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HomeMy WebLinkAbout2007.12.17 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 17, 2007 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, and Matt Watkins. Joe Jackson was absent. Staff present: Gary Crutchfield, City Manager; Deland B. Kerr, City Attorney; Stan Strebel, Administrative& Community Services Director; Bob Alberts, Public Works Director; David McDonald, City Planner; Michael McShane, City Engineer; Denis Austin, Police Chief, Greg Garcia, Fire Chief, Doyle Heath, Utility Engineer; Jim Chase, Financial Services Manager and Debbie Clark, City Clerk. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated December 3, 2007. (b) Bills and Communications: To approve General Claims in the amount of$1,722,730.01 ($80,819.48 in the form of Wire Transfer Nos. 4856 and 4873 and $1,641,910.53 consisting of Claim Warrants numbered 163450 through 163664). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$182,481.57 and, of that amount, authorize $140,450.73 be turned over for collection. (c) Deed for Street Right-of-Way (2517 W. Sylvester Street) (MF#INF007-076): To accept the decd from Lynn M. Jones for a portion of the West Sylvester Street Right- of-Way. (d) Snow Removal Assistance Agreements: To authorize the City Manager to enter into an agreement with Ray Poland & Sons for snow removal assistance. Removed from Consent Agenda and moved to Item 10(g). (e) Professional Services Agreement with HDR Engineering, Inc.: To approve a Professional Services Agreement with HDR Engineering, Inc., authorizing engineering support with respect to the city utility system not to exceed $43,029.04 and, further, authorize the Mayor to sign the agreement. (f) Professional Services Agreement for Indigent Defense Services: To approve the Professional Services Agreement for Indigent Defense with Heidi Ellerd and, further, to authorize the Mayor to sign the agreement. Removed from Consent Agenda and moved to Item 10(f). (g) Accept Permanent Utility Easement--Gary D. & Nancy K. Wiley: To accept the Permanent Utility Easement from Gary D. &Nancy K. Wiley for the land to install a sewer main in Road 90, north of Sandifur Parkway. 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 17, 2007 (h) Accept Permanent Utility Easement—Fred Jr. & Dee Ann Carlson and Phil M. & Dannette L. Warren: To accept the Permanent Utility Easement from Fred Jr. & Dee Ann Carlson and Phil M. & Dannette L. Warren for the land to install a sewer main in Road 90, north of Sandifur Parkway. (i) Resolution No. 3053, a Resolution of the Pasco City Council forming an ad- hoc Corridor Enhancement Study Committee to recommend modifications to the Gateways and Corridors Beautification Plan. To approve Resolution No. 3053, forming an ad-hoc Advisory Committee to update the Gateways and Corridors Beautification Plan. Removed from Consent Agenda and moved to Item 10(h). (j) Resolution No. 3054,a Resolution amending Resolution No. 2941 regarding abandoned grocery shopping carts. To approve Resolution No. 3054, providing staff with direction for addressing abandoned grocery shopping carts. (k) Resolution No. 3055, a Resolution accepting dedication deeds for public right-of-way for a future street adjacent the north line of the Columbia Place and Heritage Village subdivisions. To approve Resolution No. 3055, accepting certain deeds for street right-of-way along the north side of Columbia Place and Heritage Village. MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Olson and Mr. Crutchfield thanked outgoing Councilmember Jackson for more than 20 years of service to the City. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mayor Olson attended the legislative breakfast hosted by Tri Ports. Mr. Garrison attended the TRIDEC Board meeting. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Water Use Efficiency Goals: Mr. Heath explained the details of the goals. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE WATER USE EFFICIENCY GOALS. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. A resolution accepting the goals will be presented to Council at a later date. 2007 Budget Supplement: Mr. Chase explained the details of the 2007 Operating and Capital Projects Budget Supplement. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 17, 2007 MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2007 OPERATING AND CAPITAL PROJECTS BUDGE"I'SUPPLEMENT. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3851, an Ordinance amending the 2007 Annual Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: Mr. Watkins moved to adopt Ordinance No. 3851, amending the 2007 Operating Budget by providing a supplement thereto in the amount of$1,849,500 and, further, to authorize publication by summary only. Mr. Garrison seconded. Motion carried by following Roll Call vote: Yes - Francik, Olson, Garrison, Hoffmann, Watkins,No - Larsen. Ordinance No. 3852, an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2007. MOTION: Mr. Watkins moved to adopt Ordinance No.3852, amending the 2007 Capital Improvements Budget by providing a supplement thereto in the amount of$2,550,000 and, further, to authorize publication by summary only. Mr. Garrison seconded. Motion carried by following Roll Call vote: Yes - Francik, Olson, Garrison, Hoffmann, Watkins, No - Larsen. Resolution No. 3056, a Resolution authorizing interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund and the Ambulance Service Fund in the total sum of$1,485,000. MOTION: Mr. Watkins moved to approve Resolution No.3056, authorizing temporary interfund loans from the General Fund to the Arterial Street Fund,the Community Development Block Grant Fund, and the Ambulance Service Fund in the total amount of $1,485,000. Mr. Garrison seconded. Motion carried by following Roll Call vote: Yes - Francik, Olson, Garrison, Hoffmann, Watkins,No - Larsen. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: 2008 Annual Operating and Capital Projects Budgets: Ordinance No. 3845, an Ordinance adopting the City of Pasco Operating Budget for the year 2008. MOTION: Mr. Garrison moved to adopt Ordinance No. 3845, adopting the 2008 Annual Operating Budget and, further, to authorize publication by summary only. Mr. Watkins seconded. Motion carried 5-1. No—Larsen. Ordinance No. 3846, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2008. MOTION: Mr. Watkins moved to adopt Ordinance No. 3846, adopting the 2008 Capital Projects Budget and, further, to authorize publication by summary only. Mr. Garrison seconded. Motion carried 5-1. No Larsen. Ordinance No. 3853, an Ordinance amending Section 10.64.040 Truck Routes of the Pasco Municipal Code. MOTION: Mr. Watkins moved to adopt Ordinance No.3853, amending designated truck routes in the City and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 17, 2007 NEW BUSINESS: Baseball Stadium Lease: Council and staff discussed the details of the proposed lease. Mr. Brent Miles and Mr. Andrew Billig, representing Northwest Baseball Ventures, explained the value of title sponsorship agreements. MOTION: Mr. Garrison moved to approve the 10-year lease agreement with Northwest Baseball Ventures for the Baseball Stadium and, further, authorize the Mayor to sign the agreement. Mr. Francik seconded. MOTION: Mr. Watkins moved to table this item until a later date to research the value of stadium naming rights. Mr. Larsen seconded. Motion carried. Chiawana Park Lease: MOTION: Mr. Watkins moved to approve the Public Park and Recreation Purposes Lease for Chiawana Park and Columbia River Shoreline with the Department of the Army and, further, to authorize the Mayor to sign the agreement. Mr. Francik seconded. Motion carried unanimously. 2007 Sewer Lining Project No. 07-1-04: MOTION: Mr. Watkins moved to award the low bid for the 2007 Sewer Lining Project No. 07-1-04 to Planned and Engineered Construction, Inc., in the amount of$606,903.99 including all applicable alternates and tax and, further, authorize the Mayor to sign the contract documents. Mr. Francik seconded. Motion carried by unanimous Roll Call vote. SR395/Court Street Pedestrian Walkway Facilities, Project No. 00-3-09: MOTION: Mr. Francik moved to award the low bid for the SR395/Court Street Pedestrian Walkway Facilities, Project No. 00-3-09 to George A. Grant, Inc., in the amount of$745,200 and, further, authorize the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. Road 36 Pump Station Landscaping, Project No. 07-2-09: MOTION: Mr. Watkins moved to award the low bid for the Road 36 Pump Station Landscaping, Project No. 07-2-09 to Gamache Landscaping, Inc., in the amount of $47,449.16 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Motion carried by unanimous Roll Call vote. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. Professional Services Agreement for Indigent Defense Services: Mayor Olson recused herself from this issue because she serves on another board with Heidi Ellerd. She turned the meeting over to Mr. Watkins and left the council chambers. MOTION: Ms. Francik moved to approve the Professional Services Agreement for Indigent Defense with Heidi Ellerd and, further, to authorize the Mayor to sign the agreement. Mr. Garrison seconded. Motion carried unanimously. Mayor Olson abstained. Mr. Watkins turned the meeting back over to Mayor Olson. Snow Removal Assistance Agreements: MOTION: Mr. Watkins moved to authorize the City Manager to enter into an agreement with Ray Poland& Sons for snow removal assistance. Ms. Francik seconded. Motion carried unanimously. 4 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 17, 2007 Resolution No. 3053, a Resolution of the Pasco City Council forming an ad-hoc Corridor Enhancement Study Committee to recommend modifications to the Gateways and Corridors Beautification Plan. MOTION: Mr. Watkins moved to approve Resolution No. 3053, forming an ad-hoc Advisory Committee to update the Gateways and Corridors Beautification Plan, Ms. Francik seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Oath of Office: Ms. Debbie Clark, City Clerk, administered the Oath of Office to Councilmembers: Rebecca Francik (District 5); Matt Watkins (At-Large, Position 6); Councilmember Elect, Al Yenney (District 1). Mayor Olson recognized students in the audience from Richland High School. Mayor Olson invited all to the First Night Tri-Cities Celebration on December 31, at Columbia Basin College. Mayor Olson called a recess at 8:27 p.m. Mayor Olson reconvened the meeting at 8:34 p.m. Mr. Crutchfield recapped the progress on fulfilling Council's goals for the years 2006- 2007. EXECUTIVE SESSION: Council adjourned to Executive Session at 8:50 p.m. for approximately 30 minutes to consider acquisition of real estate, discuss the value of naming rights to the Baseball Stadium and review the City Manager's performance. Mayor Olson returned to the Council Chambers and announced the executive session will last an additional 10 minutes. Mayor Olson called the meeting back to order at 9:35 p.m. Mayor Olson stated that no action will be taken at this time on the Baseball Stadium naming rights issue. MOTION: Mr. Watkins moved to grant a merit award of$11,000 to the City Manager for cost savings to the taxpayers of$900,000. Mr. Garrison seconded. Motion carried by the following Roll Call vote. Yes --Hoffmann, Watkins, Garrison, Francik, Olson. No— Larsen. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:40 p.m. APPROVED: ATTEST: Joy 61� n, Mayor Sandy Ken rthy, Deputy City Jerk PASSED and APPROVED this 7t" day of January, 2008. 5 1 1 1