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Home My WebLink About2010.02.22 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. February 22, 2010 1. CALL TO ORDER 2. ROIL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Hanford Communities Annual Report. (NO WRITTEN MATERIAL ON AGENDA) Presented by Pam Larsen, Executive Director, Hanford Communities. (b) Staff Presentation: City Websitc. (NO WRITTEN MATERIAL ON AGENDA) Presented by Denise Mellene, Communications Specialist. (c) Park and Recreation Fees: 1. Agenda Report from Rick Tenvay, Administrative & Community Services Director dated February 17, 2010. 2. Proposed Ordinance. 3. Anticipated Shelter Fees. 4. Program Fee Calculation— Example. 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 6. FXF,CUTI F SESSION: (a) (U) (c) 7. ADJOURNMENT RENI INDERS: 1. 4:00 p.m., Monday.. February 22, Port of Benton — Hanford Area Economic Invcstmcnl. Fund Committee Meeting. (COUNCILMEMBER MA1"1' WA`l'KINS, Rep.; AL YENNEY, Alt.) 2. 12:00 p.m., Wednesday, February 24, Pasco Red Lion -.. Tri-City Regional Chamber of Commerce membership luncheon "State of the Cities Address.", (MAYOR JOYCE OLSON) 3. 7:30 a.m., Thursday, February 25, 7130 W. Grandridge Blvd. -- Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 4:00 p.m., Thursday, February 25, 7130 W. Grandridge Blvd. — TRIDEC Board Meeting. (COUNCILMEMBER MTKF. GARRISON, Rep.; TOM LARSEN, Alt.) 5. 5:30 p,m., Thursday, February 25, City Hall, A&CS Conference Room — Animal Shelter Needs Assessment Committee Meeting. (COUNCTLMEMBERS BOB HOFFMANN and AL YENNEY) 6. 11:30 a.m., Friday, February 26, Sandberg Event Center, West Richland —Benton-Franklin Council of Governments Board Meeting. (MAYOR JOYCE OLSON, Rep.; COLNCILMEM13ER AL YENNEY,Alt.) 7, 6:00 p.m., Friday, February 26, Holiday Inn Express, Pasco — Benton-Franklin Commnunity Action Committee Awards Banquet. (MAYOR JOYCE OLSON and COUNCILMEMBER AL YENNEY) 8. 10:00 a,m., Saturday, February 27 — Ground Breaking Ceremony for the "Commercial Avenue Project'; located at the south end of Commercial Avenue, one mile south of Foster-Wells Road. (MAYOR JOYCE OLSON) (ALL COUNCILMEM13ERS INVITED TO ATTEND) AGENDA REPORT FOR: City Council February 17, 2010 TO: Gary Crutchfic i ~Manager Workshop Mtg.: 2/22/10 Regular Mfg.: 311/'10 FROM: Rick Terway, Director Administrative and Community Services SUBJECT: Park and Recreation Fees 1. REFERENCE(S): 1. Proposed Ordinance 2. Anticipated Shelter Fees 3. Program Fee Calculation - Example II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/22: Discussion 3/01: MOTION: I move to adopt Ordinance No. , authorizing administrative determination of fees for recreational facilities and programs. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The council has in the past approved facility and swimming pool fees as part of various ordinances and or resolutions. As a housekeeping measure, staffs recommending that this be done administratively as suggested below. B) At the February 2010 meeting of the Park and Recreation Advisory Board, there was discussion on fees for use of city facilities and programs. The board is recommending that a fee structure be established and implemented using a resident/nonresident distinction (with a discount for residents), and based on the following criteria: 1) Maintenance and operational cost, 2) current market trends and 3) comparable jurisdictions. C) Historically, fees have not been charged for reserving shelters. Most cities charge fees for shelter reservation, thus eliminating the "first come, first serve"problem. D) With the remodel of Memorial Pool, staff is looking at various operational changes to reflect the addition of spray toys, multiple water slides and larger deck space to allow for lounging and social networking as part of the experience at the pool. This will require operational changes with fees reflecting improved facilities and longer sessions. E) The Recreation Services Division has always established program fees and will continue to do so; however, they will be closely monitored to ensure these fees are based on actual costs, market trends or comparable fees in local jurisdictions. F) Charges for facilities in the past were based on whether the user was profit or non- profit. This is outdated as laws pertaining to non-profit have changed and it is very ctunbersome and costly to obtain that status. The recommended method is to use resident and non-resident fees to differentiate between various groups of people. Staff will discount fees to residents as their taxes help provide facilities such as athletic fields, various building spaces such as class rooms and gymnasiums. G) In conclusion, we are requesting the following: a. Repealing Resolution 2272 pertaining to facilities (profit/non-profit) b. Repealing Ordinance 3831 section 3.07.040 building rental c. Repealing Ordinance 3769 section 3.07.140 Swirrfning pool fees d, Establishing a new Ordinance to allow City Manager to set policies and fees. 4(c) ORDINANCE NO AN ORDINANCE of the City of Pasco, amending Pasco Municipal Code Section 9.48.160 "Parks and Recreation Facilities - Fee for Use" and repealing PMC Section 3.07.040 `Building Rental" and PMC Section 3.07.140 "Swimming Pools" and Resolution 2272 "Rules, Regulations and Fees." WHEREAS, the fees for rental of city facilities have historically been fixed by City Council through ordinance or resolution; and WHEREAS, fees for recreation programs have historically been fixed by administrative action; and WHEREAS, the City Council finds that it is more efficient and effective to authorize all such fees be fixed by administrative action, provided certain policy considerations are respected; NOW, THEREFORE, the City Council of the City of Pasco, Washington, Does Ordain as Follows: Section 1. PMC Section 9.48.160 Parks and Recreation Facilities-Fee for Use is amended to read as follows: City Manager or designee is hereby_ authorized to set Park and Recreation Facilitv and Program fees and charges based on: 1) maintenance and operational costs of each facility; 2) comparable market rental rates for similar facilities; 3) rental rates for similar facilities charged by other nearby iurisdictions. The City Manager shall file a schedule of all such fees with the City Council and City Clerk 13rior to the effective date of any changes therein. Section 2. PMC Section 3.07.040 `Building Rental" and PMC Section 3.07.140 entitled "Swimming Pools" shall be and hereby are repealed in their entirety. Section 3. That Resolution No. 2272 entitled "Rules, Regulations and Fees" shall be and hereby is repealed in its entirety. Section 4. This ordinance shall take effect the 15th day of March, 2010. PASSED by the City Council of the City of Pasco at a regular meeting the I" day of March, 2010. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Proposed Fees Shelters Key:R=City of Pasco Resident, NR=Non-Resident Chiawana 1/2 Day(R) 1/2 Day(M) Full Day (R) Full Day(NR) Deposit Electricity Shelter 1 50.00 75.001 quol 135.001 100.0} included Shelter 2 35.00 52.50 60,001 90,001 50.00 included Shetler 3 35.00 52.501 60.00 '30.ODI 5 @.00 included Memorial 1/2 Day(R). 112 Day(NR) Full Day(1t) Full Day(NR) Deposit Electricity Pavilion 1 50.001 75.001 90.001 135.00 100- Inchided Volunteer(NEW) (with key check out) Pavilion So.Ool 75.001 W.031, 135.001 10CM,0G Included Kurtzman (with key check out) Pavilion 50.001 75.001 qaool 135.001 included (with key check out) w K tS ii M 25.00 38.00 _ _40.00 60WSmall Shelters 50.00 75.00 80.00+ 120.00 Large Shelters 58.00 88.00 116,00 1176,0{} All Shelters Program Fee Calculation rate/hr Cost Hours Total Direct costs Instructor/staff $14.00 8.00 $112.00 supplies $150.00 $150.00 indirect Room rental/cost $18.00 8.00 $144.00 Supervision $16.80 $16.80 Administration $14.00 4.00 $56.00 Miscellaneous Field trip (1) bus $50.00 $50.00 Total Cost $528.80 Number of Participants Minimum 12.00 Maximum 16.00 Discounted Fee (Resident) $30.85 (Based on minimum) Fee (Non-resident) $44.07 Participant level Residents 9.00 $277.62 Non-resident 7.00 $308.47 Total Revenue $586.09 Profit $57.29