HomeMy WebLinkAboutN-296 - Safety CommitteeCITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 296
Personnel Policies & Procedures
Subject: Safety Committee Initial Effective Date:
Februar 1, 1989
Revised
2/1/93 /1
Approved GC 91�
The following Administrative Order is effective April 12, 2012 and supersedes Administrative
Order No. 18, originated 2/1/89, and amended 2/1/93.
I. PURPOSE:
This Administrative Order is issued to establish a policy and expectations regarding the
safety of the employees of the City of Pasco and the care of the City's properties,
buildings and equipment.
II. DEPARTMENTS AFFECTED:
All
1I1. REFERENCES:
■ WAC 296 -800 -130
■ WAC 296- 800 -1320
IV. POLICY:
The City of Pasco shall establish and maintain an employee Safety Committee.
A. Requirements: Membership and Parameters
I. The Committee shall be comprised of the employee - elected members and
employer- selected members. The number of employee - elected members must
equal or exceed the number of employer- selected members.
2. The term of employee - elected members must be a maximum of one year,
'However, there is no limit to the number of terms a representative may serve.
3. If there is an employee - elected member vacancy, a new member must be elected
prior to the next scheduled meeting.
4. The committee shall have an elected chairperson. The Human Resources
Manager shall serve as secretary to the committee and shall maintain the
committee's records, including agenda, minutes, correspondence, etc.
5. The committee determines how often, when, and where the safety committee
will meet.
6. The length of each meeting is not to exceed one hour, except by majority vote
of the committee.
7. Employer - selected members shall include the Human Resources Manager, the
Safety Specialist and two managers or directors from the management team, one
of which is from public safety.
8. Employee - elected members: one employee from the non - represented non-
management employees; one employee elected from each of the departments
(either A &CS, C &ED, Public Works, Municipal Court, Police or Fire) not
represented by a member of the management team.
B. Requirements: Topics to be covered
1. Review of safety and health inspection reports to help correct safety hazards.
2. Evaluate the accident investigations conducted since the last meeting to
determine if the cause(s) for the unsafe situation was identified and corrected,
a. Report findings to the Deputy City Manager (Risk Manager) for final
determination.
3. Evaluate the City's workplace accident and illness prevention program and
discuss recommendations for improvement, if needed.
4. Serve as a forum for discussion of potentiaUexi sting workplace safety concerns
or issues.
a. Inform the affected division/department of the particular safety concern,
b. If the division/department does not sufficiently respond, notify the Deputy
City Manager (Risk Manager) of the concerns and the steps that have been
taken to rectify the issues.
5. Document attendance.
6. Minutes are to be taken. A copy is to be sent to the Deputy City Manager (Risk
Manager). Minutes shall be kept for review by L &I as requested.
C. Requirements: Record meetings
1. Prepare minutes from each safety committee meeting.
2. Preserve minutes for a minimum of one year.
3. Make minutes available for review by safety and health consultation personnel
of the Department of Labor and Industries.
V. ACCIDENT INVESTIGATION:
A. Reporting: All injury and non- injury accidents with loss or damage to City property
and involving City employees shall be reported on an "Incident Report" form
within 24 hours.
B. Investigation: Investigation of the cause of an accident shall be conducted by the
immediate supervisor and the safety specialist. The finding shall be documented
and sent to Human Resources for record keeping and forwarding to the Deputy City
Manager (Risk Manager) and the Safety Committee.
C. OSHA Reporting: Human Resources shall record occupational injury and illness
information as required by OSHA.
Administrative Order No. 296 — Safety Committee
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