HomeMy WebLinkAbout2010.06.28 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 P.M. June 28, 2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Staff Presentation: Parks& Recreation. (NO WRITTEN MATERIAL ON AGENDA)
Presented by Carleen Hanscom,Recreation Services Manager.
(b) Public Facilities District Board Interviews:
1. Agenda Report from Gary Crutchfield,City Manager dated June 22,2010.
2. Applications (4) (Council packets only).
(c) Recommendation of the Regional Facilities Oversight Committee:
1. Agenda Report from Stan Strebel,Deputy City Manager dated June 22, 2010.
2. Executive Summary.
3. Study of Potential Regional Centers.
4. Memorandum on Implementation of Regional Center Projects.
5. Substitute House Bill 2525 (2010 Regular Legislative Session).
6. Interlocal Cooperation Agreement.
7. Bylaws-Tri-Cities Regional Public Facilities District.
8. Regional Facilities Oversight Committee Participants.
9. Proposed Resolution.
(Attachments in Council packets only; copy available for public review in the City Manager's office,
the Pasco Library or on the city's webpage at h.�u .//www,pasco-wa. ov/web4P.J cjn'cotxctcilrc }
(d) Cross-Connection Control:
1. Agenda Report from Stan Strebel, Deputy City Manager dated June 22, 2010.
2. Proposed Ordinance.
(e) RCO Grant for Soccer Fields:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated June
22, 2010.
2. Location map.
3. Site Plan.
4. Proposed Resolution.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
REMINDERS:
1. 4:00 p.m., Monday, June 28, Port of Benton - Hanford Area Economic Investment Fund Committee
Meeting. (COUNCILMEMBER AL YENNEY,Rep.; SAUL MARTINEZ,Alt.)
2. 8:00 a.m., Wednesday, June 30, Richland Council Chambers - Hanford Communities Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; AL YENNEY, Alt.)
3. 5:30 p.m., Thursday, July 1, Parks & Rec. Classroom - Parks & Recreation Advisory Council Meeting.
(COUNCILMEMBER SAUL MARTINEZ,Rep.; MIKE GARRISON, Alt.)
4. 10:00 a.m., Saturday,July 3 -Pasco's Grand Old 4"'of July Parade. (Check in at registration table at 4"'&
Marie at 9:00 a.m.) (MAYOR MATT WATKINS, COUNCILMEMBERS REBECCA FRANCIK, TOM
LARSEN, SAUL MARTINEZ and AL YENNEY)
5. 7:00 p.m., Sunday, July 4, Dust Devils Stadium - Pasco's 4`h of July Entertainment and Fireworks
Celebration. (MAYOR MATT WATKINS)(ALL COUNCILMEMBERS INVITED TO ATTEND)
CITY HALL WILL BE CLOSED MONDAY,JULY 5 IN HONOR OF THE 4T" OF JULY HOLIDAY
THE NEXT CITY COUNCIL MEETING WILL BE HELD TUESDAY,JULY 6-7:00 P.M.
AGENDA REPORT
TO: City Council June 22, 2010
FROM: Gary Crutchfield, City Manager Workshop Mtg.: 6/28/10
SUBJECT: Public Facilities District Board A pointment
1. REFERENCE(S):
1. Applications (4) (Council packets only)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/28: Council to conduct brief interviews with Leonard Dietrich, Robert Hitchman,
Mitchell Newell, and Bob Tippett,
III. HISTORY AND FACTS BRIEF:
A) The Public Facilities District Board is composed of five members; terms are for
four years. The Board meets quarterly.
B) The Public Facilities District Board oversees operation of the Pasco Public
Facilities District and payment of Pasco's share of a special state grant intended
for regional public facilities. It also may acquire, construct, operate and maintain
any qualified regional public facilities.
C) There are two positions whose terms are expiring:
1. Position No. 4 (Bob Tippett)
2, Position No. 5 (Leonard Dietrich)
D) After Council committee review of all applications, the following have been
selected to interview for Position Nos. 4 and 5:
1. Leonard Dietrich.......................................................4615 Hilltop Drive
2. Robert Hitchman.............................................................4211 Road 108
3. Mitchell Newell ..................................................................409 Road 38
4. Bob Tippett....................................................................... 2716 Road 64
IV. DISCUSSION:
A) After conduct of interviews at the June 28 Workshop meeting, it is proposed that
appropriate appointments be made by the Mayor, subject to confirmation by the
Council, at the July 6 Business meeting.
4(b)
AGENDA REPORT
FOR: City Council June 22, 2010
TO: Gary Crutchfield, City Manager Workshop Mt g.: 6/28/10
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Recommendation of the Regional Facilities Oversight Committee
I. REFERENCE(S):
1, Executive Summary
2. Study of Potential Regional Centers
3. Memorandum on Implementation of Regional Center Projects
4. Substitute House Bill 2525 (2010 Regular Legislative Session)
5. Interlocal Cooperation Agreement
6. Bylaws— Tri-Cities Regional Public Facilities District
7. Regional Facilities Oversight Committee Participants
8. Proposed Resolution
(Attachments in Council packets only; copy available for public review in the City
Manager's office, the Pasco Library or on the city's webpage at hltp; Ir : .aasco-
wa.gov/webalcitycouncilreports.)
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
6/28: Discussion
III. FISCAL IMPACT:
Operational Costs: NTE $3,000 for 2010; NTE $16,666 per year for 2011-2014.
Project Planning Expenses: NTE $33,333
IV. HISTORY AND FACTS BRIEF:
A) The Regional Facilities Oversight Committee, with representatives of the three
City Councils (Mayor Watkins and Ms. Francik) and a Public Facility District
representative from each of the three cities (John Merk), has been meeting since
2006 to assess the need and identify specific projects as potential regional centers.
B) Following analysis of possible funding and implementation vehicles, the
committee determined the use of the sales tax as the most equitable and preferred
funding mechanism and the creation of a regional or Tri-Cities area public
facilities district as the most viable organizational tool for regional centers.
C) In the 2010 state legislative session, a bill (House Bill 2525) was passed (and
subsequently signed into law) which allows for the formation of a "Regional
Public Facilities District" (RPFD) by the cities.
D) The committee has prepared a summary of its activities and has drafted an
Interlocal Cooperation Agreement and Bylaws for the formation and governance
of the Tri-Cities Regional Public Facilities District. Approval of the Interlocal
Agreement, by each of the cities, is recommended by the committee and will
create the RPFD.
4(c)
E) Specific points with respect to the proposed RPFD are:
1. Becomes a separate governmental unit, subject to the law and the authority
as outlined in the Interlocal Agreement and Bylaws,
2. The RPFD Board of Directors must be made up of members of the
respective city council and city public facilities district boards (three total
from each city).
3. The RPFD can construct/acquire/operate regional centers (including
conference, convention or performing arts) as well as recreational facilities
(aquatic center).
4. The voters of the RPFD must approve any sales tax imposition intended to
finance a proposed regional center.
F) A proposed budget/timetable for the RPFD is attached. It is possible that the
RPFD, formed sometime this year, could propose a project for voter consideration
in the fall of 2011.
V. DISCUSSION:
A) While Oversight Committee members have spent considerable time in the study
of the issues surrounding regional centers and the proposed RPFD, other
Councilmembers will need time to review the materials presented herewith. It is
expected that the cities of Kennewick and Richland will also begin discussions on
the recommendations in July. Council may wish to schedule an additional
workshop discussion on this item in two weeks.
AGENDA REPORT
FOR: City Council June 22, 2010
TO: Gary Crutchfie anager Workshop Mtg.: 6/28/10
Regular Mtg.: 7/6/10
FROM: Stan Strebel, De uty City Manage
SUBJECT: Cross-Connection Control
I. REFERENCE(S):
1. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
6/28: Discussion
7/6: MOTION: I move to adopt Ordinance No. amending Section
13.16.020 of the Pasco Municipal Code regarding cross-
connections and, further, authorize publication by summary only,
111. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The Washington Administrative Code requires that water utilities undertake
measures to protect water systems from contamination hazards posed by cross-
connections. The city has had a program for tracking and inspection of all high-
risk facilities (commercial/industrial/city-owned facilities) for the last 13 years.
B) Beginning in 2002, the city began a cost-sharing program designed to bring all
low-risk (residential irrigation) users into compliance. Under the cost-sharing
program, the city will install a double check-valve assembly in the meter box for
each service where city (potable) water is used for landscape irrigation purposes
in exchange for the property owner's payment of a $120 (for 3/4" meter; $140 for
1") installation fee (the cost of the average installation is currently estimated at
$600). Thereafter, the City will perform testing of the check valve, at least every
two years, for no cost.
C) Under the voluntary cost-sharing program, approximately 2,000 property owners
have had the required check-valve assembly installed. Of the estimated 3,800
residential properties with cross-connections this represents 53% compliance.
D) In order to fully implement the requirements of the state, staff proposes to extend
the voluntary residential program for four additional years with deadlines for
individual compliance determined by geographical sector (see the attached
Ordinance map). Setting a deadline for compliance with cross connection
requirements will help property owners understand the law and encourage
compliance through the cost savings associated with the city program while
allowing staff to prioritize work and complete the installations within the next
four years. Property owners who have not made arrangements to be in
compliance by the respective deadlines can be subjected to discontinuation of
service and fines imposed by the Code Enforcement Board. Property owners who
choose not to participate in the voluntary program must arrange with a private
contractor to install the backflow assembly and for required ongoing testing,
V. DISCUSSION:
A) Staff recommends adoption of the attached Ordinance with compliance deadlines
at one-year intervals extending through November 1, 2014.
4(d)
ORDINANCE NO
AN ORDINANCE of the City of Pasco, amending Pasco Municipal Code
Section 13.16.020 "Cross-Connections-Service Conditions Backflow Prevention
Device Required When."
WHEREAS, the Washington Administrative Code (WAC 246-290-490) requires that
water service providers protect water systems from contamination hazards passed by cross-
connection; and
WHEREAS, the City of Pasco has implemented a cross connection control program to
address high risk users; and
WHEREAS, the City desires to establish timetables for addressing the risks presented by
residential properties;
NOW, THEREFORE, the City Council of the City of Pasco, Washington, Does Ordain
as Follows;
Section 1. PMC Section 13.16,020 is amended to read as follows: CROSS-
CONNECTIONS — SERVICE CONDITIONS BACKFLOW PREVENTION DEVICE
REQUIRED WHEN RESIDENTIAL PROPERTY COMPLIANCE SCHEDULE,
(a) Cross-Connections. The installation or maintenance of a cross-connection, which is
contrary to or in violation of current Washington State statues or administrative
regulations, or the provisions of the Uniform Plumbing Code as adopted by the City
of Pasco is prohibited. Any such cross-connection now existing or hereafter
installed is declared a nuisance and shall be abated. The water supply will be
discontinued to any premises for failure to comply with the provisions of this section
and will not be reestablished until compliance is approved by the Director.
(b) Service from the City of Pasco water supply system to any premises upon which a
private water supply system is used or operated contrary to the provisions of the
rules and regulations of the State Department of Health regarding public water
supplies may be discontinued or refused upon order of the Director.
(c) Furnishing any service shall be contingent upon the installation of a back flow
prevention device approved by the State of Washington Department of Health for the
protection of the City water supply from cross-connection contamination.
(d) For residential properties requiring a back flow prevention device, which are not in
compliance as of July 2010. the following, deadlines for full compliance shall a
(see map, below, for area boundaries):
• For properties within Area 1: November 1, 2011
• For no erlie5mithin Area 2: November 1, 2012
• For properties within Area 3: November 1 2013
• For properties within Area 4: November 1. 20.14
Properties not in compliance by the specified date shall be subject to discontinuation
of the water supply pursuant to subsection (a), above.
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Section 2. This ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco at a regular meeting the 6th day of
July, 2010.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
Cross Connection Ordinance
AGENDA REPORT
FOR: City Council June 22, 2010
TO: Gary Crutchfield, City Manager Workshop Mtg.: 612 8120 10
Regular Mtg.: 7/6/2010
FROM: Rick Terway, Director, Administrative & Community Services
SUBJECT: RCO Grant for Soccer Fields 2011 CIP
I. REFERENCE(S):
1. Location Map
2. Site Plan
3. Proposed Resolution
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
6/28: Discussion
716: MOTION: I move to approve Resolution No. , authorizing application
for funding assistance for a Washington Wildlife and Recreation
Program (WWRP) project to the Recreation and Conservation
Office (RCO).
II1. FISCAL IMPACT:
$372,155.00— Park Development Funds
CDBG Funds
General Fund
IV. HISTORY AND FACTS BRIEF:
A) In the 2010-2015 Capital Improvement Budget (CIP) council approved the addition
of soccer fields on the east side of the city. Staff is applying for funding assistance
from the Recreation and Conservation Office, which is the state grant funding agency
for projects of this sort. The city has received funding from the RCO in the past for
various park projects such as: Sylvester Park basketball courts, softball complex
lighting, and improvements to Highland Park.
As part of the grant application process it is required that the requesting agency adopt
the attached resolution. In short, the resolution stipulates that the city will supply the
matching funds for the project and will manage the project according to the
guidelines of the RCO.
The proposed project will include 8 soccer fields, picnic shelter, playground,
restrooms and ample parking. The proposed location is a parcel of land south of the
airport and east of Sun Willows Golf Course. We are working with the Port of Pasco
to lease this property for the long term use as described above.
V. DISCUSSION:
4(e)
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RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION FOR FUNDING
ASSISTANCE FOR A WASHINGTON WILDLIFE AND RECREATION
PROGRAM (WWRP) PROJECT TO THE RECREATION AND
CONSERVATION OFFICE (RCO) AS PROVIDED IN CHAPTER 79A.15
RCW ACQUISITION OF HABITAT CONSERVATION AND OUTDOOR
RECREATION LANDS.
WHEREAS, our organization has approved a comprehensive plan that includes this
project area; and
WHEREAS, under the provisions of WWRP, state funding assistance is requested to aid
in financing the cost of land acquisition and/or facility development; and
WHEREAS, our organization considers it in the best public interest to complete the land
acquisition and/or facility development project described in the application;
NOW, THEREFORE, BE IT RESOLVED, that:
The Administrative and Community Service Director be authorized to make formal
application to the Recreation and Conservation Office for funding assistance;
Any fund assistance received be used for implementation of the project referenced above;
Our organization hereby certifies that its share of project funding is committed and will
be derived from Park Revenue, Community Development Block Grant, and General Fund
Revenue.
We acknowledge that we are responsible for supporting all non-cash commitments to this
project should they not materialize;
We are aware that the grant, if approved, will be paid on a reimbursement basis. This
means we may only request payment after eligible and allowable costs have already been paid
and remitted to our vendors.
We acknowledge that any property acquired or facility developed with financial aid from
the Recreation and Conservation Funding Board (RCFB) must be placed in use for the funded
purpose and be retained in such use in perpetuity unless otherwise provided and agreed to by our
organization and RCFB.
This resolution becomes part of a formal application to the Recreation and Conservation
Office; and
We provided appropriate opportunity for public comment on this application.
PASSED by the City Council of the City of Pasco this 6th day of July, 2010.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney