommendation on the size of the bus/van. The staff report mentions restricting a 51-passenger bus but not a 25-passenger bus. Mr. McDonald explained the condition was for a 15-passenger van so the restriction included 25-passenger buses. Commissioner Little asked if the applicant's normal practice was to use a 25- passenger bus. Mr. Torres stated yes. The passengers come in on the 51-passenger buses to Yakima. From there they distribute passengers in the smaller 25-passenger buses. The buses do not stay at the Pasco location; they only pick up and drop off passengers. Commissioner Little questioned if they unload passengers from the street. Mr. Torres stated yes. They do not have any other option because the distribution company trucks are often using the site. Commissioner Neuenschwander asked staff if the restriction on 25-passenger buses or 51-passenger buses meant on the property or on the road next to the the business. Mr. McDonald stated on the site or on the street. Commissioner Neuenschwander stated there would be no allowance for a 25- passenger bus in that particular area. Mr, McDonald stated that is staff's recommendation. Commissioner Little asked what type of hardship would this impose on the business. Mr, Torres stated a very big one; they would need to purchase smaller buses or find a different way to accommodate their passengers. Mr. McDonald explained that staff discussions with the applicant's application indicated they use 15-passenger vans. Mr. Torres stated they do not have 15-passenger vans in town. They use them in Yakima and Los Angeles; but not in the Tri-Cities. Chairman Cruz asked Mr, Torres to describe the difference between a 15- passenger van and a 25-passenger bus. Mr. Torres stated the only difference is the seating capacity. The 15-passenger van only has four long seats and the 25-passenger bus has seating along the edges of the bus. Chairman Cruz asked if a 25-passenger bus looked like a rental car shuttle bus. Mr. Torres stated yes. Chairman Cruz asked staff if a 25-passenger van would be materially different than a 15-passenger van, Mr. McDonald asked Mr. Torres what the difference was in the length of the 15- passenger van versus the 25-passenger van. Mr. Torres stated he was unable to answer the question off the top of his head. Mr. Torres stated the difference was in the width not length. Mr. White recommended staff provide some research for this item. Commissioner Neuenschwander asked if Mr. Torres provided service from the site at this time. Mr. Torres stated yes_ Commissioner Neuenschwander asked if the company was currently driving on the site and then backing up. Mr. Torres stated no. They currently pull up on the road and drop off passengers on the sidewalk. Commissioner Neuenschwander asked if they placed cones on the road. Mr. Torres stated that he is not aware of that. Chairman Cruz stated one of the recommended conditions restricted loading or picking up passengers on 411, or Columbia Street; which would mean they could only load and unload on the property. Commissioner Little moved, seconded by Commissioner Hay, to table the hearing to the June 17, 2010 meeting. The motion passed unanimously. Reference 4 - Planning Commission Minutes 6/17/10 Planning Commission Minutes 6/17/2010 C. SPECIAL PERMIT O erate a Brivate bus terminal in a C-3 Zone (Griselda Loez) (205 S. 4th Avenue) (MF# SP 10-015 Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, stated this item was tabled during the last Planning Commission meeting to allow staff to research information related to the 25-passenger vans that the applicant indicated they were using. The vans are 24 i/2 feet long and they are similar to shuttle type vans used at airports. The staff report had been modified to reference ehe use of 25-passenger vans instead of 15-passenger vans. Commissioner Hay asked if staff had discussed the report with the applicant. Mr. McDonald stated the staff report had been mailed to the applicant. Commissioner Neuenschwander mentioned condition number one stated the special permit was personal to the applicant and she wanted to know if the business was sold hover ownership was reviewed to determine the responsible party. Mr, McDonald stated the business license application provides ownership information and when ownership changes the new owners name will appear on the license application, Chairman Cruz mentioned the open item during the last meeting was the size of the bus and the representative was supportive of using the 25-passenger van. Chairman Cruz opened the public hearing, after three calls the public hearing was closed. Commissioner Anderson, seconded by Commissioner Kempf, moved to adopt the findings of fact and conclusions therefrom as contained in the June 17, 210 staff report. Commissioner Anderson, seconded by Commissioner Kempf, further moved based on the findings of fact and conclusions as adopted the Planning Commission recommends the City Council grant a special permit to Fronteras Travel for the location and private van transportation business at 205 S. 411, Avenue with conditions as listed in the June 17, 2010 staff report. The motion passed unanimously. AGENDA REPORT NO. 04 FOR: CiO, Council June 30, 2010 TO; Gary CrutchfiPField anager FROM: Jess Greenoug ivisions Manager Regular Mtg.: 07!06!10 SUBJECT; Award Commercial Avenue Phase 4 Sewer Force Main Hillsboro & Capitol Project #10-1-05 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 07/06: MOTION: I move to award the low bid for Commercial Avenue Phase 4 Sewer Force Main Hillsboro & Capitol, Project #10-1-05 to Premier Excavation, Inc. in the amount of 596,832,50, plus applicable sales tax, and further, authorize the Mayor to sign the contract documents. Ill. FISCAL IMPACT: Utility Fund 1V. HISTORY AND FACTS BRIEF: A) This project connects the existing sewer main near the intersection of Capitol Avenue and Hillsboro Street with the existing sewer main line in the intersection of Commercial Avenue & Hillsboro Street. Due to existing sewer main line elevation at Commercial & Hillsboro this will be a sewer force main. A temporary 4 inch sewer force main & lift station is being installed for current use. An additional 8 inch sewer force main is being installed for future growth. The temporary lift station has already been installed by the City, V. DISCUSSION: A) On June 30, 2010 staff received four (4) bids for the Commercial Avenue Phase 4 Sewer Force Main Hillsboro & Capitol, Project #10-1-05. The low bid was received from Premier Excavation, Inc. in the amount of$96,832.50, plus applicable sales tax. The second bid received was in the amount of$101,503.00 plus applicable sales tax. The Engineer's Estimate for the project is $116,375.00, plus applicable sales tax. Staff recommends award of this contract to Premier Excavation, Inc. la(a) City of Pasco Commercial Avenue Phase 4 Sewer Force Main Hillsboro & Capitol Project No. 10-1-05 June 30, 2010 BID SUMMARY Total Engineer's Estimate $116,375.00 1 . Premier Excavation, Inc. $96,832.50 2. Sharpe & Preszler Construction Co., Inc. $101,503.00 3. Safco, Inc. $102,169.91 4. Culbert Construction, Inc. $11 0,748.96 COMMERCIAL AVENUE PHASE IV SEWER FORCE MAIN CAPITOL AVENUE & HILLSBORO STREET 10-1-05 r4 t 7r R - IL 7 PROJECT ;47 j AREA MMMOROO vo L A Aftsy rl VICINITY MAP