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Home My WebLink About2009.12.21 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 21, 2009 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Bob Alberts, Public Works Director; Denis Austin, Police Chief; Bob Gear, Fire Chief; Michael McShane, City Engineer; Debbie Clark, City Clerk; Gretchen Connor, Interim Finance Manager; and Lynne Jackson, HR Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated December 7, 2009. (b) Bills and Communications: To approve General Claims in the amount of$2,486,627.45 ($168,191.70 in the form of Wire Transfer Nos. 5369 and 5371; $302,944.55 in the form of Electronic Fund Transfer Nos. 1007 and 1008; and $2,015,491.20 consisting of Claim Warrants numbered 174692 through 174899). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$21 4,094.83 and, of that amount, authorize $166,062.22 be turned over for collection. (c) Professional Services Agreement—Boat Basin/Tank Farm Area Plan (MF #INFO 09-100): To approve the agreement with Makers Architecture and Urban Design for the Boat Basin/Tank Farm Area Plan and, further, authorize the City Manager to sign the agreement. (d) Interlocal Agreement for Tri-City Metro Drug Task Force: To approve the Tri-City Drug Task Force Interlocal Agreement with the cities of Kennewick, Pasco, Richland, Benton and Franklin Counties and, further, authorize the Mayor to sign the agreement. (e) Resolution No.3206, a Resolution confirming the reappointment of Mary Berndt-Ramirez as Pasco Municipal Court Judge. To approve Resolution No. 3206, confirming the Mayor's reappointment of Mary Berndt-Ramirez as Municipal Court Judge. (f) Resolution No. 3207, a Resolution authorizing the sale of forfeiture/unclaimed asset property surplus to city needs. To approve Resolution No. 3207, authorizing the sale of seized/asset forfeiture property considered surplus to city needs. 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 21, 2009 (g) Resolution No. 3208, a Resolution authorizing the disposal of a Fire Department vehicle considered surplus property to city needs. To approve Resolution No. 3208, authorizing public auction and/or sale of one vehicle considered surplus to city needs. (h) Resolution No.3209, a Resolution accepting work performed by Sharpe& Preszler Construction Company under contract for the 2009 Irrigation System Improvements—Road 44,Project No. 09-7-01. To approve Resolution No. 3209, accepting the work performed by Sharpe& Preszler Construction Company, under contract for the 2009 Irrigation System Improvements— Road 44, Project No. 09-7-01. (i) Cancellation of Workshop Meeting. To cancel the December 28, 2009 Workshop Meeting. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Olson presented a Proclamation to Pasco Chamber of Commerce President, Ben Behen and Executive Director,Nikki Gerds declaring January 4-8, 2010 "Agriculture Week." REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Hoffmann attended the Goods Roads Association meeting and participated in the annual Cable Bridge Run. Mr. Garrison reported on the Tri Cities Visitor and Convention Bureau meeting and the TRIDEC Board of Directors meeting. Mr. Watkins attended the Hanford Area Investment Fund Committee meeting. Mayor Olson attended the BF Council of Governments Board meeting. Mr. Hoffinann commented on the increase in Permit Revenue noted on the November 2009 General Fund Operating Statement. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 2009 Budget Supplement- Revised. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2009 BUDGET SUPPLEMENT. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3949, an Ordinance amending the 2009 Annual Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: Mr. Watkins moved to adopt Ordinance No. 3949, amending the 2009 Operating Budget by providing a Supplement thereto in the amount of$451,500 and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 21, 2009 Ordinance No. 3950, an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2009. MOTION: Mr. Watkins moved to adopt Ordinance No. 3950, amending the 2009 Capital Improvements Budget by providing a Supplement thereto in the amount of $3$5,250 and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Resolution No. 3210, a Resolution authorizing interfund loans from the General Fund to the Arterial Street Fund, Community Development Block Grant Fund, ML King Community Center Fund, the Ambulance Services Fund, and the Stadium Convention Center Fund in the Total Sum of$1,206,000. MOTION: Mr. Watkins moved to approve Resolution No. 3210, authorizing temporary interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, the ML King Community Center Fund, the Ambulance Services Fund, and the Stadium Convention Center Fund in the total amount of $1,205,000. Ms. Francik seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3951, an Ordinance relating to zoning and amending PMC Title 19 and 25 dealing with definitions and locational standards for mobile homes and recreational vehicles. MOTION: Mr. Watkins moved to adopt Ordinance No. 3951, amending PMC Titles 19 and 25 dealing with locational standards for mobile homes and recreational vehicles and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. 2010 COLA for Non-Represented Employees. Council and staff discussed the proposed COLA for 2010. Ordinance No. 3952, an Ordinance concerning wages for certain non-management, non-represented personnel for the calendar year 2010. MOTION: Mr. Watkins moved to adopt Ordinance No. 3952, providing a cost-of-living adjustment in the non-represented, non-management wage plan for year 2010 and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried by the following Roll Call vote: Yes—Olson, Watkins, Francik, Garrison. No—Yenney, Hoffmann, Larsen. Ordinance No. 3953, an Ordinance concerning the salaries for management positions for the calendar year 2010. MOTION: Mr. Watkins moved to adopt Ordinance No. 3953, providing a cast-of-living adjustment in the management salary plan for year 2010 and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried by the following Roll Call vote: Yes—Olson, Watkins, Francik, Garrison. No —Yenney, Hoffmann, Larsen. UNFINISHED BUSINESS: 2010 Annual Operating and Capital Projects Budgets: Ordinance No. 3945, an Ordinance adopting the City of Pasco Operating Budget for the Year 2010. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 21, 2009 MOTION: Mr. Watkins moved to adopt Ordinance No. 3945, adopting the 2010 Annual Operating Budget and, further,to authorize publication by summary only. Ms. Francik seconded. Motion carried 5-2. No—Larsen, Hoffmann. Ordinance No. 3946, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2010. MOTION: Mr. Watkins moved to adopt Ordinance No. 3946, adopting the 2010 Capital Projects Budget and, further,to authorize publication by summary only. Ms. Francik seconded. Motion carried 5-2.No—Larsen, Hoffmann. NEW BUSINESS: 2009 Sewer Extension—Road 34 & Margaret Street,Project No. 09-1-02. Mr. McShane explained the details of the project and bid results. MOTION: Mr. Watkins moved to award the low bid for the 2009 Sewer Extension— Road 34 & Margaret Street, Project No. 09-1-02 to Sharpe & Preszler Construction Company, Inc., in the amount of$165,524.35, plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Ms. Francik seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Debbie Clark, City Clerk, administered the Oath of Office to Councilmembers Mike Garrison(District 2); Bob Hoffmann(District 3); Joyce Olson(District 4) and Tom Larsen(At-Large,Position 7). Messrs. Watkins, Garrison, Yenney and Larsen volunteered to serve on a committee to review consultant recommendations for upgrading the city's emergency communication system. Mr. Crutchfield reported Franklin County Auditor's Office has agreed to redraw voting precincts in spring of 2010. Mayor Olson invited everyone to the annual New Year's Celebration at Columbia Basin College. EXECUTIVE SESSION: Council adjourned to Executive Session at 8:10 p.m. for approximately 20 minutes to consider acquisition of real estate with the City Manager and City Attorney and review the performance of the City Manager. Mayor Olson returned to the Council Chambers at 8:30 p.m. and noted executive session will continue another 10 minutes. Mayor Olson called the meeting back to order at 8:40 p.m. MOTION: Mr. Watkins moved to approve a performance merit award of$10,000 to Mr. Crutchfield. Mr. Garrison seconded. Motion carried 5-2.No —Larsen, Yenney. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:45 p.m. APPR D: ATTEST: Jaye Oi , Mayor Debra L. Clark, City er PASSED and APPROVED this 4`h day of January, 2010. 4