HomeMy WebLinkAbout2010.06.07 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. June 7,2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
(b) Oath of Office: City Clerk to administer the Oath of Office to Councilmember Saul Martinez
(District 4).
(c) Election of Mayor
(d) Election of Mayor Pro-Tem
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. if further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated May 17, 2010.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
I. To approve General Claims in the amount of$3,958,141.13 ($187,466.82 in the form of Wire
Transfer Nos. 5473 and 5479; $3,641.13 in the form of Electronic Fund Transfer No. 1016;
and $3,767,033.18 consisting of Clain Warrants numbered 177097 through 177340),
2. To approve Payroll Claims in the amount of $1,842,261.69, Voucher Nos. 40978 through
41066; and EFT Deposit Nos. 30037364 through 30037918.
*(c) Appointment to Planning Commission: (NO WRITTEN MATERIAL ON AGENDA)
To appoint David Campbell to Position No. 4 (expiration date 2/2/2012) on the Planning
Commission.
(d) Appointment to Historic Preservation Committee: (NO WRITTEN MATERIAL ON
AGENDA)
To appoint Bradyn Leyde to Position No. 5 (expiration date 8/1/2013) on the Historic
Preservation Committee.
(e) Library Services Agreement:
1. Agenda Report from Stan Strebel,Deputy City Manager dated May 19, 2010.
2. Proposed Agreement.
To approve the Interlocal Agreement for Library Services with Mid-Columbia Libraries and,
further, authorize the Mayor to sign the agreement.
(f) 2009 Fire Department Performance Report:
1. Agenda Report from Robert Gear,Fire Chief dated May 18,2010.
2. 2009 Fire Department Performance Report.
3. Council Resolution No. 2938.
4. RCW 35.103.10.
To accept the Pasco Fire Department 2009 Performance Report.
(g) Resolution No. 3246, a Resolution adopting the 2010 Franklin County Integrated Solid Waste
Management Plan.
1. Agenda Report from Rick White, Community& Economic Development Director dated May
17, 2010,
2. Resolution.
3. Draft. 2010 Franklin County Integrated Solid Waste management Plan (Council packets only;
copy available for public review in the Planning office, the Pasco Library or on the city's
webpage at 1 I wr�r.Pasco-wa.gov/ ebapt?/citwoun_eilrepQ40.
To approve Resolution No. 3246, adopting the 2010 Franklin County Integrated Solid Waste
Plan.
Regular Meeting 2 June 7, 2010
(h) Resolution No. 3247, a Resolution accepting work performed by Gamache Landscaping, Inc.,
under contract for Highland Park Expansion Project.
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
May 20, 2010.
2. Resolution.
To approve Resolution No. 3247, accepting the work performed by Gamache Landscaping, Inc.,
under contract for the Highland Park Expansion Project.
*(i) Resolution No. 3248, a Resolution. accepting work performed by Sierra Electric, Inc., under
contract for the 2008 Miscellaneous Traffic Signal Upgrades, Project No. 08-4-01.
1. Agenda Report from Michael McShane, City Engineer dated May 26, 2010.
2. Resolution.
To approve Resolution No, 3248, accepting the work performed by Sierra Electric, Inc., under
contract for the 2008 Miscellaneous Traffic Signal Upgrades,Project No. 08-4-01.
(RC} _MOTION: I rri6vc tmapprov 41he Colisent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a) "Yard of the Month" Awards. (NO WRITTEN MATERIAL ON AGENDA) The following
Pasco residents have been invited to attend the Council meeting to receive Certificates of
Appreciation from the City Council for"Yard of the Month,"May 2010.
1. Jose Mortin, 608 N. Beech Avenue
2. Randy&Donna Eakman,3809 W. Haystad Street
3. Lou&De Martucci, 6 Lavender Court
4. Michael& Yong Ragland, 4012 Road 105
(b) "Business of the Month" Appearance Award. (NO WRITTEN MATERIAL ON AGENDA)
The following Pasco business has been invited to attend the Council meeting to receive a
Certificate of Appreciation from the City Council for "Business of the Month Appearance
Award"for May 2010.
I. Red Lion Hotel, 2525 N.20`x'Avenue
5. VISITORS -OTHER THAN AGENDA ITEMS:
(a)
(b)
(e)
6. REPORTS FROM COM1V11TTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
S. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Q*(a) Ordinance No. an Ordinance of the City of Pasco, Washington, amending the Zoning
CIassification of Lots 5-10, Block 1, Longs V Addition, together with Lots 17-19, Block 119,
Pasco Land Company V, from C-1 (Retail Business)to C-3 (General Business).
I. Agenda Report from Shane O'Neill,Planner I dated May 28, 2010,
2. Vicinity Map.
3. Proposed Ordinance.
4. Planning Commission Report.
5. Planning Commission Minutes dated 5/20/10.
MOTION: I move: to adopt Ordinance No. granting a rezone for a parcel of land
at 114 INTorth Oregon Avenue fr€}m.C-1 to C-3 as recommended by the Planning Ckrar mi:a slon :tried.
further, autlaoriaes pUblieatiOl3 by summary only_
Regular Meeting 3 June 7,2010
Q*(b) Resolution No. , a Resolution accepting the Planning Commission's recommendation and
approving a Special Permit for a church at 1215 West Court Street.
I. Agenda Report from Shane O'Neill, Planner 1 dated May 25,2010.
2. Vicinity Map_
3. Proposed Resolution.
4. Report to Planning Commission.
5. Planning Commission Minutes dated 4/15/10 and 5/20/10.
14+iC1`rio.LN: I move to approve Resolution No. approving a Special Permit for the
location of church �it 1215 West Court Street_
Q*(c) Resolution No. , a Resolution accepting the Planning Commission's recommendation and
approving a Special Permit for location of dwelling units on the second floor of a building within
a C-1 Zone.
I. Agenda Report from Jeffrey Adams,Associate Planner dated June 1, 2010.
2. Vicinity Map.
3. Proposed Resolution
4. Report to Planning Commission.
5. Planning Commission Minutes dated 4/15/10 and 5/20/10.
MOTION.- .I n)ove tea aliprove Resolution No. , approving a Spovial Permit for the
lotcr6on of dwelling units on Ihf: second floor of a building within a C-1 Pone Ott 720 W. i-cwis
Street.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
*(a) Utility Maintenance Worker Position:
1. Agenda Report fiom Gary Crutchfield,City Manager dated May 26,2010,
MOTION: T move to authorize one additional Utility Maintenan Worker in the Plants (Water.
Taste Water) Division and direot the additional cost be included in the 2010 Water''Sewer Utility
Fund Supplemental Budget.
*(b) Process Water Reuse Facility Feasibility Study:
1. Agenda Report from Gary Crutchfield, City Manager dated June 2, 2010.
2. Vicinity Map.
3. Proposed Professional Services Agreement.
MOTION. I move to approve the Professional Services Agreement with 1LTB Engineers fbr the
Process Water Riius€: Facility Feasibility Study :end, lbrther, authorize the City Manager to sign
the agz-eemcnt.
(c) Lewis Street Scope of Services:
1. Agenda Report from Gary Crutchfield, City Manager dated June 4, 2010.
2. Vicinity Map.
3. Proposed Agreement with Scope of Services (Council packets only; copy available for public
review in the City Manager's office, the Pasco Library or on the city's webpage at
http://www.pasco-wa.gov/webapp/citycouncilreports).
MOTION: 1 move to approve the Professional Services A,grccinent with .TUB Fnginee7Ns for th.o
design of the Lewis Street Overpass mx3 fwl- er, authorize [tae City Manager to sign the
�tgre+ement.
11. MISCEIJ,ANEOUS DISCUSSION:
(a) Council Board and Committee Assignments
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
Regular Meeting 4 June 7,2010
REMINDERS.
1. 1:30 p.m., Monday, June 7, KGH— Emergency Medical Services Board Meeting. (COUNCILMEMBER
TOM LARSEN,Rep.; AL YENNEY, Alt.)
2. 10:00 a.m., Tuesday, June 8, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCTLMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.)
3. 3:00-6:00 p.m., Tuesday, June 8, Pasco City Hall, Parks & Recreation Classroom — 100`r' Anniversary
Pasco Police Department Open House. (ALL COUNCILMEMBERS INVITED TO ATTEND)
4. 7:00 a.m., Thursday, June 10, Cousins Restaurant — BFCG Tri-Mats Policy Advisory Committee
Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; REBECCA FRANCIK, Alt.)
5_ 5:30 p.m., Thursday, June 10, City Hall, Conference Room #1 — Animal Shelter Needs Assessment
Committee Meeting. (COUNCiLMEMBERS BOB HOFFMANN and AL YENNEY)
6. 7:00 p.m., Thursday, June 10, Transit Facility — Ben-Franklin. Transit Board Meeting. (MAYOR PRO-
TFM MATT WATKINS, Rep.; COUNCTLMEMBER MIKE GARRISON, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL MAY 17, 2010
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Bob Alberts, Public Works
Director; Michael McShane, City Engineer; Denis Austin, Police Chief and Bob Gear,
Fire Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated May 3, 2010.
Minutes of the Special Pasco City Council Meeting dated May 5, 2010.
(b) Bills and Communications:
To approve General Claims in the amount of$1,520,715.73 ($213,098.14 in the form of
Wire Transfer Nos. 5465 and 5471; and $1,307,617.59 consisting of Claim Warrants
numbered 176861 through 177096).
To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscelhineous accounts, and Municipal Court (non-criminal, criminal, and parking)
accounts receivable in the total amount of$185,255.86 and, of that amount, authorize
$131,895.76 be turned over for collection.
(c) Appointments to Senior Services Advisory Council.
To appoint Jim Michaud to Position No. 2 (with the expiration date of 4/1/2013) to the
Senior Services Advisory Council.
(d) Final Plat (MF#FP10-006) Chapel Hill, Phase 4 (Envision Homes):
To approve the Final Plat for Chapel Hill Phase 4.
(e) Final Plat(MF 417P10-007) Three Rivers Crossing Division 11, Phase 3
(Hayden domes):
To approve the Final Plat for Three Rivers Crossing Division 11, Phase 3.
(f) Resolution No. 3241, a Resolution approving renewal to the Home
Cooperative Agreement for Tri-Cities Home Consortium of Kennewick, Pasco and
Richland Consortium under the National Affordable Housing Act for Program
Years 2011-2013.
To approve Resolution No. 3241, renewing the HOME 2005-2007 Cooperative
Agreement between the cities of Pasco, Kennewick and Richland for Program Years
2011-2013.
(g) Resolution No. 3242, a Resolution accepting work performed by Inland
Asphalt Company under contract for the Argent Road Widening and Road 84
Sidewalks, Project No. 09-3-02.
1 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL MAY 17, 2010
To approve Resolution No. 3242, accepting the work performed by Inland Asphalt
Company, under contract for the Argent Road Widening and Road 84 Sidewalks, Project
No. 09-3-02.
(h) Resolution No. 3243, a Resolution accepting work performed by Insituform
Technologies, Inc., under contract for the 2008 Sewer Lining, Project No. 08-1-04.
To approve Resolution No. 3243, accepting the work performed by lnsitufor-m
Technologies, Inc,, under contract for the 2008 Sewer Lining, Project No, 08-1-04.
(i) Resolution No. 3244, a Resolution accepting work performed by Apollo, Inc.,
under contract for the Replacement of AC Water Line (Airport), Project No. 06-2-
03.
To approve Resolution No, 3244, accepting the work performed by Apollo, Inc., under
contract for the Replacement of AC Water Line (Airport), Project No. 06-2-03.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison
seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Pro-Tem Matt Watkins presented a Proclamation to Chief Denis Austin, Sgt.
Brent Cook and Officer Rodrigo Pruneda, in honor of Pasco Police Department - 100
Fears of Service.
Chief Austin invited Council and staff to an open house on June 8, from 3-6 p,m. in the
Parks and Recreation Classroom.
Mayor Pro-Tem Matt Watkins presented a Proclamation to Fred Vanecek, Chief Water
Plant Operator, proclaiming May 16-22, 2010 Public Works Week.
Mr. Alberts noted Mr. Vanecek recently received, on behalf of the City, the Silver
Certificate of Achievement Award for the Pasco Water Plant from the Washington State
Office of Drinking Water, Dept. of Health.
VISITORS - OTHER THAN AGENDA ITEMS:
Mr, Mac Miller, Boise Idaho, addressed Council regarding a rock in Volunteer Park.
Mr, Donald Porter, representing the Union Gospel Mission, noted some of their
properties located within the proposed Lewis St. overpass project are essential to their
Operations and would like to work with the city to allow them to retain ownership and use
of the properties.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr, Hoffmann reported on the Good Roads Policy Advisory Committee meeting.
Mr. Watkins attended the Benton-Franklin Transit Board meeting.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Amendment of the 2010-2015 Six-Year Transportation Improvement Plan:
MAYOR WATKINS DEC.LARI✓D THE PUBLIC HEARING OPEN TO CONSIDER THE
AMENDMENT OF THE SIX YEAR TTR
FOLLOWING THREF CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND 'I'HL'RL
13LING NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL MAY 17, 2010
MOTION: Ms. Francik moved to approve the amendment to include $750,000 of federal
funds to the Lewis Street Overpass project to the 2010-2015 Six-Year Transportation
Improvement Plan, Mr. Garrison seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ms. Jane Towery, representing Piper Jaffray, explained the details of the Bond
Salo.
Ordinance No. 3962, an ordinance relating to the waterworks utility of the city,
including the sanitary sewerage system and the system of storm or surface water
sewers as a part thereof; adopting a system or plan of additions to and betterments
and extensions of the waterworks utility of the city; providing for the issuance and
sale of$9,070,000 par value of water and sewer improvement and refunding revenue
bonds, 2010A, for the purpose of obtaining the funds with which to pay the cost of
carrying out such plan of additions, pay the cost of a current refunding of the city's
outstanding water and sewer revenue refunding bonds, 1998, Series B (tax-exempt),
and the administrative costs of such refunding, and fund a reserve for and pay the
costs of issuance of such bonds; providing for the issuance and sale of$1,240,000
par value of water and sewer refunding revenue bonds, 2010T (taxable), for the
purpose of obtaining the funds with which to pay the cost of a current refunding of
the city's outstanding water and sewer revenue bonds, 1998, Series A (taxable), and
the administrative costs of such refunding, and pay the costs of issuance of such
bonds; fixing the date, form, denomination, maturities, interest rates, terms and
covenants of the bonds authorized herein; providing for and authorizing the
purchase of certain obligations out of the proceeds of the sale of such bonds and for
the use and application of the money derived from those investments; authorizing
the execution of an agreement with U.S. Bank National Association of Seattle,
Washington, as refunding trustee; providing for the call, payment and redemption
of the outstanding bonds to be refunded; and providing for the sale and delivery of
the bonds to Piper Jaffray & Co. of Seattle, Washington.
MOTION: Ms. Francik moved to adopt Ordinance No 3962, an ordinance relating to the
waterworks utility of the city, including the sanitary sewerage system and the system of
storm or surface water sewers as a part thereof; adopting a system or plan of additions to
and betterments and extensions of the waterworks utility of the city; providing for the
issuance and sale of$9,070,000 par value of water and sewer improvement and refunding
revenue bonds, 2010A, for the purpose of obtaining the funds with which to pay the cost
of carrying out such plan of additions, pay the cost of a current refunding of the city's
outstanding water and sewer revenue refunding bonds, 1998, Series B (tax-exempt), and
the administrative costs of such refunding, and fund a reserve for and pay the costs of
issuance of such bonds; providing for the issuance and sale of$1,240,000 par value of
water and sewer refunding revenue bonds, 2010T (taxable), for the purpose of obtaining
the funds with which to pay the cost of a current refunding of the city's outstanding water
and sewer revenue bonds, 1998, Series A (taxable), and the administrative costs of such
refunding, and pay the costs of issuance of such bonds; fixing the date, form,
denomination, maturities, interest rates, terms and covenants of the bonds authorized
herein; providing for and authorizing the purchase of certain obligations out of the
proceeds of the sale of such bonds and for the use and application ofthe money derived
from those investments; authorizing the execution of an agreement with U.S. Bank
National Association of Seattle, Washington, as refunding trustee; providing for the call,
payment and redemption of the outstanding bonds to be refunded; and providing for the
sale and delivery of the bonds to Piper Jaffray & Co. of Seattle, Washington and, further,
authorize publication by summary only. Mr. Garrison seconded. Motion carried
unanimously.
UNFINISHED BUSINESS:
Special Permit (Closed Record Hearing) Location of a Caretaker Residence in an I-1
Zone (505 S. 26th Avenue) (Gemmell's Welding & Service Shop) (MF #SP10-006):
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL MAY 17, 2010
Mr. Garrison recused himself from this matter and left the Council Chambers.
Mr. White explained the details of this issue.
Resolution No. 3227, accepting the Planning Commission's recommendation and
denying a Special Permit for the location of a caretaker residence at 505 S. 26th
Avenue.
MOTION: Ms. Francik moved to approve Resolution No. 3227, denying a Special
Permit for a caretaker residence at 505 S. 26th Avenue. Motion failed for lack of a
second.
Resolution No. 3245, approving a special Permit for the location of a caretaker
residence at 505 S. 26th Avenue.
MOTION: Mr. Yenney moved to approve Resolution No. 3245, approving a Special
Permit for the location of a caretaker residence at 505 S. 26th Avenue. Mr. Larsen
seconded. Motion carried 4-1. No — Francik.
Mr. Garrison returned to the Council Chambers,
NEW BUSINESS:
Legislative Consultant Agreement:
MOTION: Ms. Francik moved to approve the agreement with Gordon Thomas
Honeywell Governmental Affairs for legislative consultant services and, further,
authorize the City Manager to sign the agreement, Mr. Garrison seconded. Motion carried
unanimously.
Council District 4 Vacancy:
Each Councilmember identified his or her top two preferences from the candidates for the
vacant District 4 Council seat.
MOTION: Mr. Garrison moved to appoint Mr. Saul Martinez to the vacant District 4
Council seat. Mr. Yenney seconded, Motion carried by the following Roll Call vote, Yes
-- Watkins, Yenney, Francik, Garrison. No —Hoffmann, Larsen.
ADJOURNMENT,
There being no further business, the meeting was adjourned at 8;14 p,m.
APPROVED: ATTEST:
Matt '&atkins, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 7th day of June, 2010.
4
CITY OF PASCO
Council Meeting of;
June 7, 2010
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the undersigned, do hereby certify under penalty of perjury that the materials have been furnished,the
services ren d or th or performed as described herein and that the claim is a just, due and unpaid
obligation a' St t city an that we are authorized to authenticate and certify to s Im.17, 'k
Gary Cr chfield, nager Ric erway
Director Administrative & Community Services
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 5473, 5479 and 5491 in the amount of$187,466.82, have been authorized;that Electronic Fund Transfer No.
1016 in the amount of$3,641.13 has been authorized; that Check No.s 177097 through 177340 are approved for
payment in the amount of$3,767,033.18,for a combined total of$3,958,141.13 on this 7th day of June,2010.
Councilmember Councilmember
SUMMARY OF CLAIMSlWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 1,991.73
Judicial 7,455.93
Executive 5,244.94
Police 198,921.99
Fire 7,695.91
Administration& Community Services 76,359.25
Community Development 3,505.89
Engineering 2,073.08
Non-Departmental 35,099.77
Library 99,334.18
TOTAL GENERAL FUND: 437,682.67
STREET 28,464.46
C. D. BLOCK GRANT 4,642.18
KING COMMUNITY CENTER 1,106.75
AMBULANCE SERVICE 11,331.57
CEMETERY 5,681.28
ATHLETIC PROGRAMS 4,639.59
SENIOR CENTER 3,029.85
MULTI MODAL FACILITY 1,015.28
RIVERSHORE TRAIL&MARINA MAIN 922.89
LITTER CONTROL 2,739.16
REVOLVING ABATEMENT 417.00
PARKS FUND 0.00
TRAC DEVEL & OPERATING 17,206.00
STADIUM/CONVENTION CENTER 8,299.05
SPECIAL ASSESSMNT LODGING 14,628.14
GENERAL CONSTRUCTION 438,752.60
WATER/SEWER 2,341,136.37
EQUIPMENT RENTAL-OPERATING 25,433.65
EQUIPMENT RENTAL-REPLACEMENT 92,986.40
MEDICAUDENTAL INSURANCE 218,235.61
CENTRAL STORES 272.83
PUBLIC FACILITIES DIST 29,459.45
PAYROLL CLEARING 78,757.49
LID CONSTRUCTION 143,398.51
TRI CITY ANIMAL CONTROL 47,902.35
GRAND TOTAL ALL FUNDS: $ 3,958,141.13
3(b).1
CITY OF PASCO
Council Meeting of:
Payroll Approval June 7, 2010
The City Council
City of Pasco
Franklin County, Washington
The following is a summary of payroll claims against the City of Pasco for the month of
May 2010 u re prese herewith for your review and approval.
Gary chfi Manager Rick Terway,Administrative&Ccm-nunity Services Director
We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 40978 through 41066 and EFT deposit No's. 30037364 through 30037918
and City contributions in the aggregate amount of$1,842,261.69 are approved for payment on this
7th day of June 2010.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND;
Legislative $ 6,234.94
Judicial 72,965.90
Executive 61,558.04
Police 529,005.30
Fire 274,316.47
Administrative &Community Services 243,780.11
Community Development 73,694.94
Engineering 77,317.15
TOTAL GENERAL FUND 1,338,872.86
CITY STREET 37,454.58
BLOCK GRANT 13,943.91
MARTIN LUTHER KING CENTER 5,435.30
AMBULANCE SERVICE FUND 118,667.94
CEMETERY 7,901.07
ATHLETIC FUND 662.43
SENIOR CENTER 13,201.50
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 0.00
BOAT BASIN 0.00
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 0.00
WATER/SEWER 281,260.81
EQUIPMENT RENTAL- OPERATING 24,861.30
GRAND TOTAL ALL FUNDS $ 1,842,261,69
Payroll Summary
Net Payroll 878,863.47
Employee Deductions 542,373.70
Gross Payroll 1,421,237.17
City of Pasco Contributions 421,024.52
Total Payroll $ 1,842,261.69
3(b).2
AGENDA REPORT
FOR; City Council May 19, 2010
TO; Gary Crutchfie Manager Workshop Mtg.: 5/24/10
Regular Mtg.: 6/7/10
FROM: Stan Strebel, 1) puty City Manag
SUBJECT: Library Services Agreement
I. REFERENCE(S):
1. Proposed Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
5/24: Discussion
6/7: MOTION: I move to approve the Interlocal Agreement for Library Services
with Mid-Columbia Libraries and, further, authorize the Mayor to
sign the agreement.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The current agreement for library services with Mid-Columbia Libraries
("District") was scheduled to expire on December 31 of this year. The agreement
was extended to June 30, 2011 to allow the city at least one-year to prepare to
operate its own library in the event that the city and District were not able to agree
on terms for a new agreement.
B) A negotiating team consisting of Councilmember Hoffmann, the City Manager
and Deputy City Manager has been meeting with representatives of the District
since last summer to develop a new agreement.
C) The rapid increase in the city's assessed valuation, driven by significant
residential construction over the last decade, drove the city's annual fee for library
services from $455,000 in 2000 to $1.2 million in 2009 under the current
agreement. Still, without the city's expenditure to serve another branch facility to
serve a growing population (particularly in West Pasco) the District's direct
operational expenses for the Pasco library remain relatively static.
D) A special report commissioned by the city in 2008 suggested that it would be
possible for the city to provide its own library services (though without the benefit
of the larger Mid-Columbia Library collection) for approximately $1 million
annually, while having greater ability to control costs.
E) The proposed agreement, which is recommended for approval, includes
noteworthy provisions as follows:
1. Ten-year agreement, beginning January 1, 2011 (either party may terminate
with 18-month written notice).
2. The city's fee for 2011 will be $1,100,000 (compared to $1,178,000 in 2010).
3. Changes in the fee from year-to-year will be limited by changes in the
District's annual tax levy (which have averaged 3.8911/0/year since 2000) as
compared to the current agreement which is primarily driven by changes in the
city's assessed value (which have averaged 10.18%/year since 2000),
3(e)
4. In the event the growth rate of the District levy exceeds the rate of growth of
the city's assessed value, the city may choose service cuts in order to keep the
increase in the fee within its growth capacity.
5. The District agrees to open and operate, by 2013, at no additional cost to the
city, a West Pasco branch facility.
6. By 2016, the city and District agree to meet, on written request of either party,
to evaluate potential annexation of the city into the District
7. Either party may request renegotiation of one or more terns of the agreement
after the first three years.
F) The proposed agreement accomplishes several important objectives for the city:
I . Continuation of access to the Mid-Columbia Library systern and collection.
2. Establishment of a reasonable base fee with affordable limits on future
increases.
3. Establishment of additional services in West Pasco.
4. The city does not have to manage its own library personnel, nor must it spend
additional monies for the additional branch facility.
V, DISCUSSION:
A) Staff recommends Council approval of the proposed agreement.
FILED FOR RECORD AT REQUEST OF:
City of Pasco, Washington
WHEN RECORDED RETURN TO:
City of Pasco
525 North 3`d
Pasco WA 99301
INTERLOCAL COOPERATION AGREEMENT
BETWEEN
THE CITY OF PASCO
AND
MID-COLUMBIA LIBRARIES
THIS INTERLOCAL COOPERATION AGREEMENT, hereinafter referred
to as the "Agreement", for library services is entered into by and between the City of
Pasco, Washington, hereinafter referred to as "City", and the Mid-Columbia Libraries,
hereinafter referred to as "District", on this day of , 2010.
WITNESSETH:
WHEREAS, District and the City are authorized by RCW 39.34 to enter into this
Agreement for the purpose of providing library services to the citizens of the City of
Pasco, and District is authorized pursuant to RCW 27.12.180 to render library services to
the City providing to the citizens of the City the same library privileges as those provided
for residents of District's library district; and
WHEREAS, the District and the City have been operating successfully under a
Contract dated December 3, 2001, later amended by Addendum dated November 19,
2008 and extended by an agreement dated February 16, 2010, whereby the District has
furnished complete library service to the City in return for funds provided by the City;
and
WHEREAS, for the mutual benefit of all, and to give the best library service to
the greatest number of people at the most reasonable cost, and to make it convenient for
the City residents to use library books and other materials by making the most
economical use of available funds through the centralization of supervision and the
purchase of supplies, books and other library materials and equipment; NOW
THEREFORE,
lnterlocal Cooperation Agreement-Page 1
IT IS HEREBY AGREED as follows:
I. Termination of Prior Contract: The contract dated December 3, 2001
and its subsequent addendum and extension now in effect between District and the City
shall be terminated as of December 31, 2010, and superseded by this Agreement on
January 1,2011.
II. General Conditions: The District agrees that it shall make available to
the residents of Pasco the resources and library services generally available throughout
the Library District, and except as otherwise provided in Section VII herein, to the extent
deemed reasonable and equitable by the District in view of its district-Aride service
responsibilities. The District further agrees that the residents of the City are entitled to,
and shall receive the same library privileges as are provided to all residents of the
District.
III. Library Materials: In the provision of books and non-print materials by
the District, the collection for a community library shall depend on the population served,
the shelf space available, the use made of the materials, and the funds available in the
district-wide materials budget. The District has the responsibility for the selection and
maintenance of such materials. In addition, the District shall make all decisions
regarding disposition of gifted materials and equipment. Regulations governing the use
of the library and its collection will be set by the District.
IV. Library Staff: The District shall provide competent and qualified staff
suitable for rendering library services to the public and shall have sole responsibility for
all personnel administration, including selection, training, discipline and other personnel
administrative functions.
V. Pasco Library— Main Branch: District shall have full use of the existing
library facility located at 1320 West Hopkins, Pasco, Washington, and more legally
described on Exhibit A attached hereto, for the operation of a public library and for no
other purpose, and shall take all reasonable precautions to prevent damage, injury, or loss
by reason of or related to the operation and maintenance of the library. Included in such
use are the furnishings, shelving, and counters more particularly described in Exhibit B,
including such replacement and additional furnishings, equipment and materials
purchased by the City.
The facility shall be jointly managed with District having complete authority over
the services rendered. The City, at its sole expense, will repair, maintain and operate the
facility, including heat, air conditioning, water, light and reasonable janitorial service,
and grounds maintenance. This provision does not apply to damages to the premises
caused intentionally,negligently, or from misuse by District's employees.
District shall not make any alterations, additions, improvements, utility
installation (including power panels) to the premises without the prior written consent of
the City, which consent will not be unreasonably withheld.
Interlocal Cooperation Agreement-Page 2
In 2008, the District contributed to capital improvements to the facility in an
amount of Twenty-two Thousand Three Hundred and Two Dollars and Twenty-two
Cents ($22,3 02.22), consisting of painting, carpet,and chair rail installation. In the event
this Agreement is terminated, for whatever reason, prior to the end of its stated term, the
City agrees to reimburse the District for the costs of the foregoing improvements
according to the following schedule:
If termination occurs after:
Percentage of Original Costs
or Reimbursement
January 1, 2012 70%
January 1, 2013 60%
January 1, 2014 50%
January 1, 2015 40%
January 1, 2016 30%
January 1, 2017 20%
January 1, 2018 10%
The City may utilize meeting space in the library, and the City meeting uses will
have priority over non. District users. Scheduling shall be coordinated with the
designated library staff, so as not to interfere with the normal operations of the library.
During the term of this Agreement, and any renewal thereof, the Library shall be
identified by exterior lettering as: "Pasco Library Operated by Mid-Columbia
Libraries."
VI. Pasco Library - - West Branch: The District agrees to rent, staff and
maintain a West Pasco satellite Branch Library at no direct cost to the City. The size,
location and operating hours of the West Pasco Library will be determined by the District
after consultation with the City. It is the intent of the parties for the West Pasco Library
to be in operation by 2013.
During the term of this Agreement, and any renewal thereof, the. West Pasco
Library shall be identified by exterior lettering as: "West Pasco Library .operated by
Mid-Columbia Libraries."
VII. Hours of Service: Regular hours of service will be determined by the
District, taking into account the population served, the use made of the facilities, and the
funds available in the district-wide staff budget, provided, however, the contract fee
specified in Section XI shall entitle the City to a minimum of 60 hours total per week of
scheduled service between both branches combined, however, service to the Main Branch
shall be not less than 40 hours per week. Any reduction in the schedule of service below
the foregoing hours shall require written agreement of the parties.
Interlocal Cooperation Agreement-Page 3
VIII. Fire and All Risk Insurance: The City shall maintain, at its sole expense,
fire and all risk casualty insurance upon the premises of the Main Branch as a part of its
existing blanket insurance policies for full replacement value, together with all City
owned furnishings, equipment, and materials therein. The District shall procure and,
maintain at its expense such insurance as it deems necessary for the coverage of its
materials, equipment; and supplies at both the Main Branch and West Pasco Branch
libraries, and shall have no interest in the proceeds of any policy secured by the City for
the protection of its property. The City and District hereby waive the subrogation
provisions of any insurance policy issued to either covering any casualty arising out of
the ownership, use, maintenance or operation of either building or premises, but only to
the extent such policy permits such a waiver.
IX. Liability Insurance: The District shall procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or damage to
property which may arise from or in connection with the District's repair, maintenance,
and operation of the Pasco Library or the West Pasco Library.
The City shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the City's repair, maintenance and operation of the Main Branch Library.
No Limitation: Maintenance of the insurance policies as required by the
Agreement shall not be construed to limit the liability of either party to the coverage
provided by such insurance, or otherwise limit the recourse to any remedy available at
law or in equity.
A. Minimum ScQpe of Insurance. Each party shall obtain insurance
of the type described below:
1. Commercial General Liability insurance shall be written on
Insurance Services Office (ISO) occurrence form CG 00 01 and shall
cover premises and contractual liability. The City shall be named as an
insured on District's Commercial General Liability insurance policy using
ISO Additional Insured-Managers or Lessors of Premises Form CG 20 11
or a substitute endorsement providing equivalent coverage. The District
shall be named as an additional insured under the insurance or insurance
pool coverage maintained by the City.
2. Property insurance shall be written on an all risk basis.
B. Minimum Amounts of Insurance. Each party shall maintain
Commercial General Liability insurance with limits no less than$1,000,000 each
occurrence, $2,000,000 general aggregate.
Interlocal Cooperation Agreement-Page 4
C. Other Insurance Provisions. The insurance policies are to contain,
or be endorsed to contain, the following provisions for Commercial General
Liability insurance:
1. The District's insurance coverage shall be primary
insurance as respect the City. Any insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the District's
insurance and shall not contribute with it.
2. The party's insurance shall be endorsed to state that
coverage shall not be cancelled by either party, except after thirty (30)
days prior written notice by certified mail, return receipt requested, has
been given to the City.
D. Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best rating of not less than A:VII.
E. Verification of Covere. Each party shall furnish the other with
original certificates and a copy of the amendatory endorsement, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of this Agreement.
F. Waives of Subrogation. District and City hereby release and
discharge each other from all claims, losses and liabilities arising from or caused
by any hazard covered by property insurance on or in connection with the
premises or said building. This release shall apply only to the extent that such
claim, loss or liability is covered by insurance.
X. Indemnification.
A, The District shall defend, indemnify and hold harmless the City, its
officers, officials, employees and volunteers from and against any and all claims,
suits, actions, or liabilities for injury or death of any person, or for loss or damage
to property, which arises out of the District's use of the Pasco and West Pasco
Libraries, or from the conduct of the District's business, or from any activity,
work or thing done, permitted, or suffered by District in or about the libraries,
except only such injury or damage shall have been occasioned by the sole
negligence of the City.
Interlocal Cooperation Agreement-Page 5
B. The City shall defend, indemnify and hold harmless the District, its
officers, officials, employees and volunteers from and against any and all claims,
suits, actions, or liabilities for injury or death of any person, or for loss of damage
to property, which arises of out the City's obligation to maintain the Main Branch
Library, or from any activity, work, or thing done by the City, its officers,
officials, employees and volunteers whose negligent acts or omissions are the
proximate cause of the claimed damage, except only such injury or damage as
shall have been occasioned by the sole negligence of the District.
XI. Contract Fee: For the year commencing January 1, 2011 the City agrees
to pay the District, in monthly installments, a base contract fee of $1,100,000.
Commencing January 1, 2012, and each year thereafter during the term of this
Agreement, the City agrees to pay in monthly installments a contract fee equal to the fee
paid the previous year adjusted by the percentage change in the District levy for the new
contract year. Notwithstanding the foregoing, the City shall have the right to limit the
percent change in fee so as to not exceed the percentage change of assessed value of the
City for the same time period. In such event, the District may make such adjustments to
its service as reasonably necessary to offset the loss in revenue.
The annual fee shall be calculated at such a time that each January Vt begins a
new fee year. Annual fees shall be made in 12 equal installments with each installment
to be remitted on or before the last day of each month.
In the event the monthly installment payment is not paid by the last day of the
month in which it is due, then in addition thereto, as a late charge, the City agrees to pay
1%per month of the delinquent installment for each month delinquent until paid.
XII. Term of Agreement: Unless earlier terminated, this Agreement shall end
December 31, 2020. Notwithstanding the foregoing, either party may terminate this
Agreement to take effect not less than eighteen (18) months from the date of written
notification. Upon termination, all alterations, improvements, additions, or fixtures made
by District to the main branch, other than District's property, shall become the property
of the City and be surrendered with the premises.
XIII. Renegotiation: At any time during the last seven years of the contract,
either parry may request renegotiation of one or more terms of the contract by providing
advance written request to the other party. Such notice shall cite the basis for the request
in sufficient detail to provide the other party a reasonable understanding of the scope of
the requested negotiation. The only obligation created by such notice shall be the
obligation to meet and discuss, in good faith, the basis for the request; however, neither
party shall be under any obligation to amend this Agreement.
XIV. Annexation: During the term of the Agreement, but no later than 2016,
upon the written request of either party, the parties agree to meet and evaluate, in good
faith,the potential annexation of the City into the District.
Interlocal Cooperation Agreement-Page 6
XV. Interlocal Cooperation Act Provisions: No special budget or funds are
anticipated, nor shall be created. It is not intended that a separate legal entity be
established to conduct this cooperative undertaking, nor is the acquiring, holding, or
disposing of real or personal property contemplated, other than as specifically provided
within the terms of this Agreement. The City Manager of the City and the Executive
Director of the District shall be designated as the Administrators of this Interlocal
Agreement.
This Agreement shall be filed with the Franklin County Auditor, or alternatively
listed by subject on either Party's website or other electronically retrievable public
source.
XVI. Miscellaneous:
A. Waiver. The parties agree that time is of the essence of each and
every provision contained herein and no waiver of any breach of any condition or
covenant shall waive any other condition or covenant or any future breach.
B. Illegality. The parties agree that if any provision of the Agreement
is declared illegal or violative of the law, the remaining provisions thereof shall
remain in full force and affect.
C. Entire AUeement. This Agreement contains the entire agreement
of the parties and supersedes and replaces any and all prior or contemporaneous
agreements or understandings, written or oral, express or implied, between the
parties concerning the subject matter of this Agreement.
D. Modification. This Agreement shall not be subject to modification
except by written agreement signed by the parties.
E. Cooperation, The parties agree to fully cooperate in all matters
related to or arising out of this Agreement.
F. Scrutiny. This Agreement has been submitted to the scrutiny of
the parties and their respective legal counsel and shall be given a fair and
reasonable interpretation in accordance with the words hereof without
consideration or weight being given to its being drafted by or for one of the
parties.
Interlocal Cooperation Agreement-Page 7
XVII. Dispute Resolution: Should any dispute arise concerning the
interpretation, enforcement, breach or default of this Agreement, the parties shall first
meet in good faith and attempt to resolve or mediate the dispute. In the event it remains
unresolved by mediation, the dispute shall be resolved by final and binding arbitration
pursuant to RCW 7.04A,the Mandatory Rules of Arbitration, but with no right of appeal.
The arbitration shall be conducted by a single arbitrator selected by mutual agreement of
the parties or, failing such agreement, the arbitrator shall be selected by the then presiding
judge of the Franklin County Superior Court. Venue for such arbitration shall be placed
in Franklin County, Washington, and the prevailing party shall be awarded its attorney
fees and costs as additional judgment against the other.
IN WITNESS THEREOF, the said District and the said City have caused this
contract and agreement to be executed by their respective officers on the day and year
first written above.
MID-COLUMBIA LIBRARIES CITY OF PASCO
By By:
Gloria Garcia, Board Chairman Matt Watkins,Mayor Pro Tern
Attested to by: Attested to by:
Sandra LePage, S cretary, City Clerk
MCL Board of Trustees
STATE OF WASHINGTON }
:ss
County of Franklin )
I CERTIFY that I know or have satisfactory evidence that Gloria Garcia is the
person who appeared before me, and said person acknowledged that he/she signed this
instrument, on oath stated that he/she is authorized to execute the instrument, and
acknowledged it as the Board.Chairman of Mid-Columbia Libraries to be the free and
voluntary act of such entity for the uses and purposes mentioned in the instrument.
,WASCRIBED and sworn to before me this 2`a day of 2010.
� � ►a±�,ON Le,�.a
`•4o OTAR - Notary Public in and for the State of Washington
g = _ Residing at ,1 --
cf'' PU B LIC My Commission Expires o,2,
J►= ti � O
20 �
ppp: a
1
Interlocal Cooperation Agreement-Page 8
STATE OF WASHINGTON )
:ss
County of Franklin )
I CERTIFY that I know or have satisfactory evidence that Matt Watkins is the
person who appeared before me, and said person acknowledged that he/she signed this
instrument, on oath stated that he/she is authorized to execute the instrument, and
acknowledged it ass the Mayor Pro Tem of the City of Pasco to be the free and voluntary
act of such entity for the uses and purposes mentioned in the instrument.
SUBSCRIBED and sworn to before me this day of_____, 2010.
Notary Public in and for the State of Washington
Residing at
My Commission Expires
Interlocal Cooperation Agreement-Page 9
EXHIBIT A - CITY of PASCO LIBRARY
TRACTS 3&4 & PTN W2NW4SW4SE4 30-9-30 LESS STS & LESS N 250'OF S 950'
OF E 230' OF W 270' OF W2W2SW4SE4 TO PUD (267718)
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1
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' N
AGENDA REPORT
FOR: City Council May 18, 2010
TO: Gary Crutchri Manager 'Workshop Mtg,. 5/24/10
Regular Mtg.: 6/?/10
FROM Robert W, Gear, Fire Chief
SUBJECT: 2009 Fire Department Performance Report
1. REFERENCE(S):
1. 2009 Fire Department Performance Report.
2. Council Resolution 2938
3. RC 35.103.10
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
5124: Discussion
617: MOTION: l move to accept the Pasco Fire Department 2009 Performance Report.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) On February 21, 2006 the Pasco City Council adopted the performance standards
and objectives as outlined in the Performance Standards Resolution No. 2938 and,
as required by RCW 35.103.10.
V. DISCUSSION:
A) The 2009 report shows the following;
a. The Call Processing Time has improved from 2008 to 2009
b. Turnout times in 2009 are essentially the same as 2008
c. Travel times have decreased slightly and are very close to meeting our 6-
minute standard 90% of the time.
B) The increasing call volume has contributed to our difficulties in fully staffing
working fires. The Automatic Aid Agreement providing assistance from
neighboring cities should provide additional staffing and improve our
performance in 2010.
3(f)
'If 0 t)epa"r"
1 ' A
CITY OF
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CITY OF PASCO
FIRE DEPARTMENT
RCW 35.103.10
PERFORMANCE MEASURES
2009 REPORT
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pa
WEE
. ,
TABLE OF CONTENTS
ITEM PAGE
Mission Statement 3
Department Information 3
Fire Department Functions 4
Emergency Response Summary 4
Department Organization Chart 5
Staffing Levels and Distribution 6
City Council Resolution 7-9
Standards of Response Performance Measurements 10-1.4
Predictable Results 15
Plan of Action 16-17
2009 Table of Results ]$
2
Dep
f ►rte-.'=k�
Pasco Fire Department
Mission Statement
Make best use of department resources to provide the Pasco community with effective
mitigation of fire, rescue, hazardous materials and medical emergencies with compassion,
integrity, and respect for its citizens_
Department Information:
The City of Pasco Fire Department; Office of the Fire Chief was created by Ordinance # 73 on
July 16, 1908 with the responsibilities of caring for the fire equipment. Today, the fire
department is staffed by career members working 24 hours on duty followed by 48 hours off.
Firefighters respond to an average of 10 requests for service a day with approximately 80%
being medical emergencies.
In addition to serving the citizens of the city of Pasco, the fire department provides ambulance
services to the surrounding Franklin County Fire District 93 and Advanced Life Support (ALS)
Ambulance service to the Burbank area..
3
lit
. �
Fire Department Functions
The staff of the Pasco Fire Department is expected to be trained and willing to provide the
following services to the community;
• Structural, Vehicle and Wildland Fire Suppression
• Advanced Life Support (ALS) Emergency Medical Services and Transport
• Public Information and Education
• Hazardous Materials Operations Level Response
• Hazardous Material Technician Level response with 6 members
• Aircraft Rescue and Firefighting (ARRF) capability within the airport as well as within
the surrounding community
• Technical Rescue Operations level Response
• Technical Rescue Technician level Response with 8 members to include confined space,
trench rescue, rope rescue and advanced vehicle extrication skills for modern hybrid
vehicles.
Emergency Response Summary
The Pasco Fire Department responded to the following emergency responses in
2009, broken down as follows:
• Emergency Medical Responses 3004
• Structural Fire Responses 176
• Vehicle Fire Responses 50
• Wildland Responses 63
• Hazardous Materials Responses 9
• Aircraft Responses 6
• Technical Rescue Responses 1
• Other Miscellaneous/False Responses 547
Total Responses: 3856
4
F QO
In 2009 the Pasco Fire Department was organized with a day staff and three 24 hour shift
platoons. The Assistant Fire Chief Position was not filled after the August retirement of the
Assistant. Chief
Pasco fire Department
Oraganizational Chart
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Staffing Levels and Distribution
In 2009, the City of Pasco Fire Department employed 50.75 career members. Six (6) of the positions are funded
by contract with the Port of Pasco. This staffing level has been in place since 2005 when the city's population at
that time was approximately 44,000.
We staff three fire stations with a minimum of 12 personnel and an additional one person to cover airport only
emergencies. The current staffing and distribution has provided a rapid initial response to most areas of the city
and has met our six minute travel time goal over 85%of the time.
The 2009 staff was assigned as follows,
Day staff Fire Chief
Assistant Fire Chief
Secretary/Receptionist (.75)
Levels:
Shift Staffing (each shift) Assigned Minimum
• Shift Captain 1 1
• Station Lieutenants 3 3
• Firefighters b 5
• Firefighter/Paramedics 5 3
• Aircraft Rescue FF 1 (assigned to airport only) 1
Total staffing assigned to each shift 16 13
Distribution:
Station 81 Oregon St. Station 82 Airport Station 83 Rd 68
Shift Captain 1
Lieutenant 1 Lieutenant 1 Lieutenant 1
Paramedic 2 Paramedic 2 Paramedic 1
Firefighter 2 Firefighter 2 Firefighter 2
Aircraft Rescue FF 1
6
RESOLUTION NO. 4 !30
A Resolution approving performance standards for Pasco Fire
Department emergency responses.
NNTEREAS,the City of Pasco Fire Department is legally established as a fire department
to provide certain emergency medical,fire aad rescue services;and,
WHEREAS,the Pasco Fire Department has a mission statement and goals and objectives
to guide the organization in providing fire and emergency medical services to our
community;and,
WHEREAS, the Pasco Fire Department has a basic organizational structure which
includes the City Council, City Manager, Chief, Officers, Firefighters, Paramedics and EMTs;
and,
WHEREAS, the Pasco Fine Department is required by state law (SHB 1756, laws of
2005)to establish turnout and response time goals for various emergency responses;and,
WHEREAS, the Pasco Dire Department has developed written response coverage
objectives required to comply with applicable provisions of SHB 1755;NOW,THEREFORE
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS.
Section 1. That the Pasco City Council hereby approves the attached Response
Standards as the Pasco Fire Department policy for determining resource deployment for
emergency medical,fire and rescue services;and,
This resolution was adopted at a regularly scheduled public meeting of the City of Pasco
City Council for City of Pasco Fire Department on this�day of February,2006.
& j r-I-QJA4-�-�
Joyce Iso Mayor
ATTE T: .APPROVED AS TO FORM:
- . /b/I k 12/1,4 Sandy Kenw y,Deputy City lerk ~Leland B.Kerr, City Attorney
7
PASCO FIRE DEPARTMENT
RESPONSE STANDARDS
1. ':Vliission Statement
The Pasco Fire Department's mission is to provide rapid mitigation of fire, rescues,
hazardous materials and medical emergencies with compassion,integrity,and respect for
the people we serve. To be the premier provider of public safety services,utilizing our
people as the critical resource to accomplish our goals.
II. Response Standards
The following standards represent the minimum desired service level for the respective
emergency response services provided by the Fire Department. Affected managers shau
deploy appropriated resources so as to best achieve the standards set forth herein.
A. TURNOUT:A turn out time of two (2)minutes, which the department should meet
85%of the time. All firefighting safety equipment must be donned before the vehicle
can leave the station for a fire response.
B. FIRST ENGINE ARRIVAL: A response/travcl fime (after turnout) of six {6)
minutes for the arrival of the first engine company(at least two (2) firefighters) to a
fire suppression incident,which the department should meet 85%of the time.
C. FIRST FULL ALARM ARRIVAL:A responsettravel time(after turnout)of twelve
(12) minutes for the arrival of the full complement of a I" alarm response to a fire
suppression incident, which the department should meet 85% of the time. "Full
complement" means at least two (2) engine companies (trucks) with associated
firefighters and one(1)command officer.
D, BLS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes/seconds for the arrival of the first emergency medical unit with at least one
(1)EMT on board to an emergency medical incident, which the department should
meet 85%of the time.
E. AIS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes for the arrival of an advanced life support unit with at least one(1)paramedic
on board to an ALS emergency medical incident, which the department should meet
85%of the time.
F. HAZARDOUS MATERIALS: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first unit with at least one (1) appropriately trained
Hazardous Materials Technician on board to a hazardous materials incident, which
the department should meet 85%of the time.
8
PASCO FIRE DEPARTMENT
RESPONSE STANDARDS
G. TECHNICAL RESCUE INCIDENT: A responseltravel time (after turnout) of six
(6) minutes for the arrival of the first unit with appropriately trained and equipped
personnel on board to a technical rescue incident, which the department should meet
85%of the time.
H. AIRCRAFT RESCUE AND FIREFIGHTING: A total responseltravel time of
three (3) minutes for the arrival of the first unit with appropriately trained and
equipped aircraft rescue and firefighting personnel on board to the site of an aircraft
incident, which the depar=ent should meet 100% of the dme (required standard of
FAA).
I WILD LAND FIREFIGHTING: A response/travel time (after tumout) of six (6)
minutes for the arrival of the first unit with appropriately trained and equipped wild
land firefighting personnel on board to a wild land fire incident, which the department
should meet 85%of the time.
III. ANNUAL REPORT
The Fire Chief shad report the department's performance relative to these standards to
the City Manager and City Council annually.
February 2006
9
Standards of Response Performance Measurements
Call Processing
Definition: Call processing is a measurement ol'the time from when the 9l 1 call is answered at the Public
Safety Answering Point (PSAP) until appropriate units are notified to respond. This performance standard is not
a Washington State required performance measurement but is included here to more clearly define the total time
involved in a response. The National Fire Protection Association (NFPA) standard for call processing is 60
seconds, 90%of the time.
Actual Dispatch Center Performance for 2009
The Franklin County Communications Center met the 60 second call processing performance standard
50% of the time.
90% of the dispatches were processed in 120 seconds or less.
Turnout Time
Definition: The time after dispatch of the incident used to don safety equipment and start the vehicles
response to the incident(wheels rolling).
Turnout Time Standard:
The Pasco Fire Department has adopted a turn out time standard of 2 minutes, which the department
should meet 90% of the time. All firefighting safety equipment must be donned before the vehicle can
leave the station for a fire response,
Actual Department Performance for 2009
The Pasco Fire Department met the 2 minute turnout performance objective 46.7% of the time.
9U°o of the fire department incidents experienced a tuna out time of 2:56 minutes or less.
10
Fire Suppression Response, Travel Time for 15t Arriving Engine
Definition: Travel time for the arrival of the first arriving engine company at a fire suppression incident,
Response time starts after turnout when wheels are rolling and ends upon arrival at the incident.
Response Time Standard:
The Pasco Fire Department has adopted a response travel time standard of 6 minutes for the arrival of
the first engine company to a fire suppression incident, which the department should meet 900/0 of the
time.
Actual Deuartment Performance for 2009
The Pasco Fire Department met the response travel time performance objective 87.5% of the time.
90% of the fire department incidents experienced a 1"unit response/travel time of 6:16 minutes or less.
Travel time for the deployment of a full first alarm assignment at a
aesv
fire sui)pression incident.
Definition: The total number of personnel and equipment the fire department has recognized as the
minimum needed to combat a fire in a single family residence. We measured the travel time for only
those incidents that we were able to assemble the required number of personnel. Incidents that we were
not able to assemble the minimum number of personnel were not used in the time performance
measurem ent.
Response Time Standard for Full lit Alarm Response:
The Pasco Fire Department has adopted a response travel time standard of 12 minutes for the arrival of
the full complement of a 1" alarm assignment to a fire suppression incident, which the department
should meet 90% of the time. Further, the Pasco Fire Department has adopted a I"alarm response of 11
firefighters and or 2 engine companies (if applicable), 2 aid units, 1 ladder truck and l Command
Officer (if applicable).
Actual Department Performance for 2009
Of the 46 single family residence fires, the Pasco Fire Department net the Full First Alarm Assignment
Performance Objective of 11 or more personnel dispatched 21 times or 45.65% of the time with 25 times
or 54.35%of alarms not meeting the minimum of 11.
There were 17 single family residential fire incidents where 11 or more people were assembled with
$2.4% of those incidents experiencing an arrival time of 12:03 minutes or less.
11
Emergence Medical Services Response Travel Time
Basic Life Support
Definition: Response/travel time for the arrival of the first arriving unit with an Emergency Medical
Technician (EMT) or.higher level capability at an emergency medical incident.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard time of 6 minutes for the arrival
of the first emergency medical unit with appropriately trained personnel on board to an emergency
medical incident, which the department should meet 90%of the time.
Actual Department Performance for 2009
The Pasco Fire Department met the Emergency Medical Services, Basic Life Support, response travel
time performance objective 86.8% of the time.
90% of the fire department incidents experienced an Emergency Medical Services response travel time
of 6:39 minutes or less.
Emerizencv Medical Services Response Travel Time
Advanced Life Support
Definition: Response./travel time for the arrival of an advanced life support/paramedic unit to an emergency
medical incident, where this service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 6 minutes for the arrival of an
advanced life support (ALS) unit with appropriately trained personnel (paramedics) on board to an ALS
emergency medical incident, which the department should meet 900N0 of the time.
Actual Department Performance for 2009
The Pasco Fire Department met the Emergency Medical Services, Advanced Life Support response
travel time performance objective 86.7% of the time.
90% of the fire department incidents experienced an Emergency Medical Services response travel time
ol'6;40 minutes or less.
12
02"-,
Hazardous Materials Response Travel Time
Definition: Response/travel time for the arrival of the first an-iving apparatus with appropriately trained
and equipped Hazardous Materials Level "A" Technicians on board at a hazardous materials incident,
where this service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 6 minutes for the arrival of
the first unit with appropriately trained Hazardous Materials Technicians on board to a hazardous
materials incident, which the department should meet 90% of the time.
Actual Department Performance for 2009
The Pasco Fire Department met the Hazardous Material response travel time Performance Objective
100% of the time.
90% of the fire department incidents experienced a Hazardous Materials response travel time of 4:06
minutes or less.
Technical Rescue Response Travel Time
Def dtions: Travel time for the arrival of the first arriving apparatus with appropriately trained and
equipped Technical Rescue Technicians on board at the technical rescue incident, where this service is
provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response travel time standard of 6 minutes for the arrival of
the first unit with appropriately trained and equipped Personnel on board to a technical rescue incident,
which the department should meet Q of the time.
Actual Department Performance for 2009
The Pasco Fire Department met the Technical Rescue Response Time Performance Objective 100% of
the time.
90% of the fire department incidents experienced a Technical Rescue response/travel time of 3:54
minutes or less.
13
Aircraft Rescue and Firefthting Response Travel Time
Definition: Travel time for the arrival of the first arriving apparatus with appropriately trained and
equipped Aircraft Rescue and Firefighting personnel on board at an aircraft incident, where this service
is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response travel time standard of 3 minutes for the arrival of
the first unit with appropriately trained and equipped Aircraft Rescue and Firefighting personnel on
board to an aircraft incident, which the department should meet 100% of the time. This standard is
adopted to meet Federal Aviation Administration requirements, 14 CFR Parts 121 and 139.
Actual De2art.ment Performance_for 2009
The Pasco Fire Department met the Aircraft Rescue and Firefighting performance Objective 100% of
the time.
90% of the fire department incidents experienced an Aircraft Rescue and Firefighting response time of
1:23 minute or less.
Wildland Firefihtin Response Travel Time
Definition: Response time for the arrival of the first arriving apparatus with appropriately trained and
equipped Wild land Firefighting personnel on board at a wild fire incident, where this service is provided by
the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response travel time standard of 6 minutes for the arrival of
the first unit with appropriately trained and equipped Wild Land Firefighting personnel on board to a
wildland fire incident, which the department should meet 90% of the tithe.
Actual Department Performance for 2009
The Pasco Fire Department met the Wildland Firefighting Performance objective, 89.8% of the time.
90% of the fire department incidents experienced a Wildland Firefighting response time of 5:53 minutes
or less.
14
F� °ems
i
IV. Predictable Results
2009 was another year of growth for the city of Pasco. The population increased from 52,290 in 2008 to 54,490
in 2009. Call volume for the fire department increased from 3549 in 2008 to 3856 in 2009, including Mutual
Aid given. Pasco fire department has experienced a call volume ratio of 1 call for each 14 people for .many
years.
Due primarily to procedural changes in communications with the dispatch center, the response/travel time
actually decreased from 2008 to 2009. We also were able to reduce station responses by reducing the response
units to fire alarm activation from six units to two.
In our report of our 2008 performance we stated "We can also expect incidents that we were not able to meet
our standard of I l firefighters on the scene to increase as call volume and simultaneous calls increase." In 2008
we had I1 single family residence fires that we are unable to staff with 1I people. In 2009 that number
increased to 25 single family residential fires that we were not able to assemble full staffing.
The total time to respond to an incident equals Call Processing Time + Turnout Time+ Travel Time=the total
time from a 911 call to arrival of our first unit. . Two areas of the total response time, Call Processing Time and
Turnout Time, are the most practical to eonttol. Actual time traveling to the call is difficult to reduce. Increases
in travel time can result from signalization, traffic calming and directing measures, and voluine of traffic.
Trying to reduce travel (driving) time from existing facilities would require increasing apparatus speed and
initiating an intersection management program. Increasing speed could lead to a higher incidence of vehicle
accidents. Processing calls accurately and quickly is the first step to a correct response. Once the call is
processed and dispatched, turning out and getting wheels rolling is the next manageable activity.
Call processing time was reduced from 2008 to 2009; however it still is almost double the IvFPA standard of 60
seconds. While the standard is 60 seconds, it is common knowledge in the industry that it is very difficult to
meet that time standard and requires extensive training on the part of the communications center.
Turnout times were reduced very slightly from 2008 to 2009; however, they still far exceed the national
standard of 60 seconds and are very poor. This is a significant issue and should receive attention in 2010.
Cultural and technical issues that are a barrier to reducing the turnout times need to be identified and mitigated.
15
V. Plan of Action
There are actions that the Fire department staff and members could take to reduce the total response time with
the current resources. As stated previously there are two areas that can be immediately addressed and that
should provide immediate results, Call Processing and Turnout Times. However, because Pasco Fire
Department contracts for communications service to the Franklin County Sheriff's office/Communications
Division, we can ask, but not require any communications center changes.
Turnout Times can be improved. Our standards require a Turnout Time of 2 minutes, 85% of the time. The
RCW requires that we measure our 90% time and the National Standard for Turnout Time is 1 minute 90% of
the time. Reducing the turnout time will require a combination of engineering and procedural changes and a
commitment by the Fire Department members to improve performance.
Call Processing
• Establish a goal of processing calls within 60 seconds 90% of the time.
• Recent changes in training and procedures have improved service fi•om the communications
center. Efforts should continue to improve the center through engineering and training that could
improve efficiencies.
• Improve the deployment plans for the Pasco Fire Department to reduce dispatch delays.
Turnout Times
• Revise our current goal of'120 seconds to turnout within 60 seconds 90% of the time.
• Review turnout times monthly with staff.
• Develop training on the Mobile Data Tenninals to improve record accuracy.
• Develop alternative methods of fire station alerting that provides for the shortest alert processing.
• Review the activities associated with the beginning of response to look for time savings.
• Solve the ongoing mapping problems that reduce the reliability of the Mobile Data Terminal
maps.
• Proceed with "vehicle routing" upgrade on the MDT's to reduce or eliminate the time spent
looking at the wall map prior to responding.
Other performance areas (Travel Time and Full Effective Response Force) are more difficult and could require
additional resources, including fire stations and personnel. However, there are some specific actions that can
and are being taken to improve in these areas.
16
Travcl Time
• Review the current distribution of vehicles and staffing to determine the potential to reduce
travel time.
• Proceed with the current implementation of Automatic Aid.
• Coordinate and communicate with the City Engineer's office on traffic management for future
intersection development.
• Implement Automatic Vehicle Location (AVL) as a dispatch method to allow for the dispatch of
the closest available unit.
Full Effective Response Force
• Continue with the current Implementation of Automatic Aid Agreements with neighboring urban
departments to supplement and replace Pasco Fire Department units not available at the time of
dispatch due to simultaneous calls.
• Implement deployment plans with neighboring urban departments to provide for additional
staffing for confirmed structure fire incidents in a timely manner through automatic dispatch.
• Link neighboring CAD systems to provide the timeliest and most appropriate response force.
• Develop a means to dispatch simultaneously and on a common channel with neighboring
communications centers to reduce Automatic Aid response times
17
2009 RESULTS
(Excludes mutual and automatic aid given events)
TURNOUT FIRST ARRIVAL FULL ARRIVAL
Response Number Standard Actual Percent Response Actual Percent Arrival Actual Percent
Type of (Minutes) Performance Meeting Standard Performance Meeting Response Standard Meeting
Responses (Minutes) Standard (Minutes) (Minutes) Standard (Minutes) Performance Standard
mutes
Fire
Suppression 199 2:00 3:01 46.7% 6:00 6:16 87.5% 12:00 12:03 82.4%
Response
(NFIRS 100- u
199
First Arriving
Medical Unit 2,$17 2:00 2;33 75.3% 6:00 6;39 86.8% N/A N/A N/A
(BLS or ALS)
First Arriving
ALS Unit 2,583 2:00 2:47 500 -
6.00 6:40 86.7% N/A N/A N/A
7
Hazardous
Material 13 2:00 2:23 .4% 6:00 5:25 100.0% N/A NIA NIA
Technical
Rescue 1 2:00 1:54 x(30°0 6:00 3:54 100% N/A N/A N/A
i
ARFF
5 N/A N/A NIA 3:00 1:23 100% N/A ' N/A N/A .
Wildland
49 2:00 3:23 26.5% 6:00 5:53 89.8% N/A N/A N/A
Total
4
Measured 3,194 2:00 2:32 75.6% 6:00 7:36 80.7% N/A N/A N/A
Responses
18
RESOLUTION ND. C7�3�
A Resolution approving performance standards for Pasco Fire
Department emergency responses.
WHEREAS, the City of Pasco Fire Department is legally established as a fire department
to provide certain emergency medical, fire and rescue services; and,
WHEREAS, the Pasco Fire Department has a mission statement and goals and objectives
to guide the organization in providing fire and emergency medical services to our
community; and,
WHEREAS, the Pasco Fire Department has a basic organizational structure which
includes the City Council, City Manager, Chief, Officers, Firefighters, Paramedics and EMTs;
and,
WHEREAS, the Pasco Fire Department is required by state law (SHB 1756, laws of
2005) to establish turnout and response time goals for various emergency responses, and,
WHEREAS, the Pasco Fire Department has developed written response coverage
objectives required to comply with applicable provisions of SHB 1756;NOW, THEREFORE
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS;
Section 1. That the Pasco City Council hereby approves the attached Response
Standards as the Pasco Fire Department policy for determining resource deployment for
emergency medical, fire and rescue services; and,
This resolution was adopted at a regularly scheduled pub c meeting of the City of Pasco
City Council for City of Pasco Fire Department on this�day of February, 2006.
Joyce lso Mayor
ATT T. APPROVED AS TO FORM:
Sandy Kenw hy,Deputy City Perk Leland B. Kerr, City Attorney
PASO FIRE DEPARTMENT
RESPONSE STANDAPLDS
I. Mission Statement
The Pasco Fire Department's mission is to provide rapid mitigation of fire, rescues,
hazardous materials and medical emergencies with compassion, integrity, and respect for
the people we serve. To be the premier provider of public safety services, utilizing our
people as the critical resource to accomplish our goals.
CI. Response Standards
The following standards represent the minimum desired service level for the respective
emergency response services provided by the Fire Department. Affected managers shall
deploy appropriated resources so as to best achieve the standards set forth herein,
A_ TURNOUT: A turn out time of two (2) minutes, which the department should meet
85% of the time. All firefighting safety equipment must be donned before the vehicle
can leave the station for a fire response.
B. FIRST ENGINE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first engine company (at least two (2) firefighters) to a
fire suppression incident, which the department should meet 85% of the time.
C. FIRST FULI, ALARM ARRIVAL: A response/travel time (after turnout) of twelve
(12) minutes for the arrival of the full complement of a Is' alarm response to a fire
suppression incident, which the department should meet 85% of the time. "Full
complement" means at least two (2) engine companies (trucks) with associated
firefighters and one (1)command officer.
D. BLS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes/seconds for the arrival of the first emergency medical unit with at least one
(1) .EMT on board to an emergency medical incident, which the department should
meet 85% of the time.
E, ALS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes for the arrival of an advanced life support unit with at least one (1) paramedic
on board to an ALS emergency medical incident, which the department should meet
85% of the time.
R HAZARDOUS MATERIALS: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first unit with at least one (1) appropriately trained
Hazardous Materials Technician on board to a hazardous materials incident, which
the department should meet 85%of the time.
PASCO FIRE DEPARTMENT
RESPONSE STANDARDS
G. TECHNICAL RESCUE INCIDENT: A responseitravel time (after turnout) of six
(6) minutes for the arrival of the first unit with appropriately trained and equipped
personnel on board to a technical rescue incident, which the department should meet
85% of the time.
H. AIRCRAFT RESCUE AND FIREFIGHTING: A total response/travel time of
three (3) minutes for the arrival of the first unit with appropriately trained and
equipped aircraft rescue and firefighting Personnel on board to the site of an aircraft
incident, which the department should meet 100% of the time (required standard of
FAA).
1. WILD LAND FIREFIGII'nNG: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first unit with appropriately trained and equipped wild
land firefighting personnel on board to a wild land fire incident, which the department
should meet 85% of the time.
III. ANNUAL REPORT
The Fire Chief shall report the department's performance relative to these standards to
the City Manager and City Council annually.
February 2006
RCW 35.103,010
Intent.
The legislature intends for city fire departments to set standards for addressing the reporting and
accountability of substantially career fire departments, and to specify performance measures
applicable to response time objectives for certain major services. The legislature acknowledges
the efforts of the international city/county management association, the international association
of fire chiefs, and the national fire protection association for the organization and deployment of
resources for fire departments. The arrival of first responders with automatic external
defibrillator capability before the onset of brain death, and the arrival of adequate fire
suppression resources before flash-over is a critical event during the mitigation of an emergency,
and is in the public's best interest. For these reasons, this chapter contains performance
measures, comparable to that research, relating to the organization and deployment of fire
suppression operations, emergency medical operations, and special operations by substantially
career fire departments. This chapter does not, and is not intended to, in any way modify or limit
the authority of cities and towns to set levels of service.
[2005 c 376 § 101 .]
AGENDA REPORT
FOR: City Council May 17, 2010
TO: Gary Crutchfield anager Workshop Mtg.: 5/24110
Regular Mtg.: 6/7/10
FROM: Rick White, /
Community and Economic Development Director
SUBJECT: 2010 Franklin Countv Integrated Solid Waste Manaizement Plan
1. REF ERENCE(S):
1. Resolution
2. Draft 2010 Franklin County Integrated Solid Waste Management Plan (Council packets
only; copy available for public review in the Planning office, the Pasco Library or on
the City's webpage at ht .//wwvw.Masco-wa._ovrweba }a/eitvcounc�ilz_ep.orts )
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/24: DISCUSSION:
617: IIIO'I')ON: I move to approve Resolution c5e— adopting the 2010
Franklin County Integrated Solid Waste Plan,
III. FISCAL IMPACT:
The Plan identifies a potential impact of approximately $87,000 from 2011 through 2015,
however, the fiscal impact is contingent upon the receipt of state grants over the next several
years and the implementation of an interlocal agreement identifying specific solid waste
activities and funding.
IV. HISTORY AND FACTS BRIEF:
A. The 2010 Frankbn County Integrated Solid Waste Management Plan (Plan) was
developed in response to Washington and Oregon legislation.
B. The solid waste planning effort began with an interlocai agreement between the cities of
Pasco, Connell, Kahlotus and Mesa and with Franklin County. The agreement
established Franklin County as the lead planning agency.
C. The implementation of required activities is contingent upon distribution of financial
grants through the Department of Ecology (DOE). Receipt of the grant requires a 25%
local match.
D. Currently, the local match is being paid through a surcharge Franklin County imposes
on unincorporated Basin Disposal (BDI) accounts. The Tian proposes a formula for
funding the local match based on the percentage of each jurisdiction's population to the
entire county's population. The Plan also proposes that in 2010 and 2011, the county
pay 50% of the required local match through the surcharge, and each city collectively
pay the remaining 50% of the match in proportion to its population (for example - Pasco
at 80% and Connell at 5%). In 2012 and 2013, the proposed formula would repeat
except the county payment would drop to 25% of the local match. In 2014 and beyond,
the cities and county would pay the required local match per their proportional share of
the entire county population.
E. The plan has been submitted to the Department of Ecology, the Solid Waste Advisory
Committee (SWAG,), the county and cities and the public for review. The SWAC
(including Councilmen Garrison and Larson) has recommended that the Plan be
adopted.
F. City Council was given a presentation on the Plan and planning effort at the Council
Workshop meeting of April 26, 2010.
V. DISCUSSION:
A. Adoption of the Plan will guide solid waste activities for the next six years. The Plan
identifies many activities and capital projects so as not to preclude any should funding
become available.
B. Implementation of any item in the Plan is dependent upon receipt of State funding
(DOE grants) and the approval of an accompanying interlocal agreement.
3(9) '
RESOLUTION NO. �
A RESOLUTION ADOPTING THE 2010 FRANKLIN COUN'T'Y INTEGRATED
SOLID WASTE MANAGEMENT PLAN.
WHEREAS, the Washington State Legislature, pursuant to the provisions of the Revised
Code of Washington (RCW) 70.95, enacted legislation to establish a comprehensive state-wide
program for solid waste handling, solid waste recovery and recycling which will prevent land,
air, and water pollution and conserve the economic and energy resources of the state; and,
WHEREAS, pursuant to the provisions of RCW 70.95 each county within the state, in
cooperation with the various cities located within such county, shall prepare a coordinated,
comprehensive solid waste management plan; and,
WHEREAS, pursuant to the provisions of RCW 70.95 and the Interlocal Agreement
developed for the purpose of establishing an Integrated Solid Waste Management Plan for
Franklin County, the following have agreed that there should be one solid waste management
plan to encompass Franklin County;
1. City of Pasco, a municipal corporation,
2. City of Connell, a municipal corporation,
3. City of Mesa, a municipal corporation,
4. City of Kahiotus, a municipal corporation,
5. Franklin County; and
WHEREAS, pursuant to RCW 70.95 the Franklin County Solid Waste Advisory
Committee has prepared the Franklin County Solid Waste Plan and recommend adoption; and
WHEREAS, the implementation of any item in the Plan is contingent upon the receipt of
state funding and the approval of an accompanying interlocal agreement; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the Pasco City Council does hereby adopt the 2010 Franklin County Integrated
Solid Waste Management Plan.
Passed by the City Council of the City of Pasco this day of June, 2010.
Matt Watkins, Mayor Pro-Tem
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, CMC City Clerk Leland'B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council May 20, 2010
TO: Gary Crutchfi Ci Manager Workshop Mtg.: 5/24/10
Regular Mtg.: 6/7/10
FROM: Rick Terway, irector, Administrative and Community Services
SUBJECT: Highland Park Expansion Project
1. REFERENCE(S):
1. Resolution
I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
5/24: Discussion
6/7: MOTION: I move to approve Resolution No.3�11, accepting the work
performed by Gamache Landscaping, Inc. tinder contract for
the Highland Park Expansion Project.
111. FISCAL IMPACT:
$96,704.21 — Park Developmcnt Funds.
IV. HISTORY AND FACTS BRIEF:
A) On September 2, 2009 the City Council awarded the Highland Park Expansion
Project, in the amount of 582,262.45, including tax, to Gamache Landscaping,
Inc. The project is now complete with the final cost of the contract being
596,704,21, including tax.
V. DISCUSSION
A) There were three change orders amounting to $14,441.76. One change order was
in the amount of $13,964.24 for additional fill & grading, Other changes were
minor irrigation & landscape changes.
B) Staff recommends acceptance of the project,
3(h)
RESOLUTION NO. 3;14- !
A RESOLUTION ACCEPTING WORK PERFORMED BY
GAMACHE LANDSCAPING, INC. UNDER CONTRACT FOR HIGHLAND
PARK EXPANSION PROJECT.
WHEREAS, the work performed by Gainache Landscaping, Inc., under contract for the
Highland Park Expansion Project has been examined by Administrative and Community
Services and been found to be in apparent compliance with the applicable project specifications
and drawings, and
WHEREAS, it is Administrative and Community Services' recommendation that the
City of Pasco formally accept the contractor's work and the project as complete; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community Sen•ices'
recommendation and thereby accepts the work perfonned by Gamache Landscaping, Inc., under
contract for the Highland Park Expansion Project as being completed in apparent conformance
with the project specifications and drawings, and
Be it further resolved that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be it further resolved that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Administrative and Community Services Director and
Finance Manager.
PASSED by the City Council of the City of Pasco this 7th day of June, 2010.
Matt Watkins, Mayor Pro-Tern
ATTEST: APPROVED AS TO FORA:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT NO. 12
FOR: City Council May 26, 2010
TO: Gary Crutchfield, City a g
Robert J. Alberts, Publi k Director
FROM: Michael McSh ity Engineer Regular Mtg.: 06/07/10
SUBJECT: Accept 2008 Miscellaneous Traffic Signal Upgrades,Project#08-4-01
I. REFERF.NCF,(S):
1. Resolution
H. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
05/17: MOTION: I move to approve Resolution No,3c*; accepting the work
performed by Sierra_Electric, Inc. under contract for the 2008
Miscellaneous Traffic Signal Upgrades, Project 408-4-01.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
A) On October 20, 2008, Council awarded the 2008 Miscellaneous Traffic Signal
Upgrades, Project 908-4-01 to Sierra Electric, Inc. for$96,956.00.
V. DISCUSSION:
A) The final project cost was $102,231.00. The difference in final price is due to
added work at the intersections of Road 68 & Burden Blvd. and Oregon Avenue
& `'A" Street.
The work is now complete and staff recommends acceptance of this work.
3(i}
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY SIERRA ELECTRIC, INC.
UNDER CONTRACT FOR THE 2008 MISCELLANEOUS TRAFFIC SIGNAL UPGRADES,
PROJECT #08-4-01.
WHEREAS, the work performed by SIERRA ELECTRIC, INC., under contract for the
2008 Miscellaneous Traffic Signal Upgrades, Project #08-4-01, has been examined by
Engineering and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Sierra Electric, Inc. under contract for the 2008 Miscellaneous Traffic Signal Upgrades,
Project 408-4-01 as being completed in apparent conformance with the project specifications and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 7th day of June, 2010.
Matt Watkins
Mayor Pro-Tem
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
FOR: City Council May 28, 2010
TO: Gary Crutchfield, anager Regular Mtg.: 6/7/10
Rick White,
Community & Eco omic. Development Director
FROM: Shane O'Neill, Planner I
SUBJECT: REZONE (MF#Z 10-002): Rezone from C-1 Retail Business to C-3 General
Business) (oquipment sales use
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Ordinance
3, Planning Commission Report
4. Planning Commission Minutes: Dated 5/20/10
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
6/7: MOTION: I move to adopt Ordinance No. granting a rezone for
a parcel of land at 114 North Oregon Avenue from C-1 to C-3
as recommend by the Planning Commission and, further, to
authorize publication by summary only.
III. FISCAL IMPACT:
NONE.
IV. HISTORY AND FACTS BRIEF:
A. On May 20, 2010 the Planning Commission conducted a public hearing to
detennine whether or not to recommend a rezone at 114 North Oregon Avenue
for the operation of an equipment sales lot.
B. Following conduct of the public hearing, the Planning Commission reasoned that
it would be appropriate to recommend a change in zoning for the involved
property,
C. No written appeal of the Planning Commission's recommendation has been
received.
8(a)
Item: Rezone - C- 1 to C-3
V
icinity
Applicant: Mike Young Equipment N
Map File #: z 10-002
4
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PASCO,WASHINGTON, AMENDING THE ZONING
CLASSIFICATION OF LOTS 5-10, BLOCK 1, LONGS 1 ST ADDITION TOGETHER WITH LOTS
17-19,BLOCK 119, PASCO LAND COMPANY I ST FROM C-1 (RETAIL BUSINESS) TO C-3
(GENERAL BUSINESS).
WHEREAS,a complete and adequate petition for change of zoning classification has been received
and an open record hearing having been conducted by the Pasco Planning Commission upon such
petition; and,
WHEREAS,that the effect of the requested change in zoning classification shall not be materially
detrimental to the immediate vicinity; and,
WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the
requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B)
the requested change in zoning classification is consistent with or promotes the goals and objectives of
the Comprehensive Plan serving the general public interest in the community; and (C) there has been a
change in the neighborhood or community needs or circumstances warranting the requested change of
the zoning classification, NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS
FOLLOWS:
Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map,
accompanying and being part of said Ordinance shall be and hereby is changed from C-1 (Retail
Business) to C-3 (General Business) for the real property as shown in the Exhibit "1" attached hereto
and described as follows:
Lots -10, Block 1, Longs 1 st Addition together with Lots 17-19, Block 119,
Pasco Land Company I51.
Section 2. This ordinance shall take full force and effect five (5) days after its approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law
this 701 day of June, 2010.
Matt Watkins
Mayor Pro-Tern
ATTEST: APPROVED AS TO FORM:
Debra L. Clark,CMC Leland B. Kerr
City Clerk City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. , rezones Lots 5-10, Block 1, Longs 1 st Addition together
with Lots 17-19, Block 119, Pasco Land Company I" from C-1 (Retail Business) to
C-3 (General Business).
The full text of Ordinance No. , is available free of charge to any person who requests it
from the Cily Clerk of the City of Pasco (509) 545-3402, P.O. Box 293, Pasco, Washington
99301.
Debra L.Clark, CMC
City Clerk
Exhibit Item: Rezone - C- 1 to C-3
Applicant: Mike Young Equipment N
#1 File-#-: Z 10-002
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MASTER FILE NO: Z 10-002 APPLICANT: Mike Young
HEARING DATE: 5/20/2010 4003 W. Sylvester Street
ACTION DATE: 5/20/2010 Pasco, WA 99301
BACKGROUND
REQUEST: REZONE: Rezone two parcels from C-1 (Retail Business) to C-3
(General Business)
1. PROPERTY DESCRIPTION:
Legal: The northwest 'A of the southeast 1/4, Section 29, Township 9
North, Range 30 East, W.M.
General Location: 114 North Oregon Avenue
Property Size: 19,375 square feet or 0.45 acres
2. ACCESS: The property has access from an unimproved portion of Clark
Street.
3. UTILITIES: All municipal utilities currently serve the site.
4. LAND USE AND ZONING: The subject property is currently zoned C-1
(Retail Business) and contains a car sales lot, an office and two accessory
structures. Surrounding properties are zoned and developed as follows:
NORTH- C-3 - Retail auto parts sales
SOUTH- C-1 - Gas station/convenience store
EAST- C-1 - Vacant lots/residential dwellings
WEST- C-1 - Residential dwellings
5. COMPREHENSIVE PLAN: The Plan designates this site for Industrial
uses. The site is adjacent to Oregon Avenue which is the dividing line
between Industrial and Commercial Comprehensive Plan land use
designations. In this respect, the site is located in a transition area
between two land use designations. Policy LU-4-13 encourages planning
for commercial centers that promote functional and economic marketing
operations. The Oregon Avenue corridor has developed as a heavy
commercial/industrial service area, with trucking firms, industrial
supply companies, heavy equipment rentals, and heavy equipment sales
and services. The proposed zone change would allow uses that would be
consistent with the Plan.
I
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, city development regulations, and other
information, a threshold determination resulting in a Determination of
Non-Significance (DNS) has been issued for this project under WAC 197-
11-158.
ANALYSIS
The site is located within the Oregon Avenue corridor. This area of the
community has developed as an industrial/heavy commercial service center for
Franklin County and surrounding areas. Almost all of the properties along
Oregon Avenue have been zoned C-3 or I-1. These zoning classifications have
permitted the development of numerous heavy equipment sales and service
facilities ranging from heavy earth moving equipment and farm implements to
bobcats and forklifts. Additionally there are several major trucking firms
located along Oregon Avenue as well as a variety of industrial supply
businesses. Almost all of Oregon Avenue and all of the Frey's Addition north of
Clark Street are zoned C-3. The balance of the Oregon Avenue corridor is zoned
I-1; the exceptions being two parcels zoned I-2 and two and a half blocks at
Lewis and Oregon that are zoned C-1. The Comprehensive Plan designates
lands west of Oregon Avenue and south of Lewis Street for industrial uses and
the Frey's Addition for commercial uses. The proposed zone change will allow
uses that are consistent with the established character of Oregon Avenue and
vvill support Plan Policy LU-4-B that encourages the concentration of
businesses that are functionally and economically beneficial to being located
together.
The site was originally developed with an industrial shop building. In the late
1980's the building was razed and the site cleared of all debris and
improvements. The site remained vacant until 2002 when a special permit was
approved authorizing the site to be used for car sales. Since 2002, activities on
the site have included auto part sales, auto repair, auto accessory installations,
and a business office for a trucking firm and taco truck. All business activity
ceased on the site approximately two years ago.
The initial review criteria for considering a rezone application are explained in
PMC. 25.88.030. The criteria are listed below as follows:
1. The date the existing zone became effective:
Current zoning classification was established prior to 1980.
2. The changed conditions, which are alleged to warrant other or additional
zoning:
2
The Oregon Avenue corridor has developed over the past 20 plus years as a
heavy commercial/industrial service area containing heavy equipment sales and
service facilities; industrial suppliers, machine shops, large trucking firms and
other businesses all catering to the needs of the regional agricultural and
industrial roses. The proposed rezone will allow uses consistent with
development in the area.
3. Facts to justify the change on the basis of advancing the public health,
safety and general welfare:
The proposed rezone is consistent with the Comprehensive Plan which was
adopted in part to further the public health, safety and general welfare of the
community. Historically, uses of the site have been most compatible with the
proposed C-3 zoning classification. C-3 type uses on the site, such as auto and
truck sales, have not negatively impacted the neighborhood.
4. The effect. it will have on the value and character of the adjacent property
and the comprehensive plan:
Oregon Avenue has seen an increase in the development of C-3 and 1-1 uses over
the past 20 years. In recent years a trucking firm has located directly to the north
of the site in question. The proposed rezone is consistent with Comprehensive
Plan Policy LU-4-B that encourages the concentration of businesses that are
functionally and economically beneficial to being located together. The expansion
of the C-3 zone is anticipated to foster further commercial development in the
immediate vicinity.
S. The effect on the property owner or owners if the request is not granted:
Denial of the requested zone change would restrict the site to low-intensity retail
businesses not typically part of the heavy commercial/industrial mix of
businesses which support each other along Oregon Avenue.
6. The Comprehensive Plan land use designation for the property:
The Comprehensive PIan shows the site to be on the edge of an industrially
designated area adjacent to a commercially designated area. This site could be
described as being in an area of transition between two land use designations.
Because the Comprehensive Plan is a general guide for future development, sites
within a land use transition area have been afforded the option by the Planning
Commission to be zoned under either land use category. In this case either
industrially or commercially.
3
STAFF INITIAL FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report.
The Planning Commission may add findings to this listing as the result of
factual testimony and evidence submitted during the open record hearing.
1) The site is within the Urban Growth Boundary.
2) The site is comprised of two parcels.
3) The site is zoned C-1 (Retail Business).
4) The site is approximately 19,375 square feet (0.45 acres).
5) The site is located in the Oregon Avenue Corridor.
6) The Comprehensive plan designates the site for Industrial uses.
7) The proposed site is located in an area of land use transition within the
Comprehensive Plan.
8) The Oregon Avenue Corridor has developed over the past 20 years with a
variety of heavy commercial and industrial land uses.
9) The site was originally developed with an industrial shop building.
10) The Oregon Avenue Corridor north and south of the site is almost
exclusively zoned I-1 and C-3.
11) In 2002 a special permit was granted allowing the site to be used for
automotive sales.
12) The site contains an office and accessory structure previously used for
auto sales and repairs.
13) The proposed zone change is consistent with the Comprehensive Plan.
CONCLUSIONS
BASED ON INITIAL STAFF FINDINGS OF FACT
Before recommending approval or denial of a rezone, the Planning Commission
must develop its conclusions from the findings of fact based upon the criteria
listed in P.M.C. 25.88.060 and determine whether or not:
(1) The proposal is in accordance with the goals and policies of the
Comprehensive Plan.
The Comprehensive Plan designates this site for industrial uses. Typically sites
located on the border of a Comprehensive Plan land use designation have been
allotted some degree of latitude as to which designation, and subsequent zoning,
may be assigned. In this way the proposal is consistent with the Plan.
(2) The effect of the proposal on the immediate vicinity will not be materially
detrimental.
4
Rezoning the site would allow greater consistency between zoning on the site
and current development on Oregon Avenue. Oregon Avenue has seen an
increase in development of C-3 and I-1 uses over the past 20 years. Rezoning the
site would be consistent with the Comprehensive Plan and would further help
support of uses that are functionally and economically compatible. The expansion
of the C-3 zone is anticipated to .foster further commercial development in the
immediate vicinity.
(3) There is merit and value in the proposal for the community as a whole.
Rezoning the site to C-3 will allow greater ease for utilization of the site under its
current condition considering the surrounding uses. Allowing the site to support
heavy commercial business has merit to the community as a whole by avoiding
the site becoming vacant. Vacant businesses detract from the appeal of an area
to prospective developers and business owners.
(4) Conditions should be imposed in order to mitigate any significant
adverse impacts from the proposal.
With surrounding properties designated in the Comprehensive Plan for industrial
and commercial uses, no conditions are needed.
(5) A concomitant agreement should be entered into between the City and
the petitioner, and if so, the terms and conditions of such an agreement.
A concomitant agreement is not needed.
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt findings of fact and
conclusions therefrom as contained in the May 20, 2010 staff report.
MOTION for Recommendation: I move based on the findings of fact
and conclusions therefrom the Planning Commission recommend the
City Council rezone the site from C-1 (Retail Business) to C-3 (General
Business).
5
Vicinity Item: Rezone - C- I to C-3
Applicant-- Mike Young Equipment
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PLANNING COMMISSION MINUTES
5/20/10
A. REZONE Rezone C-1 to C-3 (Mike Young Equipment
Locators) (114 N. Oregon Avenue) (MF# Z 10-
0021
Chairman Samuel read the master file number and asked for comments from
staff.
Mr. McDonald explained that at the April Planning Commission meeting the
Planning Commission considered an application for a special permit for car and
truck sales on the property in question. As a result of that hearing it was
determined the applicant's request was not appropriate for review under the
special permit process. The vehicles proposed for sale on the site fell under the
category of heavy equipment. During the course of the April public hearing it
was explained that it would be more appropriate to consider the applicant's
proposal under a rezone rather than a special permit.
Mr. McDonald reviewed the rezone staff report pointing out the surrounding C-
3 and I-1 zoning along with the heavy commercial and industrial land uses
found along the Oregon Avenue corridor. It was pointed out that the Oregon
Avenue area had developed with industrial supply facilities and heavy
equipment sales and service businesses. The proposed rezone was supported
by the Comprehensive Plan and appeared to be an appropriate extension of the
existing C-3 in the neighborhood. Mr. McDonald also pointed out that as
indicated in the previous meeting, the Planning Commission would consider
the proposed rezone in one meeting only.
Chairman Cruz opened the public hearing.
Mike Young, 4003 W. Sylvester Street, Pasco thanked staff for their assistance
with the proposed rezone. Mr. Young stated he agreed with the staff report.
Chairman Cruz closed the public hearing.
Commissioner Anderson moved, seconded by Commissioner Kempf to adopt
findings of fact and conclusions therefrom as contained in the May 20, 2010
staff report. The motion passed unanimously.
Commissioner Anderson further moved, seconded by Commissioner Kempf,
based on the findings of fact and conclusions therefrom the Planning
Commission recommend the City Council rezone the site from C-1 (Retail
Business) to C-3 (General Business). The motion passed unanimously.
AGENDA REPORT
FOR: City Council May 25, 2010
TO: Gary Crutchfield, anager Regular Mtg.: 6/7/10
Rick White, 11
Community & Eco Comic Development Director
FROM: Shane O'Neill,Planner I
SUBJECT: SPECIAL PERMIT (MF# SP 10-011): Location of a church in an R-3 Zone (1215
West.Court Street) (1glesia Evangelica Cristiana Espiritual)
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Resolution
3. Report to Planning Commission
4. Planning Commission Minutes: Dated 4/15/2010 & 5/20/2410
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
6/7: MOTION: I move to approve Resolution No. , approving a
special permit for the location of a church at 1215 West Court
Street.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On April 15, 2010, the Planning Commission conducted a public hearing to
determine whether or not to recommend a special permit be granted for the location
of a church at 1215 West Court Street.
B. Following conduct of the public hearing, the Planning Commission reasoned that
with conditions, it would be appropriate to recommend approval of a special permit
for the church.
C. The recommended conditions are contained in the attached Resolution.
D. No written appeal of the Planning Commission's recommendation has been
received.
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Vicinity p Item: S ecial Permit - Church in R-3
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RESOLUTION NO.
A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S
RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR A CHURCH
AT 1215 WEST COURT STREET
WHEREAS, lglesia Evangelica Cristiana Espiritual, submitted an application for
the location of a church at 1215 West Court Street(Tax Parcel 113-384-277); and,
WHEREAS,the Planning Commission held a public hearing on April 15, 2010 to
review the proposed church; and,
WHEREAS, following deliberations on May 20, 2010 the Planning Commission
recommended approval of a Special Pen-nit for the church with certain conditions;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to lglesia Evangelica Cristiana Espiritual for
the location of a church in an R-3 (Medium Density Residential) District under
Master File# SP 1.0-011 with the following conditions:
a) The special permit shall be applied to Lots 1 to 7, Block 1, Church Addition;
b) The parking lot must be hard surfaced, striped and contain drainage on site;
c) The parking lot shall be landscaped to meet the commercial parking lot
standards of PMC 25.75;
d) The first 10 feet of the parking lot along 13th Avenue must be irrigated and
landscaped with live vegetation;
e) The special permit shall be null and void if a City of Pasco building permit for
the parking lot is not obtained by June 30, 2011.
Passed by the City Council of the City of Pasco this 7h day of June, 2010
Matt Watkins, Mayor Pro-Tern
ATTEST: APPROVED AS TO FORM:
Debra L. Clark; City Clerk Leland B, Kerr, City Attorney
REPORT TO PLANNING COMMISSION
MASTER FILE #: SP 10-011 APPLICANT: Antonio Murillo
HEARING DATE: 4/ 15/ 10 1215 W. Court Street
ACTION DATE: 5/20/ 10. Pasco, WA 99301
BACKGROUND
REQUEST: SPECIAL PERMIT: Location of a church (Iglesia Evangelica
Cristiana Espiritual) in an R-3 (Medium
Density Residential) Zone
1. PROPERTY DESCRIPTION:
Legal: Lots 1 to 7, Block 1 Church Addition
General Location: 1215 W. Court Street
Property Size: Approximately 1.3 acres
2. ACCESS: The site has access from West Court Street and 13th
Avenue.
3. UTILITIES: All municipal utilities currently serve the site.
4. LAND USE AND ZONING: The site is zoned R-3 (Medium Density
Residential) and contains a church. The zoning and land use of the
surrounding properties are as follows:
NORTH - R-3 - Multi-family residences (4-Plex's)
SOUTH - R-1 - Pasco High School
EAST- R-3 - Church and commercial strip center
WEST- C-1 8s R-1 - Single family residences, an office and a
drive-in restaurant
S. COMPREHENSIVE PLAN: The Comprehensive Plan designates
this area for commercial uses. Policies of the Plan encourage
compatibility between land uses and harmony between existing
and proposed development. The plan does not specifically address
churches, but various elements of the plan encourage adequate
provision of off-street parking and situating businesses in
appropriate locations for their anticipated uses. Policies of the
Plan also encourage the location of facilities for educational and
cultural activities in the city.
1
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the
lead agency for this project. Based on the SEPA checklist, the
adopted City Comprehensive Plan, city development regulations,
and other information, a threshold determination resulting in a
Determination of Non-Significance (DNS) has been issued for this
project under WAC 197-11-158.
ANALYSIS
The applicant is seeking a special permit to allow operation of a church
on a site which has been occupied by a church since the 1930's. A large
addition along Court Street was added to the church in 1960. The
property in question is located at the northeast corner of Court Street
and 13Th Avenue and is approximately 420 feet long and 135 feet wide.
The first 250 feet north of Court Street are developed with church
buildings and landscaping. The northern 170 feet of the site contains an
unimproved gravel parking lot.
The main access to and from the site is on 13th Avenue. A 10-foot wide
alley runs north and south along the east side of the property. The alley
is not paved.
The parking lot is about a half acre in size and is capable of providing
space for 60 to 70 vehicles. Seventy parking spaces translates to a
sanctuary with a seating capacity of 280. To staffs knowledge there has
not been a problem pertaining to off-street. parking on the site. The
northern portion of the parking lot appears to be regularly used by
residents of the multi-family dwellings to the north. The parking lot is
not paved at the present time and does not contain on-site drainage
facilities. The Planning Commission has made it a regular practice of
requiring older church properties within the community to include
parking lot paving and landscaping when special permits are applied for.
Typically churches located in or beside residential neighborhoods have
also been required to include a landscaped buffer between the street
sidewalk and the church parking lot. This helps maintain the residential
character of the neighborhoods and moderates the impacts of large
asphalt surfaces.
Churches are typically located in or adjacent to residential zoning
districts of the city. The operation of churches generates very few
complaints from adjoining property owners. The existing church
property has generally been well maintained over the years.
FINDINGS OF FACT
Findings of fact must be entered from the record. The following are
initial findings drawn from the background and analysis section of the
staff report. The Planning Commission may add additional findings to
this listing as the result of factual testimony and evidence submitted
during the open record hearing.
1. Churches are unclassified uses and require review through the
special permit process prior to locating or expanding in any zoning
district.
2. The proposed church site is zoned R-3 (Medium Density
Residential).
3. The proposed site is located on the north side of Court Street;
Court Street is designated as an arterial street.
4. The main access to the church parking lot is from 13th Avenue.
5. Public infrastructure improvements currently surround the site.
6. The proposed site has been developed with church facilities since
1930. The main sanctuary was added in 1960.
7. Churches are often located in or near residential zoning districts
within Pasco.
S. The parking lot is unimproved; lacking both hard surfacing and
drainage facilities.
9. There is no landscaping within the parking lot or between the
parking lot and 13�h Avenue.
10. Single-family houses are located directly across 13th Avenue from
the church parking lot.
CONCLUSIONS
BASED ON STAFF FINDINGS OF FACT
The Planning Commission must make findings of fact based upon the
criteria listed in P.M.C. 25.86.060. The criteria, and staff listedfindings are
as follows:
Y) Will the proposed use be in accordance with the goals, policies,
objectives and text of the Comprehensive Plan?
Policy LU-2-B encourages the support of facilities for educational and
cultural activities.
2) Will the proposed use adversely affect public infrastructure?
3
The proposed use will have a minimal impact on public infrastructure. A
church has been located on the site for 80 years. Churches are generally
used for a few hours on Sundays and during the evening in the middle of
the week.
3) Will the proposed use be constructed, maintained and operated to
be in harmony with the existing or intended character of the
general vicinity?
The church has been located on the site for 80 years. The surrounding
neighborhood developed after the church was established on the site.
The church has coexisted in harmony with the neighborhood for many
years. Churches are typically located in or near residential areas and add
to the character of the general vicinity in which they are located.
4) Will the location and height of proposed structures and the site
design discourage the development of permitted uses on property
in the general vicinity or impair the value thereof
The location and height of the existing church has not discouraged the
development of permitted uses on surrounding properties. The presence
of churches in residential neighborhoods in other parts of the community
has not discouraged potential residential development or impaired the
value of residential properties.
5) Will the operations in connection with the proposal be more
objectionable to nearby properties by reason of noise, fumes,
vibrations, dust, traffic, or flashing lights than would be the
operation of any permitted uses within the district?
Historically, churches are used infrequently, generally two or three days
per week and generate traffic during off peak times such as on Sunday
mornings and a couple of evenings during the week. It is estimated that a
7,000 square foot church could produce 9.8 vehicle trips per day on
weekdays and 256 vehicle trips on Sundays. By way of comparison, if
fully developed to the maximum R-3 density the site would generate 120
vehicle trips every day. Using those estimates from the ITE Trip
Generation Manual, the proposed church would produce 37% less traffic
than if the site were to be developed residentially.
The current unimproved parking lot could be a source of dust in the
neighborhood. Unimproved parking lots also add to the collection of
rocks and dirt in city streets, which ends up in street drainage systems.
This objectionable condition can be remedied by causing the church
parking lot to be paved.
6) Will the proposed use endanger the public health or safety if
located and developed where proposed, or in any way will become
a nuisance to uses permitted in the district?
4
Churches are generally accepted uses in or near residential
neighborhoods. Past history of church operations within the city has
shown they do not endanger public health or safety.
RECOMMENDED APPROVAL CONDITIONS
1) The special permit shall be applied to Lots 1 to 7, Block 1, Church
Addition;
2) The parking lot must be hard surfaced, striped and contain
drainage on site;
3) The parking lot shall be landscaped to meet the commercial
parking lot standards of PMC 25.75;
4) The first 10 feet of the parking lot along 13th Avenue must be
irrigated and landscaped with live vegetation;
5) The special permit shall be null and void if a City of Pasco building
permit for the parking lot is not obtained by June 30, 2011.
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt findings of
fact and conclusions therefrom as contained in the May 20,
2010 staff report.
MOTION for Recommendation: I move based on the findings
of fact and conclusions therefrom, the Planning Commission
recommend the City Council grant a special permit to Iglesia
Evangelica Cristiana Espiritual for the location of a church at
1215 West Court Street with conditions as contained in the May
20, 2010 staff report.
5
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PLANNING COMMISSION MINUTES
4/ 15/10
A. SPECIAL PERMIT Location of a Church in a R-3 Zone
(IgIe$ig Evan.alica Cristianal (1215 W.
Court Street) IMF# SP 10-011)
Chairman Samuel read the master file number and asked for comments
from staff.
Mr. McDonald stated the application was for a special permit for an
existing church located at the northeast corner of 13th Avenue and Court
Street. A church has been on the site in question since 1930 according to
the Franklin County records. In the 1960's a large addition was added to
the original structure. Ownership has since changed and whenever a
church is newly constructed, expanded, altered or a change of ownership
occurs a special permit is required Mr. McDonald reviewed the balance of
the written report of the benefit of the Planning Commission. It was also
pointed out that the large parking lot north of the church is unimproved
and lacks landscaping, Staff recommended approval of the Special Permit
with conditions related to the parking lot improvements and lack of
landscaping.
Chairman Samuel called for the applicant to present their request.
Mr. McDonald stated the applicant was not present.
Chairman Samuel opened the public hearing and after three calls and no
response the hearing was closed.
Commissioner Cruz moved, seconded by Commissioner Perez, to close
the hearing on the proposed church and initiate deliberations and
schedule adoption of findings of fact, conclusions and a recommendation
to the City Council for the May 20, 2010 meeting. The motion passed
unanimously.
PLANNING COMMISSION MINUTES
5/20/ 10
A. SPECIAL PERMIT Location of a Church in a R-3 Zone Uglesia
Evangelica Cristianal 11215 W. Court Street
(MF# SP 10-0111
Chairman Cruz read the master file number and asked for comments from
staff.
Staff had no additional comments.
Commissioner Anderson moved, seconded by Commissioner Little, to adopt the
findings of fact and conclusions therefrom as contained in the May 20, 2010
staff report. The motion passed unanimously.
Commissioner Anderson moved, seconded by Commissioner Little, based on
the findings of fact and conclusions therefrom, the Planning Commission
recommend the City Council grant a special permit to Iglesia Evangelica
Cristiana Espiritual for the location of a church at 1215 West Court Street with
conditions as contained in the May 20, 2010 staff report. The motion passed
unanimously.
AGENDA REPORT
FOR: City Council June 1, 2010
TO: Gary Crutchfield t anager Regular Mtg.; 6/7/10
Rick White.ez u
Community& Economic Development Director
FROM: Jeffrey B. Adams, Associate planner
SUBJECT: SPECIAL PERMIT (MF4 SP10-012): Location of dwelling units on the second
floor of a buildin,(z within a C-1 Zone (Maria Galindo)
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Resolution
3, Report to Planning Commission
4. Planning Commission Minutes; Datcd 04/15/10 and 05/20/10
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
617: MOTION: I move to approve Resolution No. , approving a
special permit for the location of dwelling units on the second
floor of a building within a C-1 Zone at 720 W. Lewis Street.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On April 15, 2010 the Planning Commission conducted a public hearing to determine
whether or not to recommend a special permit be granted for the location of dwelling
units on the second floor of a building at 720 W. Lewis Street.
B. Following conduct of the public hearing,the Planning Commission reasoned that with
conditions, it would be appropriate to recommend approval of a special pen-nit for the
location of dwelling units on the second floor at 720 W. Lewis Street.
C. The recommended conditions are contained in the attached Resolution.
D. No written appeal of the Planning Commission's recommendation has been received.
$(C)
Vicinity Item: Special Permit - Res. in C- 1 Zone Applicant: Maria Galindo N
Map File #: SP 10-012
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RESOLUTION NO,
A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S
RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR LOCATION
OF DWELLING UNITS ON THE SECOND FLOOR OF A BUILDING WITHIN A C-1
ZONE
WHEREAS, Maria Galindo submitted an application for the location of dwelling
units on the second floor of a building within a C-I Zone at 720 W. Lewis Street (Tax
Parcel 112044172); and,
WHEREAS,the Planning Commission held a public hearing on April 15, 2010 to
review the proposed dwelling units; and,
WHEREAS, following deliberations on May 20, 2010 the Planning Commission
recommended approval of a Special Permit for the dwelling units with certain conditions;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to Maria Galindo for the location of dwelling
units on the second floor of a building within a C-1 (Commercial Retail)Zone at 720
W. Lewis Street under Master File# SP10-012 with the following conditions:
a) The special permit is personal to the applicant;
b) A maximum of twenty-one (21) dwelling units on the second floor shall be
permitted;
c) If the business activity ceases on the main level, the residential uses must be
vacated within 30 days following the date the ground floor business activity
ceased;
d) The special permit shall be null and void if a City of Pasco rental dwelling
license is not obtained by September 3, 2010.
Passed by the City Council of the City of Pasco this 7"' day of June, 2010
Matt Watkins, Mayor Pro-Tern
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP 10-012 APPLICANT: Maria Galindo
HEARING DATE: 4/ 15/10 720 W. Lewis Street
ACTION DATE: 5/20/ 10 Pasco, WA 99301
BACKGROUND
REQUEST: SPECIAL PERMIT: Location of dwelling units on the second floor
of a building within a C-1 zone
1. PROPERTY DESCRIPTION:
Lem: Lots 3-12, Block 23, Gerry's Add 8s Lots 6- 8, Block 1, Pettits Add.
General Location: 720 W. Lewis Street
PropertYSize; 167' x 160' or 26,954 square feet
2. ACCESS: The site has access from West Lewis Street. The alley in Block
23, Gerry's Addition forms the southern boundary of the site and 7th
Avenue is located to the west. Although abutting these two rights-of-way
the current site layout does not access these rights-of-way.
3. UTILITIES: All municipal utilities are available to the site.
4. LAND USE AND ZONING: The property is currently zoned C-1 (Retail
Business) and contains three buildings in a 2-story motel complex
converted to office spaces, now known as the West Lewis Street Business
Park. Surrounding zoning and land use are as follows:
NORTH- C-1 - service station, a motel and an office building
SOUTH- C-1 & C-3 - contains two warehouse buildings and a muffler
shop
EAST- C-1 - commercial
WEST- C-1 - Grigg's variety store
5. COMPREHENSIVE PLAN: The Comprehensive Plan designates this area
as commercial. The plan does not specifically address the location of
residences above the ground level in the commercial zones; however,
policies of the Plan can be applied to this situation. Policy H-1-A
encourages the location of medium density residential uses near
shopping and employment centers. Policy H-2-A suggests a full range of
housing environments should be provided. This Plan also suggests that
residential use should be in close proximity to the downtown area to
support the service related business of the core.
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination of
Non-Significance (DNS) has been issued for this project under WAG 197-
11-158.
ANALYSIS
The applicant is seeking a special permit to allow dwelling units on the second
floor of a commercial/office building. The Pasco Municipal Code (PMC)
25.42.040 [1] contains a provision allowing dwelling units on the second floor
of a commercial building in C-1 zones with special permit approval. The PMC
also requires that the main floor of the building be designed and intended for a
use permitted w=ithin the C-1 zone. This complex of three buildings was
originally constructed as a two-story motel with restaurant, however, that use
has ceased. The complex has since been used as a business incubator.
The previous owner purchased and remodeled the ground floor of the building
into office spaces, known as the West Lewis Street Business Park. The previous
owner obtained a special permit to establish up to 21 dwelling units on the
second floor and allow only tenants renting space on the main floor or
employees of the owner to occupy these dwelling units.
In the C-1 zone, a building may be used as a motel (short-term occupancy) or a
commercial/office building. Motel/hotel use requires a state license, which
enables the State of Washington to collect taxes on transient rental income.
According to the Washington Department of Revenue, "transient rental income
is income received from any guest, resident, or other occupant to whom lodging
and other services are furnished under a license to use real property for less
than 30 continuous days." However, for long-term residential use the applicant
must obtain a special permit, obtain a City of Pasco rental dwelling license, and
residential units may not be located on the ground floor.
STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis sections of the staff report.
The Planning Commission may add additional findings to this listing as the
result of factual testimony and evidence submitted during the open record
hearing.
1. The site is zoned C-1 (Retail Business).
2. The site is developed with a 2-story building.
3. The site has approximately 58 on-site parking spaces.
4. The building was initially designed and used as a motel.
5. The building was subsequently converted to a business incubator with
office/retail spaces.
6. Office, retail, and motel uses may all be located in C-1 zones.
7. Hotel/motel occupancy is considered transient rental and is subject to
State of Washington transient rental income taxes.
8. Residential uses other than short-duration hotel/motel occupancies are
allowed in commercial zones only with a special permit and only above
the first floor.
9. No zoning change is being considered; the property will remain C-1
zoned.
10. A previous owner obtained a special permit for up to 21-dwelling units on
the second floor.
11. The current applicant has applied for a special permit to continue the
existing use with the same configuration as the previous owner.
12. The previous special permit was personal to the applicant.
13. The previous special permit required the residential tenants to vacate
within 30 days upon termination of the ground-floor business activity.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
The Planning Commission must make findings of fact based upon the criteria
listed in P.M.C. 25.86.060. The criteria and staff listed findings are as follows:
IJ Will the proposed use be in accordance with the goals, policies, objectives
and tent of the Comprehensive Plan?
The site is designated for commercial uses by the Comprehensive Plan. The
Plan does not specifically address the location of dwelling units within the C-1
zone, however policies of the Plan suggest that residential use should be in
close proximity to the downtown area to support the service related business of
the core.
2) Will the proposed use adversely affect public infrastructure?
The demands of this proposal on the public infrastructure are about the same
as allowed uses in the area. The required municipal utilities are sized to
accommodate demands of a greater intensity than this proposal will place upon
the systems.
3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinityP
3
The majority of the site will be utilized for permitted office/commercial
activities.
4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general
vicinity or impair the value thereof
Size, height of the structure and size of the site are constants; the building
already exists.
5) Will the operations in connection with the proposal be more objectionable
to nearby properties by reason of noise, fumes, vibrations, dust, traffic,
or flashing lights than would be the operation of any permitted uses
within the district?
The proposal is less intensive than many of the uses permitted in the C-1
zoning district and would generate far less noise, light, glare and other
permitted uses. The proposal is very similar to motel activities, which is a
permitted use in this district.
6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in anyway will become a nuisance to uses
permitted in the district?
A residence located in this commercial area is much less intensive than most
uses allowed in the C-1 district.
RECOMMENDATION
MOTION: I move to adopt findings of fact and conclusions
therefrom as contained in the May 20, 2010 staff report.
MOTION for Recommendation: I move, based on the findings
of fact and conclusions therefrom, the Planning Commission
recommend the City Council grant a special permit to Maria
Galindo to maintain dwelling units on the 2nd floor of a building
located at 720 West Lewis Street with the following conditions:
1) The special permit is personal to the applicant;
2) A maximum of twenty-one (21) dwelling units on the second floor shall be
permitted;
3) If the business activity ceases on the main level, the residential uses must
be vacated within 30 days following the date the ground floor business
activity ceased;
4
4) The special permit shall be null and void if a City of Pasco rental dwelling
license is not obtained by September 3, 2010.
5
Vicinity Item: Special Permit - Res. in C- 1 Zone Map
Applicant: Marla Galindo
File #: SP 10-012 YL
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Land Item: Special Permit - Res. in C- 1 Zone
Use Applicant: Maria Galindo
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Zoning Item: Special Permit - Res. in C- 1 Zone
Map Applicant: Maria Galindo
File . SP 10-012
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REGULAR MEETING April 15, 2010
PLANNING COMMISSION MEETING
A. SPECIAL PERMIT Dwelling units on the second floor of a
commercial building in a C-1 Zone (Maria
Victoria Galindo! (720 W. Lewis Street) (MF# SP
10-012
Chairman Samuel read the master file number and asked for comments from
staff,
Mr. White stated the application concerned a number of dwelling units located
above the ground floor at 720 W. Lewis Street. The property has C-1 zoning and
is located on the south side of Lewis Street between 7th Avenue and bth Avenue.
The use requested is identical to the current use on the upper floor of the
building. A special permit was granted to the previous owner and ownership has
since changed which prompted the need for a special permit for the current
owner. The applicant was requesting a special permit for the 21 dwelling units
on the non-ground floor of the structure. The initial staff finding of fact number
three stated there are approximately 49 on-site parking spaces and staff
corrected that to state 58 on-site parking spaces.
Commissioner Little asked if there had been any undesirable activities in that
location.
Mr. White stated not to his knowledge.
Maria Victoria Galindo, 7121 Valley View Place, stated she was applying for the
special permit to continue the existing use.
Chairman Samuel asked if she had plans to make any changes in the operation
of her business.
Ms. Galindo stated no it would stay the same.
Chairman Samuel opened the public hearing. After three calls and no response,
the hearing was closed.
Commissioner Hay moved, seconded by Commissioner Anderson, to close the
hearing on the proposed dwelling units on the second floor of a building within
the C-1 zone, and schedule adoption of findings of fact, conclusions and a
recommendation to the City Council for the May 20, 2010 meeting. The motion
passed unanimously.
-1 -
REGULAR MEETING May 20, 2010
PLANNING COMMISSION MINUTES
5/20/2010
B. SPECIAL PERMIT Dwelling units on the second floor of a
commercial building in a C-1 Zone Maria
_Victoria Galindo) 1720 W. Lewis Street) IMF# SP
10-012
Chairman Cruz read the master file number and asked for comments from staff.
Following a brief discussion on the recommended conditions Commissioner Hay
moved, seconded by Commissioner Anderson, to adopt findings of fact and
conclusions therefrom as contained in the May 20, 2010 staff report. The motion
passed unanimously.
Commissioner Hay moved, seconded by Commissioner Anderson, based on the
findings of fact and conclusions therefrom, the Planning Commission
recommend the City Council grant a special permit to Maria Galindo to maintain
dwelling units on the 2nd floor of a building located at 720 West Lewis Street with
conditions as contained in the May 20, 2010 staff report. The motion passed
unanimously.
-1 -
AGENDA REPORT
TO: City Council May 26, 2010
FROM: Clary Crutchfield anager Regular Mtg.; 617!10
SUBJECT: Utility Maintenance Worker Position
I. REFERENCE(S):
11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
617: MOTION: I move to authorize one additional Utility Maintenance Worker in the
Plants (WVater, Waste Water) Division and direct the additional cost be
included in the 2010 Water/Sewer Utility Fund Supplemental Budget.
1I1, FISCAL IMPACT:
Increase Water/Sewer Utility Fund costs by $30,000 (wages and benefits for remaining
seven months of 2010).
IV. HISTORY AND FACTS BRIEF:
A) The city will soon be opening its second water treatment plant. With that will come
the need for some additional manpower. A Utility Maintenance Worker is a semi-
skilled employee who will be available to assist the operators of the water treatment
plants, as well as the waste water treatment plant,
B) The wages and benefits for this position will be borne by the Water/Sewer Utility
Fund.
V. DISCUSSION:
A) The current budget provides for four utility maintenance workers. It is requested that
Council authorize an additional full-time utility maintenance worker position for the
Plants Division, effective June 1, 2010.
10(a)
AGENDA REPORT
TO: City Council June 2, 2010
FROM: Gary Crutchfi ty Manager Regular Mtg.: 67/10
SUBJECT: Process Water reuse Facility Feasibility Study
1. REFERENCE(S):
1. Vicinity Map
2. Proposed Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
6/7: MOTION: I move to approve the Professional Services Agreement with JUB
Engineers for the Process Water Reuse Facility Feasibility Study
and, further, authorize the City Manager to sign the agreement.
I11. FISCAL IMPACT:
525,000; Process Water Reuse Facility Account (Sewer Fund)
IV. HISTORY AND FACTS BRIEF:
A) The city constructed the Process Water Reuse Facility (PWRF) in 1994 to
facilitate (attract) private investment in major food processing facilities in what is
now known as the "Pasco Processing Center." Over the past 15 years, the effort
has been so successful that the PWRF is currently at capacity and cannot
accommodate any new food processing users or any significant expansion of
existing users,
B) Staff has discussed with JUB Engineers the need to investigate options to expand
capacity of the system. A proposed Professional Services Agreement has been
prepared to cause the study to be done during this summer, thus permitting follow
up actions to get underway this winter and potentially be included in the 2011
budget.
V. DISCUSSION:
A) The system currently relies on use of 14 farm circles owned by the city. An
obvious option is to acquire additional circles (if possible). Other options could
include adding sorne sort of treatment process to the reuse facility, thus reducing
the amount of land needed per million gallons of processed water. The study is
intended to look at the practical options, identify probable capacity improvements
associated with each option and relative costs. The result will form the basis of
future Council decisions as to the best means (if any) to expand capacity at the
PWRF.
B) Staff presents this action for Council approval without workshop, as the concept
has been previously discussed with Council and the need to get the study
underway is critical to identifying the preferred method as soon as possible.
10(b)
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PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and JUB Engineers, Inc., hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide engineering services with respect to the City of Pasco Process
Water Reuse Facility Feasibility Study .
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary
to accomplish the above mentioned objectives in accordance with EXHIBIT A.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant shall
become the property of the City upon their presentation to and acceptance by the City and shall at
that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review and,
subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the event that
this contract shall be terminated prior to its completion as herein provided, the work product of
the Consultant, along with a summary of work done to date of default or termination, shall
become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost, if the Contract is terminated through default by the Consultant. If the
Contract is terminated through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of work done.
3. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on a
time and materials basis as set forth on the fee schedule found in EXHIBIT A, provided, in no
event shall the payment for all work performed pursuant to this Agreement exceed the sum of
$25,000 without approval by the City.
JUB Engineers.Inc/City of Pasco Piocess Water Reuse Facility feasibility Study
1
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4_ Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and within 12 weeks.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to indemnify and hold harmless, to the extent permissible by law, the City,
their officers, agents, servants and employees (hereinafter individually and collectively referred
to as "Indemnities"), from all suits, claims, demands, actions or proceedings from
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon any negligent act,
omission, or occurrence of the Consultant or any person or organization for whom the Consultant
may be responsible, arising out of, in connection with, resulting from or caused by the
performance or failure of performance of any work or services other than professional services
under this Agreement, or from conditions created by the Consultant performance or non-
performance of said work or service.
6. General and -professional liability insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
of comprehensive general liability insurance providing coverage of at least 5500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate
for property damage; and professional liability insurance in the amount of $1,000,000. Such
general liability policy shall name the City as an additional insured and shall include a provision
prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City.
The City shall be named as the certificate holder on the general liability insurance. Certificates
of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex; national origin
or physical handicap.
R. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
JUB Engineers,Inc/City or Pasco Process Water Reuse Facility Feasibility Study
2
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subconsultants during the performance of this contract.
9. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Intetration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
anv conflict between this written Agreement and any provision of EXHIBIT A, this Agreement
shall control.
12. Non-waiver, Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non-ass imnable, The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
14. !�Qv�nant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage,brokerage fee, gift, or contingent fee.
15. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs.
16. Notices. Notices to the City of Pasco shall be sent to the following address:
CITY OF PASCO
P. O. BOX 293
PASCO, WA 99301
Notices to the Consultant shall be sent to the following address:
JUB Engineers,!nc/City of Pawn Process Water Reuse Facility Feasibility Study
3
J-U-B Engineers,Inc.
2810 West Clearwater Ave., Suite 201
Kennewick, WA 99336
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed.
DATED THIS DAY OF , 20^
CITY OF PASCO CONSULTANT:
By. By.
/� � V,V/
Gary Crutchfield, City Manager Ben Volk,Area Manager
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B Kerr, City Attorney
JUR Engineers,Inc/Lily of Pasco process Wales Reuse Facility Feasibility Study
4
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Jif$ENGINEERS,Inc.
EKGMEEI[9•SURVEYORS-i NNERS
EXHIBIT A
J-U-B ENGINEERS, Inc.
AGREEMENT FOR PROFESSIONAL SERVICES
For City of Pasco Process Water Reuse Facility Feasibility Study
Scope of Services, Schedule, and Basis of Fee
PART 1 -SCOPE OF SERVICES
A. Proi,ect Understanding
The City of Pasco(CLIENT)desires to conduct a Feasibility Study to identify alternatives for increasing capacity at their Process
Water Reuse Facility and is seeking professional engineering services from J-U-B ENGINEERS, Inc. (J-U-B) for the Scope of
Services described in this document.
The facility currently treats, stores, and reuses process water from four different food processing plants in the region. The
average daily flow received at the Reuse Facility is approximately 10 mgd. The facility generally consists of a storage/aerated
lagoon site and an 1,800 acre sprayfield. There have been requests from the existing users to increase permit allowances;
therefore,the CLIENT is undertaking this study to identify alternatives for increasing capacity at the Reuse Facility.
The Feasibility Study is not intended to be a detailed engineering study and is not intended for regulatory review; rather, the
purpose of the Study is to identify one or two feasible alternatives that might warrant evaluation in further detail. The general
objectives of the Study will be to determine:
1. Alternatives and processes that similar process water reuse facilities have employed to increase treatment
capacity,
2. List of potential operational enhancements or alternatives for increasing capacity at the Reuse Facility,
3. The determination of one or two selected alternatives that warrant further study - via a pair wise comparison
process,
4. Estimated costs and benefits of the identified most feasible altemative(s), and
5. Implementation plan.
B. Basic Services
Scope of Services:
1. Research Similar Facilities — J-U-B will conduct a literature search and contact similar process water reuse
facilities and experts to identify problems/solutions that have been implemented at other facilities. Specific Issues
that will be researched are:
a. Pros/cons of mixing waste from various food processing facilities such as potato, peas, corn, onions
b. Pros/Cons of adding anaerobic digestion to the process
c. Alternatives to reduce BOD, nitrogen, salts
2. Pair Wise Comparison — Based upon research efforts and understanding of existing facility operation, J-U-B will
identify a list of alternative improvement projects for the Reuse Facility. Each alternative will be conceptually
described and depicted schematically A preliminary life-cycle cost analysis wit] be included for the sake of
comparison only. J-U-B wilt meet with Engineering and Operations Staff to rank the evaluation criteria and to also
rank the alternatives as part of the pair wise comparison process. J-U-B will compute the scores from the pair wise
comparison process to identify one or two alternatives for further evaluation. Further evaluation of the most
feasible alternative will include a preliminary concept plan, a more detailed life cycle cost analysis, and a
description of pros/cons,
3. Prepare a Feasibility Study report that includes:
a. Summary of research
J-U-8 Agreement for Professional Services
Attarhmenl 1—$cope of Services and Jor Schedule and 7 or Bass of Fee Page 1-1
b. Summary of Pair Wise Comparison process
c. More detailed life cycle cost analysts of selected alternative incluaing capital construction cost: operation
and maintenance costs,and revenue sources from customers.
d. Assessment of pros/cons of selected alternative such as load reduction, odor control and solids
management,
e. Recommended implementation approach for selected alternative.
Deliverables:
1. Up to five(5)hard copies and/or an electronic PDF file of the Engineering Study report.
C. CLIENT's Responsibilities
In addition to other responsibilities of CLIENT set forth in this Agreement, CLIENT shall at its expense:
1. Provide historical flows, sampling data, temperature data, and monthlylquarterlyiannual monitoring reports.
2. Provide projected flow and loading as necessary.
3. Provide tour of the existing facility.
4. Provide listing of key criteria for use in pair wise comparison and assist with ranking of criteria.
J-U-e Agreernertt fog Professronw Services
Attachment 5—swipe of Services and i or Schedule arGI 01 Bess of Fee Page 1-2
AGENDA REPORT
FOR: City Council June 4, 2010
FROM: Gary Crutchfiel Manager Regular Mtg,; 6/7/10
StJBJECT: Lewis Street cop Services
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Agreement with Scope of Services (Council packets only; copy
available for public review in the City Manager's office, the Pasco Library or on
the city's webpage at http://w-ww.pasco-wa.gov/webappfcitycouncilreports)
II. ACTION REQUESTED OF COUNCIL. /STAFF RECOMMENDATIONS:
6/7: MOTION: I move to approve the Professional Services Agreement with
JUB Engineers for the design of the Lewis Street Overpass
and, further authorize the City Manager to sign the agreement.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) On April 7, 2010. the consultant selection team interviewed three (3) firms for the
design of the Lewis Street Overpass, The selection team picked JUB Engineering
which has an office in Kennewick, WA to perform the engineering. Attached is
the scope of work that would be incorporated into a Consultant Agreement. Since
federal funds will be used, the agreement must meet the requirement of the Local
Agency Guidelines (LAG),
V. DISCUSSION:
A) Mr. Rick Door of JUB Engineering will make a presentation and explain the
scope of work. A portion of the scope of work is to better define the location of
the approaches on and off the overpass at 2"' Avenue. Properties on the north
side of Clark Street or on the south side of Lewis Street cannot be identified for
impact until the alignment is finalized. The scope of work also includes
identifying amenities within the project boundary that the City may want to blend
with the future vision of the downtown and the one-way couplets. These
amenities would include the design of the retaining walls, type of street lights,
concrete finish, railing of the overpass, landscaping, storm water features, and
modifications to vehicle and pedestrian facilities.
Consultant will present the options prior to being 30% complete with the design.
At 80%-90% complete, the design will be submitted to BNSF for final approval.
The consultant would have this work completed within 12 months, The final
completion time will depend on the response time from BNSF.
The fee for this work is proposed on a lump sum of $1.48 million, The City
would use federal, state and local funds for the design costs. The preliminary
construction cost for the Overpass is estimated at $25 million,
B) Staff recommends approval of the attached Professional Services Agreement.
10(c)
LEWIS STREET OVERPASS
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