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HomeMy WebLinkAbout2008.02.19 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 19, 2008 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Excused: Robert Hoffmann. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Michael McShane, City Engineer; Reuel Klempel, Plant Division Manager and Jess Greenough, Field Division Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated February 4, 2008. (b) Bills and Communications: To approve General Claims in the amount of$73,319.04 ($73,319.04 consisting of Claim Warrants numbered 164379 through 164399). (2007 Expenses) To approve General Claims in the amount of$831,109.96 ($98,447.54 in the form of Wire Transfer Nos. 4906 and 4909; $51,148.36 consisting of Claim Warrants numbered 164375 through 164378; and, $681,514.06 consisting of Claim Warrants numbered 164400 through 164631). (2008 Expenses) To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$185,435.43 and, of that amount, authorize $138,782.92 be turned over for collection. (c) 2008 Interlocal Agreement for Correctional Facilities Use: To approve the 2008 Interlocal Agreement with Franklin County for Correctional Facilities Use and, further, authorize the Mayor to sign the agreement. Removed from Consent Agenda and moved to Item 10(d)—New Business. (d) Amendment to Lease for Pasco Boat Basin, Levee 12-1 with Corps of Engineers: To approve Amendment No. 2, Department of the Army Lease for recreation purposes for the Pasco Boat Basin and Levee 12-1 and, further, to authorize the Mayor to sign the amendment. (e) Juvenile Detention Contract: To approve the contract with the Benton-Franklin Counties Juvenile Justice Center for juvenile detention services and, further, authorize the City Manager to sign the agreement. (f) Resolution No. 3068, a Resolution rescinding the February 2007 Real Estate Agreement with Michael and Susan Davidson. To approve Resolution No. 3 06 8, rescinding the February 2007 Real Estate Agreement with Michael and Susan Davidson. 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 19, 2008 MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. VISITORS -OTHER THAN AGENDA ITEMS: Carol Sue Perkins,representing Frontier Trading Co., asked Council that staff expedite the process of assigning an address to Frontier Trading Co. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison, along with other Hanford Communities Governing Board members,met with staff from the Attorney General's office and the Dept. of Ecology in Olympia regarding the Hanford cleanup schedule. Mr. Larsen attended the Benton Franklin Council of Governments meeting. UNFINISHED BUSINESS: Butterfield WTP Modifications Valves Replacement and Weirs Installation,Project No. 07-2-05: Mr. Garrison abstained from this issue due to his association with the parties involved. Mr. Crutchfield& Mr. Kerr updated Council on the outcome of the legal action initiated by the second low-bidder, Ray Poland& Sons. Mr. Glen Bestebreuer,representing Ray Poland& Sons, presented Council with a letter outlining concerns they have about the City's bidding process. Ms. Lacey Kenmore,attorney for Intermech/Thompson,noted the court has ruled on this issue. Council and staff discussed awarding the bid. MOTION: Ms. Francik moved to award the low bid for the Butterfield WTP Modifications Valves Replacement and Weirs Installation,Project No. 07-2-05 to Intermech/Thompson in the amount of$396,506.00 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Motion died for lack of second. MOTION: Mr. Watkins moved to reject all bids and rebid the project. Mr. Larsen seconded. Motion carried by the following Roll Call vote: Yes—Larsen, Olson, Watkins. No—Yenney, Francik. Mayor Olson called a recess at 8:15 p.m. Mayor Olson reconvened the meeting at 8:25 p.m. MOTION: Mr. Yenney moved to reconsider the motion to reject all bids and rebid the project. Ms. Francik seconded. Motion carried by unanimous Roll Call vote. Council and staff further discussed this issue. MOTION: Mr. Watkins moved to reject all bids and rebid the project. Mr. Larsen seconded. Motion carried by the following Roll Call vote: Yes—Larsen, Olson, Watkins. No—Yenney,Francik. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 19, 2008 NEW BUSINESS: Road 84/Argent Sewer and Water Improvements,Project No. 07-1-06: MOTION: Mr. Watkins moved to award the low bid for the Road 84/Argent Sewer and Water Improvements, Project No. 07-1-06 to Rotschy, Inc. in the amount of$715,279.68 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. 2008 WWTP Expansion (Solids Thickening Facilities) Project No. 08-1-02: MOTION: Mr. Garrison moved to award the low bid for the 2008 WWTP Expansion (Solids Thickening Facilities)Project No. 08-1-02 to Fowler General Construction in the amount of$1,459,727.00 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Watkins seconded. Motion carried by unanimous Roll Call vote. Baseball Stadium Seating Improvements: MOTION: Mr. Watkins moved to award the bid for the Baseball Stadium Seating Improvements to Nor-Pac Seating Co., Inc., in the amount of$94,910.00 plus applicable Washington State sales tax, for the Base Bid and Alternate No. 1 and, further, authorize the Mayor to sign the construction contract. Mr. Francik seconded. Motion carried by unanimous Roll Call vote. 2008 Interlocal Agreement for Correctional Facilities Use: MOTION: Mr. Watkins moved to approve the 2008 Interlocal Agreement with Franklin County for Correctional Facilities Use and, further, authorize the Mayor to sign the agreement. Mr. Francik seconded. Motion carried unanimously. ADJOURNMENT: There being no further business,the meeting was adjourned at 8:49 p.m. APPROVED: ATTEST: d.'M .14 0JUV---1/ "n./' Joy Ol n, Mayor Sandy Ken rthy, Deputy City Jerk PASSED and APPROVED this 3`d day of March, 2008. 3