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Home My WebLink About2008.12.15 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 2008 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffinann, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Bob Alberts, Public Works Director; Michael McShane, City Engineer; Denis Austin, Police Chief and Jim Chase, Financial Services Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated December 1, 2008. (b) Bills and Communications: To approve General Claims in the amount of$1,006,134.10 ($95,802.24 in the form of Wire Transfer Nos. 5099 and 5113 and, $910,331.86 consisting of Claim Warrants numbered 169163 through 1693 82). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$165,077.11 and, of that amount, authorize $131,329.00 be turned over for collection. (c) Interlocal Agreement for Emergency Management Services: To approve the interlocal agreement for Emergency Management Services and, further, authorize the Mayor to sign the agreement. (d) Resolution No. 3125, a Resolution accepting work performed by Stripe Rite under contract for the Street Sign Replacement—Citywide Phase II, Project No. 06- 3-07. To approve Resolution No. 3125, accepting the work performed by Stripe Rite under contract for the Street Sign Replacement—Citywide Phase II, Project No. 06-3-07. (c) Resolution No. 3126, a Resolution accepting work performed by Scott's Excavating Tri-Cities, LLC, under contract for the Reconstruction of Alley Approaches—2008 Phase 2, Project No. 07-3-04. To approve Resolution No. 3126, accepting the work performed by Scott's Excavating Tri-Cities, LLC, under contract for the Reconstruction of Alley Approaches —2008 Phase 2, Project No. 07-3-04. (f) Cancellation of Workshop Meeting. To cancel the December 22, 2008 Workshop Meeting. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 2008 VISITORS - OTHER THAN AGENDA ITEMS: Kimberly Camp, Director, Hanford Reach Interpretive Center, presented an overview on the progress of the center. Mr. Brad Peck, 200 Rd. 34, is concerned about public entities providing business activities that may disadvantage private businesses. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Larsen attended the Senior Citizens Advisory Committee meeting. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Alley Vacation: The East/West Alley in Blocks 7 & 8 Owens Addition (MF#VAC08- 012). MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3898, an Ordinance vacating the East/West Alley in Blocks 7 & 8 Owens Addition. MOTION: Mr. Watkins moved to adopt Ordinance No. 3898, an Ordinance vacating a portion of the East/West Alley in Blocks 7 & 8 Owens Addition and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried 6-1. NO—Yenney. 2008 Budget Supplement. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2008 BUDGET SUPPLEMENTS. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3899, an Ordinance amending the 2008 Annual Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: Mr. Watkins moved adopt Ordinance No. 3899, amending the 2008 Operating Budget by providing a Supplement thereto in the amount of$506,100 and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Ordinance No. 3900, an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2008. MOTION: Mr. Watkins moved to adopt Ordinance No. 3900, amending the 2008 Capital Improvements Budget by providing a Supplement thereto in the amount of$246,000 and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3127, a Resolution authorizing interfund Loans from the General Fund to the Community Development Block Grant Fund, the Ambulance Services Fund and the Equipment Rental Maintenance and Operations Government Type Fund in the total sum of$660,000. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 2008 MOTION: Mr. Watkins moved to approve Resolution No. 3127, authorizing temporary interfund loans from the General Fund to the Community Development Block Grant Fund, the Ambulance Service Fund and the Equipment Rental Maintenance and Operations Government Type Fund in the total amount of$660,000. Mr. Garrison seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3901, an Ordinance amending Chapter 3.07 of the Pasco Municipal Code regarding Sewer Front Footage and Square Footage Fees. MOTION: Mr. Watkins moved to adopt Ordinance No. 3901, amending Chapter 3.07 of the Pasco Municipal Code regarding Sewer Front Footage and Square Footage Fees and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Ordinance No. 3902, an Ordinance concerning wages for Temporary Non- Management, Non-Represented Personnel for the Calendar Year 2009. MOTION: Mr. Watkins moved to adopt Ordinance No. 3902, revising the Temporary Employee Wage Plan and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. UNFINISHED BUSINESS: 2009 Annual Operating and Capital Projects Budgets. Ordinance No. 3892, an Ordinance adopting the City of Pasco Operating Budget for the Year 2009. MOTION: Mr. Watkins moved to adopt Ordinance No. 3892, adopting the 2009 Annual Operating Budget and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried 6-1.NO—Hoffmann. Ordinance No. 3893, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2009. MOTION: Mr. Watkins moved to adopt Ordinance No. 3893, adopting the 2009 Capital Projects Budget and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried 5-2. NO—Larsen, Hoffmann. NEW BUSINESS: Library Services Survey: MOTION: Mr. Watkins moved to approve the Professional Services Agreement with the Gilmore Research Group for library services survey work and, further, authorize the City Manager to sign the agreement. Mr. Garrison seconded. MOTION: Mr. Yenney moved to amend the motion to include a Spanish language option. Ms. Francik seconded. Motion carried 5-2. NO—Watkins, Hoffmann. Original motion amended to include a Spanish language option carried 6-1. NO —Larsen. Transportation Improvement Board (TIB) Grant for Argent Road and Road 84 Sidewalks: MOTION: Mr. Watkins moved to accept the grant offered by TIB in the amount of $200,000 for the Argent Road and Road 84 Sidewalks and, further, authorize the Mayor to sign the agreement. Mr. Garrison seconded. Motion carried unanimously. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 15, 2008 Library Remodel Project: MOTION: Mr. Watkins moved to award the contract(conditional on concurrence by the Mid-Columbia District) for the Library Remodel Project, including alternates 1-3, to the low bidder, G2 Construction, Inc., in the amount of$156,384.60, including sales tax and, further, authorize the City Manager to sign the construction agreement. Mr. Garrison seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Yenney requested to view the old fire truck. Mr. Crutchfield reminded Council the next meeting is Monday January 5, 2009. Mr. Garrison wished everyone a Merry Christmas &prosperous New Year. Mayor Olson invited everyone to the First Night celebration on December 31 at Columbia Basin College. Mr. Hoffmann noted the annual Cable Bridge Run will be held Saturday December 201h EXECUTIVE SESSION: Council adjourned to Executive Session at 8:30 p.m. for approximately 15 minutes to review the performance of the City Manager. Mayor Olson returned to the Council Chambers at 8:45 p.m. and noted executive session will continue for another 15 minutes. Mayor Olson called the meeting back to order at 9:03 p.m. Councilmembers discussed individual conclusions regarding the City Manager's performance. MOTION: Mr. Watkins moved to approve a performance merit award of$8,000 to Mr. Crutchfield. Mr. Garrison seconded. Motion carried 5-2. NO—Larsen, Yenney. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:18 p.m. APPROVED: ATTEST: (i r 0 01412��- J Fe son, Mayor Sandy KenwoAhy, Deputy City erk PASSED and APPROVED this 5h day of January, 2009. 4