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HomeMy WebLinkAbout2726 Resolution r Resolution No. C1 A RESOLUTION ADOPTING POLICIES FOR CITY COUNCIL PUBLIC RECORD E-MAIL. WHEREAS, E-mail use is becoming more widespread and convenient as a way to communicate both within and outside of the City organization; and, WHEREAS, certain e-mail communications are classified as public records which are subject to disclosure and retention under state law; and WHEREAS, the Pasco City Council desires to adopt adequate policies for the definition, use, storage and retention of public record e-mail; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNICL OF THE CITY OF PASCO: That the following policies for City Council Public Record E-mail are hereby adopted: 1. Definition of Public Record E-mail. All e-mail messages which relate to the functional responsibilities of Council members, whether as sender or recipient, shall constitute a public record. 2. Forwarding of Public Record E-mail. All public record e-mail, either sent or received by City Council members, whether on City-owned computers or personal computers, shall be forwarded to councildocs(a�pasco.wa.us for filing and retention in accordance with established schedules. PASSED by the City Council of the City of Pasco, this 3rd day of February, 2003. / 42 Michael L. Garrison, Mayor ATTEST: Catherine D. Seaman Deputy City Clerk APPROV TO FORM: Leland B. Kerr, City Attorney