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HomeMy WebLinkAbout2002.12.16 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 16, 2002 CALL TO ORDER: The meeting was called to order at 7:00 P.M. by Michael L. Garrison, Mayor. ROLL CALL: By City Clerk. Councilmembers present: Charles D. Kilbury, Joe Jackson, Eileen Crawford, Michael Garrison, Tom Larsen, Rebecca Francik, and Carl Strode. Also present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Bob Alberts, Public Works Director; Dave McDonald, City Planner; Denis Austin, Police Chief; Richard Smith, Community & Economic Dev. Director; and Kurt Luhrs, Personnel Manager. PLEDGE OF ALLEGIANCE: The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: MOTION: Ms. Francik moved to approve the Consent Agenda with an amendment to the December 2"' minutes showing her as absent/excused from the meeting. Mr. Strode seconded the motion. Motion carried by unanimous roll call vote. Consent items are as follows: A) Approval of Minutes: To approve minutes of the Regular Meeting dated December 2, 2002. B) Bills and Communications: To approve General Claims in the amount of $1,280,234.15 ($64,350.00 being in the form of Wire Transfer Nos. 3865, 3877 and 3880 and $1,215,884.15 consisting of Claim Warrants numbered 134192 through 134413). Bad Debt Write-offs: To approve bad debt write-offs for utility billing, ambulance, cemetery, code enforcement and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of $147,032.72 and, of that amount, authorize $141,353.31 be turned over for collection. C) Cancellation of Workshop Meeting: To cancel the December 23, 2002 Workshop Meeting. D) Waiver of Utility Service Requirement - Tom Hoard - PMC Chapter 16.06: To approve only the sewer portion of the utility service waiver as requested by Tom Hoard. E) Waiver of Utility Service Requirement - Steve Rhoads - PMC Chapter 16.06: To approve the sewer utility service waiver as requested by Steve Rhoads. F) Waiver of Utility Service Requirement PMC Chapter 16.06 (Edwin Thiessen) (MF #02-160-I): To approve the utility service waiver requested by Edwin Thiessen. G) Professional Service Agreement for Indigent Defense Services: To approve the Professional Service Agreement for Indigent Defense with Gloria Ochoa Lawrence and, further, authorize the Mayor to sign the agreement. -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 16, 2002 H) Professional Services Agreements with SCM Consultants, Inc., JUB Engineers, Inc., and Permit Surveying. Inc., for on-going Professional Services: To authorize the City Manager to extend the Professional Services Agreements with SCM Consultants, Inc., JUB Engineers, Inc., and Permit Surveying, Inc., for on-going professional services to December 31, 2003. I) Jail Interlocal Agreement - 2003: To approve the Interlocal Agreement with Franklin County for Jail/Prisoner-Lodging Services and, further, to authorize the Mayor to sign the agreement. PROCLAMATIONS AND ACKNOWLEDGMENTS: None. VISITORS: None. REPORTS FROM COMMITTEES AND/OR OFFICERS: None. PUBLIC HEARINGS: 2002 Budget Supplements: Mr. Chase gave a brief overview of the proposed 2002 Annual Budget Supplement for unanticipated expenditures or undeterminable expenditures at the time that the budget was prepared. Mr. Larsen expressed opposition to City functions costing more than the budgeted amounts approved at the beginning of the year and he felt staff should make sure their departments lived within their approved budgets. Mayor Garrison reminded Mr. Larsen that the items presented for approval on the supplemental budget were pre-approved through out the year when they were presented to Council as an agenda item. Mr. Chase gave a brief overview of the proposed 2002 Capital Improvement Budget Supplement for unanticipated expenditures or undeterminable expenditures at the time that the budget was prepared. MAYOR GARRISON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE SUPPLEMENTS TO THE 2002 ANNUAL BUDGET AND THE 2002 CAPITAL IMPROVEMENT BUDGET. Following three (3) calls from Mayor Garrison for comments from the floor, either for or against, and there being none, the public hearing was declared closed. ORDINANCE NO. 3593 AN ORDINANCE AMENDING THE 2002 ANNUAL BUDGET OF THE CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING AND RE- APPROPRIATING REVENUE; BY PROVIDING TRANSFER AND EXPENDITURE AUTHORITY; BY ADJUSTING THE EXPENDITURE PROGRAM OF VARIOUS FUNDS AND THE -2- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 16, 2002 BUDGET WITHIN FUNDS; AND DECLARING AN EMERGENCY. MOTION: Ms. Francik moved to adopt Ordinance No. 3593, amending the 2002 Operating Budget by providing a Supplement thereto in the amount of $1,022,400 and, further, to authorize the publication by summary only. Mr. Strode seconded the motion. Motion carried by roll call vote (No - Larsen). ORDINANCE NO. 3594 AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECTS BUDGET FOR THE YEAR 2002. MOTION: Ms. Francik moved to adopt Ordinance No. 3594, amending the 2002 Capital Improvements Budget by providing a Supplement thereto in the amount of $2,481,350 and, further, to authorize the publication by summary only. Mr. Strode seconded the motion. Motion carried by roll call vote (No - Larsen). ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS: Annexation: Rogers Annexation (MF #02-108-A): ORDINANCE NO. 3595 AN ORDINANCE RELATING TO ANNEXATION AND ANNEXING CERTAIN REAL PROPERTY TO THE CITY OF PASCO. MOTION: Ms. Francik moved to adopt Ordinance No. 3595, annexing certain real property to the City of Pasco and, further, authorize publication by summary only. Mr. Strode seconded the motion. Motion carried unanimously. ORDINANCE NO. 3596 AN ORDINANCE ASSIGNING ZONING TO CERTAIN REAL PROPERTY WITHIN THE CITY OF PASCO. MOTION: Ms. Francik moved to adopt Ordinance No. 3596, establishing zoning for the Rogers annexation area and, further, authorize publication by summary only. Mr. Strode seconded the motion. Motion carried unanimously. 2003 Annual Operating and Capital Improvements Projects Budgets: ORDINANCE NO. 3585 AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2003. MOTION: Ms. Francik moved to adopt Ordinance No. 3585, adopting the 2003 Annual Operating Budget and, further, to authorize publication by summary only. Mr. Strode seconded the motion. Motion carried by roll call vote (No - Larsen). -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 16, 2002 ORDINANCE NO. 3586 AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2003. MOTION: Ms. Francik moved to adopt Ordinance No. 3586, adopting the 2003 Capital Projects Budget and, further, to authorize the publication by summary only. Mr. Strode seconded the motion. Motion carried by roll call vote (No - Larsen). COLA for Non-Represented Employees: ORDINANCE NO. 3597 AN ORDINANCE CONCERNING WAGES FOR CERTAIN NON-MANAGEMENT, NON-REPRESENTED PERSONNEL FOR THE CALENDAR YEAR 2003. MOTION: Ms. Francik moved to adopt Ordinance No. 3597, providing a cost-of-living adjustment in the non-represented wage plan for year 2003, and, further, authorize publication by summary only. Mr. Strode seconded the motion. Motion carried unanimously. ORDINANCE NO. 3598 AN ORDINANCE CONCERNING THE SALARIES FOR MANAGEMENT POSITIONS FOR THE CALENDAR YEAR 2003. MOTION: Ms. Francik moved to adopt Ordinance No. 3598, providing a cost-of-living adjustment in the management salary plan for year 2003, and, further, authorize publication by summary only. Mr. Strode seconded the motion. Motion carried (No - Larsen). UNFINISHED BUSINESS: None. NEW BUSINESS: New Financial Software and Hardware: MOTION: Ms. Francik moved to authorize the Purchase of the Government e-Management Solutions, Inc., (GEMS) Financial Software Program and Hardware and System Software and, further, authorize the City Manager to sign the contract. Mr. Strode seconded the motion. Motion carried unanimously. Agreement for Consultant Services - CLW Hall Remodel: MOTION: Ms. Francik moved to approve the Professional Services Agreement with CYJT Architects for architectural and engineering services for City Hall remodeling and, further, authorize the City Manager to sign the agreement. Mr. Strode seconded the motion. Motion carried unanimously. Final Plat - Vintage Village Phase 2 Aho Construction MF #02-168-FP): MOTION: Ms. Francik moved to approve the final plat for Vintage Village Phase 2. Mr. Strode seconded the motion. Motion carried unanimously. -4- MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 16, 2002 Final Plat - Montgomery Estates Phase 1 (Copper Basin. Inc.) (MF #02- 172-FP : MOTION: Ms. Francik moved to approve the final plat for Montgomery Estates Phase 1. Mr. Strode seconded the motion. Motion carried unanimously. MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL: Ms. Crawford expressed concern about emergency services being confused by city street names being so similar, i.e., Argent Road, Argent Place, Argent Loop, etc. Mr. Crutchfield explained that there are two perspectives on street naming, but the Council can ultimately decide the policy to be used. Mr. Crutchfield reminded Council and the audience that this was the last meeting of the year. Executive Session: Mayor Garrison recessed to an executive session at 7:45 p.m. for approximately 20 minutes to discuss personnel performance. Mayor Garrison reconvened the regular meeting at 8:38 p.m. MOTION: Mr. Strode moved that the City Manager's base salary be increased to the monthly maximum and that he be granted a merit award for his performance above and beyond expectations of this Council, for exemplary performance in support of the City of Pasco and the health, safety and welfare of all it's citizens, in the amount of$5,000. Mr. Jackson seconded the motion. Motion carried (No - Larsen). ADJOURNMENT: No further business, the meeting was adjourned at 8:40 P.M. APPROVED: ATTEST: 1;�I- t i Michael L. Garrison, Mayor Catherine D. Seaman, Deputy City Clerk PASSED and APPROVED this 6' day of January, 2003. -5-