HomeMy WebLinkAbout2010.02.08 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. February 8, 2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Citizen Academy Presentation. (NO WRITTEN MATERIAL ON AGENDA) Presented by
Ken Roske, Police Captain.
(b) Rental Rehabilitation Program Guidelines(MF# CDBG10.006):
1. Agenda Report from Angie Pitman, Block Grant Administrator dated February 3, 2010.
2. Proposed Resolution.
3. Summary of Rental Rehabilitation Program Guidelines.
4. Rental Rehabilitation Program Guidelines (Council packets only; copy available forpublic
review in the Planning office, the Pasco Library or on the city's webpage at
htW://www.i)asco-wa.govlwebapj)lcitvcouncilrei)oi-ts).
(c) State Grant for Road 40 East Sewer Project:
1. Agenda Report from Robert J. Alberts, Public Works Director dated February 2, 2010.
2. Vicinity Map.
3. Small Communities in Rural Counties Grant Agreement (Council packets only; copy
available for public review in the Public Works office, the Pasco Library or on the city's
webpage at http://www,Vasco-wa gov/webs P/cit-l-couwilTeppTtsi.
(d) Municipal Court Lease Extension:
1. Agenda Report from Gary Crutchfield, City Manager dated February 4,2010.
(e) 2009 Community Survey:
1. Agenda Report from Gary Crutchfield, City Manager dated February 2,2010.
2. 2009 National Citizen Survey for Pasco (Council packets only).
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a) Potential Litigation
(b)
(c)
7. ADJOURNMENT
REMINDERS:
1. 12:00 p.m., Monday, February S, Pasco Red Lion— Pasco Chamber of Commerce Luncheon Meeting.
(Presentation by Kris Watkins, President & CEO,Tri-Cities Visitor & Convention Bureau.)
2. 10:00 a.m., Tuesday, February 9, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFANN, Alt.)
3. 4:00 p.m., Thursday, February 11, 3416 Stearman Avenue — Solid Waste Advisory Committee
Meeting. (COUNCILEMBERS MIKE GARRISON and TOM LARSEN, Reps.; MAYOR JOYCE
OLSON and COUNCILMEMBER MATT WATKINS, Alts.)
4. 7:00 p.m., Thursday, February 11, Transit Facility — Ben-Franklin Transit Board Meeting.
(COUNCILMEMBER MATT WATKINS, Rep.; MIKE GARRISON, Alt.)
5. 9:30 a.m., Friday, February 12, KONA — KONA Mayor's Report. (MAYOR PRO-TEM MATT
WATKINS)
AGENDA REPORT
FOR: City Council February 3, 2010
TO: Gary Crutchfield, ager Workshop Mtg.: 2/8/10
Rick White, ?—v Regular Mtg.: 2/16/10
Community & Econ mile Development Director
FROM: Angie Pitman, Block Grant Administrator
SUBJECT: Rental Rehabilitation Program RRP Guidelines (MF# CDBG10-006)
I. REFERENCE(S):
I. Proposed Resolution
2. Summary of Rental Rehabilitation Program Guidelines
3. Rental Rehabilitation Program (RRP) Guidelines*
* (Attachments in Council packets only; copies available for public review in the Planning
office, the Pasco Library or on the City's webpage at hitp://www.[)asco-
wa.gov/generalinfo/cilycouncilrei)orts).
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
2/8: DISCUSSION
2/16: MOTION: I move to approve Resolution No. , approving the Rental
Rehabilitation Program Guidelines.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On November 7, 2005 Council approved Resolution No. 2908 adopting regulations
for the Community Housing Improvement Program (CHIP), a single family dwelling
(owner occupied) rehabilitation program.
B. On September 8, 2009 Council approved Resolution No. 3188 allocating $297,800 in
HOME funds for the RRP Work Plan,
C. On November 15, 2009 the Tri-Cities HOME Consortium submitted the 2010 Annual
Action Plan in accordance with U,S. Department of Housing and Urban Development
(HUD) regulations which included the City's allocation for the RRP.
V. DISCUSSION:
A. Guidelines for administration of the RRP Program are needed to provide criteria for
participation in the plan, ensure compliance with Federal, State and City laws
governing the program, and provide performance measurement and monitoring goals.
The proposed RRP guidelines are based on the existing owner occupied rehabilitation
guidelines through the CHIP.
B. The requirements of the program guidelines are summarized for Council review and
comment, and delineated as to whether it is a Federal/State requirement of the
program or local discretion.
C. The guidelines are developed to focus on rentals containing 1 to 4 units, which allow
HUD "Single Family" Guidelines to be used,reducing administrative costs.
D. The RRP guidelines establish priority on rehabilitation of vacant units or units where
displacement of tenants will not occur. This eliminates the requirement to provide
displacement costs and temporary living quarters for affected renters.
4(b)
RESOLUTION NO.
A RESOLUTION APPROVING THE RENTAL
REHABILITATION PROGRAM (RRP) GUIDELINES
WHEREAS, the City of Pasco receives through the Tri-Cities HOME Consortium a
regular entitlement from the US Department of Housing and Urban Development (HUD) HOME
Investment Partnerships Program for the purpose of improving the availability of affordable
housing opportunities in Pasco and establishing private and public partnerships; and
WHEREAS, the Pasco City Council approved the Community Housing Improvement
Program (CHIP) Single Family Rehabilitation Program regulations by Resolution on
November 7, 2005; and
WHEREAS, the Rental Rehabilitation Program (RRP) Guidelines have been prepared in
conjunction with the Community Housing Improvement Program (CHIP) Single Family
Rehabilitation Program; NOW, THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Rental Rehabilitation Program (RRP) Guidelines (attached) are
hereby approved.
PASSED by the City Council of the City of Pasco this day of , 2010
CITY OF PASCO:
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
SUMMARY
RENTAL REHABILITATION PROGRAM REQUIREMENTS
x
Applicability Pro ram Requirement
Goals • Assists rental property owners with health, safety, X
security, accessibility and energy improvements ;
• Preserves and restore structural integrity, improve X
physical quality of rental housing stock;
• Improves long-term value and affordability; X
• Assists in preservation of neighborhoods. X
Eligible Landlord • United States citizen,United States non-citizen national X
or qualified alien;
• Rents to households falling within the current low- X
moderate income guidelines;
0 Makes a minimum contribution of at least 25%of total X
project costs toward improvements;
• Current property taxes; X
• Credit worthy borrower; X
0 Sufficient income to support the primary debt and able to X
show evidence of approved funding from primary lender.
Real Property • Within Pasco city limits; X
• Meets the definition of single family housing at 24 CFR X
92.254(a) (1),rental units having l to 4 units;
• Fee Simple Title—the borrower must provide a X
preliminary title report that is satisfactory to the City;
0 Meet the definition of affordable,modest housing
contained in 24 CFR 92.254(a)(2); X
• Property is vacant, or displacement of tenant is not likely X
to occur;
a After rehabilitation, meet the property standards X
contained in 24 CFR 92.251(a)(2);
• Free of chipped or peeling paint if the home was built X
before 1978, per 24 CFR 92.355;
Manufactured Home . In addition to above real property requirements: X
• Constructed after June 15, 1976 and in accordance with X
standards established under 24 CFR Part 3280;
0 Located on land that is held by the first-time homebuyer, X
or the homebuyer has a lease interest in the land for the
entire required affordability period;
• Meet local building and zoning standards; X
• Be fixed to a permanent foundation; X
• Be taxed as real property, i.e.title eliminated; and X
• Be connected to permanent utility hook-ups. X
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Applicability Program Requirement
Eligible Project • Reasonable and necessary project costs as allowable per X
Costs OMB-A87 and 24 CFR 92.602(b)(1) and(3)
• Loan to Value Ratio no greater than 103.5%of the sales X
price of the home, including required and necessary
closing costs.
• Health& Safety Rehabilitation Costs X
• Structural Rehabilitation Costs X
• Weatherization X
• Incidental Repairs X
• Essential Repairs X
Inspections • Meets HUD Housing Quality Standards X
Required • Meets Environmental Review requirements X
• Meets Lead-Based Paint minimum requirements X
•
Appraisal X
Rehabilitation Loan . Up to $40,000 of direct assistance as silent second X
Terms • Three percent interest rate, 10-year term with interest X
compounded annually;
• $10,000 per unit, maximum of four units per program X
year per owner/co-owner.
• Lien in no less than 2d position X
• Recapture or resale of 100% of HOME investment if X
default event occurs during period of affordability
(5 years)
• Repayment terms for resale or recapture from net X
proceeds (pro-rated to return some of owner's
investment).
• Acceptable primary loan types(conventional loan, fixed X
rate, no greater than 30 year term), no adjustable rate or
subprime mortgages
• Rent to low-moderate income households during period X
of affordability
• Real property taxes and hazard insurance must be current X
at all times
• Property kept in good condition, repair and permit no X
waste thereof
• The home may not be used for any activities prohibited X
by law.
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Applicability Program Requirement a
Other Regulations • Fair Housing Act Equal Credit Opportunity Act(ECOA). X
Applicable • Real Estate Settlement Practices Act (RESPA) X
• Truth in Lending Act(TILA)(Part of federal Consumer X
Credit Protection Act)
• Right to Financial Privacy Act of 1978 [Codified to 12 X
U.S.C. 3401 note)
• Title Al of the Personal Responsibility and Work X
Opportunity Reconciliation Act of 1996.
Monitoring . City will monitor the landlord via postal mail or other X
methods throughout the life of the HOME loan to ensure
compliance with residency requirements.
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Printed 2/1110
AGENDA REPORT NO. 4
FOR: City Council February 2, 2010
TO: Gary Crutchfie it %lanager
Workshop Mtg.: 02/08/10
FROM: Robert J. Alberts, Public Works Director Regular Mtg.: 02/16/10
SUBJECT: State Grant for Road 40 East Sewer Project
I. REFERENCE(S):
1. Vicinity Map
2. Small Communities in Rural Counties Grant Agreement (Council packets only;
copy available for public review in the Public Works office,the Pasco Library or
on the city's webpage at http://www.Pasco-wa.gov/gcneralinfo/cit�,councilre rts).
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
02/08: Discussion
02/16: MOTION: I move to accept the grant offered by Washington State Public
Works Board in the amount of$550,000 for the Road 40 East
Sewer project and, further, authorize the Mayor to sign the
contract.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The City Council adopted the 2010-2015 Capital Improvement Program which
includes the extension of the East Road 40 sewer pipeline to serve the east side of
SR12.
V. DISCUSSION:
A) The City has received an offer from Washington State Public Works Board for a
$550,000 grant for the Road 40 East Sewer project. In accepting the grant, there
will be installation of approximately 3,000 feet of 21-inch pipeline, 10 manholes,
300 lineal feet of 30-in bore casing crossing under SR12, connection to the
existing system on `A' Street and site restoration. The estimated project cost is
5700,000. Staff recommends Council accept the grant.
4(c)
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AGENDA REPORT
TO: City Council February 4, 2010
FROM: Gary Crutchfi y Manager Workshop Mtg.: 2/8/10
SUBJECT: Municipal Court Lease Extension
I. REFERENCE(S):
H. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
2/8: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In 1972, the city entered into a 40-year lease agreement with Franklin County
whereby the city paid a portion of the bond debt incurred by the County for
construction of the public safety building at the courthouse, , in exchange, the city
received a 40-year commitment to occupy municipal court space in the new public
safety building. Pasco Municipal Court has operated there ever since and
continues to share court space with Franklin County District Court. That
agreement will expire at the end of 2012. In order to continue operation of Pasco
Municipal Court beyond that date, the city needs to extend the agreement to
occupy court space at the courthouse or construct its own court space elsewhere.
B) The joint meetings with Franklin County Commission early last year resulted in
the mutual conclusion that the common need to expand jail space should also
include space for municipal court, at city expense. The Commissioners placed a
public safety sales tax issue before the voters, the proceeds of which would have
constructed the new jail and municipal court space. Unfortunately, the sales tax
ballot issue was not approved by voters last November.
V. DISCUSSION:
A) Given that the current municipal court agreement will expire in less than three
years and construction of a new facility elsewhere will consume most if not all
that time period, the city requires a clear indication from Franklin County as to
whether or not any extension of the current agreement is possible. Such an
extension may first require a decision by the Franklin County Board of
Commissioners as to whether or not the sales tax question will be placed before
the voters this year.
B) Staff requests Council discuss this matter and provide direction as to seeking an
extension of the current agreement from Franklin County.
4(d)
AGENDA REPORT
TO: City Coun February 2, 2010
FROM: Gary Crut f ' ty Manager Workshop Mtg.: 218110
SUBJECT: 2009 Community Survey
I. REFERENCE(S):
1. 2009 National Citizen Survey for Pasco (Council packets only)
I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
2/8: Discussion
111. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The city contracted with the National Research Center in Colorado in 2005 and
2007 to conduct the "National Citizen Survey" (a trademarked, uniform survey
methodology) in Pasco. The survey information has subsequently been used in
developing Council goals for the ensuing biennia.
B) The National Research Center was again contracted in 2009 to conduct the survey
for the city. The attached documents report the results of that survey.
V. DISCUSSION:
A) The survey reflects a lower response rate (only 244) than the 2005 survey (304
respondents) and the same as for 2007; still, the results are statistically valid with
an error factor of 6%.
B) Generally, the 2009 survey reflects slightly higher ratings of overall community
quality than did the two previous surveys (76% vs. 52% in 2007 and 64% in
2005). The survey reflects about the same percent of the respondents felt the
economy was a positive factor in 2009 as in 2007 (25% vs. 23%); however,
ratings for both years are lower than in 2005, when 32% viewed the economy as a
positive influence.
C) Notable positive changes or trends compared to prior year surveys include:
• Availability of affordable quality housing - 66% (52% in 2007; 55%in 2005).
• Extent of nuisance problems in Pasco - 15% (21% in 2007, 26% in 2005).
• Use of the City website in the past 12 months — 53% (38% in 2007, 32% in
2005).
D) A few negative trends are also of note:
• Reporting of crime (if respondent or household member was a victim of crime
in the last 12 months) - 69% (76% in 2007, 87% in 2005).
• Percent of respondents feeling "safe" in Pasco downtown after dark — 24%
(27% in 2007, 31% in 2005).
Positive ratings of code enforcement services — 30% (39% in 2007, 38% in
2005). Note: this is somewhat difficult to understand given the positive trend
regarding perception of nuisance problems (paragraph C, above).
4(e)
E) The respondents' perception of local government compared to state and federal
government remains positive at 69% while the state scored 50%, and federal 49%
positive.
F) In addition to the standard survey questions, the city included three policy
questions designed to gauge the opinion of the community regarding three
particular, current issues. The results are as follows:
• Recycling Service: To what extent do you support or oppose establishing
curbside recycling service, if it requires an increase to your garbage pickup
service cost of$4 to $5 dollars per month?
o 63% somewhat or strongly support this notion (35% strongly
support it); 19% strongly oppose it.
• Fluoride: To what extent do you support or oppose the City continuing to add
fluoride to the City's drinking water system?
o 73% of the respondents somewhat or strongly support this idea
(43% strongly support it); and only 16% strongly oppose it.
• Regional Centers: A committee, consisting of representatives of the cities of
Kennewick, Richland and Pasco, has been studying the feasibility of
developing regional centers (e.g„ aquatic center, performing arts center, etc.)
that could be used by all residents in the region and considering voter
approved sales tax and property tax options to finance them. Because a sales
tax would be paid by visitors as well as residents and would be paid in much
smaller increments throughout the year, among other reasons, the committee
has tentatively concluded that a sales tax increase would be preferable to a
property tax increase. To what extent do you agree or disagree with this
conclusion?
o 77% somewhat or strongly support a sales tax increase vs. a
property tax increase to support development of regional centers
(30% strongly support it); and only 9% strongly oppose it.
G) The survey document will be used by staff in preparing proposals for Council
consideration at its Council retreat. The entire survey document will be posted on
the city's website after February 10, so that anyone can view the comparative
results.