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HomeMy WebLinkAbout2010.05.24 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. May 24,2010 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Historic Preservation Committee Interview: 1. Agenda Report from Gary Crutchfield, City Manager dated May 20, 2010. 2. Applications (1)(Council packets only) (b) Staff Presentation: Code Enforcement. (NO WRITTEN MATERIAL ON AGENDA) Presented by Mitch Nickolds,Inspection Services Manager. (c) This item has been deleted. (d) Library Services Agreement: 1. Agenda Report from Stan Strebel,Deputy City Manager dated May 19, 2010. 2. Proposed Agreement. (e) Lewis Street Scope of Services: 1. Agenda Report from Robert J. Alberts,Public Works Director dated May 6, 2010. 2. Scope of Services. (f) 2009 Fire Department Performance Report: L Agenda Report from Robert Gear,lire Chief dated May 18, 2010. 2. 2009 Fire Department Performance Report. 3. Council Resolution 2938. 4. RCW 35.103.10. (g) Highland Park Expansion Project: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated May 20,2010. 2. Resolution. (h) 2010 Franklin County Integrated Solid Waste Management Plan: 1. Agenda Report from Rick White, Community & Economic Development Director dated May 17,2010. 2. Resolution. 3. Draft 2010 Franklin County integrated Solid Waste Management Plan (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at bltj //www.Pasco-wa.ggv/webapp/citrrcouncilren;}rts). 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 6. EXECUTIVE SESSION: (a) (b) (e) 7. ADJOURNMENT Workshop Meeting 2 May 24, 2010 REMINDERS: 1. 4:00 p.m., Monday, May 24, Port of Benton —Hanford Area Economic Investment Fund Committee Meeting. (MAYOR PRO-TEM MATT WATKINS,Rep.; COUNCILMEMBER AL YENNEY, Alt.) 2. 7:30 a.m., Thursday, May 27, 7130 W. Grandridge Blvd— Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMF.MBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.) 3. 4:00 p.m., Thursday, May 27, 7130 W. Grandridge Blvd - TRIDEC Board Meeting. (COT NCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 4. 5:30 p.m., Thursday,May 27, 710 W. Court Street—Benton-Franklin Community Action Committee Meeting. (COUNCII,MFMBER AL YEN'NEY, Rep.; REBECCA FRANCIK,Alt.) 5. 12:00 p.m., Wednesday, June 2, 2601 N. Capitol Avenue Franklin County Mosquito Control District Meeting. (COUNCILMEMBFR BOB HOFFMANN,Rep.; AL YENNEY, Alt.) 6. 5:30 p.m., Thursday, June 3, P&R Classroom — Parks & Recreation Advisory Council Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; MIKE GARRISON,Alt.) City Hall will be closed on Monday, May 31 in honor of Memorial Day. The next City Council meeting will be held Monday,June 7, 2010. AGENDA REPORT TO: City Council May 20, 2010 FROM: Gary Crutchfield, City Manager Workshop Mtg.: 5/24/10 SUBJECT: Historic Preservation Committee Interviews L REFERENCES): 1. Application (1) (Council packets only) H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 5124: Council to conduct brief interview with Bradyn Leyde, III, HISTORY AND FACTS BRIEF: A) The Historic Preservation Committee is composed of five members; terms are for three years. The board meets as required. B) The Historic Preservation Committee. identifies and actively encourages the conservation of Pasco's historic resources by reviewing National Register properties applying for Special Tax Valuation; raises community awareness of Pasco's history and historic resources; and serves as the City of Pasco's primary resource in matters of history, historic planning and preservation. C) There is one position whose term has expired: 1. Position No. 5 (vacant) D) Following the Mayor's review of the applications, the following applicant has been selected to interview for Position No. 5: 1. Bradyn Leyde.................................................................. 4 Rose Court IV. DISCUSSION: A) After conduct of interviews at the May 24 Workshop meeting, it is proposed that appropriate appointment be made by the Mayor, subject to confirmation by the Council, at the June 7 Business meeting. 4(a) AGENDA REPORT FOR: City Council May 19, 2010 TO: Gary Crutchlic Tanager Workshop Mtg.: 5124/10 Regular Mtg.: 617/10 FROM: Stan Strebel, -puty City Manag np,�. SUBJECT: Library Services Agreement 1. REFERENCE(S): 1. Proposed Agreement II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 5124: Discussion 617: MOTION: l move to approve the Interlocal Agreement for Library Services with Mid-Columbia Libraries and, further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) The current agreement for library services with Mid-Columbia Libraries ("District") was scheduled to expire on December 31 of this year. The agreement was extended to .tune 30, 2011 to allow the city at least one-year to prepare to operate its own library in the event that the city and District were not able to agree on terms for a new agreement. B) A negotiating team consisting of Councilmember Hoffmann, the City Manager and Deputy City Manager has been meeting with representatives of the District since last summer to develop a new agreement. C) The rapid increase in the city's assessed valuation, driven by significant residential construction over the last decade, drove the city's annual fee for library services from $455,000 in 2000 to $1,2 million in 2009 under the current agreement. Still, without the city's expenditure to serve another branch facility to serve a growing population (particularly in West Pasco) the District's direct operational expenses for the Pasco library remain relatively static, D) A special report commissioned by the city in 2008 suggested that it would be possible for the city to provide its own library services (though without the benefit of the larger Mid-Columbia Library collection) for approximately St million annually, while having greater ability to control costs. E) The proposed agreement, which is recommended for approval, includes noteworthy provisions as follows: 1. Ten-year agreement, beginning January 1, 2011 (either party may terminate with 18-month written notice). 2, The city's fee for 2011 will be $1,100,000 (compared to S 1,178,000 in 2010). 3, Changes in the fee from year-to-year will be limited by changes in the District's annual tax levy (which have averaged 3.89%/year since 2000) as compared to the current agreement which is primarily driven by changes in the city's assessed value (which have averaged 10.18%/year since 2000). 4(d) 4. In the event the growth rate of the District levy exceeds the rate of growth of the city's assessed value, the city may choose service cuts in order to keep the increase in the fee within its growth capacity. 5. The District agrees to open and operate, by 2013, at no additional cost to the city, a West Pasco branch facility. 6. By 2016, the city and District agree to meet, on written request of either parry, to evaluate potential annexation of the city into the District 7. Either party may request renegotiation of one or more terms of the agreement after the first three years, F) The proposed agreement accomplishes several important objectives for the city; 1. Continuation of access to the Mid-Columbia Library system and collection, Establishment of a reasonable base fee with affordable limits on future increases. 3. Establishment of additional services in West Pasco. 4. The city does not have to manage its own library personnel, nor must it spend additional monies for the additional branch facility, V. DISCUSSION: A) Staff recommends Council approval of the proposed agreement. FILED FOR RECORD AT REQUEST OF: City of Pasco.Washington WHEN RECORDED RETURN TO: City of Pasco 525 North 3" Pasco WA 99301 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF PASCO AND MID-COLiMBIA LIBRARIES THIS INTERLOCAL COOPERATION AGREEMENT, hereinafter referred to as the "Agreement", for library services is entered into by and between the City of Pasco, Washington, hereinafter referred to as "City", and the Mid-Columbia Libraries, hereinafter referred to as "District", on this day of , 2010. WITNESSETH: WHEREAS, District and the City are authorized by RCW 39.34 to enter into this Agreement for the purpose of providing library services to the citizens of the City of Pasco, and District is authorized pursuant to RCW 27.12.180 to render library services to the City providing to the citizens of the City the same library privileges as those provided for residents of District's library district; and WHEREAS, the District and the City have been operating successftilly under a Contract dated December 3, 2001, later amended by Addendum dated November 19, 2008 and extended by an agreement dated February 16, 2010, whereby the District has furnishcd complete library service to the City in return for funds provided by the City; and WHEREAS, for the mutual benefit of all, and to give the best library service to the greatest number of people at the most reasonable cost, and to make it convenient for the City residents to use library books and other materials by making the most economical use of available Rands through the centralization of supervision and the purchase of supplies, books and other library materials and equipment; NOW THEREFORE, Interlocal Cooperation Agreement-Page 1 IT IS HEREBY AGREED as follows, 1. Termination of Prior Contract: The contract dated December 3, 2001 and its subsequent addendum and extension now in effect between District and the City shall be terminated as of December 31, 2010, and superseded by this Agreement on January 1, 2011. 11, General Conditions: The District agrees that it shall make available to the residents of Pasco the resources and library services generally available throughout the Library District, and except as otherwise provided in Section VII herein, to the extent deemed reasonable and equitable by the District in view of its district-wide service responsibilities. The District further agrees that the residents of the City are entitled to, and shall receive the same library privileges as are provided to all residents of the District. III. Library Materials: In the provision of books and non-print materials by the District, the collection for a community library shall depend on the population served, the shelf space available, the use made of the materials, and the funds available in the district-wide materials budget. The District has the responsibility for the selection and maintenance of such materials. In addition, the District shall make all decisions regarding disposition of gifted materials and equipment. Regulations governing the use of the library and its collection will be set by the District. IV. Library Staff: The District shall provide competent and qualified staff suitable for rendering library services to the public and shall have sole responsibility for all personnel administration, including selection, training, discipline and other personnel administrative functions. V. Pasco Library---Main Branch: District shall have full use of the existing library facility located at 1320 West Hopkins, Pasco, Washington, and more legally described on Exhibit A attached hereto, for the operation of a public library and for no other purpose, and shall take all reasonable precautions to prevent damage, injury, or loss by reason of or related to the operation and maintenance of the library. Included in such use are the furnishings, shelving, and counters more particularly described in Exhibit B, including such replacement and additional furnishings, equipment and materials purchased by the City. The facility shall be jointly managed with District having complete authority over the services rendered. The City, at its sole expense, will repair, maintain and operate the facility, including heat, air conditioning, water, light and reasonable janitorial service, and grounds maintenance. This provision does not apply to damages to the premises caused intentionally, negligently, or from misuse by District's employees, District shall not make any alterations, additions, improvements, utility installation (including power panels) to the premises without the prior written consent of the City, which consent will not be unreasonably withhold. Interlocal Cooperation Agreement-Page 2 In 2008, the District contributed to capital improvements to the facility in an amount of Twenty-two Thousand Three Hundred and Two Dollars and Twenty-two Cents ($22,302.22), consisting of painting, carpet and chair rail installation. In the event this Agreement is terminated, for whatever reason, prior to the end of its stated term, the City agrees to reimburse the District for the costs of the foregoing improvements according to the following schedule: If termination occurs after: Percentage of Original Costs or Reimbursement January 1, 2012 70% January 1, 2013 60% January 1, 2014 50% January 1, 2015 40% January 1, 2016 30% January 1, 2017 20% January 1, 2018 10% The City may utilize meeting space in the library, and the City meeting uses will have priority over non District users. Scheduling shall be coordinated with the designated library staff, so as not to interfere with the normal operations of the library. During the term of this Agreement, and any renewal thereof, the Library shall be identified by exterior lettering as: "Pasco Library Operated by Mid-Columbia Libraries." VI. Pasco Library - - West Branch: The District agrees to rent, staff and maintain a West Pasco satellite Branch Library at no direct cost to the City. The size, location and operating hours of the West Pasco Library will be determined by the District after consultation with the City. It is the intent of the parties for the West Pasco Library to be in operation by 2013. During the ten-n of this Agreement, and any renewal thereof, the West Pasco Library shall be identified by exterior lettering as: "West Pasco Library Operated by Mid-Columbia Libraries" V11. flours of Service: Regular hours of service will be determined by the District, taking into account the population served, the use made of the facilities, and the funds available in the district-wide staff budget, provided, however, the contract fee specified in Section XI shall entitle the City to a minimum of 60 hours total per week of scheduled service between both branches combined, however, service to the Main Branch shall be not less than 40 hours per week. Any reduction in the schedule of service below the foregoing hours sha11 require written agreement of the parties. lnterlocal Cooperation Agreement - ?age 3 VIII. Fire and All Risk Insurance: The City shall maintain, at its sole expense, fire and all risk casualty insurance upon the premises of the Main Branch as a part of its existing blanket insurance policies, together with all City owned furnishings, equipment, and materials therein. The District shall procure and, maintain at its expense such insurance as it deems necessary for the coverage of its materials, equipment, and supplies at both the Main Branch and West Pasco Branch libraries, and shall have no interest in the proceeds of any policy secured by the City for the protection of its property. The City and District hereby waive the subrogation provisions of any insurance policy issued to either covering any casualty arising out of the ownership, use, maintenance or operation of either building or premises, but only to the extent such policy permits such a waiver. IX. Liability Insurance: The District shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the District's repair, maintenance, and operation of the Pasco [library or the West Pasco Library. The City shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the City's repair, maintenance and operation of the Main Branch Library. No Limitation: Maintenance of the insurance policies as required by the Agreement shall not be construed to limit the liability of either party to the coverage provided by such insurance, or otherwise limit the recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Each party shall obtain insurance of the type described below: 1. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The City shall be named as an insured on District's Commercial General Liability insurance policy using ISO Additional Insured-Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. The District shall be named as an additional insured under the insurance or insurance pool coverage maintained by the City. 2. Property insurance shall be written on an all risk basis. B. Minimum Amounts of Insurance. Each party shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Interlocal Couperation Agreement - Page 4 2. The District shall maintain property insurance covering the full value of the District's property and improvements with no coinsurance provisions. C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The District's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the District's insurance and shall not contribute with it. 2. The party's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:V1I. E. Verification of Coverage. Each party shall furnish the other with original certificates and a copy of the amendatory endorsement, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of this Agreement. F. Waiver of Subrogation.tion. District and City hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. G. City's Property Insurance. City shall purchase and maintain during the tenn of this Agreement all-risk property insurance covering the Main Branch for its full replacement value without any coinsurance provisions. X. Indemnification. A. The District shall defend, indemnify and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the District's use of the Pasco and West Pasco Libraries, or from the conduct of the District's business, or from any activity, work or thing done, permitted, or suffered by District in or about the libraries, except only such injury or damage shall have been occasioned by the sole negligence of the City. Interlocal Cooperation Agreement-Page 5 B. The City shall defend, indemnify and hold harmless the District, its officers, officials, employees and volunteers from and against any and all claims, suits, actions, or liabilities for injury or death of any person, or for loss of damage to property, which arises of out the City's obligation to maintain the Main Branch Library, or from any activity, work, or thing done by the City, its officers, officials, employees and volunteers whose negligent acts or omissions are the proximate cause of the claimed damage, except only such injury or damage as shall have been occasioned by the sole negligence of the District. X1. Contract Fee: For the year commencing January 1, 2011 the City agrees to pay the District, in monthly installments, a base contract fee of $1,100,000. Commencing January 1, 2012, and each year thereafter during the term of this Agreement, the City agrees to pay in monthly installments a contract fee equal to the fee paid the previous year adjusted by the percentage change in the District levy for the new contract year. Notwithstanding the foregoing, the City shall have the right to limit the percent change in fee so as to not exceed the percentage change of assessed value of the City for the same time period. In such event, the District may make such adjustments to its service as reasonably necessary to offset the loss in revenue. The annual fee shall be calculated at such a time that each January I" begins a new fee year. Annual fees shall be made in 12 equal installments with each installment to be remitted on or before the last day of each month. In the event the monthly installment payment is not paid by the last day of the month in which it is due, then in addition thereto, as a late charge, the City agrees to pay 1% per month of the delinquent installment for each month delinquent until paid. X11. Term of Agreement: Unless earlier terminated, this Agreement shall end December 31, 2020. Notwithstanding the foregoing, either party may terminate this Agreement to take effect not less than eighteen (18) months from the date of written notification. Upon tennination, all alterations, improvements, additions, or fixtures made by District to the main branch, other than District's property, shall become the property of the City and be surrendered with the premises. XIII. Renegotiation: At any time during the last seven years of the contract, either party may request renegotiation of one or more terms of the contract by providing advance written request to the other party. Such notice shall cite the basis for the request in sufficient detail to provide the other party a reasonable understanding of the scope of the requested negotiation. The only obligation created by such notice shall be the obligation to meet and discuss, in good faith, the basis for the request; however, neither party shall be under any obligation to amend this Agreement. X1V. Annexation, During the term of the Agreement, but no later than 2016, upon the written request of either party, the parties agree to meet and evaluate, in good faith, the potential annexation of the City into the District. Interlocal Cooperation Agreement - Page 6 XV. Interlocal Cooperation Act Provisions: No special budget or funds are anticipated, nor shall be created. It is not intended that a separate legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or personal property contemplated, other than as specifically provided within the terms of this Agreement. The City Manager of the City and the Executive Director of the District shall be designated as the Administrators of this Interlocal Agreement, This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject on either Party's website or other electronically retrievable public source, XVI. Miscellaneous: A. Waiver, The parties agree that time is of the essence of each and every provision contained herein and no waiver of any breach of any condition or covenant shall waive any other condition or covenant or any future breach. B. Illegality, The parties agree that if any provision of the Agreement is declared illegal or violative of the law, the remaining provisions thereof shall remain in full force and affect. C. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes and replaces any and all prior or contemporaneous agreements or understandings, written or oral, express or implied, between the parties concerning the subject matter of this Agreement. D. INIodification, This Agreement shall not be subject to modification except by written agreement signed by the parties. E. Cooperation. The parties agree to fttlly cooperate in all matters related to or arising out of this Agreement, K Scrutiny. This Agreement has been submitted to the scrutiny of the parties and their respective legal counsel and shall be given a fair and reasonable interpretation in accordance with the words hereof without consideration or weight being given to its being drafted by or for one of the parties, Interlocal Cooperation Agreement - Page 7 XVII, Dispute Resolution: Should any dispute arise concerning the interpretation, enforcement, breach or default of this Agreement, the parties shall first meet in good faith and attempt to resolve or mediate the dispute. In the event it remains unresolved by mediation, the dispute shall be resolved by final and binding arbitration pursuant to RCW 7.04A, the Mandatory Rules of Arbitration, but with no right of appeal. The arbitration shall be conducted by a single arbitrator selected by mutual agreement of the parties or, failing such agreement, the arbitrator shall be selected by the then presiding judge of the Franklin County Superior Court. Venue for such arbitration shall be placed in Franklin County, Washington, and the prevailing party shall be awarded its attorney fees and costs as additional judgment against the other. IN WITNESS THEREOF, the said District and the said City have caused this contract and agreement to be executed by their respective officers on the day and year first written above. IMID-COLUMBIA LIBRARIES CITY OF PASCO By: By: Gloria Garcia, Board Chairman Matt 'Watkins, Mayor Pro Tern Attested to by: Attested to by: Sandra LePage, Secretary, City Clerk MCL Board of Trustees STATE OF WASHINGTON ) :ss Countv of Franklin ) I CERTIFY that 1 know or have satisfactory evidence that Gloria Garcia is the person who appeared before me, and said person acknowledged that lie/she signed this instrument, on oath stated that he/she is authorized to execute the instrument, and acknowledged it as the Board Chairman of Mid-Columbia Libraries to be the free and voluntary act of such entity for the uses and purposes mentioned in the instrument. SUBSCRIBED and sworn to before me this day of , 2010. Notary Public in and for the State of Washington Residing at My Commission Expires lnterlocal Cooperation Agreement - Page 8 STATE OF NVASHI.NGTON ) :ss County of Franklin ) 1 CERTIFY that I know or have satisfactory evidence that Nlatt Watkins is the person who appeared before rne, and said person acknowledged that he/she signed this instrument, on oath stated that he/she is authorized to execute the instrument, and acknowledged it as the Mayor Pro Tem of the City of Pasco to be the free and voluntary act of such entity for the uses and purposes mentioned in the instrument. SUBSCRIBED and sworn to before me this day of ,2010. Notary Public in and for the State of Washington Residing•at My Commission Expires lnterlocal Cooperation Agreement- Page 9 AGENDA REPORT NO. 08 FOR: City Counci May 6, 2010 TO; Gary Crutchkt er FROM: Robert J. Alks Director Work shop Mtg.: 05/24/20 10 SUBJECT: Lewis Street Scope of Services I. REFERENCE(S): 1. Scope of Services II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 05124: Discussion: III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On April 7, 2010 the consultant selection team interviewed three (3) firms for the design of the Lewis Street Overpass. The selection team picked JUB Engineering which has an office in Kennewick, WA to perform the engineering. Attached is the scope of work that would be incorporated into a Consultant Agreement. Since federal funds will be used, the agreement must meet the requirement of the Local Agency Guidelines (LAG). V. DISCUSSION: A) Mr, Rick Door of JUB Engineering will make a presentation and explain the scope of work. A portion of the scope of work is to better define the location of the approaches on and off the overpass at 2nd Avenue, Properties on the north side of Clark Street or on the south side of Lewis Street cannot be identified for impact until the alignment is finalized. The scope of work also includes identifying amenities within the project boundary that the City may want to blend with the future vision of the downtown and the one-way couplets. These amenities would include the design of the retaining walls, type of street lights, concrete finish, railing of the overpass, landscaping, storm water features, and modifications to vehicle and pedestrian facilities. Consultant will present the options prior to being 30% complete with the design. At 80%-90% complete, the design will be submitted to BNSF for final approval. The consultant would have this work completed within 12 months. The final completion time will depend on the response time from BNSF. The fee for this work is proposed on a lump sum of $1.48 million. The City would use federal, state and local funds for the design costs. The preliminary construction cost for the Overpass is estimated at $25 million. Stair proposes the scope of work be incorporated into a standard professional services agreement to be brought back to Council for approval. 4(e) Exhibit A-1 Scope of Work Engineering Design Services Lewis Street Overpass City of Pasco PROJECT DESCRIPTION AND BACKGROUND The existing Lewis Street underpass was constructed in 1936. This existing two lane structure does not meet the needs of the community due to the restricted width and other safety issues. This project has been a high priority of the City over the years. In 2000, the City hired The Transpo Group to conduct a transportation study that looked at the traffic needs and options to the existing underpass. This was further evaluated in the 2009 Lewis Street Oyerpass Pre-Design Study by CH2MHILL. The basis of location and design this project will be the selected Alternative 213 from the Pre-Design Study. In April 2010, J-U-B ENGINEERS, Inc. (CONSULTANT) was selected by the City of Pasco (CITY) to provide design engineering services for the Lewis Street Overpass including the approaches and related utility infrastructure in support of this project. In general, the engineering phase will involve, but not be limited to, the following key components: • Site conceptual layouts for the use of use of right-of-way within the project including landscape features • Burlington Northern Santa-Fe Railroad coordination for the project and developing an agreement with the City • Value Engineering Study as required for a Federal Aid project of this magnitude • Performing geotechnical investigation • Roadway and refinement of the design at the west end of project at 2nd Avenue. • Structure design • Project Coordination of any identified right-of-way mitigation • Completing final plans, specifications, estimate, (PSEtE) and for the project DUTIES AND RESPONSIBILITIES OF CONSULTANT TASK 1 - PROJECT ADMINISTRATION CONSULTANT shall oversee project tasks and coordinate with CITY representatives to manage the scope, schedule and budget for the preliminary engineering phase. Subtask 1.1 - Contract Administration, Invoicing, and Progress Reports 1. Prepare and submit monthly invoices. Prepare a brief progress report to accompany the monthly invoices. CONSULTANT shall monitor the status of the budget and take 30-10-020/Lewis Street SOW-5-18-10 Page 1 corrective actions to correct undesirable budget trends involving the CITY if scope is impacted. 2. Prepare a project design schedule. The schedule shall identify CONSULTANT tasks and items provided by CITY and other consultants. The schedule shall be updated every other month or as circumstances require or as requested by the CITY. The design MIL be 80% to 90% complete for BNSF final review within 12 months. 3. Project Management. General coordination with client, subconsultants, other consultants, and stakeholders and ongoing monitoring of tasks and resources. 4. Maintain all contract-required documentation. Provide copies of project files and records to the CITY for audits and public information requests. All final documents shall be provided in electronic format as requested. Documents will meet WSDOT Local Agency Guidelines {LAG} requirements. Deliverables: ❑ Monthly invoices and Project Status Reports. ❑ Project Design Schedule and updates E Subconsultant agreements C Project Documentation Subtask 1.2 - Meetings It is assumed that there will be various meetings requiring the CONSULTANT to prepare information, participate and document outcomes. Subconsultant team members shall attend meetings as related to their specific tasks as requested by CONSULTANT. The anticipated meetings are as follows: 1. Project kickoff meeting with City staff, and others to be determined in consultation with the CITY. Others may include other Consultants representing ongoing Environmental and Right-of-Way Tasks for the City, The purpose of the meeting shall be to review and modify the draft project schedule/plan prepared by the CONSULTANT. 2. A total of 12 monthly progress meetings to discuss and resolve project issues as they arise. It is anticipated that these meetings will be a combination of phone conference calls and in person meeting depending on the agenda. 3. For budgetary purposes man-hours are estimated for other agency meetings such as WSDOT. Deliverables: © Meeting Agenda and Minutes. 30-10-020/Lewis Street SOW-5-18-10 Page 2 TASK 2 - SITE CONCEPTUAL LAYOUT CONSULTANT shall develop up to three conceptual plans showing overall project layout including landscape features and usage of all land within the project limits with emphasis on the west end of the project. Landscape and streetscape features will include potential parking, retaining wall options, lighting themes, public areas and/or aesthetic features compatible with the downtown vision. The CITY may provide input that will be included in CONSULTANT's evaluation and concept development. CONSULTANT will provide a landscape architect to develop three conceptual renderings and recommendations for landscaping. Deliverables: ❑ Conceptual Site Layout Presentation to Council prior to 30% Design TASK 3 - BNSF COORDINATION Subtask 3.1 - Design and Plan Review CONSULTANT shall provide ongoing communication with BNSF during the Preliminary Design and Final Design for this project. It is anticipated that the majority of the meetings will consist of phone conference calls. CONSULTANT may need a personal meeting to facilitate review and approval. CONSULTANT will coordinate with CITY and BNSF the railroad agreement and provide technical support in representing the CITY's interest. Subtask 3.2 - Subconsultant Coordination CONSULTANT shall coordinate access and work within BNSF right-of-way for geotechnical investigation and surveying by subconsultants. Costs for railroad flaggers and any permits will be provided by the City. Deliverables: C BNSF/CITY Agreement for Construction Authorization. TASK 4 - VALUE ENGINEERING STUDY Subtask 4.1 - Roadway Review Et VE Packet CONSULTANT shall use topographic information to layout the geometric plan and profile based on the location of Alternative 2B from the Pre-Design Report. Refinements to the alignment will include evaluation of the west tie-in to 2" Avenue. CONSULTANT shall verify design requirements and identify potential design deviations. CONSULTANT shall compile a VE packet of information including the following: Design Cross Sections Plan Et Profile Sheets ❑ CH2MHILL Pre-Design Study (Provided by CITY) Ll Structural Concept Plan from Task 3.1 o Aerial exhibit showing proposed project limits 30-10-020/Lewis Street SOW-5-18-10 Page 3 Opinion of Probable Costs Subtask 4.2 - VE Study Value Engineering Services Transworld (VEST), under a subconsultant agreement with the CONSULTANT, shall provide Value Engineering Study facilitation. CONSULTANT shall participate in the VE Study by conducting a project presentation at the VE Kickoff meeting and participation in the conclusion meeting, In addition CONSULTANT shall provide a senior level Structural Engineer to participate on the VE Study team. CONSULTANT will assist in recruiting local agency representatives to participate on the VE Study Team. Following the VE Study CONSULTANT shall evaluate the VE suggestions and determine the feasibility and verify cost assumptions. CONSULTANT shall make recommendations as to which VE items to incorporate into the preliminary design. CITY will determine which if any recommendations to accept. Deliverables: ❑ VE Study packet ❑ Design Criteria and Potential Deviations ❑ VE Study Report (VEST) ❑ VE Study Recommendations TASK 5 - PRELIMINARY DESIGN Subtask 5.1 - Data Collection Et Base Map Update CONSULTANT will conduct site visits, take project photos and conduct field and office verification of survey data represented in project base map. CONSULTANT shall verify CADD standards. During the course of the project, it is likely the base map will be expanded to include additional data to support design features not yet determined. Deliverables: C Base map update C: Project Photos Subtask 5.2 -Traffic Analysis CONSULTANT shalt conduct a limited traffic analysis to estimate the volumes and traffic movements at the beginning of the project at 2rd Avenue in order to provide alternatives for that location. It is assumed that a study, outside the limits of this scope of work, will determine the extension of a one-way couplet thru downtown and will be in place at the time of construction for this project. Subtask 5.3 - Preliminary Intersection Ft Traffic Signal Layout 30-10-020/Lewis Street SOW-5-18-10 Page 4 The Oregon Ave/Lewis Street Signal will require modifications. CONSULTANT shalt provide geometric layout for the intersections revision, Oregon Ave (SR397) will require coordination with WSDOT and preparation of an intersection plan following WSDOT requirements. CONSULTANT shall provide detailed intersection plans for the 70% Submittal including ADA requirements and signal design. Deliverables: ❑ 30% Submittal Intersection Plan for Approval per WSDOT Checklist (Oregon Avenue/Lewis St.) ❑ 70% Submittal - Detailed Intersection Plan with Signal Design. Subtask 5.4 - Roadway Preliminary Design CONSULTANT will further refine the horizontal alignments, vertical profiles, and roadway sections. CONSULTANT will develop alternatives for the westerly terminus with 2"d Avenue and Lewis and Clark Streets primarily addressing right-of-way constraints and access to local streets and businesses. Earthwork quantities will be computed for each alignment. Retaining wall types, sizes, and locations will be evaluated and compared to construction slopes and slope treatment options. Preliminary intersection plans, including channelization, will be developed and access for local streets addressed. Roadway safety elements will also be identified. Deliverables: C Alignment alternatives within available right-of-way C Preliminary intersection/channelization plans for westerly terminus ❑ Preliminary retaining wall locations and slope alternatives ❑ Preliminary layout of guardrail and barriers C Preliminary layout of sidewalks and paths Subtask 5.5 - Drainage Preliminary Design CONSULTANT will develop storm drainage design criteria utilizing the CITY procedures and standards in accordance with Eastern Washington Stormwater Manual. CONSULTANT will design and model a storm drainage system that satisfies those criteria. CONSULTANT shall layout a conceptual plan utilizing storm detention swales or ponds to be incorporated into the site concept layouts. This information will be compiled into a Storm Drainage Memorandum documenting the design assumptions. This scope assumes all of the storm drainage improvements will be within City right-of-way. Deliverables: C Storm Drainage Memorandum C Storm drainage system layout 30-10-020/Lewis Street SOW-5-18-10 Page 5 Subtask 5.6 - Utility Coordination CONSULTANT will research and identify existing utilities in the project area that may be affected. CONSULTANT will contact utilities and request their verification of location data. CONSULTANT will update utility information in the survey base map. During design, CONSULTANT will coordinate potential mitigation measures for conflicts and identify associated costs. Assumptions: • CITY will provide to CONSULTANT utility plans, GIS and other supporting documents for City utilities potentially affected by this project. • Utility design location fees, if any, are not included in CONSULTANTS costs and will be paid by the City if required. • Other than CITY owned utility adjustments, relocation design is not part of CONSULTANT scope of work. Deliverables: ❑ Existing utilities identified and included in survey base map. ❑ Documentation of meetings with utilities to determine locations, potential conflicts, and mitigation measures. (Assume 4 meetings) ❑ Cost estimates for utility relocation or impacts as applicable. Subtask 5.7 - Street lighting Layout CONSULTANT will prepare a preliminary illumination layout for the project. CONSULTANT shall present decorative street light alternatives to City as part of the site concept layouts. CONSULTANT shall perform illumination modeling to determine the spacing and lighting intensities based on the selected street light type. Deliverables: ❑ Preliminary illumination design (30% Design) C Alternative street light examples and costs (Include with Site Concept) Subtask 5.8 - Traffic Control Phasing and Detour Design CONSULTANT will develop construction phasing sequences and traffic control plans to accommodate the efficient construction of the overpass structure while minimizing impacts to the downtown area. CONSULTANT will provide detour layout and traffic control strategies to the City and meet to discuss options. Deliverables: Construction Schedule o Work Zone Traffic Control Strategy and Detour 30-10-020/Lewis Street SOW-5-18-10 Page 6 ❑ Preliminary Traffic Control Plans Subtask 5.4 - Roadway Preliminary plans CONSULTANT will prepare preliminary plan sheets for review by the CITY. The preliminary plans are intended to represent approximate 30% design level for the initial submittal and 70% complete plans for the 2nd Preliminary Design submittal. Deliverables: ❑ Roadway section plan sheets 11 Roadway plan/profile sheets • Site preparation plan sheets • Existing utility plans • Pavement marking plans (70% only) o Illumination/Signing plans (70% only) ❑ Retaining wall plans/profiles (70% only) ❑ Drainage plans ❑ Traffic Signal Plan (Oregon Ave/Lewis St) Subtask 5.10 - Preliminary Design Opinion of Probable Cost CONSULTANT will develop an Opinion of Probable Costs based on preliminary design quantities. Estimates will be compared to historic bid records of local agency projects and WSDOT records. Deliverables: ❑ Preliminary Opinion of Probable Costs 30% Submittal ❑ Preliminary Opinion of probable Costs 70% Submittal Subtask 5.11 - Outline Specifications (70% Submittal) CONSULTANT will develop an outline for the anticipated specifications and special provisions needed. This initial list will help refine the 70% cost estimate and anticipated special design features that will be carried into final design tasks. Deliverables: ❑ Outline Specifications 70% Submittal Subtask 5.12 - Quality Assurance The CONSULTANT shall provide quality assurance/quality control (QA/QC) for all design work in accordance with the CONSULTANT's QA/QC standards. Deliverables: 30-10-020/Lewis Street SOW-5-18-10 Page 7 ❑ QC documentation for design work 30% Submittal ❑ QC documentation for design work 70% Submittal Subtask 5.13 - Submittals The CONSULTANT shalt periodically assemble work products from all team members and submit them to the CITY for review and comment. The anticipated submittals and intended purpose of each is described below. 1. 30% Preliminary Design Submittal - This submittal shall provide all design information required to confirm the project footprint is within the proposed right-of- way and incorporates the environmental commitments. This submittal fs typically referred to as 30 percent submittal but the percent complete of various aspects of the projects design wilt be more or less than 30 percent, as required, to meet the objective of the submittal. This submittal essentially completes the overall design layout, footprint, and geometrics of the project and establishes all decisions required to generate construction details necessary to prepare a construction contract. A preliminary opinion of probable cost will be prepared representing a 15% contingency. CONSULTANT will update City Council as to progress and costs. 2. 70% Preliminary Design Submittal - This submittal shall have all important details needed to construct the project, identify all anticipated pay items, and provide outline specifications. This submittal is more or less than 70 percent complete. An updated opinion of probable cost representing 10% contingency will be provided. CONSULTANT will update City Council as to progress and costs. Deliverables: ❑ 30% Preliminary Plans and Estimate ❑ 70% Preliminary Plans, Estimate, and Specifications Outline ❑ Council Update 30% it 70% TASK 6 - STRUCTURES PRELIMINARY DESIGN CONSULTANT will provide the structural design including the overpass bridge superstructure, substructure piers and foundations and structural watts. Design criteria will be researched and verified for the bridge design in accordance with AASHTO LRFD and the WSDOT Bridge Design Manual. A bridge cross section and profile will be developed based on the preliminary design of the bridge. Appropriate under-bridge clearances will be verified. A preliminary layout plan (SELL) MR be developed and submitted for review by CITY. Subtask 6.1 - Structural Review CONSULTANT will perform field review of existing structures. CONSULTANT will produce a concept plan showing the recommended option to submit directly to Burlington Northern and Santa Fe Railway (BNSF) for review and comment. Assumptions: 30-10-020/Lewis Street SOW-5-18-10 Page 8 • Field review will be made by the structural lead, PM, PE and roadway design lead. • If, during the preliminary design process, changes are required resulting in a more complicated structure, a supplemental agreement will be required. Deliverables: o Concept Plan for BSNF review Subtask 6.2 - Demolition/Burial of existing Lewis Street underpass CONSULTANT will review the existing Lewis Street Railroad Underpass structure with respect to burial or demolition. The existing plans will be reviewed and recommendations regarding the burial or demolition of the structure will be presented to the City. If a portion of the existing underpass structure is to remain to be used for other purposes (such as a utility tunnel) then a limited amount of structural analyses may be required to verify the adequacy of the structure for those purposes. Some modifications to the structure may be required. Special Provisions and details for the burial or demolition of the existing underpass structure will be developed. Assumptions: • Construction plans of the existing underpass structure are available. • Analysis can be done from the existing plans. No field verification of structural details (such as steel reinforcing, member sizes, and concrete strength) is necessary. • No additional geotechnical investigation will be required. Deliverables: ❑ Special provisions and modifications to standard specifications for burial or demolition of the existing underpass structure, formatted for insertion in the final design bid specifications package. ❑ Construction details for modification of the existing structure as needed. Subtask 6.3 - Prepare, QC ft Submit Preliminary S£tL CONSULTANT shalt prepare preliminary SELL sheets based on the chosen location of option 26 from Pre-Design Study and provide QC for the Preliminary SELL. Make adjustments from QC review and submit draft S£tL. Assumptions: ■ The recommended option 2B (from Pre-Design Study) is approved by CITY and BNSF. 30-10-020/Lewis Street SOW-5-18-10 Page 9 Deliverables: C Draft SELL for the Lewis Street Overpass (5 hard copies.) Subtask 6.4 -Prepare, QC £t Submit Final S£tL CONSULTANT will make adjustments from CITY review. QC final SEEL. Make adjustments from the QC review and furnish hard copy to CITY. Assumptions: • CITY witl complete reviews and place their comments onto electronic comments sheets (provided by CONSULTANT). These comments will be provided to CONSULTANT in Word format at least 2 business days prior to a review meeting. CONSULTANT will provide responses to comments at the review meeting. • CITY and CONSULTANT will meet to discuss the comments from the review. ■ CONSULTANT will add the intended actions based on the review comments to the comment sheets and submit it to CITY for review/approval. ■ One resubmittal is included in the scope. Deliverables: © Final SBtL for the Lewis Street Overpass (5 hard copies.) Subtask 6.5 - Submit SFtL to BNSF for Review Assumptions: • CONSULTANT will submit SILL sheets directly to the BNSF for their review and comment. • Once BNSF comments are received, they will be shared with CITY. • An action plan to address BNSF comments will be produced. • BNSF comments will be addressed and responses will be submitted to CITY for review. • No resubmittal of SFtL to the BNSF will be required as they will look for their changes on the final design plans. Deliverables: E SBtL package for BNSF review. C Comment sheet produced with BNSF comments listed and actions to be taken. C Action plan for addressing BNSF comments. Subtask 6.6 -Lewis Street Overpass Design, QC, £t Prepare Superstructure Plans 30-10-0201Lewis Street SOW- 5-15-10 Page 10 CONSULTANT shall develop Superstructure plans and prepare calculations for the superstructure. An independent QC review by CONSULTANT of the superstructure plans and calculations will be completed, and changes made. Assumptions: ■ SEtL is approved by BNSF prior to this task. Deliverables: ❑ Draft superstructure design. Subtask 6.7 - Design, QC, lit Prepare Substructure Plans CONSULTANT shall develop substructure plans and prepare calculations for the substructure. An independent QC review of the substructure plans and calculations will be completed, and changes made. Assumptions: • Mt. are approved by BNSF prior to this task. Deliverables: ❑ Draft substructure design. Subtask 6.8 - Prepare Bridge Summary Sheets CONSULTANT shall determine bridge unit items and quantities and bridge summary sheets will be produced for this structure. An independent QC review of bridge items and quantities will be performed. Adjustments from the QC review will be made. Assumptions: • Plans will be developed as a part of the overall bid package. • Quantity calculations will be provided in final design package. Deliverables: C Bridge Summary Sheets. Subtask 6.9 - Prepare Bridge Special Provisions The WSDOT standard specifications along with special provisions and modifications will serve as the project specifications, CONSULTANT will produce the special provisions and modifications to the standard specifications. An independent QC review of the bridge special provisions and modifications will be completed, and changes made. Deliverables: ::1 Bridge specific special provisions and modifications to standard specifications formatted for insertion in the final design bid specifications package. Subtask 6.10 - Prepare Bridge Engineer's Opinion of Probable Cost 30-10-020/Lewis Street SOW-5-18-10 Page 11 CONSULTANT shall provide a unit cost analysis based on WSDOT Average Unit Bid Prices, recent similar projects in the area and engineering judgment. An independent QC review of the bridge engineer's estimate will be completed, and changes made. Assumptions: ■ Unit bid prices will be based on WSDOT Average Unit Bid prices, recent similar project bids (supplied by CIP) and engineering judgment. Deliverables: Ei Bridge Engineers Opinion of Probable Cost Subtask 6.11 - Submit Drawing to BNSF for Review/Approval CONSULTANT shall submit final design plans to the BNSF for their review and approval within 12 months of notice to proceed. The railroad agreement will be negotiated for permanent and temporary easements by CITY. It is anticipated that one resubmittal addressing BNSF's comments will be necessary. Assumptions: • CONSULTANT will be working directly with BNSF for submittals and reviews. ■ CONSULTANT will provide copies of all BNSF submittals CITY Utilities Coordinator. ■ CONSULTANT will compile all BNSF comments into a single review document. ■ CONSULTANT will list actions intended to be taken for each review comment and provide the actions to CITY and BNSF. • Modifications will be made as shown on actions list. • The package will be resubmitted to BNSF (only one resubmittal is included in this scope). Deliverables: ❑ BNSF final design for approval and inclusion in the BNSF/CITY utility agreement. Subtask 6.12 - Compile, QC Ft Submit Draft PSH CONSULTANT shall and constructability check will be made. Adjustments from the QC and constructability review compile the PS&tE package in coordination with the roadway plans and specifications. A final QC will be made and the draft PSH package will produced. Subtask 6.13 - Compile, QC, Ft Submit Final PSFt E 30-10-020/Lewis Street SOW-5-18-10 Page 12 CONSULTANT shall compile comments from the PSH review and CONSULTANT's recommended action will be added. It is expected that these action items can be reviewed by CITY electronically and no meeting will be required. The final PS&E package will be compiled. A final QC and constructability check will be made. Adjustments from the QC and constructability review will be made and the final PSEtE package will be produced. (10 hard copies.) Assumptions: ■ CONSULTANT will prepare Final PSEtE Package. Deliverables: ❑ 10 copies of Final PSEtE Package. Subtask 6.14 - (Structural) Bid Assistance CONSULTANT Structural staff will be available to assist in responding to contractor questions during the bidding process. TASK 7 -FINAL DESIGN Subtask 7.1 - Roadway design CONSULTANT will incorporate review comments from preliminary plans and complete the channelization design, earthwork design, and retaining wall design and roadway geometrics. Deliverables • Final earthwork quantities • Final retaining wall design ❑ Final roadway geometrics ❑ Channelization plan Subtask 7.2 - Traffic design CONSULTANT will incorporate review comments from preliminary illumination, signal design and signing plans. For clarification and simplicity Illumination and signing plans may be combined. Signal and illumination foundation design will be based on geotechnicat recommendations and WSDOT and City standard details. Deliverables ❑ Final Illumination design ❑ Signing design and plans ❑ Traffic Signal Details 30-10-020/Lewis Street SOW-5-18-10 Page 13 Subtask 7.3 - Contract plan sheets CONSULTANT will prepare final plan sheets incorporating all review comments from the preliminary design. The following are the anticipated plan sheets. Deliverables ❑ Index D Vicinity Map ❑ Roadway Sections and details ❑ Stage construction plans ❑ Alignment plan and profiles ❑ Quantity Tabulation sheets ❑ Site preparation plans ❑ TESC plans ❑ Drainage plans P Structure notes ❑ Drainage details ❑ Bridge Substructure Plans and Details ❑ Bridge Superstructure Plans and Details ❑ Barrier Details ❑ Structural Details ❑ Landscape plan (if needed) ❑ Pavement Marking plans ❑ Illumination plans ❑ Signing plans ❑ Retaining Wall Plans and Details ❑ Traffic Signal Plans and Details ❑ Traffic Control plans ❑ Detour plans ❑ Miscellaneous plans Subtask 7.4 - Contract provisions CONSULTANT will prepare general contract provisions and project special provisions in accordance with WSDOT standards. Contract special provisions will be reviewed and approved by the AGENCY and WSDOT. 30-10-020/Lewis Street SOW-5-18-10 Page 14 Deliverables ❑ Preliminary contract provisions ❑ Final contract provisions Subtask 7.5 - Engineer's Opinion of Probable Cost CONSULTANT wilt develop a final Engineer's Opinion of Probable Cost based on final item quantities. Roadway and structural items will be combined into one document. Deliverables: ❑ Final Engineer's Opinion of Probable Cost Subtask 7.6 - Quality Assurance The CONSULTANT shalt provide quality assurance/quality control (QA/QC) for all design work in accordance with the CONSULTANT's QA/QC standards. Deliverables: ❑ QC documentation for design work 100% Submittal ❑ QC documentation for design work Ad Ready Submittal Subtask 7.7 - Submittals The CONSULTANT shall provide complete PSEtE submittals representing work products from all team members and submit them to the CITY for review and comment. The anticipated submittals and intended purpose of each is described below. 1. 100% Submittal - This submittal shall represent a complete set of the construction contract incorporating the CITY's Final Design comments and a final form of contract specification including amendments, GSP and Special provisions. This submittal will be provided to the CITY and WSDOT to obligate construction funds for the project. An updated opinion of probable costs without contingency shall be provided. 2. Ad Ready Submittal - This submittal shall incorporate anticipated minor comments by the CITY and/or WSDOT necessary for advertising the project for construction. Updated Engineer's Opinion of Probable Cost will be provided to the CITY. The CITY will pay for bid advertisement. Deliverables: ❑ 100% PS&E Submittal ❑ Final Ad Ready Bid Documents Subtask 7.8 - (Roadway) Bid Assistance CONSULTANT will provide construction and design experts who worked on the project to be available in responding to contractor questions during the bidding process. 30-10-020/Lewis Street SOW-5-18-10 Page 15 PROJECT ASSUMPTIONS The following assumptions will apply to this Scope of Work: 1. Right-of-way and easements negotiations and acquisition services are to be provided by others and will be completed prior to advertisement for construction. 2. Environmental Documentation and permitting will be completed by others. No environmental mitigation is anticipated or included in this scope. No environmental studies are included such as for noise and light mitigation. 3. Preliminary and final plans for review will be produced on 11 x 17 sheets. 4. One set of AD ready PSI#E plans will be provided on full size Mylar. 5. Prior to construction all existing buildings within the project limits will be demolished and the site leveled as provided by the CITY, Design scope assumes the entire proposed site right-of-way will be accessible by possession and use. CONSULTANT scope does not include environmental mitigation including hazardous materials evaluation or cleanup. 6. This project will be designed based on the assumption that the one-way couplet for Lewis Et Clark Streets will be in place. 7. This project will be designed for construction under a single PSEtE bid contract. 8. All BNSF costs including railroad flaggers will be paid by the CITY. 9, Project schedule is dependent on BNSF review and could also be impacted by environmental and right-of-way phases done by others. CONSULTANT shall provide an initial project schedule as a baseline. ADDITIONAL SERVICES This section of the agreement is for additional work not identified in the CONSULTANT Scope of Work. Potential additional scope the CITY may consider is public involvement, traffic reviews for the downtown one-way couplet, realignment of existing streets such as 2"d Avenue, or other services requested by the CITY. SUB-CONSULTANT SERVICES There will be sub-consultants in the design of this project. The sub-consultants that have been identified for this project are: 1. Strata - Geotechnical Engineering Services. 2. Permit Surveying- Control Surveying 30-10-020/Lewis Street SOW-5-18-10 Page 16 3. White Shield Inc. - Laser Scanning Survey 4, Value Engineering Services Transworld - Value Engineering SURVEYING Control and Right-of-way surveys will be provided by Permit Surveying under a subconsultant agreement with the CONSULTANT. Site Plan and High Definition Scanning will be provided by White Shield, under subconsultant agreement with the CONSULTANT. Control and Right-of-Way Surveys, Permit Surveying Permit Surveying will establish the primary survey control (horizontal and vertical), and perform a retracement survey of the project area streets and BNSF Railroad Right-of-Way. Project limits are shown in exhibit A. A Record of Survey for the project area will be filed with the Franklin County Auditor. Individual owner parcels will be plotted based on existing surveys and descriptions of record. No owner title reports are planned for this phase of the project. Control will be set off the traveled surface and accessible for mapping effort (maximum intervisible interval 550'). For mapping use, at street intersections 2 control points will be established in different quadrants. Differential levels will be run looping through all primary control points utilizing published NGS and/or City benchmarks. Datum and coordinates are defined in the deliverables. Site Plan, White Shield Inc. White Shield will prepare a base map site plan of the project limits shown in the Survey Limits Exhibit. General coverage will extend to building faces and 100' from the center of street intersections. Interior portions of two blocks will be included and is shown on the Survey Limits Exhibit. Utility information will be based on City provided as-built's, One-Call Locate, and visible surface evidence. Once specific areas are identified, Ground Penetrating Radar (GPR) is available for accurate locates (not in this scope). Manhole, catch basin, etc. inverts and pipe size/material will be shown. Low wire elevations at the pole/ building anchor will be noted. Additional information can be added based on the HDS scans at a later time (not included in this scope). Work inside of the BNSF Right-of-Way is limited to HDS collected data at this time. After final alternative is defined, detailed surveys for BNSF utility lines and obscured topo areas will be completed under a separate budget. Railroad Safety Certification will be required and site access coordinated with BNSF. Project specific items: • Trees over 12" will be located with drip line noted. • Main entrance first floor elevations 30-10-020/Lewis Street SOW-5-18-10 Page 17 High Definition Scanning (HDS), White Shield Inc. White Shield Inc., to the greatest extent possible, will use scanning techniques to collect building face detail, overhead utility lines, utility poles, signs, planimetrics, and DTM features. Building face detail will be a high resolution scan (0.02'hz. x 0.02' Vt. @ 100'). General parking lots, street, and railroad areas will be scanned at a medium resolution (0.05'h7- x 0.05' vt. @ 100'). Onboard digital pictures will be collected at all scan setups. Individual scan setups wilt be registered to the project control. Scans will be oriented from pedestrian walkways from both sides of street. This will capture detail at base of buildings and upper levels of structures for future detail mapping. Building detail in the site plan will show main building footprint, eave overhangs on street side, building eave elevation, and location of doorways. Additional information is available in the HDS data and can be drafted/modeled at a later time (not in this budget) Limited detail will be collected in the Lewis Street Underpass portion of the project. Scans will be oriented from the traveled way (not pedestrian sidewalk). Scanning and utility locates will require a one-lane closure. Traffic control will be provided by the CITY. Deliverables: ❑ Hardcopy of the retracement Record of Survey, with corresponding electronic drawing files and reference files showing boundary and owner information. ❑ Standard ASCII file (P,N,E,Z,D) of all control points with datasheets of published control that was used. ❑ Level loop closure and adjustment report, hardcopy or PDF format. ❑ All drawing files will be in Microstation XM format, including all attached images and reference files. O Mapping units: Horizontal - Washington Coordinate System, South Zone, NAD 1983/91, Vertical - NAVD 1988, Units - U.S. Feet C Drafting requirements: Scale 1"=20', Contour Interval 1 foot with spot elevations. The layer naming convention will be based on APWA CADD standards. T� r t. =i Survey Limits Exhibit 30-10-020/Lewis Street SOW-5-18-10 Page 18 GEOTECHNICAL ENGINEERING EVALUATION Strata under a subconsultant agreement with the CONSULTANT will provide geotechnicat engineering services for design of the Lewis Street Overpass per the attached Proposal dated May 11, 2010. VALUE ENGINEERING Value Engineering Services Transwortd (VEST) under a subconsultant agreement with the CONSULTANT, will provide facilitation for a value engineering study. 30-10-020/Lewis Street SOW-5-18-10 Page 19 l�ewcs Stroh J�rpa:s ESTIMATED PERSON-HOUR EXHIBIT Design CLIENT: Cify of Pasco DATE: May 18,2010 Sectior: Lewis Street Overpass Kenrwwlck Tr4nq,"don Pro)aa ruc t Nalatt QcjQA Tramport4llon C-AIm IAndmope Trathr S1�41 Pe1nd;A Manager [eMr9lfer Engineer 44aaager f'ta1-1 Suocv,ral UM ssanag.r Arch"C Trafrk Engmaer D"W- Desrr Cnglneer FIT CADO Teeheklan CI4tiW PROJECT TASK Noun _ TASK-1 PROJECT ADMINISTRATION S127,986.01 26.0 252.0 174.0 278.0 0.0 0.0 0.0 t2.0 0.0 20.0 0.D 0.0 0.4 0.0 115:0, 1.1 Contract Administration.Inw1cln0 and Progress Reports $96,565.92 26.0 2000 151.0 110.0 0.0 OA 0.0 0.0 40 0.0 0.0 0.0 0.0 0.0 1010 1 Monthly I-VIAg end status'Foos 00 71.0 52.0 264 00 0.0 0.0 0.0 0.0 0.0 0.0 0.Q 0.0 0.0 24.0 2 Protect Schedule 0.0 240 41.0 244 0.0 CA 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 a0 3 Pre)ectMAr1imlent 26.0 104.0 526 130.0 0.0 0.0 0.0 0.0 0.0 00 0.0 0.0 0.0 OA 0.0 4 Fro)ect Documentation and Files CA 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 CA MCI 1.2 ProI-t Meetings $31,420.09 0.0 52.0 210 96.0 0.0 0.0 0.0 12.0 OA 20.0 0.0 0.0 0.0 0.0 13.0 I Pr0)4rt 14110R Meenng 0.0 4.0 410 8.0 0.0 0.0 0.0 12.0 0.0 0.0 010 0.0 OA 0.0 4.D 2 "as*Meetings with City IAUM2dy) 0.0 360 11.0 56.0 CA OA 0.0 CA OA 010 0.0 0.0 0.0 Off 9.0 3 Agency Meetings 0.0 PLC 0.0 360 6.0 0.0 0.o 0-0 0-0 20.0 00 0.0 0.0 0.0 0.D TASK 2 SrTE CONCEPTUAL LAYOUT Sf2,877.66 0.0 8.0 0.0 8.0 0.0 0.0 0.0 0.0 40.0 0.0 010 40.0 0.0 24.0 0.0 2.1 Oevclop Altcmatrves 512,877.66 0.0 all QO at 0.0 DA 0.0 0.0 40.0 0.0 0.0 do.0 0.0 2a.0 0.0 TASK 3 RAILROAD COORDINATION S26,352.55 0.0 18.0 0.0 44,0 0.0 0.0 0.0 0.0 OA 0.0 0.0 96.0 16.0 60.0 18.0 3.1 BR5F Design 6 P:an Review $18,390.83 0.0 11.0 0.0 34.0 0.0 00 0.0 cc 0.0 0.0 0.0 726 0.o 40.0 Ia0 3.2 elaF Operat.onl Conrd+natlol for StMonlaltant Arceet $7.961.71 0.0 CA 0.0 LO CA 0.0 0.0 0.0 OA 0.0 0.0 240 16.0 40.0 60 TASK 4 VALUE ENGINEERING STUDY S23,354.24 0.0 42.0 D.D 6" to 0.0 400 OA 0.0 0.D 0.0 40.0 .0.0 20.o CA _ 4.1 Roadway Review&VEPacket $11,795.65 CA 4.0 0.0 16.0, D 0.0 0.0 0.0 010 010 0.0 40.0 40.0 20.0 OA 4.2 VE Study S11,5B8.58 OA 8.0 0.0 24.0 0.0 a0 40.0 0.O 0.0 OR 0.0 0.0 0.0 0.0 OA TASK S PRELIMINARY DESIGN I $283,318.93 0.0 90.0 60.0 186.0 96.0 64.0 0.0 76.0 90.0 76.0 136.0 616.0 664.0 606.0 40.0 S:1 Data Collection B Base Map Update 54,762.56 DA to 06 LO 0.0 0.0 0.0 OA 0.4 0.0 QO 0.0 24.0 24.0 CA 5.2 Traffic Analysts 515,926.06 O.Q 4.0 00 00 0.0 40.0 0.0 0.0 0.0 110 0.0 40.0 24.0 240 OA _ 5.3 Preliminary lnteraschon&Traffic Silnal laYoat $69,108.47 0.0 PLO 12.0 i6A 9.0 24.0 AO mo, 0.0 36A "a 420.0 0.11 24 146.0 OA intersecimn Plan for APpawal(Oregon Ave)(305 WirldttaU OA 4.or WO 4.0 0.0 8.0 0.0 0.0 0.0 ILO LO 0.0 40.0 24-0 6D Detailed Imersectim Plans Et Signal Design(70%) OA 8.0 1" 120 00 140 0.0 0.0 0.0 24.0 60.0 i7A.0 200.0 120.0 04 5.4 Roadway Design $10,563.50 0.0 6.0 0.0 16.0 D.0 .p 0 to 0.0 .0.0 0.0 CA 24.0 40.0 20.0 0.0 Preliminary Earthx rk QJandLies 00 q0 Lo 4.0 0.0 0.0 0.0 0.0 CA 00 &a so 16A 00 0.0 AUgnmen:s 0.0 LO 0.0 4.0 0.0 0.0 00 00 O.0 0.0 0.0 8,0 110 PLO LO Pretiminary Roadway Seetlom Be 2.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 6.0 0.0 126 8.0 0.0 Roadside Safety(Barriers) 0.0 210 0.0 4.0 &O 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5.5 Drainage Design $14,455.35 0.0 L0 0.0 370 0.0 0.0 0.0 0.0 0.0 0.0 AO ;20 100 LO lit Dm-lop it0rm drainage design cdte4a 0.0 0.0 0.o Lo 0.0 OA 0.0 O,0 0.0 0.0 0.0 ILO 0.0 0.0 6.0 Model storm water nnoff CA 0.0 to. 12.0 00 0.0 0.0 0.0 00 0.0 0.0 L4 0 40.0 0.0 0.0 Drainage Letter Report 0,0 LO 0.0 TLO 0.0 0.0 0.0, a0 0.0 00 010 lb.0 0.0 LO 8.0 5.6 Utility Coordination S15,267.3e O.D 0.O O.0 $0 60.0 40 0.0 0.0 0.0 a0 0.0 18.0 56-0 24.0 0.0 Canaan Untlnpe 5 Request Utnity Data 0.0 0.0 010 0.0 116 0.0 0.0 0.0 0.6 OA 0.0 ma 0.0 0.0 CA Verify Base Map with Unlrty 31ta 0.0 0.0 OA 0.0 16.0 0.0 a0 0.0 0.0 0.0 0.0 0.0 16.0 24.0 0.0 Meet with Utility Representatives(7 meetings) 0.0 0.0 0.0 IPA LO 0.0 0.0 0.0 CA 0.0 0.0 8.0 16.0 CA OA Coomnate Potential Mitigat,On end Costs 0.0 0.0 0.3 0.0 24.0 0.0 OA 0.0 0.0 9.0 0.0 $.0 24,0 0.0 610 5.7 Street Lfghling Layout $10,209.54 0.0 4.0 0.0 0.0 CA 0.0 0.0 0.0 0.0 0.0 ao 710 0.0 16,0 6.0 Attemati-Street Light TypM 0.O 4.0 to 0.0 0.0 0.0 0.0 00 9.0 0.0 0.0 400 0.0 IXG 16.6 Street Light Calwtation$ 0.0 0.0 DA 0.0 &0 OA 0.0 OA 0.0 OA CA LO 6.0 CA OA Iltumination Lay= 0.0 0.0 6A 0.0 CA OA 0.0 0.0 CA 0.0 0.0 24.0 0.0 MA OA 5.8 landscaping D.19, 525,751.22 0.0 40 0.0 LO aG 0.0 0.0 0.0 BOA 0.0 0.0 120.0 0.0 360 0.0 Planting&kngaOOn Design 0.0 20 0,0 70 00 0.0 0.6 0.0 40.0 00 O.D 60.0 0.0 21.0 0.0 Gradfng&Mix.Features 00 2.0 0.0 4.0 CA 0.0 0.0 0.0 40.0 QA CA 10.0 CO 1,1.0 0.0 5.9 Traffic Control 8 Construction Phasutg $23,827.25 O.0 140 8.0 3LO 010 0.0 OA 26.0 p.0 110 6A 32.0 40.0 44:0 0.0 Construction Sequence It Schedule mo 1.0 8A 16.0 0.0 0.0 0.0 16.0 to 0.0 IIA 0.0 CA 1.0 40 Construction Phasing-Traffic Control 0.0 4.0 0.0 12.0 0.0 0.0 0.0 A.0 010 PLC 6.0 24.0 24.0 ILO 010 Prelimtn4rYTCP 0.0 LO 0.0 4.0 0.0 0.0 0.0 4.0 DA OA 0.0 8.0 16.0 24.0 0.0 5.10 Roadway Prellrn10,11V Plans $61,036.14 0.0 200 0.0 40.0 L0 CA 00 CA 010 PLO 60.0 1t20 1710 2460 CA Roadway SP.rnnna 0.0 LO 04 46 0.0 6.0 6.0 0.0 a0 0.0 0.0 4.0 9.0 8.0 DA Rataway Pta07Proflles 0.0 LO 0.0 4.0 OA 010 0.0 0.0 0.0 0.0 0.0 120 26.0 40.0 0.0 Site Preparation Plans OA LO 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 OA ILO 16.0 24.0 D.0 Witirrl Ulih lies Plan 0.0 LO 0.0 4.0 8.1) 0.0 0.0 0.0 011 0.0 0.0 00 8.0 ILO 0.0 Pavement Marking Plan(704 only) OA LO 0.0 4.0 0.0 0.O 0.0 0.0 0.0 0.0 0.0 8.0 B.0 0,0 0.0 Illumination/Signing Plan(70%only) 0.0 LO 0.0 4.0 0.0 0.0 0.0 0.0 O.0 0.0 0,0 LO 8.0 6.0 0.0 Relaming wall Ptah/ProfOe(70XOnly) OA 2.0 CA 4.0 0.0 0.0 0.0 0.0 Lo 0.0 CA 16.0 1610 24.0 0.0 Drainage Plans 0.0 2.0 0.0 4.0 0.0 0A O.D 0.0 OA 0.0 a0 12.0 24.0 24.0 0.0 Traffic Signal Plaid 0.0 4A a0 8.0 0.0 0.o D.0 0.6 0.0 ILO, 6010 ''0 60.0 100: 0.0 Fla der,:&0wa Pa hm,LOmale.S 11,10=Men k-C bl :49aI :.?wl:Srmei ureryssz R.M.WKk Trardpatotion Prop" Pro3ect QC/QA T-1-lion C-TruCtkan Land." Tralfk S"I PrindPal Manater eonb'ollrr Erenear ".Ncr Put- $t,u v-14ead M-W Archie t Traffic E-Oneef D"Ijner Own Er"er ER CADDTeWdctan Cterful PROJFR TASK SAICastatlmate $12,630.68 0.0 11.0 a0 16.0 0.0 0.O D.O 140 4.0 00 0.0 24.0 28.0 0.6 0.0 - 30%Preliminary Opinion of P-obable Cost 0.0 4.0 2A to 0.0 0.0 0.0 0.0 4.0 0.0 0.0 120 120 0.0 OA 70E Pretimtwry Opinion of P.Obable Cwt O.0 4.D 20 8.0 0.0 0.0 0.0 0.0 LO 0.0 0.0 16A 16.0 0.0 0.0 5.125pecallcarams 170%) $7,566.64 . 0.0 8A 0.0 Ito 0.0 0.0 0.0 16.0 0.0 4.0 0.0 0.0 0,0 O.0 24.0 SAJ QA)Q[ $9,864.76 0.0 4.0 16.0 0,0 211.0 0.0 0.0 20.0 4.0 0.0 00 O.G 0.0 0.0 0.0 Internal(WQC Reslaw 34:6 0.0 210 eA 0.0 Me 0.0 0-0 8.0 L 0.D 0.0 0.0 0.0 0.0 0.0 Internal QAIQC Renew 70A 0.0 2.0 0.0 0.0 16.0 0.0 0.0 ILO 2.0 0.0 0.0 OA 0.0 OA 0.0 5.14 Preliminary Submiculs and Review $2,319.37 0.0 4 0 0 0, - 8.0 0.0 0.0 '0.0 0.0 0.0 0.0 0.0 0.0 0,0 0.0 8.0 30 PrebmirmY Submitto 0.0 2.0 0.0 4A 0.0 0.0 0.0 OA 00 Mo 0.0 0.0 0.0 0.0 4.0 701;Design Submittal 0.0 7-D 0.0 4.0. 0.0 0.0 0.0 0.0 0.O 0.0 me 0,0 0.0 0.0 4.0 A$9 6 STRUCTURAL DESIGN $651,289.00 0.0 0.0 0.0 OA 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ASE(7 DEVELOP FINAL P58E $160,052.11 0,0 48.0 2D-0 17.4.0 221.0 0-0 0.0 76.0 56,0 24.0 32.0 310.0 456.0 308.0 56.0 7,7, Roadway Desgn 27,753.57 D.0 U.D 0.0 40.0 0.0 0.0 D.0 0.0 0.0 OA 0.0 4DO 120.0 0.0 .4 7.2 Traffic Signal Oestgn :8,670.47 0.0 4.0 010 0.0 Ito 00 0.0 0.0 0.0 17-0 24.0 24.0 0.0 0.0 0.0 7.2 enttaa Plan Sheets $83,00.22, 0.0 0.0 00 Axe OA 0.0 0.0 0.0 20-0 ILO eA 1400 312-0 30k0 0.6 Max 0.0 0.0 O.0 16 0.0 0.0 0.0 0.6 0.0 MD 0.0 0.0 0.0 viceiity Map O.0 0.0 O.O 0.0 0.0 0.0 0.0 0.0 0-0 0.0 0.0 0.0 0.0 4.0 0.0 Rwd-l'Section and Details 0.0 0.0 OA 4.0 0.0 0.0 0.0 6.0 0.0 0.0 0.0 LO 17.0 410 0.0 Stage C.e-tion PI.M 0.0 0.0 0.0 4.0 0.0 OD 0.0 0.0 0.0 0.0 0.0 12.0 24.0 12.0 0.0 Alignment m./Profile 0.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 ILO 24.0 12.0 0.0 Quantity Ta=Motion sheets 0.0 0.0 O.D 4.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 8.0 16.0 8.0 0.0 Sit.P.P-bon Plans 040 0.0 0.0 4.0 6.0 0.0 0.0 0.0 010 0.0 0.0 16.0 44.0 24.0 0.0 1i=Plen D.0 0.0 9.D 2A 0.0 0.0 0.0 0.0 0.0 0.0 OA 8.0 12.0 0.0 0.0 Drainage Plant 0.0 0.0 0.0 4.0 00 0.0 0.0 0.0 0.0 0A 0.0 12A 24.0 1L0 0.0 Structure Rotes 0.0 me 0.0 4-0 0.0 0.0 0.0 0,0 0.0 0.O 0.0 1.0 16.0 17-0 00 D.M.Sc Details 0.0 0.0 D.0 4.0 0.0 0.0 0,0 0.0 0.0 0.0 0.0 /L0 24.0 12.0 0.0 land-pe B Irrigation Plan 0.0 0.0 0.0 4.0 0.0 0.0 0.0 0.0 20.0 0.0 0.0 20.0 0.0 24.0 0.0 Pavement Marlary Ptan 0.0 0.0 0.0 4.0 0.0 0.O 0.0 0.0 0.0 0.0 0.0 8.0 ILO 2.0 0.0 Illumination Ptaw 0.0 0.0 0.0 2.D. AO 0.0 0.0 010 0.0 0.0 0.0 8.0 12.0 8.0 0.0 Signing puns 0.0 QA OA 2.0 0.p 0.O 0.0 0.0 0.0 RO 0.0 8.0 0.0 16.0 0.0 Traffic Signet Plan, 0.0 O.0 0.0 2.0 Ml 0.0 0.0 0.0 me 4.0 2.0 0.0 0.0 24.0 0.0 Reclining WeU Plans 0.0 0.0 0.0 11.0 0.0 to 010 0.0 0.0 0.0 Ox to 16.0 24.0 0.0 Traffic Cnntmi Plana 0.0 0.0 0.0 8.0 0.0 0.0 09 0.O 0,0 0.0 0.0 LO 8.0 24.0 0.0 Deto1 r?l.m me CIO 0.4 8.4 0.0 11.0 010 0.0 O.0 0.0 0.0 11,0 37-0 2L0 0.0 Akn.61.nocus Plans 0.0 0.9 OA a.0 0.0 0.0 0.0 OA 0.0 0.0 CA 12A 24.0 24.0 0.0 Y.4 Contract Prdvisinns $8,248.15 CA 4.0 4.0 410 4.0 0.0 0.0, t6.0 120 D.0 D.0 0.0 0.0 Op 240 Cbmmet Spwial Provisions 0-0 4.0 44 8.0 4.0 0.0 0.0 1610 110 0.0 0.0 OA 0.6 0.0 24.0 7,.3 Cwt Estimate $11,390.21 0.0 6.0 4.0 110 0.0 11.0 0.0 12.0 1L0 0.11 '0.0 24.0 24A 0.0 4.0 G:wWp Flno l OWIMr Of Probable Coat i00Y StEmltml OA 4.0 LO 0.0 OA 0.0 0.0 8.0 to 0.0 all 140 16.0 O.d 0.0 Updete FSnn OSdnlan of P,vUab!e Cwt-Ad ReodY Ubmitcal 0.0 210 LO 4.0 0.0 OA D.Q 4.0 4.0 0.O 0.0 .6.0 8.0 0.0 4,0 - 7.6 Qwltty Assurance 59,257.16 OA 4.0 120 0.0 24.8 O.0 0.0 ZOO a O 0.0 0.0 0.0 0A 0.0 6.0 QC 100%Submltia) 0.0 20 0.0 0.0 f6.0 0.0 00 12.0 4.0 010 q0 0.0 0.6 OA 0.0 QC Ad Ready Submittal 0.0 LO 4.0 0.0 LO O.Q 0.0 8.0 4.0 0.0 OLD 6.0 0.0 0.0 DA 7.7$ubm10e1. $4,563.83 0.0 Co O-0 LO 0.0 0.0 0.0 40 4.0 0.0 0.0 0.0 0.0 0.0 "A 10045ubm1ltal 0.0 LO 0.0 4.0 60 0.0 0.6 0.0 20 00 0.0 0.0 5 OA SO Ad Ready$bbMittAl 0.0 4.0 0.0 4.0 0.0 0.0 0.0 4.0 LO 0.0 Ou0 0.0 0.0 OA 12.0 1.9 Bb AR(stanoe $7,547.50 0.0 0.D 0.0 16.0 0.0 0.0 0.0 14.0 0.0 0.0 CO 0.0 6.0 0.0 so EXPENSES L $1$,400.00 Travel.e,Per diem $6,500.00 Prinbag,P.I.B. $2,400.00 Traffic control $2,500.00 Eleccruk Engineering $3,500.00 E4nbic, $500.00 Total bV•D $1,300,660.49 26x0 O M.6 "724;0, '64.0 '40.0 164A ia6,0 120.0' AtkLQ. 1NO.o 1l.76.0 to40:p. 72g1'i STRATA•G-w anial $86,716.00 WHITE SHIELD•I.-F SWveyinA $74,158.00 PERMT SURVEVIHG-Cbntr%SUrvrjs $14,500.00 VEST(value Enginccrhil) $8,000.00 TOTAL•LUMP SUM $1,484,034.49 rw.tees>i Deamas Part:.n-nay�sv.de.ss6.1e.t Mai Hsu Ernaa Page 2 Structural Lead Structural Engineer CADD QC Engineer Surveyr technician Admin. Total Total Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hrs. Cost Hours Hours Cost ESTIMATED BUDGET Sub- DESIGN TASK Task 6 Structures Preliminary Design 6.1 Structural Review Field Review 12 $ 2,100.00 12 $ 1,380.00 $ $ $ 0 $ - _24 24 $ 3,480.00 Concept Plan for BSNF Review 30 $ 5,250.00 45 $ 5,175.00 60 $ 4,500.00 12 $ 2,100.00 $ 8 $ 528.00 155 155 $ 17,553.00 Subtotal 42 $ 7,350.00 57 $ 6,555.00 50 Is 4,560.00 12 $ 2,100.00 0 S 8 $ 528.00 179 179 $ 21,033.00 6.2 Demolition/Bu Hal of existing Lewis St underpass _ Review plans 6 $ 1,050.00 12 $ 1,380.00 $ $ $ $ 18 161$ 2,430.00 Analysis 2 $ 350-00 8 $ 920.00 $ $ $ $ 10 1 lo is 1,270.00 Develop recommendations 5 $ 875.00 6 $ 690.00 $ - S $ S 11 11 i 1,565.00 I Develop details 4 $ 700.00 12 $ 1,380.00 40 $ 3,000.00 4 S 700.00 $ S 60 I 60 $ 5,780.00 Develop special provisions 2 $ 350.00 6 $ 690.00 $ S $ 8 $ 528.00 16 1 111 $ 1,568.00 Subtotal 19 S 3,325,00 44 11 5,060.00 40 $ 3,000.00 4 S 700.00 0 S - 8 S 528,00 115 115 $ 12,613.00 6.3 Pre are,QC$Submit Preliminary S&L Preliminary Bride Design 90 $ 15,750.00 170 $ 19,550.00 $ $ $ $ 260 260 $ 35,300.00 Preliminary Design Review 80 $ 14,000.00 60 $ 6,900.00 $ 40 $ 7,000.00 $ $ I 180 18016 27,900.00 Preliminary Plan Drahin $ 80 $ 9,200.00 140 $ 10,5001)0 $ - $ 1$ 1 220 2201 S 19,700.00 Preliminary Plan Review 30 $ 5,250.00 50 $ 5,750.00 40 S 3,000-00 20 $ 3,500.00 1$ 1 140 1401$ 17,500.00 Preliminary Cost Estimates 12-S 2,100,00 20 1$ 2,300.00 $ - $ $ 6 $ 396,00 38 38 $ 4,796.00 Subtotal 212 $ 37,100.00 1 380 $ 43,700.00 180 $ 13,500.00 60 Is 10,500-00 0 $ 6 $ 396.00 839 838 $ 105,196.00 6.4 Prepare,QC$Submit Final S&L Design 40 S 7,000.00 100 $ 11,500.00 $ $ - $ $ 140 140 $ 18 500.00 Design Review 20 $ 3,500.00 25 $ 2,875.00 $ 12 $ 2,100-00 $ $ 57 57 $ $1475.00 Plan Drafting $ 50 S 5,750.00 40 $ 3,000.00 $ $ $ 1 90 901$ 8,750.00 Plan Review 15 $ 2,625.00 20 S 2,300.00 24 $ 1,800.00 12 $ 2,100.00 1 $ $ 71 711$ 8,825.00 Cost Estimates 4 $ 700,00 16 $ 1,840.00 $ $ 2 $ 132.00 22 22 $ 2,672.00 Subtotal T9 S 13,825.00 211 $ 24,265.00 64 $ 4,800.00 24 $ 4,200.00 0 is 2 $ 132.00 380 380 $ 47,222,00 6.5 Submit S&L to BNSF for review Plan Dr filing $ - 10 $ 1,150.00 30 S 2,250.00 $ - $ $ 40 40 S 3,400.00 Plan Review 20 $ 3,500.00 40 $ 4,600.00 116 S 1,200.00 4 $ 700.00 12 $ 1,440.00 $ 92 92 S 11,440.00 Subtotal 20 $ 300,00 50 $ 6,750.00 46 $ 3460.00 4 S 700.00 12 $ 1,440.00 0 $ 132 132 S 14,840.00 6.5 Design,QC&Prepare Superstructure Plans Design 60 $ 10,500.00 275 5 31,625.00 $ $ _ _ $ S 335 335 $ 42,125.00 Design Review 120 $ 21,000.00 85 $ 9,775.00 $ - 32 $ 5,600.00 $ S 237 237 S 36,375.00 Plan Drafting $ - 30 $ 3450.00 880 1$ 66,000.00 $ $ $ 910 910 $ 69,450.00 Plan Draffing Review 75 $ 13,125.00 120 $ 13,800.00 80 1$ 6,00000 40 S 7,000.00 $ $ 315 315 $ 39,925,00 Subtotal 255 $ 44626.00 Sic $ 58660.00 960 IS 72,000.00 72 5 112,600.00 0 $ 0 $ 1797 1,797 $ 187,875.00 6,7 Design,QC&Prepare Substructure Plans Design 60 $ 10,500.00 200 $ 23.000.00 $ $ - $ $ 260 260 $ 33500.00 Design Review _ 95 $ 15,625.00 45 $ 5,175.00 $ - 28 $ 4,900.00 $ $ 168 168 $ 26,700.00 Plan DraftingJ $ - 20 $ 2.300.00 295 $ 22,125 00 $ $ $ 315 315 24,425,00 Plan Drafting Review 50 $ 8.750.00 95 $ 10,925.00 60 $ 4,500.00 24 $ 4,200.00 $ $ 229 229 $ 28 375,00 Subtotal 205 $ 35,875.00 360 $ 41,400,00 355 $ 26,625.00 52 $ 9,100.00 0 $ 0 $ 972 972 $ 113,000,00 6.8 112repare Bridge Summsry Sheets 6 $ 1,050.00 28 S 3,220.00 40 $ 3,000.00 4 $ 700.00 4 $ 480.00 $ 82 82 $ 8,450.00 Structural Lead Structural Engineer CADD QC Engineer Su ry !Technician Adman, Total Total Hrs. Cost rs. Cost Hre. Cost Hm Cost Hrs. cost Hrs. Cast Hours Hours Cost ESTIMATED BUDGET Sub DESIGN TASK Task . 6.9 Prepare Bridgv S aciel Provisions 12 $ 2,10G& 40 5 4,600.00 12 2 100.00 10 $ 1.20D.00 74 74 $ 10 000.00 5.10 I m Bridge En inesee Estimate_ 10 1 750.90 40 $ 4,600.00. 2 $_ 350.(1_ 0 j_ $ S 52 62 $ 61700.00 6.11 Submit Drawings to BNSF for ReviewtA I 8 $ _ 1,400.00 20 2,300.00 20 $ — 1,50000 i$ 12 $ 1 440.00 s0 60 6,640.00 6.12 Compile,QC&Submit Oran PS&E 12 2.10000 60 $ 6,900.00 60 $ 4,6M00 40 ,$ 7,000.00 10 $ 1.20D.00 - 187 1321S 21,70000 6.13 ConVi le,QC&SubmitFinalPS&E 8 1,400.00 40 4,600.00 40 $ 3.000.00 28 4.900.00 10 3 1.200.00 126 126 $ 15,100.00 6.14 Bid Assistance 10 $ 1,75o.00 24 76MO0 2 - 350.00 s S 960,DO $ 44 44 6,820.00 meotirw 85 S 14 875.00 40 $ 4.600.00 24 1.8w00 $ 149 149 f 21 76.00 P (Coordination 210 $ 35.750.00 85 $ 7.475.00 S $ 9600.00 $ 356 355 53,825.00 hCoa 5i,�00,00 3851,289.00 AGENDA REPORT FOR: City Council i May 18, 2010 TO: Gary Crutchfi y Manager Workshop Mtg.: 5/24/10 Regular Mtg.: 6/7/10 FROM Robert W. Gear, Fire Chief SUBJECT: 2009 Fire Department Performance Report I. REFERENCE(S): I. 2009 Fire Department Performance Report. 2. Council Resolution 2938 3. RCW 35.103.10 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 5/24: Discussion 6/7: MOTION: I move to accept the Pasco Fire Department 2009 Performance Report. 111. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) On February 21, 2006 the Pasco City Council adopted the performance standards and objectives as outlined in the Performance Standards Resolution Igo. 2938 and, as required by RCW 35.103.10. V. DISCUSSION: A) The 2009 report shows the following; a. The Call Processing Time has improved from 2008 to 2009 b. Turnout times in 2009 are essentially the same as 2008 c. Travel times have decreased slightly and are very close to meeting our 6- minute standard 90% of the time. B) The increasing call volume has contributed to our difficulties in fully staffing working fires. The Automatic Aid Agreement providing assistance from neighboring cities should provide additional staffing and improve our performance in 2010. 4(f) 0 Departib h CITY OF PASCO CITY OF PASCO FIRE DEPARTMENT RCW 35.103.10 PERFORMANCE MEASURES 2009 REPORT ' y O TABLE OF CONTENTS ITEM PAGE Mission Statement 3 Department Information 3 Fire Department Functions 4 Emergency Response Summary 4 Department Organization Chart 5 Staffing Levels and Distribution 6 City Council Resolution 7-9 Standards of Response Performance Measurements 10-14 Predictable Results 15 Plan of Action 16-17 2009 Table of Results 18 2 Dopa Pasco Fire Department Mission Statement Make best use of department resources to provide the Pasco community with effective mitigation of fire, rescue, hazardous materials and medical emergencies with compassion, integrity, and respect for its citizens. Department Information: The City of Pasco Fire Department; Office of the Fire Chief was created by Ordinance ## 73 on July 16, 1908 with the responsibilities of caring for the fire equipment. Today, the fire department is staffed by career members working 24 hours on duty followed by 48 hours off. Firefighters respond to an average of 10 requests for service a day with approximately 80% being medical emergencies. In addition to serving the citizens of the city of Pasco, the fire department provides ambulance services to the surrounding Franklin County Fire District #3 and Advanced Life Support (ALS) Ambulance service to the Burbank area. 3 F a 01!—r �t Fire Department Functions The staff of the Pasco Fire Department is expected to be trained and willing to provide the following services to the community; • Structural, Vehicle and Wildland Fire Suppression • Advanced Life Support (ALS) Emergency Medical Services and Transport • Public Information and Education • Hazardous Materials Operations Level Response • Hazardous Material Technician Level response with 6 members • Aircraft Rescue and Firefighting (ARRF) capability within the airport as well as within the surrounding community • Technical Rescue Operations 1 evel Response • Technical Rescue Technician level Response with 8 members to include confined space, trench rescue, rope rescue and advanced vehicle extrication skills for modern hybrid vehicles. Emergency Response Summary The Pasco Fire Department responded to the following emergency responses in 2009, broken down as follows: • Emergency Medical Responses 3004 • Structural Fire Responses 176 • Vehicle Fire Responses 50 • Wildland Responses 63 • Hazardous Materials Responses 9 • Aircraft Responses 6 • Technical Rescue Responses 1 • Other Miscellaneous/False Responses 547 Total Responses: 3856 4 In 2009 the Pasco Fire Department was organized with a day staff and three 24 hour shift platoons. The Assistant Fire Chief Position was not filled after the August retirement of the Assistant Chief. Pasco Fire Department Oraganizational Chart City cumnu CStyDincga Fitegid' s«r�y Aaisgt Qfid A 9�8 BShEk C3ti8. S>sim81 9alico� 5l�limffi Sltliun� 9�im8t Shlimffi �tim>D 9�Iiaeia Sftlimffi ShittCBpaii liada� Lieute� 9�JlCyhu Iialam/ LeimaR StiflC�ub liamt lie�avt [xua+� Fird�IfrlOiff Furl'�IVVFEtr fiaravt f4rdS�rc/Fbif FacG�&MI' liele� Fod�ppahaR Fad�tm?•][f Fua�I�Fbfr Fird�latfibII' F�rR�e FlEln' t5rd�fadB�9' ILefi�P�ambc Frdp�tatF]�' F�cfBR T*d�lm'P.�eh FrteSgtimkMl PirdgtalPa�cdic Fird�pJlvhMi Fkd aReMf Fad�ic/Fmeme Fo F1Af Frd l�l]II clA�eSs Fidel-Sff" Furf�lm'Paamdic Fid�telFa�e&c FriFremedw Fr�lc/F�rradic FIIrf1�tR/AlfiMdic Fod�talf4�dc FuefphmParLOeKc FirdellcfAAFF Fid�pa/Fa�cdic Fvsfi�latARFF Fird�gflrlPrroe6c Frel'�EirdAlit� 5 fri pepa Staffing Levels and Distribution In 2009, the City of Pasco Firc Department employed 50,75 career members. Six (6) of the positions are funded by contract with the Port of Pasco. This staffing level has been in place since 2005 when the city's population at that time was approximately 44,000. We staff three fire stations with a minimum of 12 personnel and an additional one person to cover airport only emergencies. The current staffing and distribution has provided a rapid initial response to most areas of the city and has met our six minute travel time goal over 85% of the time. The 2009 staff was assigned as follows: Day staff Fire Chief Assistant Fire Chief Secretary/Receptionist (.75) Levels: Shift Staffing(each shift) Assigned Minimum • Shift Captain 1 I • Station Lieutenants 3 3 • Firefighters 6 5 • Firefighter/Paramedics 5 3 • Aircraft Rescue FF 1 (assigned to airport only) 1 Total staffing assigned to each shift 16 13 Distribution: Station 81 Oregon St. Station 82 Airport Station 83 Rd 68 Shift Captain 1 Lieutenant 1 Lieutenant 1 Lieutenant 1 Paramedic 2 Paramedic 2 Paramedic 1 Firefighter 2 Firefighter 2 Firefighter 2 Aircraft Rescue FF 1 6 RESOLUTION NQ, �-39 A Resolution approving performance standards for Pasco Fire Department emergency responses. WHEREAS,the City of Pasco Fire Department is legally established as a fire department to provide certain emergency medical, fire and rescue services; and, WHEREAS,the Pasco Fire Department has a mission statement and goals and objectives to guide the organization in providing fire and emergency medical services to our community;and, WHEREAS, the Pasco Fire Department has a basic organizational structure which includes the City Council, City Manager, Chief, Officers, Firefighters, Paramedics and EMT&; and, WHEREAS, the Pasco Fire Department is required by state law (SH R 1756, laws of 2005)to establish turnout and response time goals for various emergency responses;and, WHEREAS, the Pasco Fire Department has developed written response coverage objectives required to comply with applicable provisions of SH 13 1756;NOW,THEREFORE THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. That the Pasco City Council hereby approves the attached Response Standards as the Pasco Fire Department policy for determining resource deployment for emergency medical,fire and rescue services;and, This resolution was adopted at a regularly scheduled public meeting of the City of Pasco City Council for City of Pasco Fire Department on this�day of February,2006. &jr-1. Joyce Iso Mayor ATTB T: APPROVED AS TO FORM: PL Sandy Kenw hy,Deputy City 'lerk ~Leland B.Kerr, City Attorney 7 PASCO FIRE DEPARTMENT RESPONSE STANDARDS I. Mission Statement The Pasco Fire Department's mission is to provide rapid mitigation of fire, rescues, hazardous materials and medical emergencies with compassion, integrity,and respect for the people we serve. To be the premier provider of public safety services, utilizing our people as the critical resource to accomplish our goals. lI. Response Standards The following standards represent the minimum desired service level for the respective emergency response services provided by the Fire Department. Affected managers shall deploy appropriated resources so as to best achieve the standards set forth herein. A, TURNOUT: A Turn out time of two (2)minutes, which the department should meet 85%of the time. All firefighting safety equipment must be donned before the vehicle can leave the station for a fire response. B. FIRST ENGINE ARRIVAL: A response/travel time (after turnout) of six (6) minutes for the arrival of the first engine company (at least two(2)firefighters)to a fire suppression incident,which the department should meet 85%of the time. C. FIRST FULL ALARM ARRIVAL:A response/travel time(after turnout)of twelve (12) minutes for the arrival of the full complement of a Is' alarm response to a fire suppression incident, which the department should meet 85% of the time. "Full complement" means at least two (2) engine companies (trucks) with associated firefighters and one(I)command officer. D. BLS AMBULANCE ARRIVAL: A responseltravel time (after turnout) of six (6) minutes/seconds for the arrival of the first emergency medical unit with at least one (1)EMT on board to an emergency medical incident, which the department should meet 85%of the time. E. ALS AMBULANCE ARRIVAL; A response/travel time (after turnout) of six (6) minutes for the arrival of an advanced life support unit with at least one(1)paramedic on board to an ALS emergency medical incident, which the department should meet 85%of the time. R SIIAZARDOUS MATERIALS: A response/trave) dime (after turnout) of six (6) minutes for the arrival of the first unit with at least one (1) appropriately trained Hazardous Materials Technician on board to a hazardous materials incident, which the department should meet 859" of the time. 8 PASCO FIRE DEPARTMENT TT RESPONSE STANDARDS G. TECHNICAL RESCUE INCIDENT: A responseltravel time (after turnout) of six (6) minutes for the arrival of the first unit with appropriately trained and equipped personnel on board to a technical rescue incident, which the department should meet 853'0 of the time. H. AIRCRAFT RESCUE AND FIREFIGHTING: A total response/travel time of three (3) minutes for the arrival of the first unit wi€it appropriately trained and equipped aircraft rescue and firefighting personnel on board to the site of an aircraft incident, which the department should meet 100% of the time (required standard of FAA). I, WILD LAND FIREFIGHTING: A respomeltravel time (after turnout) of six (6; minutes for the arrival of the first unit with appropriately trained and equipped wild land firefighting personnel on board to a wild land fire incident, which the department should meet 85%of the time. 11I, ANNUAL REPORT The Fire Chief shall report the department's performance relative to these standards to the City Manager and City Council annually. February 2006 9 F Own • Standards of Response Performance Measurements Call Processiln Definition: Call processing is a measurement of the time from when the 911 call is answered at the Public Safety Answering Point (PSAP) until appropriate units are notified to respond. This performance standard is not a Washington State required performance measurement but is included here to more clearly define the total time involved in a response, The National Fire Protection Association (NFPA) standard for call processing is 60 seconds, 90%of the time. Actual Dispatch Center Performance for 2009 The Franklin County Communications Center met the 60 second call processing performance standard 50% of the time. 90%of the dispatches were processed in 120 seconds or less. Turnout Time Definition: The time after dispatch of the incident used to don safety equipment and start the vehicles response to the incident (wheels rolling), Turnout Time Standard: The Pasco Fire Department has adopted a turn out time standard of 2 minutes, which the department should meet 90% of the rime. All firefighting safety equipment must be donned before the vehicle can leave the station for a fire re. onse. Actual Department Performance for 2009 The Pasco Fire Department met the 2 minute turnout performance objective 46.7% of the time. 90% of the fire department incidents experienced a turn out time of 2:56 minutes or less, 10 Fire Suppression Response, Travel Time for V Arriving Engine Definition: Travel time for the arrival of the first arriving engine company at a fire suppression incident. Response time starts after turnout when wheels are rolling and ends upon arrival at the incident. Response Time Standard: The Pasco Fire Department has adopted a response travel time standard of 6 minutes for the arrival of the first engine company to a fire suppression incident, which the department should meet 90% of the time. Actual Department Performance for„2009 The Pasco Fire Department inet the response travel time performance objective 87.5% of the time. 909/0 of the fire department incidents experienced a l"unit responseitravel time of 6:16 minutes or less. Travel time for the deployment of a full first alarm assignment at a fire suppression =incident Definition: The total number of personnel and equipment the fire department has recognized as the minimum needed to combat'a fire in a single family residence. We measured the travel time for only these incidents that we were able to assemble the required number of personnel. Incidents that we were not able to assemble the minimum number of personnel were not used in the time performance measurement. Response Time Standard for Full 1St Alarm Response: The Pasco Fire Department has adopted a response travel time standard of 12 minutes for the arrival of the full complement of a 1" alarm assignment to a fire suppression incident, which the department should meet. 90% of the time. Further, the Pasco Fire Department has adopted a I" alarm response of 11 firefighters and or 2 engine companies (if applicable), 2 aid units, 1 ladder truck and '1 Command Officer (if applicable). Actual Department Performance for 2009 Of the 46 single family residence fires, the Pasco Fire Department met the Full First Alarm Assignment Performance Objective of I I or more personnel dispatched 21 tunes or 45.65% of the time with 25 times or 54.35%of alarms not meeting the minimum of 11. There were 17 single family residential fire incidents where I 1 or more people were assembled with 82.4% of those incidents experiencing an arrival time of 12:03 minutes or less. I1 t Emergency Medical Services Response Travel Time Basic Life Support Definition: Response/travel time for the arrival of the first arriving unit with an Emergency Medical Technician (EMT) or higher level capability at an emergency medical incident. Response Time Standard: The Pasco Fire Department has adopted a response/travel time standard time of 6 minus for the arrival of the first emergency medical unit with appropriately trained personnel on board to an emergency medical incident, which the department should meet 90%of the time. Actual Department Performance for 2009 The Pasco Fire Department met the Emergency Medical Services, Basic Life Support, response travel time performance objective 86.8%of the time. 92% of the fire department incidents experienced an Emergency Medical Services response travel time of 6:39 minutes or less. Emer enc F Medical Services Response Travel Time Advanced Life Support Definition: Response/travel time for the arrival of an advanced life support/paramedic unit to an emergency medical incident, where this service is provided by the fire department. Res onse Time Standard: The Pasco Fire Department has adopted a response/travel time standard of 6 minutes for the arrival of an advanced life support (ALS) unit with appropriately trained personnel (paramedics) on board to an ALS emergency medical incident, which the department should meet 90%of the time. Actual Department Perf rmance for 20 The Pasco Fire Department met the Emergency Medical Services, Advanced Life Support response travel time performance objective 86.7% of the time. 90% of the fire department incidents experienced an Emergency Medical Services response travel time of 6:40 minutes or less. 12 ulp o ff M— -- Ile Hazardous Materials Response Travel Time Definition: Response/travel time for the arrival of the first arriving apparatus with appropriately trained and equipped Hazardous Materials Level "A" Technicians on board at a hazardous materials incident, where this service is provided by the fire department. Response Time Standard: The Pasco Fire Department has adopted a response/travel time standard of 6 minutes for the arrival of the first unit with appropriately trained Hazardous Materials Technicians on board to a hazardous materials incident, which the department should meet 90% of the time. Actual Department Performance for 2009 The Pasco Fire Department met the Hazardous Material response travel time Performance Objective 100% of the time. 900/,, of the fire department incidents experienced a Hazardous Materials response travel time of 4:06 minutes or less. Technical Rescue Response Travel Time Definitions: Travel time for the arrival of the first arriving apparatus with appropriately trained and equipped Technical Rescue Technicians on board at the technical rescue incident, where this service is provided by the fire department. Response Time Standard: The Pasco Fire Department has adopted a response travel time standard of 6 minutes for the arrival of the first unit with appropriately trained and equipped Personnel on board to a technical rescue incident, which the department should meet 90% of the time. Actual Department Performance for 2009 The Pasco Fire Department met the Technical Rescue Response Time Performance Objective 1001,% of the time. 90% of the fire department incidents experienced a Technical Rescue response/travel time of 3:54 minutes or less, 13 Aircraft Rescue and Firefighting Response Travel Time Definition: Travel time for the arrival of the first arriving apparatus with appropriately trained and equipped Aircraft Rescue and Firefighting personnel on board at an aircraft incident, where this service is provided by the fire department. Response Time Standard: The Pasco Fire Department has adopted a response travel time standard of 3 minutes for the arrival of the first unit with appropriately trained and equipped Aircraft Rescue and Firefighting personnel on board to an aircraft incident, which the department should meet 100% of the time. This standard is adopted to meet Federal Aviation Administration requirements, 14 CFR Parts 121 and 139. Actual Department Performance for 2009 The Pasco Fire Department met the Aircraft Rescue and Firefighting performance Objective 100% of the time. 90% of the fire department incidents experienced an Aircraft Rescue and Firefighting response time of 1:23 minute or less. WHdland Firefighting Response Travel Time Definition: Response time for the arrival of the first arriving apparatus with appropriately trained and equipped Wild land Firefighting personnel on board at a wild fire incident, where this service is provided by the fire department. Response Time Standard: The Pasco Fire Department has adopted a response travel time standard of 6 minutes for the arrival of the first unit with appropriately trained and equipped Wild Land Firefighting personnel on board to a wildland fire incident, which the department should meet 90% of the time. Actual Department Performance for 2009 The Pasco Fire Department met the Wildland Firefighting Performance objective, 89.8% of the time. 90% of the fire department incidents experienced a Wildland Firefighting response time of 5:53 minutes or less. 14 . B Depa h t IV. Predictable Results 2009 was another year of growth for the city of Pasco. The population increased from 52,290 in 2008 to 54,490 in 2009. Call volume for the fire department increased from 3549 in 2008 to 3856 in 2009, including Mutual Aid given. Pasco fire department has experienced a call volume ratio of 1 call for each 14 people for many years. Due primarily to procedural changes in communications with the dispatch center, the response/travel time actually decreased from 2008 to 2009. We also were able to reduce station responses by reducing the response units to fire alarm activation from six units to two. In our report of our 2008 performance we stated "We can also expect incidents that we were not able to meet our standard of 11 firefighters on the scene to increase as call volume and simultaneous calls increase." In 2008 we had 11 single family residence fires that we are unable to staff with 11 people. In 2009 that number increased to 25 single family residential fires that we were not able to assemble full staffing. The total time to respond to an incident equals Call Processing Time+ Turnout Time + Travel Time= the total time from a 911 call to arrival of our first unit. . Two areas of the total response time, Call Processing Time and Turnout Time, are the most practical to control. Actual time traveling to the call is difficult to reduce, Increases in travel time can result from signalization, traffic calming and directing measures, and volurne of traffic. Trying to reduce travel (driving) time from existing facilities would require increasing apparatus speed and initiating an intersection management program. increasing speed could lead to a higher incidence of vehicle accidents. Processing calls accurately and quickly is the first step to a correct response. Once the call is processed and dispatched, turning out and getting wheels rolling is the next manageable activity. Call processing time was reduced fiom 2008 to 2009; however it still is almost double the NFPA standard of 60 seconds. While the standard is 60 seconds, it is common knowledge in the industry that it is very difficult to meet that time standard and requires extensive training on the part of the communications center. Turnout times were reduced very slightly from 2008 to 2009; however, they still far exceed the national standard of 60 seconds and are very poor, This is a significant issue and should receive attention in 2010. Cultural and technical issues that arc a barrier to reducing the turnout times need to be identified and mitigated. 15 t V. Plan of Action There are actions that the Fire department staff and members could take to reduce the total response time with the current resources. As stated previously there are two areas that can be immediately addressed and that should provide immediate results, Call Processing and Turnout Times. However, because Pasco Fire Department contracts for communications service to the Franklin County Sheriff's Office/Communications Division, we can ask, but not require any communications center changes. Turnout Times can be improved. Our standards require a Turnout Time of 2 minutes, 85% of the time. The RCW requires that we measure our 90% time and the National Standard for Turnout Time is 1 minute 90% of the time. Reducing the turnout time will require a combination of engineering and procedural changes and a commitment by the Fire Department members to improve performance. Call Processing • Establish a goal of processing calls within 60 seconds 90% of the time. • Recent changes in training and procedures have improved service from the communications center. Efforts should continue to improve the center through engineering and training that could improve efficiencies. • Improve the deployment plans for the Pasco Fire Department to reduce dispatch delays. Turnout Times • Revise our current goal of 120 seconds to turnout within 60 seconds 90%of the time. • Review turnout times monthly with staff. • Develop training on the Mobile Data Terminals to improve record accuracy. • Develop alternative methods of fire station alerting that provides for the shortest alert processing. • Review the activities associated with the beginning of response to look for time savings. • Solve the ongoing mapping problems that reduce the reliability of the Mobile Data Terminal maps. • Proceed with "vehicle routing" upgrade on the MDT's to reduce or eliminate the time spent looking at the wall map prior to responding. Other performance areas (Travel Time and Full Effective Response Force) are more difficult and could require additional resources, including fire stations and personnel. However, there are some specific actions that can and are being taken to improve in these areas. 16 Travel Time • Review the current distribution of vehicles and staffing to determine the potential to reduce travel time, • Proceed with the current implementation of Automatic Aid. • Coordinate and communicate with the City Engineer's office on traffic management for future intersection development. • Implement Automatic Vehicle Location (AVL) as a dispatch method to allow for the dispatch of the closest available unit. Full Effective Response Force • Continue with the current Implementation of Automatic Aid Agreements 'kvith neighboring urban departments to supplement and replace Pasco Fire Department units not available at the time of dispatch due to simultaneous calls. • Implement deployment plans with neighboring urban departments to provide for additional staffing for confirmed structure fire incidents in a timely manner through automatic dispatch. • Link neighboring CAD systems to provide the timeliest and most appropriate response force. • Develop a;Weans to dispatch simultaneously and on a common channel with neighboring communications centers to reduce Automatic Aid response times 17 2009 RESULTS (Excludes mutual and automatic aid given events) TURNOUT FIRST ARRIVAL FULL ARRIVAL Response Number Standard Actual Percent Response Actual Percent Arrival Actual Percent Type of (Minutes) Performance Meeting Standard Performance Meeting Response Standard Meeting Responses (Minutes) Standard (Minutes) (Minutes) Standard (Minutes) Performance Standard (Minutes) Fire Suppression 199 2:00 3:01 46.7% 6:00 6:16 87.5% 12:00 12:03 82.4% Response (NFIRS 100- 199 First Arriving Medical Unit 2,817 2:00 2:33 75.3% 6:00 6:39 86.8% N/A N/A N/A (BLS or ALS) First Arriving ALS Unit 2,583 2:00 2:47 75,8% 6:00 6:40 86.7% N/A N/A N/A Hazardous E J - Material 13 2:00 2:23 44.4% 6:00 5:25 100.0% N/A N/A N/A Technical Rescue 1 2:00 1:54 100% 6:00 3:54 100% N/A N/A N/A ARFF 5 N/A N/A N/A 3:00 1:23 100% N/A N/A N/A Wildland ` 49 2:00 3:23 26.5% 6:00 5:53 89.8% N/A N/A N/A Total Measured 3,194 2:00 2:32 75.6% 6:00 7:36 80,7% N/A N/A N/A Responses 18 RESOLUTION NO. e7- 3� A Resolution approving performance standards for Pasco Fire Department emergency responses. WHEREAS, the City of Pasco Fire Department is legally established as a fire department to provide certain emergency medical,fire and rescue services; and, WHEREAS, the Pasco Fire Department has a mission statement and goals and objectives to guide the organization in providing fire and emergency medical services to our community; and, WHEREAS, the Pasco Fire Department has a basic organizational structure which includes the City Council, City Manager, Chief, Officers, Firefighters, Paramedics and EMTs; and, WHEREAS, the Pasco Fire Department is required by state law (SI-M 1756, laws of 2005) to establish turnout and response time goals for various emergency responses; and, WHEREAS, the Pasco Fire Department has developed written response coverage objectives required to comply with applicable provisions of SHE 1756; NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. That the Pasco City Council hereby approves the attached Response Standards as the Pasco Fire Department policy for determining resource deployment for emergency medical, fire and rescue services; and, This resolution was adopted at a regularly scheduled public meeting of the City of Pasco City Council for City of Pasco Fire Department on this day of February, 2006. Joyce lso V Mayor ATTE T: APPROVED AS TO FORM; Sandy Kenw hy,Deputy City Fork Leland B. Kerr, City Attorney PASCO FIRE DEPARTN UNT RESPONSE STANDARDS T. Mission Statement The Pasco Fire Department's mission is to provide rapid mitigation of fire, rescues, hazardous materials and medical emergencies with compassion, integrity, and respect for the people we serve. To be the premier provider of public safety services, utilizing our people as the critical resource to accomplish our goals. II. Response Standards The following standards represent the minimum desired service level for the respective emergency response services provided by the Fire Department. Affected managers shall deploy appropriated resources so as Yo best achieve the standards set forth herein. A. TURNOUT: A turn out time of two (2) minutes, which the department Should meet 85% of the time. All firefighting safety equipment must be donned before the vehicle can leave the station for a fire response. B. FIRST ENGINE ARRIVAL: A responseltravel time (after turnout) of six (6) minutes for the arrival of the first engine company (at least two (2) firefighters) to a fire suppression incident, which ihe department should meet 85% of the time. C. FIRST FULL ALARM ARRIVAL: A response/travel time (after turnout) of twelve (12) minutes for the arrival of the full complement of a I" alarm response to a fire suppression incident, which the department should meet 85% of the time. "Full complement" means at least two (2) engine companies (trucks) with associated firefighters and one (1)command officer. D. BLS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6) minutes/seconds for the arrival of the first emergency medical unit with at least one f1) EMT on board to an emergency medical incident, which the department should meet 85% of the time. E. ALS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6) minutes for the arrival of an advanced life support unit with at least one (1) paramedic on board to an ALS emergency medical incident, which the department should meet 85% of the time. F. HAZARDOUS MA'T'ERIALS: A response/travel time (after turnout) of six (6) minutes for the arrival of the first unit with at least one (1) appropriately trained Hazardous Materials Technician on board to a hazardous materials incident, which the department should meet 85%p of the time, PASCO FIRE DEPARTMENT RESPONSE STANDARDS G. TECHNICAL RESCUE INCIDENT: A response/travel time (after turnout) of six (6) minutes for the arrival of the first unit with appropriately trained and equipped personnel on board to a technical rescue incident, which the department should meet 85% of the time. H. AIRCRAFT RESCUE AND FIREFIGHTING: A total response/travel time of three (3) minutes for the arrival of the first unit with appropriately trained and equipped aircraft rescue and firefighting personnel on board to the site of an aircraft incident, which the department should meet 100% of the time (required standard of FAA), 1. WILD LAND FIREFIGHTING: A response'travel time (after turnout) of six (6) minutes for the arrival of the first unit with appropriately trained and equipped wild land firefighting personnel on board to a wild land fire incident, which the department should meet 85% of the time. IH. ANNUAL REPORT The Fire Chief shall report the department's performance relative to these standards to the City Manager and City Council annually. February 2006 RCW 35.103.010 Intent. The legislature intends for city fire departments to set standards for addressing the reporting and accountability of substantially career fire departments, and to specify performance measures applicable to response time objectives for certain major services. The legislature acknowledges the efforts of the international city/county management association, the international association of fire chiefs, and the national fire protection association for the organization and deployment of resources for fire departments, The arrival of first responders with automatic external defibrillator capability before the onset of brain death, and the arrival of adequate fire suppression resources before flash-over is a critical event during the mitigation of an emergency, and is in the public's best interest. For these reasons, this chapter contains perfonnnance measures, comparable to that research, relating to the organization and deployment of fire suppression operations, emergency medical operations, and special operations by substantially career fire departments. This chapter does not, and is not intended to, in any way modify or limit the authority of cities and towns to set levels of service. [2005 c 376 § 101] AGENDA REPORT FOR: City Council May 20, 2010 TO: Gary Crutchfie C' Manager Workshop Mtg.: 5/24/10 Regular Mtg.: 6/7/10 FROM: Rick Terway, )irector, Administrative and Community Services SUBJECT: Highland Park Expansion Project 1. REFERENCE(S): I. Resolution I1. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 5/24: Discussion 617: MOTION: I move to approve Resolution No._ , accepting the work performed by Gamache Landscaping, Inc. under contract for the Highland Park Expansion Project, III. FISCAL IMPACT: $96,704.21 — Park Development Funds. IV. HISTORY AND FACTS BRIEF: A) On September 2, 2009 the City Council awarded the Highland Park Expansion Project, in the amount of $82,262.45, including tax, to Gamache Landscaping, Inc, The project is now complete with the final cost of the contract being $96,704.21, including tax. V. DISCUSSION A) There were three change orders amounting to 514,441.76. One change order was in the amount of S13,964.24 for additional fill & grading. Other changes were minor irrigation & landscape changes. B) Staff recommends acceptance of the project. 4(g) RESOLUTION NO. A RESOLUTION ACCEPTING WORK PERFORMED BY GAMACHE LANDSCAPING, INC. UNDER CONTRACT FOR HIGHLAND PARK EXPANSION PROJECT. WHEREAS, the work performed by Gamache Landscaping, Inc., under contract for the Highland Park Expansion Project has been examined by Administrative and Community Services and been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Administrative and Community Services' recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the City Council concurs with Administrative and Community Services' recommendation and thereby accepts the work performed by Gamache Landscaping, Inc., under contract for the Highland Park Expansion Project as being completed in apparent conformance with the project specifications and drawings, and Be it further resolved that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be it further resolved that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Administrative and Community Services Director and Finance Manager. PASSED by the City Council of the City of Pasco this 7th day of June, 2010. Matt Watkins, Mayor Pro-Tem ATTEST; APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council May 17, 2010 TO: Gary Crutchfield'gd�a Workshop Mtg.: 5/24/10 I Regular Mtg.: 6/7/10 FROM: Rick White, 61V Community and Economic Development Director SUBJECT: 2010 Franklin County Integrated Solid Waste Management Plan 1. REFERENCE(S): 1. Resolution 2. Draft 2010 Franklin County Integrated Solid Waste Management Plan (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the City's webpage at http:/Avww.pasco-wa.€ov/webat? lgirvr,ounciIreports ) II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 5124: DISCUSSION: 617: MOTION: L move to approve Resolution adopting the 2010 Franklin County Integrated Solid Waste Plan. [II. FISCAL IMPACT: The Plan identifies a potential impact of approximately $87,000 from 2011 through 2015, however, the fiscal impact is contingent upon the receipt of state grants over the next several years and the implementation of an interlocal agreement identifying specific solid waste activities and funding. IV. HISTORY AND FACTS BRIEF: A. The 2010 Franklin County Integrated Solid Waste Management Plan (Plan) was developed in response to Washington and Oregon legislation. B. The solid waste planning effort began with an interlocal agreement between the cities of Pasco, Connell, Kahlotus and Mesa and with Franklin County. The agreement established Franklin County as the lead planning agency. C. The implementation of required activities is contingent upon distribution of financial grants through the Department of Ecology (DOE). Receipt of the grant requires a 25% local match. D. Currently, the local match is being paid through a surcharge Franklin County imposes on unincorporated Basin Disposal (BDI) accounts. The Plan proposes a formula for funding the local match based on the percentage of each jurisdiction's population to the entire county's population. The Plan also proposes that in 2010 and 2011, the county pay 50% of the required local match through the surcharge, and each city collectively pay the remaining 50% of the match in proportion to its population (for example - Pasco at 80% and Connell at 5%). In 2012 and 2013, the proposed formula would repeat except the county payment would drop to 25% of the local match. In 2014 and beyond, the cities and county would pay the required local match per their proportional share of the entire county population. E. The plan has been submitted to the Department of Ecology, the Solid Waste Advisory Committee (SWAC), the county and cities and the public for review. The SWAG (including Councilmen Garrison and Larson) has recommended that the Plan be adopted. F. City Council was given a presentation on the Plan and planning effort at the Council Workshop meeting of April 26, 2010. V. DISCUSSION: A. Adoption of the Plan will guide solid waste activities for the next six years. The Plan identifies many activities and capital projects so as not to preclude any should funding become available. B. Implementation of any item in the Plan is dependent upon receipt of State funding (DOE grants) and the approval of an accompanying interlocal agreement. 4{h} RESOLUTION NO. A RESOLUTION ADOPTING THE 2010 FRANKLIN COUNTY INTEGRATED SOL1T) WASTE MANAGEMENT PLAN. WHEREAS, the Washington State Legislature, pursuant to the provisions of the Revised Code of Washington (RCW) 70.95, enacted legislation to establish a comprehensive state-wide program for solid waste handling, solid waste recovery and recycling which will prevent land, air, and water pollution and conserve the economic and energy resources of the state; and, WHEREAS, pursuant to the provisions of RCW 70.95 each county within the state, in cooperation with the various cities located within such county, shall prepare a coordinated, comprehensive solid waste management plan; and, WHEREAS, pursuant to the provisions of RCW 70.95 and the Interlocal Agreement developed for the purpose of establishing an Integrated Solid Waste Management Plan for Franklin County, the following have agreed that there should be one solid waste management plan to encompass Franklin County; 1. City of Pasco, a municipal corporation, �. City of Connell, a municipal corporation, 3. City of Mesa, a municipal corporation, 4. City of Kahlotus, a municipal corporation, 5. Franklin County; and WHEREAS, pursuant to RCW 70.95 the Franklin County Solid Waste Advisor), Committee has prepared the Franklin County Solid Waste Plan and recommend adoption; and WHEREAS, the implementation of any item in the Plan is contingent upon the receipt of state funding and the approval of an accompanying interlocal agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the Pasco City Council does hereby adopt the 2010 Franklin County Integrated Solid Waste Management Plan. Passed by the City Council of the City of Pasco this day of June, 2010. Matt Watkins, Mayor Pro-Tem ATTEST: APPROVED AS TO FORM: Debra L. Clark, CHIC City Clerk Leland B. Kerr, City Attorney