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HomeMy WebLinkAbout2000.03.06 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 6, 2000 CALL TO ORDER: The meeting was called to order at 7:00 P.M. by Michael L. Garrison, Mayor. ROLL CALL: By Deputy City Clerk. Councilmembers present: Charles D. Kilbury, Joe Jackson, Chris Jensen, Dan Lathim, Rebecca Francik, and Carl Strode. Also present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Erin Forrest, City Engineer; Bob Alberts, Public Works Director; Dave McDonald, City Planner; Denis Austin, Police Chief; Richard Smith, Community & Economic Dev. Director; Tim Arntzen, Management Assistant; and Kurt Luhrs, Personnel/Risk Manager. PLEDGE OF ALLEGIANCE: The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: MOTION: Mr. Jensen moved to approve the Consent Agenda. Mr. Lathim seconded the motion. Motion carried by unanimous roll call vote. Consent items are as follows: A) Approval of Minutes: To approve minutes of Regular Meeting held February 22, 2000. B) Bills and Communications: To approve General Claims in the amount of $1,415,059.30 ($34,907.04 being in the form of Wire Transfer Nos. 3379, 3382 and 3385; and $1,380,152.26 consisting of Claim Warrants numbered 118615 through 118828). Payroll Claims: To approve Payroll Claims in the amount of $885,155.77; Payroll Voucher Nos. 019408 through 019627; EFT deposit Nos. 002372 through 002635. C) Appointment to Pasco and Franklin County Housing Authority Board: To concur in the Mayor's appointment of C. Lester Domingos to Position No. 4 on the Pasco and Franklin County Housing Authority Board to a term that will expire on March 6, 2005. D) Resolution No. 2512: To approve Resolution No. 2512, authorizing an interfund loan in the amount of up to $200,000 from the Equipment Rental Replacement Fund to the Cemetery Fund. E) Proposal to Relocate to Relocate House from Cemetery: To authorize staff to proceed with the relocation of the house at the City Cemetery to surplus utility fund property at 5' and Octave and to otherwise prepare the house and property for sale. F) Proposal to construct Additional Golf Cart Storage Sheds: To authorize staff to proceed with the construction of additional golf cart storage facilities at Sun Willows Golf Course and to authorize up to $55,000 funding from the Golf Course Development Fund for this purpose. -1- MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 6, 2000 PROCLAMATIONS AND ACKNOWLEDGMENTS: None. VISITORS: None. REPORTS FROM COMMITTEES AND/OR OFFICERS: Soccer Complex: Mr. Lathim expressed his appreciation for staffs efforts in regard to the Softball/Soccer Complex and felt the complex was one of the finest facilities he has seen. PUBLIC HEARINGS: Riverview Sewer ULID 136 — Final Assessment — Hearing Continued from February 22, 2000: Mr. Erin Forrest, City Engineer, addressed Council and explained that at the meeting of February 22, 2000, Mr. Dennis Murray testified that he had received two assessments. Mr. Murray noted that he had combined his lots and therefore, should have received only one assessment. After confirming the consolidation of parcels and that only one sewer stub was installed for t he property, staff agrees that Mr. Murray should have only received one assessment. The revised ordinance confirming the final assessment roll reflects that change. All other assessments remain the same. Staff time charged to the project was adjusted to allow the other assessments to remain unaffected. Mr. Forrest explained that the ordinance confirming the final assessment roll indicates an estimated annual interest rate of 7%, with the exact rate to be fixed at the time bonds are sold for the ULID. As Council is aware, the City has joined in a lawsuit seeking a determination from the courts that LID assessments are not subject to the voter approval requirements of I-695. While it is anticipated that a ruling of the court will be forthcoming within the year, there is a possibility that any further delay could see a change in the bond market; thus, staff recommends the 7% estimate. MAYOR GARRISON RECONVENED THE PUBLIC HEARING TO CONSIDER THE FINAL ASSESSMENT ROLL FOR UILD 136. Following three (3) calls from Mayor Garrison for comments from the floor, either for or against, and there being none, the public hearing was declared closed. ORDINANCE NO. 3409 AN ORDINANCE RELATING TO UTILITY LOCAL IMPROVEMENT DISTRICT NO. 136; AMENDING ORDINANCE NO. 3322 BY ENLARGING THE BOUNDARIES OF THAT DISTRICT AND PROVIDING FOR AND ORDERING ADDITIONAL IMPROVEMENTS. MOTION: Ordinance No. 3409, was read by title only. Ms. Francik moved to adopt Ordinance No. 3409, to amend Ordinance No. 3322 by adding additional territory to the district and providing additional sewer improvements to serve that added territory. Mr. Strode seconded the motion. Motion carried unanimously. -2- MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 6, 2000 ORDINANCE NO. 3410 AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, MAKING CERTAIN FINDINGS, MODIFYING, APPROVING AND CONFIRMING THE ASSESSMENTS AND ASSESSMENT ROLL OF UTILITY LOCAL IMPROVEMENT DISTRICT NO. 136 CREATED FOR THE PURPOSE OF CARRYING OUT A SYSTEM OR PLAN OF ADDITIONS TO AND BETTERMENTS AND EXTENSIONS OF THE WATERWORKS UTILITY OF THE CITY SPECIFIED, ADOPTED AND ORDERED TO BE CARRIED OUT BY ORDINANCE NO. 3322, AS AMENDED, AND LEVYING AND ASSESSING THE COST AND EXPENSE THEREOF AGAINST THE SEVERAL LOTS, TRACTS, PARCELS OF LAND, AND OTHER PROPERTY AS SHOWN ON THE ASSESSMENT ROLL. MOTION: Ordinance No. 3410, was read by title only. Ms. Francik moved to adopt Ordinance No. 3410, confirming the Final Assessment Roll for Utility Local Improvement District No. 136. Mr. Strode seconded the motion. Motion carried unanimously. Vacation — Portions of South 13`' Avenue and the alleys in Blocks 6 and 10, riverside Addition: Mr. David McDonald, City Planner, addressed Council and noted for the record that notice of the public hearing was published and posted as required by law. Mr. McDonald explained that the Public Works Department has requested a portion of the South 13' Avenue right-of-way abutting the Butterfield Water Treatment Plant be vacated to aid in the placement of the new fluoridation building. Consistent with past practices, staff included the excess rights-of- way along both sides of South 13'h Avenue in this proposal as well as an alley right-of-way that has been missed from previous vacation efforts in the area. MAYOR GARRISON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION OF A PORTION OF SOUTH 13 h AVENUE AND THE ALLEYS IN BLOCKS 6 AND 10, RIVERSIDE ADDITION. Following three (3) calls from Mayor Garrison for comments from the floor, either for or against, and there being none, the public hearing was declared closed. ORDINANCE NO. 3411 AN ORDINANCE VACATING THE EAST AND WEST 10 FEET OF SOUTH 13 'h AVENUE BETWEEN WEST "A" STREET AND AINSWORTH AVENUE AND THE ALLEYS IN BLOCK 6 AND 10, RIVERSIDE ADDITION. MOTION: Ordinance No. 3411, was read by title only. Ms. Francik moved to adopt Ordinance No. 3411, vacating a portion of South 13' Avenue and the alleys in Blocks 6 and 10, Riverside Addition. Mr. Strode seconded the motion. Motion carried unanimously. Vacation — Portions of Broadmoor Boulevard: Mr. David McDonald, City Planner, addressed Council and noted for the record that notice of the public hearing was published and posted as required by law. -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 6, 2000 An owner of property adjacent to Broadmoor Bouelvard has petitioned for the vacation of the excess and irregular shaped right-of-way on Broadmoor Boulevard just to the north of the Franklin County Irrigation District Canal. MAYOR GARRISON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION OF A PORTION OF BROADMOOR BOULEVARD, Mr. Wayne Wilson, of 3291 Dent Road, questioned if the proposed vacation would cause a bottle-neck at that location? Mr. McDonald explained that it would not because the road, without the proposed vacated sections, it still four lanes wide with a turn lane in the center. Following three (3) calls from Mayor Garrison for comments from the floor, either for or against, the public hearing was declared closed. ORDINANCE NO. 3412 AN ORDINANCE VACATING PORTIONS OF BROADMOOR BOULEVARD. MOTION: Ordinance No. 3412, was read by title only. Ms. Francik moved to adopt Ordinance No. 3412, vacating a portion of Broadmoor Boulevard in Section 17 and 18 as marked on the Clerk's map. Mr. Strode seconded the motion. Motion carried unanimously. Vacation — Front Avenue from Lewis Street to Holden Street: Mr. David McDonald, City Planner, addressed Council and noted for the record that notice of the public hearing was published and posted as required by law. Mr. McDonald explained that in late 1997 the owners of property abutting Front Avenue, between Lewis Street and Holden Street, submitted a petition to have the street rights-of-way vacated. On January 20, 1998, a public hearing was held to consider the proposed street vacation; however, it was pointed out by staff Front Avenue was to be used as a portion of the route for the Hillsboro Interceptor Sewer and perhaps vacation of the street at that time was premature. As a result, the matter was tabled until the sewer line was completed. The adjoining property owner that initiated the original petition is now asking the Council to reconsider the vacation. MAYOR GARRISON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION OF PORTIONS OF FRONT AVENUE. Following three (3) calls from Mayor Garrison for comments from the floor, either for or against, and there being none, the public hearing was declared closed. ORDINANCE NO. 3413 AN ORDINANCE VACATING PORTIONS OF FRONT AVENUE BETWEEN LEWIS STREET AND HOLDEN STREET. MOTION: Ordinance No. 3413, was read by title only. Ms. Francik moved to adopt Ordinance No. 3413, vacating portions of Front Avenue. Mr. Strode seconded the motion. Motion carried unanimously. -4- MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 6, 2000 ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS: None. UNFINISHED BUSINESS: None. NEW BUSINESS: Final Plat— Island Estates Phases 1 (Aho Construction): MOTION: Ms. Francik moved to approve the final plat for Island Estates Phase 1. Mr. Strode seconded the motion. Motion carried by unanimous roll call vote. Final Plat — Parkside Village Sunny Meadows Phase 7) (Aho Construction): MOTION: Ms. Francik moved to approve the final plat for Parkside Village. Mr. Jensen seconded the motion. Motion carried by unanimous roll call vote. Authorization to approve meter reading contract: MOTION: Ms. Francik moved to approve the proposed contract for meter reading service with Columbia Meter Reading, and authorize the Mayor to sign the contract. Mr. Strode seconded the motion. Motion carried by unanimous roll call vote. Management Efficiency Assessment: Mr. Crutchfield explained that in the spring of 1998, the City Manager's office contracted with Henderson, Young and Company to review the Finance, Parks and Recreation and Community Development departments for possible reorganization. That review had the objective of improving the effectiveness of the various service delivery functions. The review resulted in certain changes within the Community Development Department as well as consolidating the Finance and Parks and Recreation Departments into a single department (Administrative and Community Services) consisting of five divisions. The result has been a marked improvement in effectiveness in all three functional areas with virtually no increase in cost. With the passage of I-695 it is incumbent on the City to analyze its service delivery functions to determine where efficiencies may be gained in order to reduce costs or restrain the rate of growth in service delivery costs. While departments are presently focused on the question of how many positions are required to deliver a particular service, we should likewise analyze the extent of management positions necessary to assure the desired level of service delivery. Henderson, Young and Company is composed of Bill Henderson and Randall Young; both have extensive professional experience in municipal management positions and extensive experience in assessment of organizational structures for effectiveness and efficiency of service delivery practices. The proposed scope of work and associated cost can be scaled back to something less than $10,000. Inasmuch as this study was not included in the CY2000 budget, the expenditure would reduce the CY2000 ending balance by that amount. In view of the whole picture, however, the expense of this -5- MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 6, 2000 assessment should be viewed as an investment in defining the most efficient operating management structure for the organization. Mr. Jensen felt the study should be done in-house to save the expense and the staff was qualified to do the study. Mr. Strode felt it is imperative to move forward with the study by contracting with efficiency experts to get trustworthy, unbiased and verified results. MOTION: Mr. Strode moved to approve the professional services agreement with Henderson, Young and Company for the conduct of a management efficiency assessment at a cost not to exceed $10,000 and, further, authorize the City Manager to sign the agreement. Ms. Francik seconded the motion. Mr. Jackson felt, based on the nature of the study, that staff was not qualified to get unbiased results and that it would be more appropriate to use an outside source. Ms. Francik felt it would be appropriate to use unbiased outsiders for the study. Motion carried by unanimous roll call vote. MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL: None. ADJOURNMENT: No further business, the meeting was adjourned at 7:34 P.M. r Michael L. a rison, Mayor ATTEST: 14 Catherine D. Seaman Deputy City Clerk PASSED and APPROVED this 20' day of March, 2000. -6-