HomeMy WebLinkAbout2010.03.08 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
lvk'orkshop ]Meeting 7:00 p.m. March 8, 2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Tri-Cities Visitor & Convention Bureau. (NO WRITTEN MATERIAL ON AGENDA)
Presented by Kris Watkins,President&CEO, Tri-Cities Visitor& Convention Bureau.
(b) Franklin County Emergency Management. (NO WRITTEN MATERIAL ON AGENDA)
Presented by John Scheer, Director,Franklin County Emergency Management.
(c) Tri-Cities Energy Park Concept. (NO WRITTEN MATERIAL ON AGENDA)
Presented by Gary Petersen, TRIDEC.
(d) Crescent Road Construction:
1. Agenda Report from Michael McShane, City Engineer dated March 4, 2010.
2. Vicinity Map.
3. Cost Estimate.
4. Letter from Property O-%mer,
(e) Neighborhood Stabilization Program Revised for Acquisition and Rehabilitation (N1F
#CDBG 10-008):
1. Agenda Report from Angie Pitman, Block Grant Administrator dated March 3,2010,
2. Proposed Resolution.
(f) Tri-Cities HOME Consortium Recipient Agreement Amendment No. 1 (MF #CDBG 10-
007.):
1. Agenda Report from Angie Pitman, Block Grant Administrator dated March 3, 2010,
2, Tri-Cities HOME Consortium Recipient Agreement, Amendment No. 1.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. .EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
REMINDERS:
1. 12:00 p.m., Monday, March S, Pasco Red Lion — Pasco Chamber of Commerce Membership
Luncheon. ("Guiding Leaders and Inspiring Character" Presented by Doug Crandall, President, Rhie
Rudder)
2, 10:00 a.m., Tuesday, March 9, Senior Center - Senior Citizens Advisory Conunittee Meeting.
(COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN,Alt.)
3. 7:00 a.m., Thursday, March 11, Cousin's Restaurant— BFCG Tri-Mats Policy Advisory Committee
Meeting. (COUNCILMEMBER BOB]HOFFMANN,Rep.;REBECCA FRANCIK,Alt.)
4. 4:00 p.m.,Thursday, March 11, 3416 Stearman Avenue—Solid Waste Advisory Committee Meeting.
(COUNCILMEMBERS MIKE GARRISON and TOM LARSEN, Reps.; MAYOR JOYCE OLSON
and COUNCILMEMBER MATT WATKINS,Alts.)
S. 7:00 p.m., Thursday, March 11, Transit Facility — Ben-Franklin Transit Board Meeting.
(COUNCILMEMBER MATT WATKINS,Rep.; MIKE GARRISON,Alt.)
6. 9:40 a.m., Friday,March 12, KONA—KONA Mayor's Report. (MAYOR JOYCE OLSON)
AGENDA REPORT #3
FOR: City Council March 4, 2010
TO: Gary Crutchfield, C'i ger
Robert Alberts, ks Director
FROM: Michael McS ity Engineer
Workshop Mtg.: 03/08/10
Regular Mtg.: 03/15/10
SUBJECT: Funding for Crescent Road Construction
I. REFERENCE(S):
1. Vicinity Map
2. Cost Estimate
3. Letter from Property Owner
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
03/08: Discussion
03/15: MOTION: I move to approve the construction of Crescent Road and,
further, authorize staff to create a latecomers agreement in
accordance with Pasco Municipal Code 14.12.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In November of 2009, the owner of property at 4612 Crescent Road requested
information on required fees and improvements to develop their property with a
single family home. Per section 12.36 of the Pasco Municipal Code right of way
improvements are required adjoining any property that develops. Crescent Road
is currently unimproved between Road 108 and the Franklin County Irrigation
District Right of Way. A condition of development would require that the
property owner make improvements to connect their property to the nearest
improved portion of Crescent Road.
B) In 2002, an irrigation mainline was installed in Crescent Road. In 2003, the
Franklin County Irrigation District converted their canal from open channel to
underground pipeline and the City installed sewer and water in Crescent Road.
C) Unimproved Crescent Road is still used by citizens for access to the
neighborhoods west of Road 105. The City has placed barricades on both side of
the Franklin County Irrigation District Right of Way to restrict vehicle access;
however drivers are going around them through private property.
D) The property owners at 4612 Crescent Road have expressed a willingness to
construct the portion of Crescent Road adjoining their property but they cannot
bear the costs of improving the remaining portion of Crescent Road. Section
14.12 of the Pasco Municipal Code allows the City to construct a portion of the
road and to be partially reimbursed by noncontributing benefited owners of
properties adjacent to the road for the cost of those improvements.
E) The road would be improved to a 28 foot minimum width with 2 foot gravel
shoulders at an estimated cost of $182,518. The total completed road width
would be 38 feet with the remaining pavement, curb, gutter, sidewalks, storm
drainage and street lighting being completed by the individual property owners as
each property develops.
F) The owners of the large properties on the east side of the road have not been
opposed (in prior discussions) to a latecomers agreement for construction of the
improvements.
4(d)
V. DISCUSSION:
A) Improving Crescent Road would benefit not only the property owners adjacent to
the. road but all property owners west of Road 105, including the City's Public
Works Facility and Water Treatment Plant by reducing travel time and distance.
The improvements would also benefit the City's utility by providing better access
to the utilities in Crescent Road for maintenance purposes, access to the Road 108
maintenance buildings, and access to the new water filtration plant.
B) The improvcmcnts would improve safety in the neighborhoods along Maple
Drive, Willow Way and Argent Road by providing a route for traffic to reach
Road 100 (Broadmoor Boulevard) by means of Chapel Hill Boulevard instead of
using the smaller neighborhood streets.
C) The improvements would decrease congestion at the intersections of Maple Drive,
Willow Way, Argent Road and Court Street on Road 100 by allowing traffic to
use Chapel Hill Boulevard to reach the interstate.
D) Staff recommends constructing a 28 foot wide arterial street with a latecomers
agreement in accordance with section 14.12 of the Pasco Municipal Code. Staff
also recommends that the City utility contribute $50,000 to the road project to
offset the benefit to the City. The estimated cost of the latecomers agreement
would be $132,518. The latecomers agreement would be based on actual costs
appealable to the City Council.
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Preliminary Cost Estimate
Cresent Road Improvements
Item QTY UNIT COST/UNIT COST
Mobilization 1 LS $ 18,000.00 $ 18,000.00
Traffic Control 1 LS $ 2,500.00 $ 2,500.00
Roadway Excavation / Haul 1 LS $ 15,000.00 $ 15,000.00
2" Crushed Rock Surface(28') 4950 SY $ 2.00 $ 9,900.00
8" Crushed Base Rock (28') 4950 SY $ 6.50 $ 32,175.00
3" HMA (28') 4950 SY $ 13.00 $ 64,350.00
4" Crushed Rock Surface (10') 1800 SY $ 12.00 $ 21,600.00
Adjust Manhole 4 1 EA $ 300.00 $ 1,200.00
Adjust Water Valve 4 EA $ 300.00 $ 1,200.00
Subtotal $ 165,925.00
10%Contingency $ 16,592.50
Tota 1 $ 182,517.50
21 January 2010
Michael McShane
City Engineer
City of Pasco
Mr.McShane,
This letter is in reference to our property at 4612 Crescent Drive in Pasco. We have
owned this land since 1997 and have always dreamed and planned on building our retirement
home on the short plat Lot 1 located in the N W'/%of the NE Section 18(vicinity map enclosed).
Now that the time has come, we are requesting that this be permitted. We realize that
Crescent Road needs to be improved and are very willing to pay our part of our frontage. We
appreciate your time and await your reply.
Sincerely, f
Roger and Kay Walker
P.O.Box 3354
Pasco, WA 99302
509 430-6538
AGENDA REPORT
FOR: City Council March 3, 2010
TO: Gary Crutchfield, � anager Workshop Mtg.: 3/8/10
Rick White, �44 Regular lvitg.: 3/15/10
Cominunhy & Economic Development Director
FROM: Angie Pitman, Block Grant Administrator
SUBJECT: Neighborhood Stabilization Prop-ram NSP Revised for Acquisition & Rehabilitation
MF#CDBG 10-008
1. REFERENCE(S):
I. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
318: DISCUSSION
3115: MOTION: I move to approve Resolution No. approving the revised
NSP Program for Acquisition & Rehabilitation, and further
authorize the City Manager to sign the amendment.
III. FISCAL IMPACT:
$24,202 increased Neighborhood Stabilization Program funds
IV. HISTORY AND FACTS BRIEF:
A. On March 16. 2009 Council approved Resolution No. 3148 allocating $402,141 for
the NSP Work Plan.
B. On April 6, 2009 Council approved Resolution No. 3152 adopting regulations for the
NSP Action Plan.; which focused the program on down payment assistance for
foreclosed properties,
C. On February 23, 2010 the Department of Conunercc (DOC) issued an invitation to
the City of Pasco to accept proposed redistribution of unallocated NSP funds in the
amount $24,202 for a total allocation of $426,343 to be distributed per attached
amendment.
V. DISCUSSION:
A. Guidelines for the NSP Acquisition & Rehabilitation Plan focus on providing down
payment assistance to eligible buyers for purchase of a foreclosed property. The
program provides up to $10,000 for eligible closing, pre-paid costs and principal buy
down. The program operates city-wide.
B. The fully executed NSP Grant agreement with the State was received August 5, 2009.
Since then, the City has only closed two NSP loans totaling $17,500. Constraints of
the NSP program are as follows:
• Inability of the average citizen to locate a foreclosed property
• Realtors tend to lead buyers to more attractive options
• Investors purchase the most desirable properties and flip them making them
ineligible for the program
• Properties that are remaining on the market after an extended period of time
often do not meet the HUD minimum property standards. Lenders are
reluctant to finance sales on the promise of rehabilitation after possession to
bring the property up to these minimum standards.
C. The NSP Grant agreement also pen-nits funds to be used for acquisition and
rehabilitation of foreclosed properties. It is possible for the City to purchase
foreclosed properties and rehabilitate them with NSP funds, then sell the properties to
4(e)
an eligible buyer. Program income from the proceeds of the sale could then be used
for future down payment assistance or rehabilitation activities. Program income will
be tracked by DOC until the close of the NSP program on March 19, 2013. After that
date, program income will be receipted into a CDBG revolving loan account for use
on eligible housing activities in accordance with NSP guidelines.
D. The State has provided an additional `624,202 for the City to incorporate into the NSP
allocation, and notified the City that previous milestones for obligating program
funds for down payment assistance will be moved up from March 19, 2013 to
September, 2010 in compliance with recent HUD determinations. The City can meet
the new deadline by contracting for acquisition of foreclosed properties with NSP
funds by September, 2010 which is only six months away. The City will then have
until December, 2012 to rehabilitate and sell the properties purchased with these
funds.
F. Staff recommends the City's NSP Action Plan be revised to allow the City to
purchase and rehabilitate foreclosed properties; transfer funds from down payment
assistance activities to acquisition and rehabilitation activities; and authorize the City
Manager to sign the amendment. if so revised, the State will amend the Grant
agreement with the City,
F. Staff recommends the City's existing single family rehabilitation standards be
adopted for use with the recommended NSP acquisition and rehabilitation program.
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT TO THE NEIGHBORHOOD
STABILIZATION PROGRAM (NSP) ACTION PLAN AND GUIDELINES
WHEREAS, the City of Pasco has been awarded 524,202 in additional funds increasing
total program funding to $426,343 under the Neighborhood Stabilization Program authorized
under Title III of the Housing and Economic Recovery Act of 2008 (HERA) and administered by
the US Department of Housing & Urban Development (HUD), and subject to both CDBG and
HOME regulations for the purpose of stabilizing neighborhoods negatively affected by
foreclosures and abandoned properties; and
WHEREAS, the City adopted regulations in establishing single family rehabilitation
standards for programs operating under HOME Investment Partnerships Regulations 24 CFR
570.92 that also apply to the Neighborhood Stabilization Program; and
WHEREAS, the Neighborhood Stabilization Program (NSP) Action Plan has been
prepared in accordance with Department of Commerce (DOC) Guidelines to allow for
acquisition and rehabilitation activities; and
WHEREAS, the City Council hinds that market realities and applicable deadlines
associated with the NSP Program dictate that the majority of funds be allocated for acquisition
and rehabilitation of one or more foreclosed properties; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Pasco City Council hereby approves the Neighborhood Stabilization
Program (NSP) Plan Guidelines as amended to include Pasco's adopted Owner and Rental
Rehabilitation Standards and approves the Revised Action Plan as follows:
NSP Revised Action Plan
Housing
Activity NSP Funds % NSP Units
Acquisition & Rehab>5011310 AMI $189,851 44.5% 2
Acquisition&Rehab <50%AMI $189,851 44.5% 2
First Time Homebu ers Assistance $27,500 6.5% 3
Program Administration $19,141 4.5%
TOTALS $426,343 100% 7
PASSED by the City Council of the City of Pasco this day of 2010
CITY OF PASCO:
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
FOR: City Council March 3, 2010
TO: Gary Crutchfield, nager Workshop Mtg.: 318 /10
Rick White,(17-.r.4 r4 Regular Mtg.: 3/15/10
Community&Economic Development Director
FROM: Angela R. Pitman, Block Grant Administrator
SUBJECT: Tri-Cities HOME Consortium Recipient Agreement Auiendme t No.
1 (MI# CDBG 10-007)
1. REFERENCE(S):
1. Tri-Cities HOME Consortium Recipient Agreement Amendment No. 1
11. ACTION REQUESTED OF COUNCIL f STAFF RECOMMENDATIONS:
3/8110: DISCUSSION
3115110: MOTION: I move to approve the amendment to the Tri-Cities HOME
Consortium Recipient Agreement dated September 18, 2008, and
authorize the City Manager to sign it.
III. FISCAL IMPACT:
Increase contract ceiling by $19,653 to $124,000 all from Federal HOME Program funds
IV. HISTORY AND FACTS BRIEF:
A. On September 18, 2008, Pasco entered into a Tri-Cities HOME Consortium Recipient
Contract Agreement with Kiemle & Hagood Company (KHCO) for Program
Administration of Pasco's Community Housing improvement Program (CHIP). The
agreement, with a contract ceiling of$104,347, will expire on March 31, 2010.
B. During this contract period, KHCO set up the first time homebuyer down payment
assistance program, administrated the infill program and administrated warranty work
carried over from the prior owner occupied rehabilitation program.
111. DISCUSSION:
A. Administration of federally funded housing rehabilitation, down payment assistance,
and infill programs is staff intensive and complex. The City does not have staff
resources to administer the HOME program in addition to the CDBG Entitlement
Program which requires:
• Administration of program regulations in accordance with Federal requirements;
• Marketing the program to homeowners, contractors and lending institutions;
• Certifying the incomes of program participants;
• Inspecting properties, preparing plans and specifications for bid documents,
bidding out the jobs, and inspection of the work.
B. HOME funds have been allocated by Council to continue the first time homebuyer
down payment assistance, infill development, and the owner occupied rehabilitation
programs. Funds have also been allocated by Council to initiate the Rental
Rehabilitation Program.
C. Kiemle &Hagood was the only respondent to the City's Request for Qualifications in
2008. Staff believes they are qualified to perform this work. An amendment to the
contract would allow them to continue achieve efficiencies in administration of the
infill, housing rehabilitation and down payment assistance programs. The proposed
contract extension will expire on March 31, 2011.
D. The Tri-Cities HOME Consortium is composed of the cities of Pasco, Richland and
Kennewick. Through the Consortium, Pasco is eligible to receive Federal funds from
the HOME Program in addition to our annual CDBG entitlement. Richland is the lead
entity of the Consortium for reporting, monitoring and administrative purposes.
4(f)
AMENDMENT 1 TO: Tri-Cities HOME Consortium Agreement
Recipient Contract Agreement
Project Funding Year 2008 and City Pasco
This amendment, to that certain agreement entitled Tri-Cities HOME Consortium
Agreement Recipient Contract Agreement._dated September 18, 2008 is hereby entered
into under the terms of said agreement by and between the City of Richland, a
municipal corporation in the State of Washington, acting as lead agency for the
Kennewick, Pasco, Richland HOME Consortium; the City of Pasco, representative.
member; and Kie_mle & Hapood Company_,_recipient.
1, AUTHORITY
The parties are hereby authorized to enter into an amendment of the original
agreement.
2. PURPOSE
The parties agree that it is necessary to enter into an amendment of the original
agreement to increase the contract ceiling and extend the period of performance,
because:
1. Program oversight and management scope of work during period of
performance was changed from 25 single rehabilitation projects to 3 infill construction
projects and 17 down payment assistance projects, for a total of 20 affordable housing
units provided.
2. Additional time is needed to complete the increased scope of work and
implement a rental rehabilitation program.
3. AMENDMENTS
Section 3 Sources and Uses of Funds shall be amended as follows:
increase contract ceiling from $104,347 to $124,000 to include the addition of
downpayment assistance and infill construction project oversight and management
based upon community need.
Extend period of performance to March 31, 2011.
Further revise program oversight and management scope of work in 2010 to
include S first time homebuyer down payment assistance loans, identification of
properties for 2 to 3 new infill homes, and rehabilitation of 10 to 12 single family dwelling
units for 18-20 additional affordable housing units provided.
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4. REMAINING TERMS
All terms and conditions of the original agreement, except as amended or modified in
Section 3 above, shall remain in full force and effect during the duration of the original
agreement.
RECIPIENT CONSORTIUM
Larry Soehren, Vice President/COO Cynthia D. Johnson, City Manager
Kiemie & Hagood Company City of Richland for the
Tri-Cities HOME Consortium
P.O. Box 199, MS 19
Richland, WA 99352
Date Date
Representative Member
Gary Crutchfield, City Manager
City of Pasco
Date
APPROVED AS TO FORM:
Thomas O. Lampson, City Attorney
City of Richland
Leland Kerr, City Attorney
City of Pasco
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