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Home My WebLink AboutInterlocal Agreement Joint Planning of Regional Centers Amendment No 1 01172008 AMENDMENT NUMBER 1 TO INTERLOCAL AGREEMENT BETWEEN THE CITIES OF KENNEWICK, PASCO, AND RICHLAND FOR JOINT PLANNING OF REGIONAL CENTERS WHEREAS, the Cities of Kennewick, Pasco , and Richland entered into an Interlocal Agreement on May 23 , 2006 , with respect to Joint Planning for Regional Centers; and NOW THEREFORE, this Agreement is amended to allow the City of Pasco , as contracting agent, to arrange for the consultant to expand the scope of work as described in Attachment A 1 . SCOPE OF WORK Task A - Prepare a report containing a proposed Regional Center funding and organizational program together with meeting to discuss results with the Oversight Committee Task B - Second interim report containing Aquatic Center and Performing Arts Center proposals and consultant due diligence evaluation together with Oversight Committee meeting to discuss results and next steps leading to the determination and selection of the best funding options for future regional facilities. 2 . COSTS A_- Pay one-third of the actual cost of additional consulting services secured for the preparation of the Regional Centers Plan, provided the share of each party shall not exceed ten thousand dollars. ($ 10, 000) 3 . TIME OF PERFORMANCE Task 1 A & B - The consulting services shall be completed for the project on or before February 1 , 2009 . DATED THIS DAY OF �-lc( rIPVA 12008 IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year first above. CITY OF PASCO — <(Motp y (holt�/ Joy IoM, Mayor CITY OF KENNEWICK James R. Be ver, Mayor CITY OF RICHLAND a4 :Az Jo n Fox, M PHASE 2 REGIONAL CENTERS SCOPE OF WORK (REVISED DRAFT - MAY 10, 2007) The focus of this Phase 2 regional centers Scope of Work is intended to facilitate the recommendation of the Oversight Committee that: In 2008, the Cities shall put forward to the voters of this region a proposal to construct and finance regional public facilities, including, but not necessarily limited to, an Aquatics Center and a Performing Arts Center. A preliminary draft Scope of Work was presented and discussed by E. D. Hovee & Company, LLC with the Oversight Committee at its meeting of May 2, 2007 . This proposal has been revised based on direction received from the Oversight Committee discussion. Regional Centers Estimated Proposed Phase • - Budget Task 1 . Regional Center PFD / Sales Tax Funding & Organizational Proposal • Preparation of a recommended funding package July — August $ 17 ,500 pursuant to a Public Facility District and sales tax funding mechanism as recommended to the Cities by the (to be refined in Oversight Committee. conjunction • Preliminary contacts and follow-up meetings with local with Task 2) jurisdiction legal and outside bond counsel together with selected area legislators and statewide organizations such as the Association of Washington Cities regarding current statutory authorization with PFD mechanisms and potential for amendments to enabling statutes with the 2008 legislative session. • Meetings with representatives of each Tri-Cities/County PFD to identify critical issues to address and potential approaches including agreement templates appropriate to assure continuity of existing funding and services. • Follow-up detailed tax and funding analysis, procedural and governance requirements associated with a proposed PFD sales tax funding proposal. • Preparation of draft proposals to amend to state enabling legislation for PFD mechanisms consistent with Oversight Committee direction in conjunction with . input from legal/bond counsel and legislative advice. Deliverable: First interim report containing a proposed Regional Center funding and organizational program together with meeting to discuss results with Oversight Committee. i 1 Centers Regional . . . - . Phase 2 Work Task Schedule Budget Task 2. Aquatics Center & Performing Arts Center Proposals & Due Diligence • Contact and consultation with representatives of both July-September $ 10,000 proposed Regional Center projects to confirm interest in proceeding and mechanisms for preparing formal (with schedule project and site submittals. subject to • Oversight Committee issuance of a formal request for possible project proposals from the Aquatics Center (AC) and modification if Performing Arts Center (PAC) — at a minimum expected requested from to cover refined project/facility plans, proposed sources project and uses of capital funding, projected operating budget, proponents and and management plan together with authorization for agreed to by submittal from each proponent' s board of directors. Oversight • Follow-up to clarify or seek added information from Committee) Regional Center proponents as needed to complete Task 1/2 due diligence and funding proposals related to potential tax sources pursuant to proposal and siting criteria outlined with the Phase I Study of Potential Regional Centers. Deliverables: Second interim report containing AC/PAC proposals and consultant due diligence evaluation together with Oversight Committee meeting to discuss results and recommended next steps leading to a PFD funding measure for 2008 voter consideration. Proposal Notes: • Scope of Work covers near-term strategic planning for an Aquatics Center and Performing Arts Center only. Planning will also address long-term consideration of future additional regional centers as part of a preferred community-driven approach to on-going regional centers development. If other facilities such as existing PFD projects are included during the process for near-term strategic planning, this Scope of Work together with project budget and schedule may be revised accordingly as is mutually agreeable between the parties. • Covered by this Scope of Work are two meetings with the Oversight Committee, one each at the conclusion of Tasks 1 and 2. Participation in additional meetings with the Oversight Committee or other entities by consultant E. D. Hovee can be provided, if requested, at an added budget cost of $ 1 ,200 per meeting including professional time and travel expenses. • Scope of Work does not include potential tasks or costs of lobbying with the 2008 or subsequent sessions of the Washington State Legislature. Also not covered are costs of a potential survey, additional public involvement activities and related services as may be directed in the future by the Oversight Committee and participating Cities. Any or some 2 combination of these services, if desired from the consultant, could be considered with a supplemental Scope of Work and associated project budget as may be mutually agreeable between the parties. • Scope of Work assumes primary responsibility for project proposals is to Regional Center project proponents and not project consultants or Oversight Committee. • All deliverables produced by consultant team will be provided to the Oversight Committee or its designee in electronic (Word or pdf) format, for reproduction and distribution by the Committee. • Consultant will invoice for each task upon completion pursuant including Oversight Committee acceptance of deliverables. If the schedule is extended beyond what is indicated with this Scope of Work at the direction of the Oversight Committee, progress payments may be made as is determined by agreement of the consultant and Oversight Committee. • Budget and schedule are subject to modification as may be mutually agreed between the parties. The proposed schedule assumes ability to obtain rapid response and approvals or revisions of work products from the Oversight Committee and other project participants. 3